Job Responsibilities:

• Greet visitors warmly and professionally, confirming appointments and directing them to their destination
• Answer and screen incoming phone calls, taking accurate messages and transferring them appropriately
• Maintain a professional and welcoming atmosphere in the reception area
• Process and distribute incoming mail and courier deliveries
• Handle document photocopying, scanning, filing, and printing
• Manage the booking of meeting rooms and prepare necessary materials
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Support office management for the wellbeing of employees
• Organize and maintain office filing systems, both electronic and hard copy
• Provide effective and efficient administrative support for the full scope of office management including upkeep and maintenance of the office and its supplies, as well as preparation and coordination for meetings and company events.
• Liaise with external vendors and service providers
• Other duties as may be assigned from time to time

Job Requirements:

• Diploma or Degree in any discipline
• At least 1 years of relevant experience as corporate office admin or secretary to management
• Excellent communication and interpersonal skills, with a professional and friendly demeanor
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy
• Ability to multitask and handle multiple priorities simultaneously
• Adaptability and willingness to learn new tasks

ABOUT WORLD TABLE TENNIS

The creation of World Table Tennis (WTT) is set to revolutionise the way table tennis is viewed and commercialised across the globe. With significant external investment and commitment to long term partnership, WTT is much more than a vehicle to house current rights. As the dedicated commercial rights entity, for the International Table Tennis Federation (ITTF), WTT has the ambition and ability to create new assets and events, capitalising on the unrivalled potential of the sport. The clear aim is to build WTT into a revenue generation powerhouse, ploughing profits back into Table Tennis to continually develop and transform the sport.

Taking a new, innovative, and entrepreneurial approach to how table tennis should manage its competition platform and positioning, WTT has been tasked with re-imagining a new professional event structure, re-energising the entertainment and fan experience, and re-defining the new era.

With 300 million players and over 500 million fans, the potential of the sport of table tennis is waiting to be unleashed.

WTT CEO OFFICE COORDINATOR

WTT is currently in search of an enthusiastic and detail-oriented Coordinator to join our dynamic team. The WTT CEO Office Coordinator is a pivotal position within the organization, offering a unique opportunity to work closely with the Director of the CEO Office, CEO as well as leadership team where neccessary in a fast-paced and exciting event management setting.

This role will be based in the World Table Tennis office in Singapore and reports to the Director – CEO Office. Flexibility is key, as the nature of the work requires a willingness to adapt to varying schedules and demands beyond regular office hours.

RESPONSIBILITIES

• Assist with intricate assignments, showcasing agility in problem-solving and maintaining high integrity standards
• Contribute to the preparation of presentation materials and reports before and after meetings
• Plan and execute the organization's events and activities in collaboration with internal and external stakeholders
• Support calendar scheduling and travel management for the leadership team
• Handle protocol at events and meetings with finesse
• Execute a range of routine and complex administrative tasks independently, ensuring seamless project execution and day-to-day office operations to support the CEO's office team
• Assist in drafting and responding to official communications to internal and external stakeholders as needed
• Proactively ensure follow-ups and completion of various projects and tasks within established deadlines, delivering high-quality outcomes
• Embrace the opportunity to travel for events, with specific responsibilities discussed and agreed upon separately
• Any other duties as assigned by Management

REQUIREMENTS

Essential:

• Previous experience in a similar administrative role, including diary and travel arrangement.
• Proven experience handling highly confidential information and documents.
• Strong organizational, writing, and proofreading skills, with a keen attention to detail and accuracy.
• Team-oriented with the ability to thrive in a fast-paced environment, delivering efficiently under pressure.
• Positive, hard-working "can-do" attitude, adept at multitasking on multiple projects simultaneously.
• Ability to adapt to the fluid nature of the role.
• Expertise in managing different time zones.
• Fluency in English, with proficiency in an additional language highly preferred due to the international nature of managing internal and external parties.
• Excellent Microsoft Word skills, including PowerPoint, Excel, and Word.
• Passion for creative problem-solving and solutions.

Desirable:

• Experience in customer service or executive assistant roles within the leisure/hospitality industry, with event experience being advantageous.
• Legal background.
• Previous experience in an agency or property holder environment is desirable.

How to apply

Submit CV and cover letter to [email protected] with the email subject titled “WTT CEO Office Coordinator”

Due to the high number of applications expected, only shortlisted candidates will be contacted.

• Support HR functions, including attendance tracking, payroll processing, benefits administration, and insurance management for local employees.
• Maintain accurate and up-to-date employee records, ensuring compliance with local labor regulations.
• Oversee the daily administrative operations of the office, including managing office leasing, meeting coordination, arrange courier, procurement, and file management.
• Coordinate office supplies, manage vendor relationships, and ensure the office environment is organized and conducive for productivity.

Job Requirements:

• Degree holder in Human Resource, Business Administration or related field.
• Minimum 3 years of experience in HR, Administration, Business / Office Management
• 5 days work week (Hybrid - 4days office + 1 day work from home)
• Work location at Amoy Street
• Mandarin speaking - to communicate with chinese associates
• Salary $5000 - $8000 (depends on experience)
• AWS / VB

Interested applicants please send in your MS Word resume. Shortlisted candidates will be contacted very soon. Thank you.

Job Overview

We are seeking a proactive and organized Office/ Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure smooth day-to-day operations and assist in achieving organizational goals.

Key Responsibilities:

• Provide general administrative support, including scheduling meetings, maintaining records, and managing correspondence.
• Managing CEO’s calendar,
• Supporting three senior management’s business trip arrangement, hotel booking and expense reimbursement
• Dealing with payable and receivable payments.
• Perform other duties as assigned by management.

Qualifications and Skills

• Education: Minimum Diploma/High School Certificate. Additional certifications in administration are a plus.
• Experience: At least 2 years of experience in an administrative or clerical role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with [specific tools, if any, e.g., accounting software or CRM] is an advantage.
• Soft Skills: Strong organizational skills, attention to detail, and ability to multitask.

We are looking for a Front Office Associate to join our team!

As a Front Office Associate, we rely on you to:

• Take responsibility of the front office to ensure smooth and efficient operation at all times
• Upsell rooms to meet guests' needs when appropriate
• Ensure guest requests are fulfilled in a professional and timely manner

We are looking for someone who:

• Takes pride in being a hotelier
• Enjoys crafting creative and best-fit solutions
• Preferably has relevant experience in the hospitality industry
• Preferably comes from a hotel management-related education background
• Has strong interpersonal and communication skills

If you are the right person, what are you waiting for? Click the apply button now!

Successful candidate will be required to adhere to hotel's grooming and uniform guidelines issued.

Key Responsibilities

• Perform data entry tasks accurately and efficiently.
• Provide excellent customer service to clients and respond to inquiries promptly.
• Assist to escort supplier into the building.
• Mailroom duties
• Assist in day-to-day administrative tasks.
• Sometimes may need to Receptionist for a short period of time (e.g. lunch break)
• Any other task as assigned by the Manager.

Requirement:

• GCE "O" / "N" levels
• Detailed, meticulous and hardworking
• Positive learning and working attitude

This is a part- time role strarting from January 2025 to March 2025.

Working Hours: Monday to Friday (0900am to 0600pm)

Wokking Location: CBD

Paying $7 to $9 per hour (depending on experience and qualification)

Working location: Right beside Paya Lebar MRT

Homemakers staying near Paya Lebar MRT are welcome to apply.

Our office has a small floor area and consists of 6 desks, 4 shelves in total including 1 director room, 1 staff area and 1 toilet.

Job Description:

• wiping down of dust on office desks and shelves
• wiping down of dust on monitors, keyboards and mices
• floor sweeping
• floor mopping
• cleaning of toilet area
• cleaning of sink area
• wiping of windows
• empty trash bins
• organise items in the fridge and pantry table
• organise and compact carton boxes for storage
• any other general housekeeping duties assigned

Job Requirements:

• Able clean and organise the office in a neat and tidy manner
• 12pm - 3pm, Flexible (Every Monday 3 Hours)

Reasons to join us

• Our Office is conveniently located at the Heart of Paya Lebar Central Business District Regional Hub
• Newly renovated and air-conditioned warehouse office
• Staff discount on pet supplies
• Work in a fun and informal environment
• Fully stocked pantry with snack and beverages
• Entertained by furkids in the office
• Good performer will have an opportunity to convert to a permanent office housekeeper position

How to Apply

• Whatsapp 8767 5709 and text a short introduction about yourself (100 words)
• State what is your expected salary per hour.
• Please also send your Résumé via Whatsapp.

Tasks and duties

• Issuing receipts and other accounting documents.
• Assisting in bookkeeping and other basic accounting functions.
• Managing administrative tasks such as filing, typing, copying, binding and scanning.
• Maintaining records, updating paperwork, and documenting procedures as per the requirement of an organisation.
• Coordinating office procedures and administrative systems to assist the smooth running of an organisation.
• Scheduling appointments, supporting planning and coordination of meetings and events.
• Handling requests or queries from senior managers and dealing with correspondence, complaints and queries.
• Assisting in preparation of regular reports on a company’s expenses and office budgets.
• Providing front-desk service including answering phones, responding to emails and greeting visitors.

Ensure the smooth operation and maintenance of the group IT systems.

Maintain and update existing group systems in accordance with established processes and standards.

Provide reliable and efficient local support for the office, ensuring minimal downtime and maximum productivity.

Main Mission

1. Update and maintain the existing group systems, ensuring they are in line with appropriate processes and standards.

2. Provide local support for the office, which consists of approximately 40 people.

3. Monitor system performance and troubleshoot issues to ensure continuity of services.

4. Implement and maintain security protocols to protect the company's IT infrastructure.

5. Collaborate with other departments to understand their IT needs and provide appropriate solutions.

6. Document system configurations, processes, and procedures for future reference.

Skills, professional experience

Strong knowledge of Microsoft Windows environments.

Proficiency in system administration tasks such as resources deployment, system updates, and troubleshooting.

Excellent problem-solving skills and the ability to work under pressure.

Good communication skills to effectively support and train users.

Ability to work independently and as part of a team.

Optional

Experience with PowerShell scripting and/or Infrastructure as Code (Terraform)

Knowledge of network administration and security protocols.

Familiarity with other operating systems such as Linux.

Experience with virtualization technologies such as VMware.

Certification in relevant IT fields (e.g., Microsoft Certified: Windows Server, CompTIA Network+).

Performance Indicator

System uptime and availability.

Successful implementation of system updates and upgrades.

Response time to support requests.

User satisfaction with IT support services.

Compliance with security protocols and standards.

Documentation accuracy and completeness.

Work Environment

• Office environment
• Must be able to work at customer’s site based on the assigned project deployments
• Work-life balance
• Flexible working arrangement
• Training will be provided
• Free access to office building facilities ie swimming pool, gym rooms, tennis court and BBQ pit

Salary Range : $3500 to $4500 with monthly mobile reimbursement claim max up to $80 and Corporate Grab transport account for travelling related to work purpose.

Sales Support Administrator (Part-time/Flexi)

Job Scope

• Check email and enquiries
• Make applications in MOM system
• Prepare contract
• Liaise with the overseas branch office to complete the sales process
• Generate invoice
• Keep track of expense records
• Assist in preparing training materials
• FB posting
• 5 - 6 days of 4-5 hours per day

Requirements

• Minimum 4 years of administrative experience
• Meticulous
• Proficient in MS Office
• Responsible
• Efficient
• CEI certified preferred, or willing to be certified

• Working days: 5 days + Alternate Saturday (full day)
• Working hour: 8:30am - 6pm
• Salary: $1900 - $2500
• Office Location: Near Ubi / MacPherson MRT

Responsibilities:

• Work closely with management to achieve task/projects
• Plan and manage the schedule for operations to fulfil projects timelines and requirements
• Respond to customers and plan operations to service past projects.
• Monitor operations manhours.
• Proper documentation for job filing and input information into sever
• Perform department administrative and operational tasks
• Undertake any other ad-hoc projects/duties assigned

Requirement:

• Relevant experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Description

• Industry/ Organization Type: Healthcare / Medical (Dental Laboratory)
• Position Title: Administrator / Admin Assistant
• Working Location: Ubi
• Working Hours: 5.5 days (Monday – Friday 8.30 AM to 5.30 PM, Saturday 8.30 AM to 12.30 PM)
• Salary Package: Basic Salary up to $2,500 + AWS + Performance Bonus
• Duration: Permanent Role

Key Responsibilities

• Assist with generating sales orders and invoices, filing paperwork, and entering data into the company's system.
• Organize and maintain both physical and digital files.
• Manage office supplies and inventory.
• Monitor deadlines to ensure timely completion, packing, and dispatch of cases.
• Serve as the point of contact for internal and external communications.
• Respond professionally to emails, phone calls, and text messages.
• Ensure that all items and paperwork are correctly enclosed for delivery.
• Coordinate with couriers for next-day deliveries and pick-ups.
• Any other ad-hoc duties as assigned.

APPLY NOW!!!

• Minimum GCE O Level, NITEC or equivalent.
• At least 1 year of experience in an administrative role.
• Skilled in basic office software and Google Workspace (Calendar, Drive, Docs, Sheets, Slides, etc.).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67111 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Prepare sales related documents (example: Invoice, Quotation, service agreement etc)

• Support in bookkeeping and basic accounting entry

• Handle customer orders and email enquiries

• Liaise within relevant personnel to fulfil client’s request.

• Perform data entry work

Requirement:

1. Must have a GCE O'level

2. Must know MS office

3. Pleasant, meticulous and able to work at least 12 hours per week (work in office once a week)

Office location: Toh Guan Area (nearest MRT is Jurong East)

HOW TO APPLY :

Interested candidates, please submit your resume by clicking on “Apply Now” or aliceyap(a)hkmsvs.com

All applications will be treated in the strictest confidence and only shortlisted candidates will be notified

Yap Lay Choo

EA Licence No. 03C5391 | Registration No. R1987101

Job Description

• Industry/ Organization Type: Food Manufacturing
• Position Title: Admin / Administrator
• Working Location: Clementi
• Working Hours: 5.5 days (Mon to Fri 8AM – 5PM, Sat 8AM – 12PM)
• Salary Package: Basic Salary up to $2,000 + AWS + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Manage day-to-day office operations, including maintaining office supplies, coordinating office maintenance, and ensuring a clean and organized work environment
• Organize and manage appointments, meetings, and conference calls for executives and team members
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Prepare and process documents, forms, and reports in a timely manner
• Assist with various administrative tasks to support team members, including preparing meeting materials, taking minutes, and organizing files
• Any other ad-hoc duties as assigned

APPLY NOW!!!

• Minimum O-level/NITEC education level
• Prior administrative experience is an added advantage
• Excellent organizational and time management skills
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]. Please indicate #70728 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

We are looking for a Project Administrator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange delivery, site visit, handling defects and communicate progress to all team members.

Job Scope

• Attend site visiting & meeting and project co-ordination.
• Project administration E.g. tender submission, presentation proposal and costing, handling defects.
• Ensure proper receiving and check of incoming goods, supervise unstuffing and warehousing, and delivery at site.
• Co-ordinate with sub-contractors/suppliers on timely delivery of materials and handover of projects with good workmanship including defects materials or products.
• Maintain proper records/files/registers and other required documents for the above areas of operation
• Ad hoc duties as assigned

Requirements

• Possess initiative and willingness to learn
• Willing to manage different tasks under high pressure
• Able to communicate effectively in English, both verbal and written
• At least 2-3 years of working experience
• Proficiency in Microsoft Office (Excel, Word, Powerpoint)

Highlights:

• Contract duration: 1 year contract
• Salary range: $2500 - $2900 (based on experience)
• Working location: One North MRT
• Working hours: Monday – Friday, 8:30am – 6pm.

Requirements:

• Diploma or Degree holder
• Min. 1 year of relevant experience in Office Administration.
• Able to create simple EDMs and is tech savvy.
• Good in public speaking.
• Proficiency in Microsoft Office (e.g.: MS Excel)

Key responsibilities:

• Digitalization of files and conducting quality checks of files to ensure accuracy.
• Coordinate, liaise with, and set up any logistics support for any group discussions, interdepartmental communications, and any meeting support (e.g.: prepare slides and equipment).
• Assist in event coordination, EDM & visual material preparation, and user education for new system roll out. Address any enquiries raised by users.
• Support and participate in roadshows for new system roll out.
• Registry management support, including organizing and managing physical files in the registry.
• Other duties as assigned.

Interested applicants, please apply via the job portal or forward your CV to [email protected].
We regret to share that only shortlisted candidates will be contacted.

Giovanna Widjaja

Outsourcing Team

Reg No: R22108890

BGC Group Pte Ltd

EA Licence number: 05C3053

Location: Outram

Working Hours: Mon- Fri Office Hours 8am-4.00pm / 8:30 - 4:30pm

Job Description:

• Handle any clinic duties (related to the eye) as advised by supervisor (e.g., administering eye drops if patient comes in for eye discomfort)
• Any other adhoc nursing duties

Requirements:

• Min. Nitec in Nursing
• Valid SNB & BCLS

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

• Perform admission of patients, handles customer queries, perform Cashiering and perform Billing
• Perform admission process, including explanation on bill estimation, usage of insurance, and deposit collection.
• Handles customer queries pertaining to admission process.
• Perform Cashiering.
• Perform Billing.
• Perform any other tasks as assigned.
• Timely escalation of cases to supervisor as necessary.

Requirements

• Min N / O level
• No exp needed, training provided

$12 / hour

Healthcare indusry

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

• Logging of cases
• Pick and Packing the medications that have been prescribed by the doctor online
• Working closely with operations team
• Ensuring that medications packed are correct

Requirements:

• Minimum Diploma in Pharmacy or above
• Able to commit to office hours
• Able to start immediate or within very short notice

If you meet the requirements of this role, please email a detailed resume in Word document to Cindy Wong Xinyi

CEI Registration No.: R2095121

Email: [email protected]

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

EA License No: 99C4599

EA Personnel No: R2095121

EA Personnel Name: Cindy Wong Xin Yi

• Reports to the HR/General Affairs Manager
• Responsible for the General Affairs Matters for site office
• Facilities Maintenance of Client & Contractors’ Temporary Office Buildings including site provisional offices
• Office consumables/material purchasing
• Company vehicle control & operation
• Support for HR Operations including but not limited to dormitory control, welfare, training of workers, etc.

Job Requirements:

• Tertiary education in Business administration/ Human resource
• At least 15 years of similar experience in a construction site office environment is mandatory
• Work-related involvement in the procurement and logistics site processes
• Proficient in SAP/ERP system for accounts petty cash, invoice payment/settlement and budget
• Supervise workers for office maintenance works and drivers for carpooling
• Perform negotiation with suppliers for materials and supplies
• Experience in management of workers’ accommodation/dormitory and their welfare
• Coordination with suppliers and subcontractors for rental of staff accommodations, repair and maintenance
• Ability to converse in workers’ language (Bengali/Hindi) is highly preferred as this role requires to communicate with foreign workers frequently
• Self-motivated and Good Leadership
• Candidate must be willing to commit 5.5 work days each week (every Saturday half day)
• Work Location : Woodlands
• Project: Infrastructure

Job Description:

• Assist with making phone calls to members of public to explain on relevant healthcare schemes
• Attend to general enquiries
• Assist with the digitalisation of existing physical documents (includes scanning of the documents, checking the scanned document, and shredding of the physical documents)
• Other ad hoc administrative duties as required

Requirements:

• GCE O Levels, N Levels or Nitec

Apply now by sending your resume to [email protected],

or call Alyssa at 8233 0338 for more enquiries.

We regret to inform you that only shortlisted candidates will be notified.

Alyssa Chew | Outsourcing Team | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W