Job Descriptions:

· Handle full spectrum of corporate secretarial duties including prepare documents for company formation, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions, share allotment and/or share transfers, amendments to company constitution for on-going corporate secretarial matters for clients, change of signatories and etc.

· Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.

· Ensuring timely AGM reminders and Filing of Annual Returns.

· Maintenance and upkeep of statutory registers.

· Preparation of board meetings and AGMs documentations including attendance AGM meeting and taking meeting minutes.

· Act as advisor to clients on Corporate Secretarial engagement matters.

· Drafting and updating of corporate secretarial records.

· Manage Corporate Secretarial team and ensure team timely delivery of work.

· Liaise with ACRA and auditor for statutory audit.

· Other ad-hoc as assigned by Management.

Job Requirements:

· Possess CSIS/SAICSA/Member of the chartered secretary institution.

· At least 5 years relevant working experience in Corporate Secretarial.

· Good knowledge of Companies Act and AML/CFT requirements of registered filing agents.

· Has supervisory experience of managing junior corporate secretarial professionals.

· Ability to prioritize work and meet deadlines.

· Good written and verbal communication skills.

· Organised, detailed and deadline oriented.

· Be flexible and adaptable in working styles.

· Proficiency in Mandarin is required for this position as need to liaise with clients from Mainland China.

Responsibilities:

• Assist Board of Directors.
• Manage travel plans, scheduling events, organizing reports and documents, and arranging meetings.
• Assist with the sales and marketing initiatives.
• Provide assistance with the preparation, filing, and compliance of ISO standards.
• Provide assistant in the application process for grants and trademarks.
• Coordinate and lead meetings, briefings, or training sessions as needed.
• Manage and secure confidential information, files, and records.
• Perform taking meeting minutes and providing summaries.
• Other ad hoc tasks as assigned.

Requirements:

• Diploma or Degree in any related discipline.
• At least 1-3 years of experience in sales, marketing, or administrative roles.
• Proficient in Microsoft Office Applications.
• Able to work independently.
• Ability to maintain the confidentiality of sensitive information.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1981808

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

• Assist Board of Directors.
• Manage travel plans, scheduling events, organizing reports and documents, and arranging meetings.
• Assist with the sales and marketing initiatives.
• Provide assistance with the preparation, filing, and compliance of ISO standards.
• Provide assistant in the application process for grants and trademarks.
• Coordinate and lead meetings, briefings, or training sessions as needed.
• Manage and secure confidential information, files, and records.
• Perform taking meeting minutes and providing summaries.
• Other ad hoc tasks as assigned.

Requirements:

• Diploma or Degree in any related discipline.
• At least 1-3 years of experience in sales, marketing, or administrative roles.
• Proficient in Microsoft Office Applications.
• Able to work independently.
• Ability to maintain the confidentiality of sensitive information.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1981808

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our client is a core center of fund raising for all the investments in the world, acting as the second Headquarter subsequent to Shanghai.

Company nature of Business: Fund management, asset management, property investment

They are are looking for an Office Manager who can support their Singapore office and facilitate the work of our teams in Shanghai and other cities worldwide. The role will also support the company's global CEO and senior management.

In this role you'll will be supporting the team by : General Admin 60%, Global CEO assistant 40%

Job Responsibilities:

■General Admin 60%,

• Liaise with company secretary and compliance advisor to fulfill all the filing and compliance requirements. Scheduling of appointments, coordination of meeting and recording the meeting minutes,
• General support the Singapore office daily operation, and coordinate with HQ different functions on the local execution.
• Handle the office relocation and logistics to ensure a smooth movement and employee's settle down.
• Ensure all Group policies, rules and regulations are always complied with.
• Perform day to day secretarial support to the assigned leader and visiting executives as appropriate.
• Reinforcing operational support best practices to new joiners and existing workforce efficiently.
• Providing necessary guidance to local team on filling Group OA system, following expense policy, and submitting of the travel and expenses reports.
• Visitor/telephone screening and handling of internal /external correspondences.
• Coordinating on IT / system support to local members in compliance with MAS regulations
• Perform ad hoc assignments as required, productively undertaking a substantial workload without sacrificing quality.

Global CEO assistant 40%

• Meeting set up and coordination.
• Travel arrangement and schedule planning.
• Handle Global CEO request and messages after office hours when required
• Other duties as assigned.

Job Requirements：

• Proven experience of at least 3 years as an executive assistant, outstanding communication skills and detail oriented
• Effective time management and planning skills
• Proficiency in Microsoft word, Excel and outlook
• Professional proficiency in English and able to read and write Mandarin to effectively communicate with counterparties at China HQ.
• Able to speak Japanese will be a plus to communicate with the Team in Japan. (NOT essential to have)

Interested applicants, please send your resume to Tiffany (R1104633) [email protected] with email subject header "Job Application for Administrator cum Secretary (1 year contract - renewable) - TK" .

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find our Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

R1104633

Koh Jia Wen

Job Description

• Assisting the manager in handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, Annual Return filings with ACRA, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients;
• Handle full spectrum of corporate secretarial duties including incorporation, strike-off, preparation of directors'/shareholders' resolutions for on-going corporate secretarial matters and assisting in conducting client due diligence (KYC);
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients; and
• Other corporate or ad-hoc duties as required.

Requirements:

• • Relevant experience in corporate secretarial field
  • Conscientious and meticulous, good organizational skills and experience, able to work independently and well under pressure
  • Proactive and able to prioritize work to meet deadlines
  • Excellent team player with commitment and drive to succeed in dynamic corporate environment
  • In-depth knowledge of Companies Act and other relevant regulations
• Able to use MS Office

To facilitate in the job application, please include the following in the resume:-

• Last drawn, current and expected salary.
• Duties and responsibilities for each job.
• Resume in Microsoft Word format
• Reason for leaving for past and present employment.
• Availability.
• Residential area.

Thank you.

David Ong (R1110279)

Adept Manpower (EA License: 22C1006)

https://adeptmanpower.com/

As a Personal Assistant, you will play a crucial role in providing comprehensive administrative support to our Chief Operating Officer (COO). You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion during the absence of the incumbent and serve as a point of contact between the executive and internal/external stakeholders.

This will be a 6 months maternity cover.

Responsibilities:

• Provide both personal and professional comprehensive administrative support to executives and team members with discretion and professionalism, including calendars management and scheduling, managing expenses and reimbursements, handling correspondence and travel arrangements.
• Manage and maintain smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, facilities management and records.
• Facilitate communication and coordination, including preparation and dissemination of internal/external communications, memos, and reports as required.
• Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• Other ad-hoc duties assigned by management.

Requirements

• Diploma in Business or related field
• Minimum 3 years of secretarial / personal assistant working experience, preferably working with senior management team
• An independent and resourceful problem solver
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

• Receive and file incoming letters and documents;
• Manage office and room supplies ensuring adequate stock at all times;
• Administrative tasks including photocopying, filing (electronic and manual files), collating reports and information, preparing and distributing papers and other general administration duties for the management team.
• Oversee the co-ordination of diary management, meeting preparation, client greetings and all other admin requirements for the General Manager;
• Ensure Executives and Department Heads are aware of upcoming meetings;
• Ensure meeting rooms are clean and appropriately presented;
• Welcome and receive visitors;
• Assist in maintaining a safe and secure work environment;
• Manage all travel plans for the General Manager;
• Ensure telephone is answered in a timely manner;
• When called upon, take minutes for respective departmental meeting;
• Screen telephone calls, take messages, answer enquiries from staff and customers, and redirect call where appropriate;
• Co-ordinate and project manage projects with the Hotel General Manager;
• Work in a supportive role to the General Manager and other management staff as to be advised;
• Attend daily HOD meeting;
• Attend daily Executive Office meeting;
• To collate and share Guest Feedback daily during the HOD meetings and follow up action by the various departments.

You will be responsible for providing support to the Secretary.

Core Responsibilities

• Provide administrative / secretarial support to the HODs and Directors - travel arrangements,

calendars, appointment scheduling and drafting of correspondences, etc.

• Ensure meetings are effectively organized and record minutes of meeting.

• Handle and draft correspondences to business associates.

• Research, prepare and handle confidential-related matters.

• Maintain efficient filing system of internal, external and confidential documents.

Requirements

• Minimum Diploma in Secretarial Studies or related discipline.

• At least 5 years experience in similar capacity.

• Prior experience in F&B / Hospitality industry would be advantageous.

• Possess a “can-do attitude” and eager to learn.

• A gastronomist who enjoys different cuisines.

• A high degree of resilience, perseverance, focus and commitment is essential.

• Excellent written and verbal communication skills.

• Independent, meticulous and maintain high level of professionalism.

• Must be efficient and confident to work in fast paced environment.

• Positive work attitude, team player, good interpersonal skills and ability to multi-task.

• Mature, responsible and hard working with pleasant personality.

• Organised, confident, self-motivated, resourceful and able to work under minimum supervision.

Interested candidates please share your resume to [email protected] .

Regards

Shashi (R23112213)

Just Recruit Singapore Pte Ltd (EA12C6295)

Responsibilities:

• Assist Board of Directors.
• Manage travel plans, scheduling events, organizing reports and documents, and arranging meetings.
• Assist with the sales and marketing initiatives.
• Provide assistance with the preparation, filing, and compliance of ISO standards.
• Provide assistant in the application process for grants and trademarks.
• Coordinate and lead meetings, briefings, or training sessions as needed.
• Manage and secure confidential information, files, and records.
• Perform taking meeting minutes and providing summaries.
• Other ad hoc tasks as assigned.

Requirements:

• Diploma or Degree in any related discipline.
• At least 1-3 years of experience in sales, marketing, or administrative roles.
• Proficient in Microsoft Office Applications.
• Able to work independently.
• Ability to maintain the confidentiality of sensitive information.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1981808

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

• Joint Venture Law Firm
• Stable working environment

About Our Client

Our client is a joint venture law firm and has strong reputation in many specialisations. As they further enhance the support team, they are looking for a Legal Secretary to join them in the litigation department.

Job Description

Your responsibilities include:

- Supporting lawyers and Partners with administrative tasks

- Preparing documents and being in charge of filing

- Participating in e-litigation

- Calendar management and travel booking

- Data-entry and claims support

- Other adhoc tasks

The Successful Applicant

Successful candidate must have

- At least 3 years of experience working in a support role in a law firm environment in order to understand the requirements

- teamwork

What's on Offer

You will work with a supportive team with great culture.

Contact

Heather Wang (Lic No: R1871939/ EA no: 18C9065)

Quote job ref

JN-052024-6427004

Phone number

+65 6643 9712

Page Personnel Recruitment Pte. Ltd.| Registration No. 201736642C

1. Experience in performing searches, preparing and filing of legal documents.

2. Knowledge of the e-Litigation system and procedures.

3. Able to provide full secretarial and administrative support to lawyers.

4. Good command of written and spoken English.

5. Able to work independently.

6. ⁠General competency with Microsoft Word and basic-to-moderate competency with Microsoft Excel.

7. Singapore Citizen or Permanent Resident only.

Responsibilities:

• Assist Board of Directors.
• Manage travel plans, scheduling events, organizing reports and documents, and arranging meetings.
• Assist with the sales and marketing initiatives.
• Provide assistance with the preparation, filing, and compliance of ISO standards.
• Provide assistant in the application process for grants and trademarks.
• Coordinate and lead meetings, briefings, or training sessions as needed.
• Manage and secure confidential information, files, and records.
• Perform taking meeting minutes and providing summaries.
• Other ad hoc tasks as assigned.

Requirements:

• Diploma or Degree in any related discipline.
• At least 1-3 years of experience in sales, marketing, or administrative roles.
• Proficient in Microsoft Office Applications.
• Able to work independently.
• Ability to maintain the confidentiality of sensitive information.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1981808

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

· Provide secretarial and administrative support

· Attending to the needs of clients including billings

· Correspondence with clients and external parties

· Managing email communications and official correspondence

· Maintain confidentiality of sensitive documents

· Supporting the Legal team

· Handling Electronic Filing independently

· Preparing documents for filing in Court and relevant Government agencies

· Responsible for end-to-end service delivery

· Good command of spoken and written English

· Strong organisational, communication and interpersonal skills

· Meticulous and able to work independently

· A good team player with good working attitude

· IT savvy and proficient in MS Office & Excel

Responsible for supporting the EAM of Sales & Marketing (DOSM) in all sales functions to achieve department goals and objectives.

RESPONSIBILITIES:

· Ensure all reports are secured in time for prompt circulation, submission and filing.

· Ensure proper filing of sales files, collaterals and documents.

· Ensure proper care and maintenance of all sales equipment.

· Maintain proper inventory of sales supplies and stocks.

· Ensure proper update and maintenance of all sales templates and reports.

· Roster and record schedules for annual leave, Saturday duties, TEP duty, HOD sessions, performance reviews, sales meetings, and other meetings and activities.

· Assist the EAM, S&M in preparing and posting monthly production reports for Sales, Catering and Reservations Departments and in implementing the sales incentive scheme.

· Assist the EAM, S&M in follow up of sales leads and closure of contracts and rooming lists.

· Assist the EAM, S&M in maintaining database to ensure all information is accurate and updated.

· Assist the EAM, S&M to reply to client telephone and email enquiries promptly while they are out of office.

· Prepare and send proposals, contracts, and other reports and submissions as required by the EAM, S&M.

· Prepare welcome cards, invite cards, amenity forms, requisition forms and other forms as scheduled and/or required by the EAM, S&M.

· Actively participate in client activities like site inspections, entertainments and client events to build rapport with key contacts.

· Assist the EAM, S&M in planning and execution of client events and activities.

· Assist the EAM, S&M to liaise closely with other departments within the hotel to ensure efficient and regular communication of sales activities.

· Assist the EAM, S&M with travel arrangement plans and related activities.

· Develop and maintain a good working relationship with associates of all Marriott Global Sales Offices and properties.

· Attend and take then circulate minutes of meetings and participate in projects and events as required.

Job Scope:

Corporate secretarial

· Manage corporate secretarial matters, including preparing board and shareholder resolutions, and board appointments and resignations

· Prepare and support for online filings, including liaison with other relevant departments e.g. Finance, with relevant authorities to maintain business licenses and statutory reports

· Maintenance of internal corporate register database

Contracting

· Contracts management

· Assist in preparation and negotiation of commercial agreements with distributors, hospitals, group purchasing organizations, governmental entities and healthcare professionals

· Negotiate and redline deviations from standard templates

· Draft contract language to address unique situations/concerns as requested

· Support in updating legal templates as required

· Organize and maintain legal templates and databases

Intellectual property

· Support and coordinate with Commercial team and IP counsel on IP licensing agreements

· Coordinate amongst local stakeholders and communicate with IP counsel to manage various company IP protection efforts, including dealing with IP infringements by third parties.

· Coordinate trademark clearances between Commercial team and IP counsel

General paralegal tasks

· Coordination and preparation of periodic reports as requested by senior management team

· Identify training needs and assist in development and presentation of training and education regarding legal requirements and developments

· Coordinating and organizing legal trainings

· Supports the Legal team on critical projects within the region

· Support Compliance Program including coordinating and partnering with Compliance on review and preparation of SOPs, programs, templates etc

· General paralegal work requested on an as-needs basis, including legal research

· General administrative work as needed to support Legal team e.g. organizing legal team meetings; coordinating invoice payments and travel arrangements

Requirements:

· Fluent spoken and written

· Proven ability to handle multiple concurrent responsibilities in a highly dynamic environment

· Ability to work efficiently and effectively with time-sensitive materials

· Good judgment and demonstrated discretion in handling confidential information

· Ability to maintain organized files and databases

· Good drafting, analysis and communication skills

· Proficient in the use of Microsoft Office suite of products

Additional Information:

· Start Date: Immediate

· Working days and Hours: Monday to Friday, 8.30am to 5.30pm, flexi working hours and hybrid

· Contract Duration: 12-month, with 1-month completion bonus

· Location: Mapletree Business City

• Providing support to the lawyers; • Preparation of Court documents; • Updating and maintaining case files, including monitoring court timelines, and drafting of pleadings, applications, and affidavits; • Electronic filing of documents via e-litigation and general administration work, including preparing court bundles; • Keeping track of solicitor’s time records and billing; • Corresponding with clients • Maintaining calendars for meetings and Court hearings. • 1 to 2 years experience preferred

Interested applicants may send their resumes stating their current and expected salaries to: [email protected]

Marketing Assistant cum Secretary / PA

-Roles & Responsibilities

1. Secretarial work & PA to Director

2. General admin and HR support work

3. Designing / copy writing and maintaining all marketing related collaterals, both online and offline

4. Photography / editing of products

5. If candidate posses a driving license, we may include ad-hoc driving / chauffeur duties during working hours.

6. No over-time needed, very stable environment

Requirements

· Min Diploma or relevant qualifications

· Proficiency in Adobe Creative programs (Photoshop / Illustrator / In Design)

· Grade ‘B’ or better for ‘O’ Level English

· 5-day work week (in office / City Hall MRT)

· Car driving license will be a bonus

• Up to $7,700 basic + AWS + Bonus + Benefits.
• Permanent role/ Hybrid office/ 5 workdays/ Central area.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Our client, a reputable Japanese MNC and leading Engineering company diverse in serving clients in Industries from construction, real estate management, EPC, marine offshore, Oil & Gas.

Job responsibilities

• Full spectrum of Secretarial and admin support to COO/ RCO
• Business travel arrangement and Management of schedule
• Assist with logistics arrangement for meetings and clent visits
• Handle claims and payments.
• Maintenance of COO/ RCO’s residence, including communicate regularly with the domestic helper
• Ad hoc duties

Job Requirement

• Bachelor's Degree and min 5 years of relevant work experience working with executive management.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Other Information:

To apply please click on the APPLY NOW to submit your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

Summary:

We are looking for a highly organized and proactive Personal Assistant to the Director of a reputable corporate finance advisory in Singapore. In this role, you will provide comprehensive administrative support to the Director as well as HR support to the firm. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to multitask effectively.

Key Responsibilities:

• Assist with recruitment efforts, including posting job openings, scheduling interviews, and coordinating candidate communication.
• Help with the onboarding process for new hires, including preparing paperwork and organizing orientation sessions.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Assist with employee relations matters, including coordinating disciplinary actions and performance management processes.
• Support HR initiatives such as training and development programs, employee engagement activities, and policy updates.
• Process payroll and reimbursement accurately and in a timely manner, ensuring compliance with company policies and legal requirements.
• Handle payroll inquiries and address any discrepancies or issues promptly.
• Coordinate with finance department to ensure payroll expenses are accurately recorded and accounted for.
• Manage the Director's calendar, schedule appointments, and coordinate meetings.
• Handle phone calls, emails, and other correspondence on behalf of the Director.
• Prepare and edit documents, presentations, and reports as required.
• Make travel arrangements and prepare travel itineraries.
• Maintain filing systems and ensure documents are organized and easily accessible.
• Oversee office supplies and equipment, and coordinate maintenance and repairs as needed.
• Assist with event planning and coordination for company meetings and functions.
• Manage office expenses and maintain budget records.
• Handle other general administrative tasks as assigned.

Job Requirements:

• Bachelor's degree in business administration, Human Resources, Accounting or related field preferred.
• Previous experience as a Personal Assistant in a Corporate Finance firm is a plus.
• Knowledge of HR principles and practices is desirable.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent communication skills, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive attitude and ability to work independently as well as part of a team.

We invite highly motivated, dynamic professionals to join our Tax Team.

Responsibilities

• Managing and maintaining the partner’s calendar, scheduling appointments, meetings, and travel arrangements.
• Organizing and maintaining confidential files, records, and documents. Assist partner in conducting research and gathering information for reports, presentations and meetings.
• Assist to coordinate and schedule meetings and follow-up actions.
• Serve as a point of contact between the executive and internal/external stakeholders, including internal staff, clients, partners and vendors.
• Maintaining high level of confidentiality, discretion and professionalism in handling sensitive information, documents and discussion.
• Providing miscellaneous support as needed, and other ad hoc tasks.

The ideal candidate should possess:

• The candidate to possess minimum of a diploma or bachelor’s degree.
• Excellent writing, verbal, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Competent in Microsoft applications including Word, Excel, PowerPoint, Outlook and Teams.
• Committed, result driven and self-reflective team player.

Only shortlisted candidates will be contacted by KPMG Talent Acquisition team, personal data collected will be used for recruitment purposes only.

At KPMG in Singapore we are committed to creating a diverse and inclusive workplace. We believe that diversity of thought, background and experience strengthens relationships and delivers meaningful benefits to our people, our clients and communities. As an equal opportunity employer, all qualified applicants will receive consideration for employment regardless of age, race, gender identity or expression, colour, marital status, religion, sexual orientation, disability, or other non-merit factors. We celebrate the different talents that our people bring and support every staff member in their journey to achieve personal and professional growth. One of the ways we do this is through Take Charge: Flexi-work, our flexible working framework which enables agile and innovative teams to help deliver our business goals.

Job responsibilities:

• Provide dedicated and quality support to the Head of Legal and a leading team of lawyers.
• Prepare client engagement letters, conduct conflict searches and matter opening of files
• Arrange internal and external meetings, taking care of room bookings
• Assist with finance transactional documents, registration, distribution, and other document management tasks
• Typing correspondence and legal paperwork
• Assistance with conflict checks
• Processing incoming invoices and payments
• Preparing Expenses Report
• Office admin duties
• Participate in any other ad hoc assignments.

To Qualify

• Significant corporate experience with min 2 - 5 years of legal experience gained in-house or in practice with a reputable law firm.
• Ability to work well under pressure

If you're interested in this role, click 'apply now'

If this job isn't quite right for you but you are looking for a new position, please contact us [email protected] / +65 6645 4540 for a confidential discussion on your career.

License No: 11C3510 / EA Reg ID: R1658237

Oon & Bazul is looking to hire a Legal Secretary / Paralegal to support our Partner in Corporate or Litigation & Dispute Resolution teams. The general scope of work includes but is not limited to the following: -

1. Compile and screen legal queries by redirecting or taking forward such queries as appropriate
2. Assist with drafting, reviewing, and assembling of documents
3. Draft correspondence with clients and arranging meetings
4. Manage file opening and closing procedures, including conflict checks
5. Manage matter deadlines, monitor the progress of matters, and generate matter status reports
6. File documents via e-Litigation (for Litigation team)
7. Assist with billing
8. Minute meetings as and when required
9. Manage time entries into the firm’s practice management system
10. Any other ad-hoc duties as and when required

Key Requirements

• At least 2 years of working experience as a Legal Secretary / Paralegal, preferably in the Corporate or Litigation & Dispute Resolution practice
• A diploma in Law & Management or a degree in Law from a recognized institution
• Excellent verbal and written communication skills
• Meticulous and well organized
• Ability to work well in a fast-paced work environment
• Excellent time management
• Proficient in Microsoft Office and Outlook
• Team player

Secretary's primary duties and responsibilities are to ensure that the lawyers' work and operations of the office run smoothly by providing secretarial and administrative support to the lawyers and the office members.

Qualification requirements:

• Computer proficiency
• Good attention to details
• Excellent communication skills
• Proficiency in Japanese language (JLPT N4 and above) is an advantage for communication with Japanese clients

Responsibilities include:

• Support document preparation
• Perform claims and expenses
• Schedule and arrange meetings and seminars
• Manage business trip arrangements
• Office administration work

These responsibilities are indicative only and do not represent an exhaustive list of roles and responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.

About The Role

Our client is a top-notch international law firm looking for a dedicated legal secretary to support the Litigation and Disputes Resolution Team. This is an excellent opportunity for someone who likes challenges and wants to grow their career in a fast-paced team in a growing, global law firm.

Responsibility

You are required to provide full support to the team in daily operations and administrative tasks. This includes key duties such as drafting correspondence and document preparation, maintaining and ensuring files and database are up to date, conflict check searches, managing calendar and travel management, and other administrative tasks as assigned.

Requirements

Ideally, you should have a diploma in legal studies with 5 years of experience gained in legal environment. Familiarity with document management systems and IT infrastructure will be highly regarded. You have good command of written and spoken English, you are also well-versed with legal jargons and lingo to work well with partners and lawyers in the team. Someone who is organised, efficient and have high attention to detail and accuracy is preferred as well.

To Apply

Those interested, kindly click "Apply". Alternatively, interest and referrals [email protected]

Reg: R2095759 | Lic: 116S8060

Role & responsibilities:

• Provide daily secretarial support to lawyers including:
• Scheduling of meetings/appointments and handling of calls;
• Preparation & filing of documents;
• File opening & closing;
• Billings & collection; and
• Conducting customer due diligence checks, etc;
• Provide general administrative support to lawyers including time entry and claims submissions, etc; and
• Perform any other ad-hoc duties/projects as and when required.

Qualifications:

• Strong organisational, communication, time management and interpersonal skills;
• Meticulous, good work attitude and able to work independently in a fast-paced environment;
• IT savvy and proficient in Microsoft Office applications;
• Good command of spoken and written English; and
• Minimum 1 year of relevant work experience in a law firm is preferred.