Company: CRYSTAL SL Global Pte Ltd

Responsibilities and Duties

• Provide support in Director’s personal matters (e.g. vehicle related, insurance, driver arrangements, family-related and etc.).
• Coordinate with various stakeholders to manage Director’s extremely busy calendar for appointments, meetings, travelling time and prioritise calendar events.
• Ensure closely monitoring of all schedules, meetings and appointment are being carried out with the respective personnel.
• Take and circulate minutes of regular meetings and follow up on action items stated in the minutes (if requested).
• Organize travel plans and itineraries of the Director and make necessary booking arrangements (flights, land transfer, accommodations etc.)
• Organize and file Director’s documents daily and perform day-to-day administrative work.
• Organize and submit Director’s expenses claims.
• Proactively follow up on actions items/tasks assigned by Director.
• Proof-read all documents for external parties.
• Perform any other duty as directed by management.

We are seeking a dedicated and organized individual to join our team as an F&B Secretary

Job Responsibilities

• Handle day to day operations and administrative tasks to ensure smooth running of organization
• Manage and coordinates schedules, appointments and meetings for F&B executives
• Assist in preparing reports, presentations and other documentations
• Answering calls, taking messages and handling correspondence
• Filing of documents
• Undertake any other secretarial or administrative tasks as required

Key Job Requirements:

• Entry level applicants are welcome
• Prior F&B experience will be a plus
• Excellent organizational and multitasking skills
• Strong verbal and written communication abilities
• Proficient in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)
• Attention to detail and accuracy in all tasks
• Ability to work independently and collaboriatively in a fast-paced environment
• Flexibility to adapt to changing priorities

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities:

• Required to manage a full spectrum of corporate secretarial work for the group, including coordination and facilitating quarterly board meetings, minutes writing and resolution, and providing advice and support to board members.
• Convening and servicing Annual General Meeting, producing agendas and recording of the proceedings.
• Ensure that the statutory records of a group of companies in Singapore are updated and maintained on time.
• Administrate an online board portal for conducting meetings for Board members and organise director training, where appropriate.
• Act as SGX authorised user/representative, prepare and release SGX announcements, and submit required documents to SGX RegCo.
• Maintain Group Secretary profile with the Accounting and Corporate Regulatory Authority and perform lodgements on BizFile+.
• Coordinate with various parties on producing the Annual Report and Sustainability Report, including drafting, where necessary.
• Manage, update and maintain the Company’s corporate website.
• Liaise with corporate service providers, auditors, lawyers, joint venture partners and other external parties
• Support Management and Board members in all aspects of corporate secretarial and compliance and handle ad-hoc projects assigned from time to time.

Requirements:

• Possess a Bachelor's Degree in a related field and an Institute of Chartered Secretaries and Administrators (ICSA) qualification.
• At least 8 years of experience managing corporate secretarial matters in a listed entity.
• Good knowledge of the Singapore Companies Act 1967 and SGX Listing Rules.
• Bilingual with strong written and verbal communication skills.

Bayes advices leading technical businesses and progressive employers on talent acquisition, shaping perspectives and integrating recruitment expertise to fulfill critical and complex hires. If the role resonates with you and your professional experience complements the responsibilities listed, please click to apply. joey.teo(a)bayesrecruitment.com

Bayes Recruitment Pte Ltd

16 Collyer Quay, Singapore 049318 bayesrecruitment.com

EA License 10C5468 | EA Registration R2197948

Our website comprehensively shares our Privacy and Data Protection Policy, standards & compliance, and legal responsibilities. All personal data supplied will be treated in confidence, and as permissible by law. By submitting your resume for an application, you also consent that you may be contacted for future, or potential opportunities that may complement your expertise as applicable. You can opt out at any time by contacting our Data Protection Officer.

The Opportunity

• Opportunity to work with a Reputable MNC. Providing secretarial and admin support to the Branch Manager.
• Mon - Fri: Office Hour
• Location: Central
• 12 Months Contract (Convertible)

The Requirement:

• At least 2-3 years of secreterial/ business support experience preferably with experience supporting expat manager
• Computer literate and familiar with Microsoft Office Applications

Job Description:

• Providing full administrative support to the team and secretarial assistance to the Singapore Branch Manager
• Proactively contribute to the manager's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.
• Manage and coordinate Branch Manager and/or team travel, accommodation, transportation, etc.
• Assist with preparation of meeting presentation
• Taking notes and following up for meetings
• Responsible for end to end of processing Manager’s reimbursements for medical, entertainment and business trips.
• Support in the relocation of expat and families moving to Singapore
• Carry out office administration and/or projects as requested by the Branch Manager
• Manage team reimbursement for payroll processing
• Ensure the office is in compliance with HSE regulations
• Any other ad-hoc duties

Next Step

• Interested applicants, prepare your updated resume and click "Apply here" or email to [email protected]
• All shortlisted candidates will be contacted

Angeline Low Hooi Seei
Direct Line: 6697 7942
EA License No: 91C2918
Personnel Registration Number: R1988232

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Registration Number: R1328870

EA License No. 22C1026

Key Responsibilities:

Effective Workload Management:

• Manage workload efficiently to provide timely and accurate support to lawyers.
  

Calendar Management and Meeting Support:

• Assist lawyers in calendar management.
• Organize internal/external meetings and handle travel arrangements and expenses claims.
  

Matter Project Administration:

• Administer matter projects, including matter opening, time recording, filing, bill preparation, bill narrations, and archiving.
  

Legal Document Preparation:

• Prepare legal documents and court bundles.
  

E-Litigation and Searches:

• Assist with e-litigation, including court filings and calendar management.
• Conduct searches (ACRA, etc.).
  

General Secretarial Tasks:

• Undertake various secretarial administrative tasks such as typing, filing, printing, scanning, etc.
  

Requirements:

• Preferably with legal secretarial or paralegal experience in the last 3 years, supporting legal teams specializing in complex international disputes.
• Experience in using e-litigation tools like CoreMatter and NetDocuments is preferred; training will be provided if necessary.
• Strong written and verbal communication skills in English.
• Proficient in Microsoft Office programs.
• Ability to thrive in a fast-paced environment with strong interpersonal skills.
• Meticulous, responsible, proactive, and a team player.

Interested applicants please send your resume in MS Words format to [email protected] and much appreciated if you could attention it to Steven Tan

Only shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: Tan Eng Foo (Steven) / R2090530

Data provided is for recruitment purposes only.

Business Registration Number: 200611680D. Licence Number: 10C5117

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Registration Number: R1328870

EA License No. 22C1026

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

INFINITY LEGAL LLC is seeking to employ a legal executive/paralegal/ secretary with role as an IP Administrator to assist in the growing Intellectual Property work of the firm. Responsibilities include general administrative support in litigation matters, working with a team of professionals in the management of IP matters, including patents, designs and trade marks. Filing patent, design and trade mark applications, reporting and billing, keeping track of deadlines.

Requirements: A Level and above, with experience in general litigation and IP work. Candidates without required educational qualification but who has relevant experience will also be considered. Good interpersonal skills and able to communicate well with all levels. Proficient with MS Office. Careful and meticulous with initiative and good working attitude. Interested applicants please apply with resume and expected salary.

Please email your detailed CV to [email protected]

Responsibilities

• Handling a full spectrum of corporate secretarial duties including incorporation of Singapore Companies, filing of documents with ACRA
• Updating and maintaining of statutory registers and clients' records
• Organise Board and Shareholders’ meetings (preparation of Board resolutions and minutes).
• Ensure compliance with statutory and regulatory requirements
• Handle confidential matters, contracts, documents and provide operational support
• To meet chargeable time requirements
• To liaise and correspond with clients and third parties and ensure that these are performed in an utmost professional manner

Skills and Competencies

• Fresh Graduates with no prior experiences may Apply
• Organised and meticulous
• Efficient and resourceful
• Able to take ownership of jobs assigned and work independently
• Good command of English (written and spoken)
• Have initiative and good business sense
• Cheerful disposition and team player
• Strong oral and written communication skills
• Self-driven, independent and proactive and able to work independently in a dynamic working
  environment and have a good sense of urgency
• A meticulous, committed and organised individual

Regrettably only shortlisted candidates will be contacted
EA License Number: 20C0180| Registration no: R1762339|

Our Client:

Our client is a financial institution which provides a wide range of financial products and services including senior debt, mezzanine, equity as well as financial advisory services. They are actively seeking for a Secretary to join their team in Singapore.

The Responsibilities:

• Perform Secretarial and general administrative duties, including manage reports, correspondence and documents
• Assist to claim expense of CEO
• Scheduling of meetings/ appointments and ensuring meetings are organized
• Handling calls and filing of documents, preparing of meeting materials
• Assist to organize travel, transport and accommodation arrangements
• Provide administrative support on day-to-day matters
• Any other job related duties assigned by the company

The Requirements:

• Bachelor’s Degree with at least 2-3 years relevant work experience as secretary or back office
• Proficiency in Japanese language to liaise and support native Japanese-speaking stakeholders in terms of secretarial duties
• Someone who is meticulous and able to plan/ organize efficiently
• Computer literate with ability to use Microsoft Office

RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy

Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

JO Reference: 102221

HR Secretary– Job Scopes

· Provide full spectrum of day-to-day HR Secretary functions;

· Possess good knowledge of the Employment Act, Industrial Relations, and tax matters;

· Managing & communicating with relevant authorities & government departments such as MOM, MTI, EDB, PSG

Grant, and IRAS in matters relating to HR;

· Liaising with company secretary to E-lodge of documents to ACRA and other Government Agencies;

· Support in the implementation of corporate policies, procedures, and implementation;

· Handling confidential-related matters of the organization and Directors;

· Setting up an authorization system for corporate transactions with Government agencies;

· Involving in the recruitment process and preparing employment contracts/confirmation letters/Exit Interviews and other related HR documents;

· Handling onboarding, orientation, and training of new staff;

· Perform HR and office operational duties i.e. work pass matters i.e. new application, cancelling, and renewing;

· Handling of company medical insurance renewals (Work Injury, Personal Accident, H&S, SME, Marine Cargo, and travel insurance etc);

· Ordering of products via manufacturer e-Portal, and liaising with remittance agency to make payment;

· Updating Employee Handbook, company policies, guidelines, and announcements and managing employees’ benefits;

· Managing & applying mandatory training courses for sales and operations staff including foreign employees with 3rd party training providers, and applying for training grants with statutory agencies (when needed);

· Attending to MOM periodic surveys and checks on staff information and other HR matters;

· Planning and maintaining personal data management and filing;

· Overseeing company property matters;

· Handle company vehicle (vans) insurance/inspection/road tax renewals;

· Managing phone calls, emails, and correspondence, scheduling appointments, and maintaining calendars;

· Scheduling and coordinating meetings, preparing agendas, taking minutes, and distributing meeting materials;

· Assisting in business travel support and arrangement for Directors, Executives, or staff including travel booking, transport, accommodations, visa applications, itineraries, travel claims, and managing meeting schedules for overseas trips, dining reservations, etc.;

· Assist in planning and organizing company events, workshops, or conferences;

· Managing and administering leave records;

HR Secretary – Job Scopes

· Maintain a tidy and efficient office environment by ordering supplies, keeping inventory, and managing office equipment;

· Organizing and attending of meetings/events/seminars;

· Handle Petty Cash disbursement/submission;

· Basic bookkeeping tasks, such as processing expenses, invoices, and reimbursements;

· Any other ad-hoc duties as assigned by the Management and/or HOD.

Job Responsibilities:

· Overseeing company’s secretarial functions for both local and offshore entities

· Liaising with internal stakeholders and finance team to maintain accurate corporate information and records

· Ensuring company is in compliance with all statutory and regulatory requirements

· Make sure all filings and KYC checks are reported timely and accurately

· Coordinating and prepare for board meetings.

· Agenda preparation and minute taking

· Provide of advice on corporate governance and compliance matters

· Doing research and keeping abreast of changes in relevant legal and regulatory requirements

· Assist with presentation slides, compliance documents and daily/monthly reports

· Adhoc tasks and projects as assigned

Job Requirements

· Minimum Diploma in a related discipline

· Minimum 5 years of relevant experience

· Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to [email protected]

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities

Provide full administrative and secretarial support to the CEO to ensure the smooth management of the day-to-day operation. Handle sensitive and complex issues professionally and objectively. Take initiative as appropriate especially in the CEO absence.

Job Description

1、负责雇主的日常活动安排，出外商务旅行安排及雇主与家人的度假安排，做好出外旅行的一切准备工作与行程安排；

Responsible for the employer's daily activities, business travel arrangements and vacation arrangements for the employer and family, make all the preparations and schedule arrangements for the trip

-Calendar management: Managing CEO’s schedule by scheduling and coordinating appointments, meetings and events including booking of venues for lunch / dinner events.

-Travel management: Planning travel arrangement for the CEOs and HODs, including booking of flights, accommodations, ground transportation, travel insurance and managing travel itineraries.

2、雇主的单位办公室和家庭办公室的日常管理工作，要承担一些秘书的工作职能。如处理雇主的商务和私人信函、打字、处理电子邮件、接听电话、代雇主致电相关人士，为雇主建立和管理公司与私人文档及会议纪录等；

The daily management of the employer's unit office and home office takes on some secretarial functions. Such as handling employer's business and personal correspondence, typing, handling E-mail, answering telephone calls, making relevant calls on behalf of the employer, establishing and managing corporate and personal documents for the employer, Meeting coordination: Coordinating and scheduling of meetings, attending to CEO’s guests /visitors once they arrive at the office. etc

3、负责雇主的居家管理工作，要承担一些职业管家的工作职责。如负责管理雇主居家财务收支，居家日常采购，雇主居所的维修与保养。

In charge of the employer's home management, taking on some of the duties of a professional housekeeper. For example, be responsible for managing the employer's home financial income and expenditure, daily home procurement, repair and maintenance of the employer's residence.

5、负责代表雇主接待来的客人，并负责留宿客人的招待、食宿安排工作；

Responsible for the planning and management of the employer's family banquet, responsible for the reception of the guests on behalf of the employer, and responsible for the reception of the guests, accommodation arrangements and Administrative support: Providing general administrative support to the CEO, including managing expenses and claim matters.

6、代表雇主进行某些业务谈判，为雇主准备好待签字的合同文件，并能够策划安排雇主与谈判方的签约仪式；

Represent the employer in some business negotiations, prepare contract documents for the employer to be signed, and be able to plan and arrange the signing ceremony between the employer and the negotiating party

Requirements:

• A level, diploma or degree holders are welcome to apply
• Minimum of 3-4 years of relevant work experience as a Personal Assistant or company secretary
• Outstanding organizational and time management / Good Communication skills
• Honest, responsible, good in problem solving skill
• An ability to multitask and prioritize daily workload
• Excellent Discretion and confidentiality
• Independent management capability, organizing ability and handling stress ability are needed.
• Bilingual in English and Mandarin to handle Mandarin Speaking Clients, Business Partners, Government and Other organizations in , Must be Fluent in Chinese in order to communicate with CEO and his family members
• Proficient in MS Office, Excel spreadsheet and excellent computer skills
• Willing to do OT when required
• Able to work on alternate Saturday(s) and work irregular hours (including public holidays) - only when required

Location and Working Hours:

• Availability : Full-time
• Location: Orchard MRT

Salary Range:

Negotiable based on candidates' actual working experience.

Salary arrange :$ 3800-4500

Kindly indicate your availability for work commencement, the reason for leaving, expected salary,Birthday etc. We regret that only shortlisted applicants will be notified.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Providing secretarial and administrative support to lawyers including updating various records, keying in daily time sheets & replying to correspondence / mails / faxes / billings, etc
• Scheduling of meetings/appointments
• Perform secretarial and general administrative duties
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Minimum an ‘O’ level or Diploma in Business Admin or LCCI Private Secretary Certificate
• Minimum 1 year of secretarial working experience
• Good command of spoken and written English
• Good work attitude and team player

Please visit our website at www.drewnapier.com for more information.

Kindly email your detailed resume in MS Word format only, stating full details of qualifications, experience, current and expected salaries to [email protected].

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence).

78/115/140/87/106

• Position : Personal Assistant or Private Secretary (Lady boss)
• Location : Orchard
• Working hours : 5 days work week, Monday - Friday : office hours (9.00-6.00pm), Saturday half day - if required
• Salary (commensurate with experience) : Up to $5000+ AWS + Bonus
• Duration : Permanent

Main Responsibilities:

• Arrange all travel logistics, including flights, accommodations, visas, and transportation
• Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.
• Maintain and update the Top Manager's calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.
• Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Top Manager.
• Handle sensitive and confidential information with the utmost professionalism and discretion.
• Perform various administrative tasks
• Coordinate and support the planning and execution of special events, conferences, and corporate functions, both domestically and internationally.

Requirements:

• Proficiency in English
• 1-2 years driving experience (Singapore type 3A, Automatic MPV Car) is an advantage.
• Minimum of 2-3 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.
• Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.
• Min Diploma and above
• Willingness to work flexible hours
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Associate Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684.

Job Responsibilities:

• Assist in providing secretariat support to the Investigation and Disciplinary committees, ensuring all documentation is organised and meetings are efficiently coordinated
• Collaborate with relevant stakeholders to facilitate the Institute’s annual Call for Nominations, and assist in coordinating the Nominations Committee meetings
• Assist in organising and coordinating the Institute’s Annual General Meeting, ensuring all logistical aspects are managed effectively
• Support the coordination of bi-monthly Council and Executive Council meetings, including scheduling, preparation of materials, catering food and recording minutes
• Assist in CPE compliance checks and addressing members’ enquiries on CPE compliance
• Assist in membership renewal and other related tasks such as assessing applications for fee waivers and system testing, providing excellent customer service to members
• Be adaptable and flexible to assist in other duties as assigned by the Executive Office, contributing to various projects and initiatives as needed

Job Requirements:

• At least a degree in Business Administration or a relevant field
• Minimum 3 years of experience in administration and/or operational functions is preferred
• Proficient in Microsoft Office and Adobe Acrobat applications
• Excellent written and verbal communication skills
• Strong organisational abilities to manage multiple tasks and deadlines efficiently
• Demonstrate effective time management skills to prioritise tasks and manage workload
• Meticulous and detail-oriented in handling documentation, coordinating meetings to ensure accuracy and compliance
• Display high level of professionalism and confidentiality when handling sensitive information and dealing with internal and external parties
• Strong team player and collaborate effectively with colleagues and stakeholders
• Pleasant personality and good interpersonal skills

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Jane Neo

Registration Number: R1328870

EA License No. 22C1026

Job Description

· Providing secretarial and admin support to Finance team and senior executives

· Managing calendar, schedules and provide admin support to the team (make appointments, schedule meetings, travel/hotel/visa arrangements)

· Provide support to visitors for visa applications, flight reservations and hotel bookings

· Assisting in general administrative duties and work of other teams to ensure smooth operation

· Process the expense reimbursement, ensuring timely and accurate preparation of expense reimbursement requests and claims

· Assist in-coordinating meetings and booking of meeting rooms, venues and conference call facilities, and organize catering as required

· Perform any other ad-hoc duties as assigned

Job Requirements

• About 8-10 years of professional secretarial experience
• Team support experience
• High initiative
• Excellent communication and interpersonal skills

Qualified candidates may submit a copy of detailed resume in MS Word Format to [email protected]

Charissa Ong Zimin (R1104659)

Email address: [email protected]

Recruit Express Pte Ltd

EA License No.: 99C4599

Job Responsibilities:

· Providing support to 2 partners and team of lawyers

· Coordinating of travel arrangements, booking of flights and hotels

· Managing of calendars and minutes taking

· Proofreading and typing of correspondence

· Assist with presentation slides, compliance documents and daily/monthly reports

· Adhoc tasks and projects as assigned

Job Requirements

· Minimum Diploma in a related discipline

· Minimum 3 years of relevant experience

· Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to [email protected]

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Job Summary
We are seeking a dedicated and highly organized Executive Secretary to the Director / Executive Director to provide comprehensive administrative support.

The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality.

Key Responsibilities

• Calendar Management: Proactively manage and prioritize the Executive Directors’ meetings and appointments, ensuring efficient use of their time.
• Written Communication: Draft, proofread, and edit a variety of documents, including correspondence, contracts, meeting minutes, reports, speeches, and presentations. Prepare official information releases for internal and external circulation, maintaining high-quality standards.
• Meeting Coordination: Organize and attend meetings, take detailed minutes (when applicable), and ensure prompt and accurate dissemination of communications from Senior Management to internal and external parties.
• Event Planning: Lead or actively participate in the planning and execution of business conferences, luncheons, and dinners involving internal and external stakeholders.
• Project Management: Manage and maintain Senior Management's special and strategic projects, handling confidential information
• Team Collaboration: Lead and collaborate with cross-divisional teams on special projects, ensuring effective communication and project completion.
• Onboarding Support: Facilitate a smooth onboarding process for top executives and new joiners within the Division, including coordinating logistics and necessary resources.
• Travel Planning: Manage travel arrangements for the Executive Directors, including itinerary planning, accommodation, transportation, and expense reporting.
• Driver Liaison and Vehicle Management: Coordinate with drivers and oversee vehicle maintenance to ensure the Director / Executive Director transportation needs are met efficiently and safely

Requirements

• Bachelor's degree/Diploma in a relevant field preferred.
• Proven experience as an Executive Assistant or Personal Assistant to senior executives.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent problem-solving and decision-making abilities.
• Flexibility to adapt to changing priorities and work under pressure.