Responsibilities:

• Support the department on all administrative matters such as staff timesheet management, documentation control, asset management, travel arrangement and manage office supplies and procurement.
• Assist in logistics and administrative support for meetings and events including obtaining necessary clearances for visitors, etc.
• Facilitate staff onboarding and offboarding process
• Manage office facilities, equipment and maintenance
• Support Business Continuity Plan, Staff Welfare events and initiatives
• Communicate relevant office management information to the staff

Requirements:

• Diploma in Business Administration, Finance or Accounting
• Minimum 3 years of working experience in office administration in a department of at least 60 staff
• Experience in team management with good interpersonal and communication skills
• Proficient in MS Office (Word, Excel and PowerPoint)
• Work location: Jurong East (near MRT)

Interested candidates, please forward a detailed resume and email to career{a}tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Wee Wan Qi / EA Personnel No: R22109446

Our Client is a leader in the Environmental industry in Singapore. Due to their current expansion plan, they are looking for a Executive Secretary to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibilities

• Manage the Managing Director’s calendar, meetings, scheduling appointments, and travel arrangements.
• Minutes taking and handling sensitive information in a confidential manner
• Monitor email and manage phone calls
• Manage various office communication use appropriate office communication tools.
• Assist in preparing presentations, reports, and correspondence for internal and external stakeholders.
  File management, expense reimbursements, and other administrative support.
• Communicate and liaise with internal and external stakeholders and providing information or redirecting as appropriate.
• Ensure and managed physical and electronic documents
• Any ad-hoc duty as assigned

Requirement

• Min Diploma in Business Admin
• Min 4 years of relevant experience
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

Conveyancing Secretary | 5 Days | Up to $3.5k | Outram Park

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: Cantonment Rd
Salary Range: $3000-$3500

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Corporate Secretary Associate/ Executive/ Manager

5 work days, 9am-6pm, Raffles Place, $2500-$6000 (depend on experience)

Roles & Responsibilities:

• Incorporating new companies (private limited, sole proprietorship etc.)
• Transferring corporate secretary appointments for existing companies
• Preparation and drafting of statutory documents (e.g. AGM, EGM, Board Resolution, etc.)
• Other corporate or ad-hoc administrative duties as assigned by the Manager(s)
• Maintaining minutes books and updating records in registers
• Monitoring statutory deadlines

Requirements:

• Min Diploma in any field, preferably in Business Administration or Law.
• Good knowledge of Companies Act is preferred
• Min 3 years of relevant working experience.
• Ability to work under pressure
• Singaporean only may applied

Interested applicants, please click apply button or email resume : [email protected]

We regret that only shortlisted candidates will be notified.

Strafford Consulting Pte Ltd

EA License No: 23C1919

By submitting your personal information and/or resume, you are deemed to consent to Strafford Consulting Pte. Ltd. to collect, use and disclose your personal information and/or resume to prospective employers/companies for the purposes of employment.

• Location: walking distance from Marymount MRT

• Office management, administrative and facilities support to the department
• Secretarial and administrative assistance to the department
• Coordinate/plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accommodations, transportation and travel visa application
• Process travel expenses/claims
• Calendar management
• IT support (asset / role request, etc)
• Event management (Team building / conferences/ training / department lunches)

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Our Client is a leader in the Environmental industry in Singapore. Due to their current expansion plan, they are looking for a Executive Secretary to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibilities

• Manage the Managing Director’s calendar, meetings, scheduling appointments, and travel arrangements.
• Minutes taking and handling sensitive information in a confidential manner
• Monitor email and manage phone calls
• Manage various office communication use appropriate office communication tools.
• Assist in preparing presentations, reports, and correspondence for internal and external stakeholders.
  File management, expense reimbursements, and other administrative support.
• Communicate and liaise with internal and external stakeholders and providing information or redirecting as appropriate.
• Ensure and managed physical and electronic documents
• Any ad-hoc duty as assigned

Requirement

• Min Diploma in Business Admin
• Min 4 years of relevant experience
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

Responsibilities:

• Office Administration: Receive, sort, and distribute office mail and packages; maintain the office supply inventory and handle orders as needed.
• Bill Management: Use the company credit card to settle bills and expenses, ensuring timely payments and accurate record-keeping.
• Visitor Hospitality: Greet visitors in a professional manner, prepare and serve refreshments, and ensure meeting rooms are tidy and well-prepared.
• Scheduling & Coordination: Assist in managing schedules, booking appointments, and coordinating internal and external meetings.
• Document Management: Record company-related matters, prepare and file documents, and ensure all paperwork is up-to-date and easily accessible.
• Travel Arrangements: Organize travel itineraries, book flights and accommodation for GM, and handle necessary documentation.
• Communication Support: Handle calls and correspondence, take messages, and communicate essential information to GM.
• Office Maintenance Coordination: Liaise with building management or external vendors for office maintenance and repairs.

Qualifications:

• Prior experience in administrative or secretarial roles is preferred.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and maintain confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software knowledge is a plus.

A global professional services firm is looking for a Secretary in Singapore.

You will provide high-level administrative support to senior lawyers and partners, and the role also involves some client-facing responsibilities.

Key aspects of the position include:

• Supporting legal teams with complex transaction management and document preparation.
• Coordinating meetings, managing calendars, and handling all aspects of document and file management.
• Fluent proficiency in both Korean and English, with translation experience being a plus.
• Prior experience in Marketing will be a plus

Interested applicants please send your resume in MS Words format to [email protected] and attn it to Joey Chen (R1878026)

Shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: R1878026

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

#LI-JC1

The legal secretary will be required to interact directly with the firm's Clients. Therefore, the legal secretary must be presentable and confident in communicating directly when client facing. Fluency in Korean, both written and oral, including translation, is an essential requirement for this role. Candidates without legal experience but with more than 2 years of marketing/account management experience, possess strong communication and organisational skills, adept at project management as well as time management are welcome to apply.

Essential duties

• Performing legal secretarial/administrative activities that may be highly confidential or sensitive, requiring diplomacy and discretion;
• Creating, editing, and proofreading letters, legal documents and memos, including checking documents for content and context;
• Assisting lawyers with transaction management including preparing and running checklists relating to financing transactions and managing datarooms;
• Opening files and conducting conflict checks;
• Creating physical and soft transaction bibles after the closing of transactions;
• Taking notes at physical and virtual meetings;
• Organising and maintaining all correspondence and documents using the relevant document management system;
• Managing emails, calendar appointments and client contact lists;
• Providing business development support when necessary;
• Coordinating and preparing monthly client bills;
• Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements;
• Preparing check requests and expense reports

Requirements:

• Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners preferred;
• Very proficient in both spoken and written English and Korean;
• Excellent client service skills;
• Excellent working knowledge of Microsoft 365 (Word, Outlook, Excel, and PowerPoint) and PDF editor; proficiency and experience with legal management systems are advantageous but not essential as training will be provided.
• Typing speed of 65 wpm or above;
• Excellent attention to detail, including using correct spelling and grammar;
• Can-do attitude and flexible approach;
• Work autonomously with limited guidance;
• Working overtime as occasionally required;
• Meet deadlines;
• Use own judgment in decision making to solve problems and achieve business outcomes;
• Take the initiative in handling projects and anticipating what needs to be done;
• Understand and follow specific and detailed instructions in oral and written form;
  

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to [email protected].We regret that only shortlisted candidates will be notified.

Job Responsibilities:

• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Supporting the sales team in producing accurate and prompt department reports .
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• More than 2-3 years’ experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume inMS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

• Provide secretarial and executive support to the Head of Department.
• Handle meetings, calendars, travel arrangements and plans, etc.
• Primary point of contact for internal and external stakeholders on all matters pertaining to day-to-day operations.
• Organize events, team outings, office renovations when necessary.

Requirements:

• Degree in Business Management or equivalent.
• At least 5 years of secretarial experience in MNC company.
• Proficient in MS Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Responsibilities and Duties:

· Manage Scheduling and Calendars: Oversee and coordinate the CEO’s calendar, ensuring efficient time management and prioritization.

· Meeting Coordination: Plan, organize, and coordinate internal and external meetings chaired by the CEO, including Board, Executive committee and Committee meetings.

· Document Management: Prepare, organize, and manage documents for meetings and other executive functions.

· Minutes and Follow-up: Record accurate meeting minutes and liaise with stakeholders to ensure timely follow-up on action items.

· Office Administration: Handle all administrative arrangements, ensuring smooth daily operations of the office.

· Communication and Correspondence: Manage communication on behalf of the CEO, including drafting and responding to emails and other correspondence.

· Information Gathering and Presentation: Compile relevant information and create high-quality presentations as needed.

· Event Management: Collaborate with internal and external stakeholders to coordinate and manage events.

· Additional Duties: Undertake other responsibilities as assigned to support the CEO and office functions.

Job Requirements:

· Minimum Diploma in Business Administration or equivalent;

· Preferably with 8 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;

· Proficient in MS office;

· Able to manage stressful situations and to use sound judgement and initiative, particularly as it relates to handling sensitive and/or confidential information;

· Excellent and effective written and oral communication skills, problem-solving skills, time management skills; attention to details

Roles & Responsibilities

• Scheduling, managing (and if required, accompanying MD on) business trips, meetings, functions and other appointments.
• Manage travel arrangements, bookings, events and appointments during MD’s business trips.
• Assist MD in business and personal expenses claim.
• Arranging transportation, necessities, meal and beverages for the MD.
• Liaising with staff, group companies’ members and third parties on behalf of the MD.
• Any other ad hoc duties assigned

Requirements

• At least 2 years of secretary job experience.
• Native level of written and spoken Japanese, Business level of English and Business level of Chinese.
• Excellent interpersonal skills.

• Maintenance of records, registers and other relevant documents required by applicable regulations and guidelines.
• Compiling meeting materials and attending to all meeting-related logistics.
• Attending to logistics and arrangements for board and shareholder meetings.
• Updating of statutory registers, corporate information and Secretariat records.
• Drafting Board and Board Committee minutes and resolutions in writing.
• Responding to director / shareholder/ stakeholder queries.
• Highlights any potential concerns /risks and proactively shares best risk management practices.
• Performing any duties and responsibilities as may be assigned from time to time.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Working hours: 8.30am - 5.30pm (Mon - Fri)

Location: Bishan/ Marymount

Working hours: 10am to 7pm

• Office management, administrative and facilities support to the department
• Secretarial and administrative assistant to the department
• Coordinate/ plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accomodations, transportation and travel visa application
• Process travel expenses/claims
• Calender management
• IT support (asset/ role request, etc.)
• Event mamangement (team building/ conferences/ training/ department lunches)
• Other ad hoc duties assigned

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Job ID: 621831
Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) of the Singapore Branch in his/her daily duties and affairs, in relation to managing the Company Branch Offices and subsidiaries in the Asia-Oceania region
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters
• Manage department assets and office miscellaneous items for the Management’s Office
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise such as changing of worn out lightings or water leakages etc., as well as communicate regularly with the domestic helper
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion
• Any other ad-hoc administrative tasks to be assigned.

Requirement:

• Min 5 years of working experience in Secretarial/Executive Assistant role to the Executive Management/C-Suit Management
• Extensive knowledge of office administration, clerical procedures
• High proficiency in Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies
• Proficient in MS Office applications
• Maintain good relationships with all employees, and work cooperatively as a cornerstone of all departments
• Fully understand the confidentiality of information obtained in the course of work and strictly observe confidentiality
• Ability to multitask and function well in high-paced and at times stressful environment

[Advantage]

• Proficient in accounting systems such as SAP
  
  To Apply, please kindly email your updated resume to cv_karalgash(at)goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Kajimkhaan Karalgash

EA Personnel Reg. no.: R22107165

EA License no.: 07C5771

The Role

• Providing legal services and maintaining and coordinating contract administration

To Qualify

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Law or equivalent.
• At least 2 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Law/Legal Services or equivalent.
• Good communication/writing skills

To Apply

If you feel your experience and professionalism can make an impact with this firm, please submit your details resume to hsingh[at]sg.drakeintl.com / +65 6645 4540

Personal data provided by job applicants will be used strictly in accordance with the employer's personal data policies, a copy of which will be provided.

*Only shortlisted candidate will be notified.

Registration No. R1658237 | EA License No. 11C3510 | Drake International

You may also register at our company website https://sgjobs.drakeintl.com/jobs/

Or like us on Facebook www.facebook.com/drakesgtemp/ for more job opportunity!!!

The Job:

• Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space
• Assist with note taking and following up on action items to ensure completion according to agreed timeline
• Maintain and update all documentation in shared drive as and when necessary
• Support the Team by sourcing, vetting and coordinating with vendors and suppliers
• Coordinate with Research Team, to help ensure deliverables are completed within timeline
• Events Management & Support

The Requirements:

• Min Diploma Holder with 3-5 Years of relevant working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg. No. 199601303W || EA Licence No. 99C4599

Executive or Senior Executive, Colleges and Chapters

Location: Kim Keat Rd

Working days: 5 days (Mon - Fri)
Working time: 830am-6pm (Mon-Thurs) ; 830am - 530pm (Fri)
Salary: $3300 - $4200

Job Responsible:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations;
• Handle regular continuing medical education and continuing professional development programmes and activities;
• Other duties as assigned from time to time.

Requirement:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events. (Time off given)

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

• Location: Raffles Place
• Contract Period: Jan 2025 - End Jun 2025

• Maintenance of records, registers and other relevant documents required by applicable regulations and guidelines.
• Compiling meeting materials and attending to all meeting-related logistics.
• Attending to logistics and arrangements for board and shareholder meetings.
• Updating of statutory registers, corporate information and Secretariat records.
• ACRA filings for group companies.
• Drafting Board and Board Committee minutes and resolutions in writing.
• Assisting in the preparation of AGM, Annual Reports and Letter to Shareholders.

a) Notice of AGM

b) Proxy form

c) Board profiles section

d) Shareholding statistics section

e) Additional information on IPT

f) Corporate Information

g) Request for Annual Report form

• Responding to director / shareholder/ stakeholder queries.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
• Highlights any potential concerns /risks and proactively shares best risk management practices.
• Performing any duties and responsibilities as may be assigned from time to time.

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Luxury Automotive Industry

Temp to Perm Secretary for Executive Chairman Office (6 months)

Report to Executive Secretary

Up to $3000

8.30am to 6.00pm

1. Assist on accommodation bookings/pick-ups for VIPs from overseas
2. Making lunch/dinner reservation
3. Maintain contacts information on Outlook
4. Scanning of documents for e-archiving
5. Disseminating signed documents
6. Filing of documents
7. Handling of incoming and outgoing Mails.
8. Provide support on company events
9. Assist on preparing and distribution of hampers and gifts to business associates
10. Any other duties assigned by the Executive Chairman

How to Apply: Please send your resume to:

• Maintenance of records, registers and other relevant documents required by applicable regulations and guidelines.
• Compiling meeting materials and attending to all meeting-related logistics.
• Attending to logistics and arrangements for board and shareholder meetings.
• Updating of statutory registers, corporate information and Secretariat records.
• Drafting Board and Board Committee minutes and resolutions in writing.
• Responding to director / shareholder/ stakeholder queries.
• Highlights any potential concerns /risks and proactively shares best risk management practices.
• Performing any duties and responsibilities as may be assigned from time to time.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Salary: up to $3500

Duration: 6 months contract convertible to perm

Working Days & Hours: Mon-Fri Office Hours

Location: Redhill

Job Description:

1. Assist on accommodation bookings/pick-ups for VIPs from overseas
2. Making lunch/dinner reservation
3. Maintain contacts information on Outlook
4. Scanning of documents for e-archiving
5. Disseminating signed documents
6. Filing of documents
7. Handling of incoming and outgoing Mails.
8. Provide support on company events
9. Assist on preparing and distribution of hampers and gifts to business associates
10. Any other duties assigned by the Executive Chairman

Job Requirements: Min Diploma/Degree in Secretarial / Business or similar w min 3 yrs of relevant secretarial experience, preferably in automotive industry

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

• Up to $7,700 basic + AWS + Bonus + Benefits.
• Permanent role/ Hybrid office/ 5 workdays/ Central area.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Our client, a reputable Japanese MNC and leading Engineering company diverse in serving clients in Industries from construction, real estate management, EPC, marine offshore, Oil & Gas.

Job responsibilities

• Full spectrum of Secretarial and admin support to COO/ RCO
• Business travel arrangement and Management of schedule
• Assist with logistics arrangement for meetings and clent visits
• Handle claims and payments.
• Maintenance of COO/ RCO’s residence, including communicate regularly with the domestic helper
• Ad hoc duties

Job Requirement

• Bachelor's Degree and min 5 years of relevant work experience working with executive management.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Other Information:

To apply please click on the APPLY NOW to submit your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

Seeking for a highly motivated legal secretary with litigation experience in law firms to support a litigation & dispute resolution department.

Requirements:

• Litigation experience in legal firms
• Good command of written and spoken English
• Self-motivated, independent and able to work well under pressure with minimal supervision
• Meticulous, accurate and detailed oriented
• Can be trusted to follow instructions, meet deadlines, perform tasks consistently, and communicate effectively
• Positive working attitude and a team player

Job Scope:

• Providing secretarial and administrative support to lawyers such as preparation of bundles of court documents, updating and maintaining case files, including monitoring court timelines;
• Reviewing, reading and drafting of pleadings, applications and affidavits;
• Preparing documents such as letters, bills and court documents;
• Maintaining the lawyers’ calendars by recording and monitoring court appearance dates, pleadings and filing requirements and scheduling of meetings;
• Electronic filing of documents via e-litigation and general administration work including preparing court bundles;
• Keeping track of solicitor’s time records and billing;
• Corresponding with clients;
• Other assigned duties on ad hoc basis

The Legal Secretary should have a good command of written and spoken English, excellent working knowledge of Microsoft 365, PDF editors and E-litigation. Proficiency and experience with legal management systems are advantageous but not essential as training will be provided.

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to [email protected].

We regret that only shortlisted candidates will be notified.