We are seeking qualified candidates to support the leads generation marketing team. The candidate will be responsible to undertake marketing and operational responsibilities to acquire registrations for Career Guidance & Job Search advisory programmes and services, to support WSG’s vision of every individual, a fulfilling career.

Responsibilities:

1. Create compelling content (artwork & copywriting) for various marketing channels, including social media, telegram, email, and digital ads
2. Develop and execute marketing plans for owned channels to promote our products and services
3. Organise and maintain artwork and profile story database
4. Analyse data and reports for lead generation campaigns, interpret the findings, and propose new ideas or innovation to enhance lead generation
5. Proactively contact and engage the public on programmes and services including new initiatives such as Polaris, volunteer Career Advisor Initiative and the SkillsFuture Jobseeker Support scheme, to convert prospects into leads and eventually customers
6. Provide quality customer service and prompt follow-ups to the public over the phone and/or email/ and/ or face-to-face
7. Gather jobseekers’ employment-related information and accurately input it into WSG’s systems
8. Oversee and ensure call centre vendors meet and achieve the organisation’s key performance indicators
9. Submit regular reports to Team Lead and propose new ideas and strategies to improve work performance
10. Create and maintain data hygiene, excel dashboards and SOPs
11. Other duties as assigned by Team Lead

Requirements:

1. Willing and able to commit for the full duration of the contract (1-year temporary)
2. Candidate with prior experience in outbound call preferred
3. Have a pleasant disposition with a positive attitude
4. Demonstrate a sense of urgency and work well under pressure as an individual and in a team

Skills:

1. Proficient with Excel, especially handling tasks such as filtering, sorting, pivoting, and vlookup
2. Basic content creation skills, preferably Canva
3. Eye for details and a creative flair
4. Organised, self-motivated and result-oriented
5. Good verbal & written communication and interpersonal skills

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

Responsibilities:

• Oversee the full lifecycle of environmental commodities contracts from closure to order fulfillment, ensuring accurate and timely execution
• Collaborate with internal teams and external partners to ensure the smooth execution of contracts and deliveries, maintaining high standards of communication and operational efficiency
• Manage the logistics of environmental commodities, including tracking deliveries and resolving any issues that arise during the process
• Maintain accurate and up-to-date records of contracts, deliveries, and transactions, ensuring all documentation meets internal and regulatory standards
• Identify and mitigate potential risks in trade operations, including delays in deliveries, compliance issues, and logistical challenges
• Provide support in daily trade operations, addressing any urgent issues that arise and assisting in optimizing workflows for efficiency

Requirements:

• Diploma in trade operations, supply chain management, or logistics, preferably within industries like energy, manufacturing, or commodities trading
• 1-3 years of experience in trade operations, logistics, or supply chain management
• Good communication and organizational skills
• Intermediate/advance proficiency in Microsoft Excel
• Attention to detail and the ability to manage documentation and deadlines
• Problem-solving abilities to address logistical challenges
• Fresh graduates are welcome to apply

The role provides administrative support to the College, assisting the Dean and students, managing student records, and ensuring policy compliance. Responsibilities include coordinating with Finance on budgeting and other related departments for projects and events, and handling inquiries.

• Provide administrative support to an assigned school
• Assist the Dean and students on academic-related matters
• Ensure compliance with approved academic policies and operations of academic administration matters
• Maintain and update student records
• Attend to general inquiries, correspondences and emails
• Coordinate with the Finance Office on financial matters and budgeting
• Provide administrative support to the Events Executive on events related to the assigned school

Qualifications and Experience

• Singaporean or Singapore PR
• Committed Christian who identifies with the mission of the College
• Diploma or equivalent
• Preferred with at least 2-3 years of working experience in the service industry and administrative work

Knowledge and Skills

• Good communication and interpersonal skills
• Proficiency in either English or Chinese, or both
• Competent in MS Office and Google applications, and basic internet navigation skills
• Good organizational skills
• Knowledge of good customer service practices

Personal Attributes

• Responsible, proactive and meticulous
• People-oriented
• Able to work independently and in a team

Please send expressions of interest with a cover letter, resume and any supporting materials to [email protected].

• Handle a portfolio of corporate secretarial matters for Singapore companies.
• Updating minute books and registers.
• Liaising, providing information to and updating management, directors and auditors.
• General administrative work including filing (both digital and physical), typing and any other admin work.

Requirements:

• Bachelor's degree or Diploma in Business Administration, Accounting, or a related field.
• Good communication, people skills and able to work in a team.
• Proficient in Microsoft Office.
• Good command of spoken and written English and mandarin to liaise with clients and respective associates.
• Meticulous and able to work independently to meet deadlines.

Responsibilities include but not limited to the following:

• Responsible for the timely and accurate month-end and year-end closing for the management accounts, ensuring that the financial statements are properly supported and reconciled, and comply with Singapore Financial Reporting Standards (SFRS)
• Managing a full spectrum of accounting functions, including but not limited to Accounts Receivable, Accounts Payable, General Ledger, and Fixed Assets
• Prepare adjustments to ensure that revenue recognition for projects with multiple progress milestones complies with the relevant accounting principles
• Prepare monthly, quarterly, and annual financial reports
• Prepare monthly bank reconciliation
• Perform GST reviews and reporting
• Liaise with auditors and tax consultants to ensure a smooth audit process and compliance with tax regulations
• Verify and process staff expense claims and reimbursement
• Processing of refunds
• Assist with other ad-hoc finance-related projects
• Chasing of A/R and security deposit to be returned back

Requirements

• Minimum Diploma in Accountancy or equivalent
• Able to work independently under general supervision, with considerable latitude for initiative and independent judgement
• Proficient in MS Office applications
• Strong organizational skills
• Detailed-oriented
• Able to meet dateline and work effectively under pressure
• Able to commit weekends and/or OT

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for SMU Academy (SMUA).
• Respond to emails from participants on post-enrolment enquiries, including payments, new intakes, LMS access, certificates, and course details.
• Handle the transfer or withdrawal of participants in the system and keep all relevant stakeholders updated.
• Use RapidSMS to inform participants of any last-minute course updates swiftly.
• Contribute to the continuous enhancement of our course administration processes.
• Assist with the running of Academy courses, with flexible compensation for any after-hours work, typically 2 to 4 times a year.

• Degree with at least 2 years of relevant work experience.
• Excellent written and verbal communication abilities.
• Strong organizational and time-management skills with a high attention to detail.
• A proactive, customer-service oriented mindset.
• Self-driven, adaptable, and resourceful in navigating changes.
• A keen interest in process improvement and efficiency.
• Experience with Microsoft PowerBI for generating data dashboards is a plus.
• Experience in using Zendesk will be advantageous.

https://academy.smu.edu.sg/overview

#LI-LK1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Mon to Fri 8.30am - 5.30pm

Key Job Objective and Job Responsibility:

To properly discharge responsibilities in undertaking Singapore Office general office administration function in order to ensure the facilitation and provision of effective, efficient and reliable administrative logistical support for company with a view to achieving the company’s growth & objectives.

Job Descriptions:

1. To take up the Administration function of the Singapore Office with the objective of providing effective, efficient and reliable administrative support for all divisions / departments of the company.

2. To manage the staff accommodations, as well as office leasing and manage renovation projects of Singapore Office.

3. To review and update Administration Operation Manual (“Admin Manual”) of the Administration Department with the view and objective towards standardization and unification for all group company offices.

4. To ensure the managerial and administrative responsibilities of the Administration Department are in strict compliance with Admin Manual. To conduct review of the Admin Manual at least once a year to ensure the Admin Manual is up to date.

5. To prepare and submit the administrative expenses annual budget for Singapore office in order for the general administration expenses to be incorporated into the overall group company Establishment budget; and to monitor the budget control in co-ordination with all divisions / departments.

6. To manage housing and hotel accommodation arrangements in Singapore, including sourcing the best possible quotations, for visitors and expatriates of the Group.

7. To manage the review of contracts and leases from equipment and service providers, office premises and accommodation providers, etc. for Singapore office.

8. To provide support and coordinate for the company events.

9. To handle and support visa applications and administration work

10. To assist and report to Manager, to provide necessary support in collaborating with the Administration team of all Group company offices.

11. To perform additional duties to meet both the company & department’s needs as desired.

Requirements:

• At least 2-5 years working experience in administration role

• Work independently as well as team player

• The role requires to coordinate and support counterpart in China and Hong Kong

• Good communication skills and able to initiate for improvement

Scope:

• Conduct learning needs analysis to identify knowledge and skills gaps.
• Source and qualify training providers.
• Plan, develop and implement learning interventions, training programs and e-learning modules.
• Deliver programs aimed at driving service quality initiatives for continuous improvement.
• Evaluate effectiveness of training programs and initiatives.
• Enhance delivery through the integration of technology in learning.
• Perform administrative duties and maintain accurate training records.
• Collaborate with business units to forecast manpower requirements in line with corporate strategy and business plans.
• Analyze capacity and competency gaps between workforce demand and supply.
• Conduct workforce analysis to project future needs and develop workforce planning solutions.
• Implement solutions to bridge gaps, monitor progress against milestones, and reevaluate plans based on developments.
• Participate in key strategic workforce planning projects and initiatives to transform the workforce to be future-ready.

Requirements:

• ACTA certification
• Diploma/Degree from a recognised insitution
• Well-grounded in the theory and practice of Learning & Development, such as classroom facilitation, instructional design, evaluation and assessment
• At least 2 years working experience in Curriculum Design, Instructional Design, and Content Development is ideal
• Experience in Workforce Planning preferred.
• Self-motivated team player
• Excellent interpersonal, written communication and presentation skills

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified

Administration & Operational duties

1. Process applications accurately in the system
2. Arrange all the logistics to ensure the smooth and successful running including activities such as training venues, caterers, accomodation, organizing social events, handling enqiries, preparing materials and ensuring that vendors deliver goods and services that meet expectations
3. Plan, recommend, brief, and organize manpower to facilitate on-site oeprations to ensure timely delivery of services to internal and external customers
4. Liaise with interanl stakeholders

• Update databases to ensure course information is complete and could be collated when needed
• Follow up on outstanding matters to ensure good customer service delivered
• Prepare and compile evaluation report
• Prepare and issuance of eCertificate
• Process remuneration payment for Finance to make payment
• Provide Finance with supporting documents to process bill payments

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Office Manager role (50%)

The Office manager should provide high quality day to day operations of the Singapore office, providing a safe, clean, neat and secure working environment at all times, thereby ensuring the smooth running of the office and help to improve company procedures.

· Serve as the point person for duties including:

. Maintain the office condition and arrange necessary repairs

. Mailing & Courier service pick-up/delivery

. Manage contract and price negotiations with office vendors, service . Providers, corporate hotel vendors and office lease

. Management of all space planning, moves and in house changes

. Organize office operations and procedures

. Liaise with facility management vendors, including cleaning, catering and security services

. Establish an end-to end process for stationery and pantry supplies order, procurement & fulfillment

. Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

. Partner with Human Resource team to plan in-house or off-site employee activities

. Assist in the onboarding process/general orientation for new hires

. Coordinate with IT department on all office equipment

.Ensure that all items are invoiced and paid on time – Accounts Receivable/Payables

. Manage office G&A budget, ensure accurate and timely reporting

. Provide general support to visitors

. Annual filing of branch office taxes and entity status with corporate secretarial & regulatory agencies

. Assist with implementation of Business Continuity Planning and ongoing training

. Implementation and adherence to departmental policies

. Oversee Health & Safety and Fire Safety program compliance

. Work effectively with all departments to fulfil common goals, acting proactively to resolve requests, queries, and complaints, escalating to Manager when appropriate

Administrative Support Responsibilities (45%)

· Back-end support to the marketing team in areas such as marketing assets management eg., demo printers/brochures/giveaways, packing, inventory and shipping out to event venues

· Prepare & compile sales document & presentation materials as needed

· Provide administrative support to Channel Program Manager in various reporting deliverables such as billings report and training reports

· Draft and manage various forms of company letters from partners and colleagues

· Assist in organizing flight & hotel reservations as needed

· Submit travel expense reports for senior Executives as requested

· Manage incoming shipment with customs clearance, GST payment and onward delivery to end customer site.

Back-up: Executive Assistant (EA) Role to the Regional Vice President, Asia Pacific/Japan (5%)

In the absence of the existing EA, to provide administrative support to the RVP, APJ in the following

areas:

· Scheduling of appointments and managing his/her outlook calendar

· Assist in organizing flight & hotel reservations

· Preparing and drafting of letters and emails

Attributes of this candidate:

· Excellent time management skills and ability to multi-task and prioritize work

· Possess excellent problem solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills in a fast-paced environment

· A creative mind with an ability to suggest improvements

· Keen people management and leadership skills

· Creative, methodical, and excellent attention to detail

· Flexible attitude, embraces change, hard-working, cost conscious and results driven

· Mature enough to be able to discern & manage sensitive matters

· Desire to excel and build a sustainable career

Administrative managers oversee all support and clerical work within a company. They need to supervise day-to-day support activities, coordinate clerical tasks, and lead teams of administrative officers. They need to work with management and support staff to assess and improve administrative processes and enhance efficiency.

Key Responsibilities

• Manages a team of administrative officers, training and developing them to enhance performance
• Oversees daily support activities
• Ensures completion of all administrative tasks
• Identifies key areas of improvement, plans administrative processes, establishes guidelines, and implements protocols
• Coordinates with executive management and other managers to ensure alignment with the company’s mission, vision, core values, and objectives
• Tracks team performance and ensures quality of work is within acceptable levels

Requirements

• Minimum of 5 years experience in administrative management
• Excellent communication skills, both verbal and written
• Strong leadership skills
• Able to effectively interact with different types of people
• Excellent planning, organizational, and project management skills
• Bachelor’s degree required

MAIN RESPONSIBILITIES

• To perform all roles and responsibilities required of site supervisors under the Building Control Act.

• To supervise the timely execution of the works and maintain quality control and ensure that the works are carried out in accordance with the contract specifications, drawings, allocated timeframe, all other contract documents, and site instructions.

• To check all drawings and specifications to ensure that works are carried out in accordance with the approved plans for discrepancies and report to the Superintending Officer / Consultant / Qualified Person as stated below:

• Check shop drawings submitted by contractor.

• Check as-built drawings and Operation & Maintenance Manual submitted by contractor.

• To check on quality of materials and samples delivered to site and report to Superintending Officer / Consultant / Qualified Person on any materials that are not conforming to the specifications.

• To check mock-ups done on site, where necessary.

• To ensure that the required construction tests in connection with the construction works are carried out where necessary.

Requirements:

• Diploma in Mechanical or Electrical Engineering from a recognized tertiary institution or relevant qualifications.

* Minimum ten(10) years of relevant experience as a mechanical and electrical engineer, of which at least three (5) years shall be in supervision of works similar in nature to major construction works in buildings, plumbing/Sanitary Experiance.

*Experience in PUB project is advantageous.

Contract Period: 5 years

Key Responsibilities

You will handle the administration of lease agreements for the Groups properties and its subsidiaries. This includes ensuring that lease contracts are executed promptly, accurately, and in line with legal requirements, company policies, and regulations. The role requires keen attention to detail, strong communication skills, and a solid grasp of lease agreements and property management.

Job Scope

1. Administrative Functions

Contract Administration

• Assist Leasing Managers by processing and tracking lease documents to ensure they are completed on time.
• Ensure all contractual paperwork is properly completed by working with Leasing Managers, legal advisors, and the Contracts Manager on lease-related issues.
• Prepare lease documents such as amendments, extensions, and renewals.
• Keep accurate records of lease agreements, correspondence, and other related documents.
• Ensure all lease contracts comply with legal standards, company policies, and regulations.

Standard Operating Procedures

• Review, update, and develop new processes and workflows for leasing Standard Operating Procedures (SOPs) as required.

2. Operational Support Functions

• Serve as the primary point of contact for tenants/lessees and the operations team regarding lease-related questions and concerns.
• Perform background checks on potential tenants to evaluate their credit history, ACRA records, business credibility, and criminal background to ensure they meet company standards.
• Monitor lease payments to ensure tenants/lessees are meeting their financial obligations, including payment cycles and GIRO applications.

3. Other Duties

• Support Managers in resolving lease disputes and coordinate with legal and management teams to reach resolutions.
• Stay informed about market practices and trends to maintain competitiveness and enhance negotiation strategies.
• Undertake any additional tasks as assigned by the Company or your reporting superior.

Job Requirements

• Diploma in Marketing, Business Management/Administration/Real Estate, or a related field.
• At least 2 years of relevant experience in a similar position.
• Strong communication and negotiation skills with a personable attitude.
• High attention to detail and expertise in contract management.
• Ability to manage multiple tasks independently with effective time management.
• Skill in identifying contract and business risks.
• Knowledge of the commercial property market, local real estate laws, and regulations is a plus.
• Resilient and capable of working in a fast-paced environment.
• High level of integrity.

EA License Number: 19C9782

EA Personnel Number: R2199602

The Methodist Church in Singapore (MCS) is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The General Conference (GC) is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for Assistant Manager, Property Administration.

Responsibilities and Duties

1. Property Portfolio Management

• Prepare strategy formulation to maximise rental and occupancy.
• Conduct research on industry needs, market trends, and competitor analysis.
• Co-develop tenant retention programmes with Leasing Market Agent (LMA) and monitor their effectiveness.
• Support and monitor the development of leasing policies, guidelines, and instructions to ensure they are relevant and updated.
• Monitor rental payments and manage arrears recovery actions.
• Address tenant’s feedback and tenancy-related issues promptly.
• Prepare and submit monthly lease management and tenancy schedule.

2. Planning and Monitoring on Contract Management and Process

• Plan, implement and manage upgrading works.
• Obtain competitive quotations or tenders for term contract works, ad-hoc repair, replacement works and upgrading works. Ensure that the procurement process comply with the approved procurement policy.
• Manage and evaluate the performance of service providers and contractors for the term contract works, ad-hoc repair, replacement works and upgrading works to ensure that all the works are carried out and completed according to approved budget, contract obligations, specifications, terms and conditions and project.
• Prepare a summary list of term contract services. Monitor the date of term contract expiry and execute the process of contract renewal. Update the summary list of term contract and ensure that agreement is endorsed before the contract expiry date.
• Ensure that suppliers and contractors submit the invoice for payment upon completion of the work. Verify and process the invoices for approval of payment upon receipt from suppliers and contractors.

3. Compliance with Standards and Property Administration

• Ensure the facility process comply with organizational standard and/or government regulations, e.g. property and facility operational or procurement policies observance or statutory facilities codes.
• Prepare and/or review periodic reports for Senior Management.
• Assist in communicating with decision makers and key appointment holders.
• Schedule Property Investment Panel (PIP) meetings, prepare presentation slides, join in the meeting and prepare the minutes.

4. Supervision of Facility Management Executive

• Plan, schedule and assign the work to the Facility Management Executive.
• Lead, train and guide the Facility Management Executive in the day-to-day operation.

5. Budgeting

• Prepare and compare the quotation received from service providers for the preparation of the budget for all the Investment and Ministries properties.
• Lead and prepare the annual maintenance and sinking fund budgets to be approved by relevant stakeholders.
• Monitor and ensure the planning and utilisation of the budget within the Financial Year.
• Monitor the allotted fiscal operating and capital budgets and expenses and ensure they are reasonably utilised.

6. Process Updates and Improvements

• Plan for updates or improvements of policies and procedures or similar reports for management review, revision or endorsements, e.g. electronic procurement submission (KRIS).

7. Any other tasks as assigned by the supervisor.

Job Requirements

• Diploma or Degree in Building/Property/Facilities Management from an established institution or university with at least 6 years of relevant working experience, preferably with supervisory skills.
• Strong spoken and written communication skills are required to collaborate with internal and external stakeholders.
• Have good project management and problem-solving skills to analyse issues and recommend solutions.
• Able to communicate effectively across many levels of committees headed by clergy and laity.
• Able to work well independently and under tight timelines.
• Proficient in MS Office Application (Word, Excel, Powerpoint).

To apply for the above vacancy, please send us a copy of your resume.

Please indicate the following information in your resume:

• Current & expected salary
• Reason(s) for leaving
• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information for the processing of your job application.

• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Recruit and train personnel and allocate responsibilities and office space
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation

Scope:

• Conduct learning needs analysis to identify knowledge and skills gaps.
• Source and qualify training providers.
• Plan, develop and implement learning interventions, training programs and e-learning modules.
• Deliver programs aimed at driving service quality initiatives for continuous improvement.
• Evaluate effectiveness of training programs and initiatives.
• Enhance delivery through the integration of technology in learning.
• Perform administrative duties and maintain accurate training records.
• Collaborate with business units to forecast manpower requirements in line with corporate strategy and business plans.
• Analyze capacity and competency gaps between workforce demand and supply.
• Conduct workforce analysis to project future needs and develop workforce planning solutions.
• Implement solutions to bridge gaps, monitor progress against milestones, and reevaluate plans based on developments.
• Participate in key strategic workforce planning projects and initiatives to transform the workforce to be future-ready.

Requirements:

• ACTA certification
• Diploma/Degree from a recognised insitution
• Well-grounded in the theory and practice of Learning & Development, such as classroom facilitation, instructional design, evaluation and assessment
• At least 2 years working experience in Curriculum Design, Instructional Design, and Content Development is ideal
• Experience in Workforce Planning preferred.
• Self-motivated team player
• Excellent interpersonal, written communication and presentation skills

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified

Responsibilities:

- Manage and oversee the administrative staff, including recruitment, training, and performance management.

- Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.

- Managing overall administrative activities for the office.

- Ensure the smooth and adequate flow of information within the company to facilitate other business operations

- Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.

- Ensure compliance with the WSH Act, other relevant legislation, and contractual WSH requirements

- Conduct regular safety inspections to ensure work activities adhere to WSH standards

- Work closely with management on budget tracking and expense management.

- Monitor costs and expenses to assist in budget preparation

- Responsible for the archival management of the company's administrative documents and materials.

- Any other ad-hoc duties as assigned

Requirements:

- Bachelors degree in business administration or related field.

- Minimum 2-3 years of experience, with at least 2 years in a managerial role

- Proficiency in Microsoft Office (Word, Excel, PowerPoint).

- Able to work independently and as a team.

Responsibilities:

- To attend and handle all customers’ feedback/requests/complaints effectively & escalate report to superior accordingly

- To maintain proper and traceable documentation with proper filing index

- To prepare and follow up on DO, PO, Quotations and project progressive claims and its certification.

- Procurement with sourcing good suppliers both locally and globally, negotiations and inventory management.

- Manpower allocation and scheduling of maintence servicing periodically

- Liase with clients/maincontractor for necessary training/induction arrangement.

- Follow up and process service reports

- Adminstration in accordance with company's policies, compliances, SOPs and best practices

- Accounting knowledge such as AP/AR and full set would be an advantage.

- To generate reports for Finance Department

- To cooperate with other departments effectively

- To take up other ad-hoc/additional duties as required to meet department needs

Requirements:

· Bachelor Degree in Business Administration, Accounting, Finance or other revelant studies

· Willing to work in a SME environment

· Able to work independently with little supervision, meticulous, multi-tasking, hardworking, possess full initiative & commitment in daily role and flexibility in problem solving

· Good negotiation skills

· Proficient in computer software such as MS Office, Accounting software (Xero) and CRM software

· Able to start within short notice or immediate will be an advantage

· Bilingual in English & Mandarin, good written English & Chinese preferred.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments.
• Any ad-hoc duties as assigned.

Requirements

• Proven min 10 years experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills

Operation Administration Executive

Working days & hour: 5 days, Mon- Thur (9am-5pm), Fri (8am-4:30pm)

Location: Gul Drive (west area)

Salary: $2700 - $3200

Key Job Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.

• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.

• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.

• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.

• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.

• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.

• Maintain historical records for annual accounting and ISO audits.

• Undertake additional tasks and responsibilities when required or as instructed

Tee Xin Li Reg No: R24121619
The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!!!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Responsibilities and Requirements:

• Candidates should have minimum 4-8 Years’ experience in database management domain. IBM Informix database administration, DB scripting, installation, management, support.
• Strong knowledge on database administration, SQL, NoSQL, JSON.
• Have a good understanding of database design principles and SQL and writing SQL scripts to manipulate data and optimizing queries for better performance.
• proficient in database scripting to perform various tasks such as data backup, database tuning, data migration, and data manipulation.
• Daily maintenance and reviewing log files, provide support on all aspects of DB administration including backup/ recovery, replication, deployment, and real-time production troubleshooting responsibilities.
• designing, developing, and maintaining the applications that interact with the Informix database system.
• Address database performance issues using performance monitors and various tuning techniques.
• Watching the system for requests of add, configuration change, and modify
• designs. Troubleshoot database production problems and database connectivity issues. Able to write database maintenance/automation scripts.
• Working knowledge of Data Warehouse tools and ETL tools are preferred.

Task: The Intern, Sales Administration will have the opportunity to support in sales and marketing events (e.g. trainings, seminars, workshops etc.) for the Singapore Sales Team. This includes and not limited to event preparation, logistics and administrative support, events management.

Responsibilities:

• Support sales and marketing events (e.g. trainings, seminars, workshops etc.) for the Singapore Sales Team. Includes and not limited to events preparation, logistics and administrative support, events management
• Packing, ordering and replenish of Promotional Materials from Rohde & Schwarz Munich (eg. Product Brochure, Datasheet, Catalogue etc.)
• Administrative tasks including and not limited to printing / photocopying training materials, filing, ordering stationery or marketing supplies
• Coordinate with logistics forwarder or courier for the arrangement of incoming and outgoing shipment and delivery
• Other ad-hoc assignments as assigned by the supervisor

Requirements:

• Graduating students Diploma in Business Administration or relevant field of studies
• Good communication (i.e. writing and speaking) and interpersonal skills
• Attention to detail, proactive, self-motivated and willingness to learn
• Possess good customer-focused and results-oriented attitude
• Willingness to coordinate and work with colleagues across other departments or countries
• Proficiency in MS Office (MS Excel, Words and PowerPoint)
• Excellent time management skills and the ability to prioritize work

About the Company:

Rohde & Schwarz is home to in-depth engineering know-how and highly innovative and committed employees. We're recognized as a world market leader in wireless communications. Plus, we develop future-oriented products for many growth markets such as mobile phone technology, radiocommunications and digital television. We do business in more than 70 countries worldwide, and we value individuals who share our main objective: To be the best!

Rohde & Schwarz Singapore is the competence centre in the heart of Asia for sales, systems & projects, service & repair, calibration; R&D and customer support. We aim to bring Rohde & Schwarz's technical competence one step closer to our customers in the region. Together with the Asian subsidiaries and agents, the Regional Headquarters (Asia Pacific) located in Singapore forms the integral part of the company's multi-cultural sales and distribution network to service our customers.

Responsibilities:

· To provide sales administrative support to the Sales Team.

· Assist in the preparation of delivery order, purchasing order and invoicing

· Handle phone and email enquiries, ensuring timely responses

· Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences.

· Prepare schedule plan and arrange delivery

· Provide administrative support and undertake additional tasks as needed

Requirements:

• Good coordination and communication skills
• Basic knowledge of Microsoft Excel and Word
• Good team player and self-motivated
• Administrative experience in the sales department is a plus

Responsibilities:

• Work as owner’s engineer to lead the electrical team for project implementation at site.
• Proactive attitude and solution orientated personality with leadership mentality and for the contract execution.
• EICA discipline, assisting project director for the contract execution.
• Strong capability and experience on 66kV, 10.5kV, 6.6kV and LV related power distribution equipment and cabling installation and commissioning requirement. Experience of large power transformers, generator circuit breakers, MV switchgear, protections and control equipment,
• MCC and UPS and DC system is expected.
• Having good understanding and interpretation of SLD, protection and metering SLD, schematic and cabling drawings.
• In depth of understanding for electrical power automation for electrification of WtE project.
• Contracts management in managing site works while maintaining swift communication with client and contractors for the WtE project
• Familiar with SS638 requirements on electrical installations in Singapore.
• Having multi-discipline coordination attitude in execution of electrical works
• Basic knowledge of instrumentation and control equipment for site works
• Review the submittals from Contractors for electrical installation and commissioning procedures of various sub-packages.
• Engage in site meetings with technical discussion contractor and client
• Joining site inspection for contractors works.
• Participation of FAT and SAT of electrical equipment
• Ability to use Navisworks to review 3D BIM Model for routing of site utilities
• Review of DCS / PLC system configuration, topology and controller, RIO engineering deliverables for the implementation of WTE automation systems
• Review the submittals from Contractors for Process Control like STG package, Incinerator-Boiler
• System, Water Steam Cycle, weighbridge system, building services, Enterprise Resources
• Planning, EMIS, PFMS, Communication Network Infrastructure etc.
• Essential understanding of P&ID of process engineering
• Engage in Technical discussion for all control system related issue with contractor and client
• Participate in HAZOP review, SIL safety and design for safety workshops
• Work with electrical team closely for all power and process interfaces
• Participation of FAT of automation equipment DCS, EMIS, PMS, PLC, Weighbridge systems etc
• Provide Technical support in Testing and Commissioning of WTE plant

Requirements:

• The EICA Engineer shall be in the discipline of Electrical, Instrumentation & amp; Control in delivery of large scale power generation project.
• The Engineer shall have at least 5 years of relevant engineering experience in delivery of large scale industrial/ utilities projects (e.g. waste, water, oil & gas or power) or relevant experience in delivering large solid waste management projects (e.g. WTE, sludge incineration, materials recovery and food waste treatment).
• Experience working on water and sewage treatment projects will be an advantage.
• Ability to rationalize designs and produce economic plant layouts.
• Ability to present technical proposals clearly, confidently and convincingly.
• Able to work independently in producing the project deliverables to meet the project timeline.
• Proficient in written and oral communication with good interpersonal skills