Position: Project Lead – Project Administration and Business Operations

Location: Singapore

Duration: 24 Months

Job description:

Project Lead will be responsible for overseeing the administrative functions of project management, ensuring that all project documentation, processes, and resources are efficiently managed. This role supports project teams by facilitating communication, maintaining project schedules, and ensuring compliance with organizational standards.

Key Highlights and Responsibilities:

Manager resource of Project Business Operation executives who are responsible for managing and maintaining the project data, project operations such as contract management, contract resources data management, onboarding and off boarding, renewals, exit and access management of the staffs.

Key Responsibilities:

Project Support:

• Manage project documentation, including plans, schedules, reports, and correspondence.
• Ensure all project records are accurate, up-to-date, and easily accessible.
• Assist project managers in the planning and execution of projects.

Resource Coordination:

• Coordinate resources and materials needed for project activities.
• Monitor project budgets and assist in financial reporting and forecasting.
• Liaise with vendors and stakeholders to support project needs.

Process Management:

• Develop and implement administrative processes and procedures for project management.
• Ensure compliance with organizational policies, standards, and best practices.
• Identify areas for process improvement and recommend solutions.

Communication Facilitation:

• Serve as a point of contact for project teams, stakeholders, and management.
• Organize and facilitate project meetings, including agendas, minutes, and follow-up actions.
• Maintain clear communication channels among all project participants.

Reporting and Analysis:

• Prepare regular status reports and project updates for stakeholders.
• Analyze project performance data and identify trends or issues.
• Support project managers in developing presentations for senior management.

We are looking for a highly organized and detail-oriented Logistics & Sales Admin Executive to join our team. The ideal candidate will possess strong problem-solving and communication skills, essential for efficiently managing logistics and supply chain operations. Proficiency in technology and a solid understanding of industry regulations will be key in ensuring timely, cost-effective, and compliant logistics processes.

TALENT PROFILE

· Strong problem-solving, planning, and analytical abilities.

· Knowledge of regulatory compliance standards and best practices in logistics and supply chain management is an advantage.

· Proficiency in Microsoft Office; experience with logistics and inventory management systems or enterprise-wide platforms such as SAP or MS Dynamics 365 is highly desirable.

· A minimum of 2-5 years of experience in logistics administration, supply chain management, or a related field with MNCs or SMEs in Singapore

· Possess a Diploma or Bachelor’s Degree in logistics, supply chain management, business administration, or equivalent from recognized institutions

ROLES & RESPONSIBILITIES

· Coordinate and liaise with principals, suppliers, customers, and logistics providers to ensure smooth operations.

· Prepare, process, and handle Tradenet permit declarations for the import and export of shipments.

· Oversee and track orders to ensure timely deliveries and monitor inventory levels as directed by management.

· Compile and manage customers’ storage or usage licenses for Dangerous Goods (DG) cargo in accordance with NEA’s requirements.

· Activate Purchase Orders (POs) based on customer requirements, ensuring alignment with inventory levels at the warehouse.

· Monitor customer forecasts and usage, submitting periodic consumption reports to selected customers

. Perform additional duties and responsibilities as assigned by the company.

Description:

• Managing the staffs in the completion of daily operations.
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Recruiting and onboarding and training new employees.
• Standardising guidelines for training and coaching staff.
• Planning administrative processes.
• Filing and organising personnel records.
• Conducting research and analyzing data to identify trends and insights.
• Creating documentation such as user guide and process maps, to communicate findings and recommendations.
• Preparation of department budgets / costing reports / profitability and analyze the same to ensure accurate management decisions.
• Maintain working relationship with suppliers and stakeholders
• Manage invoicing and AR monitoring
• Maintain computer and manual filing system.
• Must maintain Bank reconcilation expense reports on timely basis
• Maintain cashflow for the Receivable & Payable.
• Need to maintain records on Aged receivable & Payable.
• Need to respond to the employer anytime to schedule the staffs according to the work schedule.

Requirements

• Graduate with a bachelor degree in a relevant field, such as business Management
• Previous experience in Business Analysis and Administration
• Proficient in MS Office and Xero Accounting Software.
• Able to work weekends & overtime in week days depending on the business needs.
• Strong interpersonal skills and bilingual is an advantage
• Able to work under pressure

• Working hours: 5 days, 8:30am – 5:30pm
• Location: Buangkok
• Salary: $2200 - $2500
• Admin officer will be overseeing the daily administration for the institution

Responsibilities:

• Manage and oversee the scheduling / database / finance for the residents.
• Manage and oversee documents related to the residents.
• Manage and oversee the meal arrangement for the residents and shift staff.
• Attend to phone calls and visitors to the Hostel.
• Coordinate with MSF-appointed facility management representative, and manage facilities related matters
• Support other administrative functions, including supporting shift during an emergency.
• Manage staff welfare items, bookings of rooms, recording of meeting minutes, as well as security screening request and archive all results.

Requirement:

• Min Diploma in any field (Business Administration and Facilities Management would be strong advantage)
• Proficient in MS Word, Excel, etc

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!!!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Company Type: Construction Supplier Company
Location: Around Joo Koon MRT area
Position: Indoor Sales + Admin works

Job Description:

• To provide good interpersonal skills and communication skills such as telephone
• Conversation, email as well as product knowledge able to explain the pros and cons of our products to a customers.
• To develop a strong relationship between the company and customer by assisting in selling company products and service toward any client or walk in customers. (Machinery and power tools)
• To follow-up with client process effective & maintain all the details references accordingly.
• Reconciling monthly sales project activity, generating monthly sales summary report.
• To provide product & service to assist customers in making a decision to buy our products and followed by developed new accounts and all sales relevant documentary matters.
• Ability to handle other duties as assigned by the sales management.

Job Requirement : -

• At least 2 year of customer service experience
• Possess good communication and interpersonal skills
• Proficient in Microsoft Word and Excel applications
• A committed and responsible team player with pleasant personality, independent and resourceful
• Prefer Singaporean & PR
• Advantageous to know about SAGE
• Working day : 5 days
• Working Hours : 9.00am to 5.00pm
• Team Sales Commission

Job Descriptions

• Handle all aspects of clients’ company secretarial matters.
• Manage a portfolio of companies. Provide Corporate Secretarial advice to clients.
• Assist with company incorporation/ striking off.
• Attend to routine corporate secretarial matters such as Annual General Meeting, filing of annual return, change of officers, share transfer and allotment, updating registers and minute book etc.
• Customer due diligence (onboarding and ongoing monitoring).
• Ensure compliance with relevant statutory and regulatory requirements.
• Perform any other secretarial duties and support as and when assigned.

Job Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or others
• Preferably with at least 4-5 years of corporate secretarial experience in established corporate secretarial firms
• Good command of written and spoken English
• Detailed oriented and able to work well under pressure
• Self-motivated, independent, and able to work with minimal supervision
• Proficiency in Mandarin would be an advantage as dealing with Chinese clients is required.
• Positive working attitude with strong initiative and a team player

Benefits

· Professional Institutional Member

· Positive working environment

· Career advancement; Opportunities to learn with career progression

· Training Development

· Long Service Awards

**We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Job Descriptions

• Handle all aspects of clients’ company secretarial matters.
• Manage a portfolio of companies. Provide Corporate Secretarial advice to clients.
• Assist with company incorporation/ striking off
• Attend to routine corporate secretarial matters such as Annual General Meeting, filing of annual return, change of officers, share transfer and allotment, updating registers and minute book etc.
• Customer due diligence (onboarding and ongoing monitoring)
• Ensure compliance with relevant statutory and regulatory requirements.
• Perform any other secretarial duties and support as and when assigned.

Job Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or others
• Preferably with at least 2 years of corporate secretarial experience in established corporate secretarial firms
• Good command of written and spoken English
• Detailed oriented and able to work well under pressure
• Self-motivated, independent, and able to work with minimal supervision
• Proficiency in Mandarin would be an advantage as dealing with Chinese clients is required.
• Positive working attitude with strong initiative and a team player

Benefits

· Professional Institutional Member

· Positive working environment

· Career advancement; Opportunities to learn with career progression

· Training Development

· Long Service Awards

**We regret to inform that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF ADMINISTRATION PTE LTD and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Responsibilities

Procurement Support:

• Execute procurement transactional tasks such as year-end closing, processing purchase orders, downloading quotation/tender offers, and publishing notices and awards in GeBiz.
• Assist with audit matters.
• Generate system reports and provide support in the design and maintenance of electronic direct mail (EDM) and Procurement intranet.

Collaboration and Communication:

• Liaise and collaborate with the Procurement team and division users on procurement operations.

Administrative Management:

• Manage and execute administrative tasks, duties, and ad-hoc projects as assigned.

Requirements

Technical Proficiency:

• Proficient in using the Microsoft Windows Platform and Office Applications.
• Experience with GeBiz and Tableau is advantageous.

Interpersonal Skills:

• Strong team player with good planning ability and attention to detail.
• Proactive in following up on matters to ensure resolution and meeting deadlines.
• Communicate effectively, both in written and spoken.

Experience and Knowledge:

• Relevant experience in public sector procurement.
• Knowledge of government procurement policies is preferred.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

ADMINISTRATION MANAGER

Roles & Responsibilities

This position has the overall responsibility for the successful conclusion of construction projects. They oversee project managers, who coordinate teams to ensure that work is completed on time and within budget, to a high standard.

The candidate will accomplish these tasks through a team of project managers, who will work with their Project teams, Technical Consultants, Sub-Contractors and to meet clients’ needs. The Project Director provides leadership to strategically manage risk, monitor finances and ensure each phase of work is started or completed on time.

Job Responsibilities: -

· Driving the overall operational and business performance of the Company;

• Collaborating with executive leadership to develop and execute strategic plans for business growth;
• Developing and implementing systems and controls for monitoring operational KPIs;
• Ensuring efficiency of all projects and compliance with statutory and mandatory requirements;
• Monitoring build progress, overseeing finance and ensuring project quality
• Making strategic decisions and providing leadership and direction to project managers to implement those decisions
• Meeting with clients, stakeholders and project managers to report on project progress
• Liaising with clients and building strong working relationships
• Devising cost-effective plans to enable effective project completion
• Managing risks to avoid delays or reputational damage
• Ensuring permits and legal papers are secured ahead of the project
• Managing project managers and enabling them to supervise and manage their own teams
• Working in an office and on a construction site.
• Perform monthly budget cost review and cost monitoring across projects to ensure that cost is well managed and within budget.
• Performs tender adjudication on tender awards put up by Project teams as part of due diligence to ensure prices are competitive and all transactions are done above board with proper justification - to safeguard the company against any possible loss of profits, reputation, etc.
• Conduct analysis and review of tender costings by project tender teams to ensure that all potential risk, specified requirement were adequately addressed and provided for.
• Excellent in facilitating multi-stakeholder (internal and external) engagement.
• Strong communications, consulting, negotiation, and conceptualization skills.
• Excellent organization and time management abilities, with a capacity to handle multiple projects simultaneously.
• Ability to multi-task, quick to adapt and able to work in a fast-paced environment.
• Possess a strong technical background with expertise in the specific industry or field relevant to the projects.
• Proactive self-starter, analytical, self-motivated, high energy and driven yet able to work well within a team and motivate the team.
• Excellent writing, presentation and people engagement skills.

Cost and Procurement

· Accountable for implementing the project procurement strategy

· Be thoroughly familiar with the requirements of the Head Contract and specific packages thereby identifying changes, conflicts, etc prior to them occurring

· Set up in conjunction with the Commercial Manger the budgets and the cost reporting procedures for the project

· Participate in tender interviews for major packages and make sure there is tight coordination between disciplines

Qualifications & Experience

· At least 10 years of working experiences.

· Proven experience in a managerial role, preferably in a similar industry.

· Strong leadership and decision-making skills.

· Excellent analytical, problem-solving, organizational.

· Demonstrated ability to drive business growth and development.

· Excellent communication skills

Job Requirements: -

· Excellent organizational and leadership skills.

• Outstanding analytical and problem-solving skills.
• Flexible and adaptable to navigate in changing environments.

Preferred Skills & Characteristics

· Excellent communication and influencing skills including negotiating and contracting.

· Experience in developing and managing project staff.

· Good level networking and liaison skills and the provide ability to meet deadlines and targets.

· Good team work skills actively

· Involves colleagues across the business, builds the benefits of collaborative working.

· Self-developer – acts as a role model, invests time in their own development and encourages others

Reports to: Executive Director of K9Assistance (Limited)

Employment Type: Full-time 1-Year Contract

Job Summary: The Administration Associate is responsible for performing a range of administrative and clerical tasks to ensure the efficient operation of the office. This role involves handling correspondence, managing files, data entry, and providing support to various departments.

Key Responsibilities:

1. Provide administrative support to the Chairman and Executive Director to ensure the smooth operations of K9Assistance, including assist in scheduling appointments, meetings, and maintaining calendars

2. Document Management: Organise, file, and maintain physical and electronic records; ensure documentation is up to date

3. Data Entry: Input data into databases and spreadsheets, ensuring accuracy and confidentiality, including

• Procuring Directors signatures for the filing of Board and Members minutes

• HR administration tasks•preparingmonthlystaff claimsincluding accurate record keeping\

• Preparing donor receipts

• Preparing figures for grant claims

4. Responsible for all submissions to government to keep K9Assistance in good standing as aregistered Charity and develop K9Assistance into a Institute of Public Character

5. Inventory Management: Monitor office supplies and reorder materials as necessary

6. Assist in coordination of K9Assistance’s projects, including outreach and fundraising events

Qualifications:

• Education: O’ levels or equivalent; additional qualifications in administration or a related field are a plus

• Experience: Previous experience in an administrative role is preferred

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Strongorganizational and multitasking abilities

• Excellent written and verbal communication skills

• Finance / accountancy knowledge and experience

• Ability to work independently, attention to detail and problem-solving skills

Working Hours:

Standard hours will be 9am-6pm, Monday to Friday and travel to meetings with stakeholders from time to time

Additionally, this role supports K9Assistance’s work as a charity and as such there will be occasional evening or weekend events to attend. When a K9Assistance member of staff works outside ofstandard office hours, time-in-lieu (TIL) will be required to be taken within the following two weeks of the time incurred

Office Location: Far East Shopping Centre, 545 Orchard Road, Singapore 238882

• Working hours: 5 days, 8:30am – 5:30pm
• Location: Buangkok
• Salary: $2200 - $2500
• Admin officer will be overseeing the daily administration for the institution

Responsibilities:

• Manage and oversee the scheduling / database / finance for the residents.
• Manage and oversee documents related to the residents.
• Manage and oversee the meal arrangement for the residents and shift staff.
• Attend to phone calls and visitors to the Hostel.
• Coordinate with MSF-appointed facility management representative, and manage facilities related matters
• Support other administrative functions, including supporting shift during an emergency.
• Manage staff welfare items, bookings of rooms, recording of meeting minutes, as well as security screening request and archive all results.

Requirement:

• Min Diploma in any field (Business Administration and Facilities Management would be strong advantage)
• Proficient in MS Word, Excel, etc

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

1. Provide System Administration and Cyber Security support such as:

• Installation, support, troubleshoot and resolve technical issues with Windows OS, RedHat Linux, VMware, Windows Server clustering, Dell VxRail, Backup solutions, RHEL clustering and Microsoft Azure Cloud;
• Supporting Web Server such as Apache, Nginx and JBoss and Database servers such as MySQL and MSSQL;
• Maintaining of office equipment’s such as Wi-Fi, file server, AD server and printers;
• Assisting the IT manager to follow up/meeting with our vendors on technical matter;
• Assuming the role of Information Technology Security Officer (ITSO) and assist the IT manager in compliance of security framework, information security policies, processes as an ongoing basis;
• Identifying security gaps, perform threat risk assessments, mitigate, contain threats and perform penetration test with the vendor;
• Working with SIEM service provider to evaluate, implement and enhance the network perimeter security;
• Conducting security awareness training to our internal application teams and provide security advisory to end users on regular basis;
• Working with internal stakeholders on various aspect such as network security, server security, application security and email security; and
• Keeping abreast of industrial IT security advancements and introduce appropriate security enhancements to IT infrastructure and systems.
• Any other ad hoc duties as assigned by supervisor.

2. Provide Project Management (PM) role for internal projects such as:

• Working closely with stakeholders and various teams to define project scope, goals, and deliverables;
• Developing project charters, timelines, and resource plans;
• Facilitating project kick-off meetings and ensure all team members have a clear understanding of project objectives;
• Coordinating and monitor day-to-day project activities;
• Identifying and assessing project risks, issues, and dependencies and develop risk mitigation and contingency plans;
• Maintaining project documentation, including requirements, technical documentations, and project plans; and
• Creating various test cases to ensure successful implementation by the vendor.

REQUIREMENTS

The successful candidate should preferably possess the following:

• Degree in Computer Science/Information Technology/Electrical & Electronics Engineering;
• At least 5 years of relevant IT experience in designing, deploying and managing complex IT infrastructure systems and services;
• Valid RHCE or RHCSA certification;
• Strong fundamental knowledge and technical hands-on experience in IT infrastructure technology infrastructure architecture, including data enters operations, server virtualization, hyperconverged infrastructure, system monitoring, backup and security systems such as SIEM;
• Experience in planning, design, deploy and operate systems technologies for complex IT infrastructures, and project, contract and vendor management;
• Strong working knowledge on Cyber Security policies, operations and technology;
• Relevant experience in VMware virtualisation, enterprise storage systems, Windows and Linux server operating systems;
• Relevant experience in configuration of change/patch management tools, monitoring tools like Nessus vulnerability scanner, WSUS and Zabbix;
• Relevant experiences in backup products like Dell EMC Networker or any enterprise backup solutions, backup methodologies and disaster recovery planning; and
• Working experience on IT Security (e.g. OS/System hardening, vulnerability remediation).

Interested applicants, please email your resume to Andre Chua Jing Ming

Email: [email protected]

CEI Reg No: R1989053

EA Licence No: 99C4599

Recruit Express Pte Ltd

Scope of work
- Administrative support to Team and Directors

- Customer Service support (Online, phone call and various applications) Response to enquiry via email, phone call or walk-ins
- Resource administration (inventory + sourcing)
- Quotations & Invoicing via various platforms
- Data Entry and monthly operational reports

- Order processing and arrangement for deliveries

- May need to assist on cashiering at times

- Ad Hoc duties

Requirement

• Proficient in MS Excel, powerpoint and Words
• Customer oriented, Self-organized, Detail, meticulous and careful individuals (Data entry, Errors checking etc), strong work ethic, problem solver and willingness to adapt fast
• Good at organizing things properly
• Good with time management
• Ability to work under pressure and multi-task
• Team player with positive attitude
• Speaks and understand English
• Ability to use PS editing software an advantage
• Basic IT and use of social media would be advantages
• 6 days work week
• Daily Working Hours 9am to 7pm (Off on Sunday)
• Required to work during Public Holidays

Dress Code
- Top Uniforms provided

Scope:

• Conduct learning needs analysis to identify knowledge and skills gaps.
• Source and qualify training providers.
• Plan, develop and implement learning interventions, training programs and e-learning modules.
• Deliver programs aimed at driving service quality initiatives for continuous improvement.
• Evaluate effectiveness of training programs and initiatives.
• Enhance delivery through the integration of technology in learning.
• Perform administrative duties and maintain accurate training records.
• Collaborate with business units to forecast manpower requirements in line with corporate strategy and business plans.
• Analyze capacity and competency gaps between workforce demand and supply.
• Conduct workforce analysis to project future needs and develop workforce planning solutions.
• Implement solutions to bridge gaps, monitor progress against milestones, and reevaluate plans based on developments.
• Participate in key strategic workforce planning projects and initiatives to transform the workforce to be future-ready.

Requirements:

• ACTA certification
• Diploma/Degree from a recognised insitution
• Well-grounded in the theory and practice of Learning & Development, such as classroom facilitation, instructional design, evaluation and assessment
• At least 2 years working experience in Curriculum Design, Instructional Design, and Content Development is ideal
• Experience in Workforce Planning preferred.
• Self-motivated team player
• Excellent interpersonal, written communication and presentation skills

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified

• Oversee daily administrative tasks to ensure smooth office operations.
• Implement and manage e-filing and record-keeping systems.
• Review and approve purchase requisitions and advance payments.
• Verify invoices and manage GST documentation.
• Review monthly accounts payable (AP) and accounts receivable (AR) aging reports, and follow up on payment status with the sales team.
• Verify staff claims and reimbursements.
• Manage petty cash transactions.
• Create business partner data and occasionally item codes in the accounting system.
• Manage contracts and services, including renewals and terminations.
• Track staff hours for audit cost estimation.
• Develop and maintain office processes and procedures.
• Promote safety awareness and ensure compliance with safety regulations and risk assessments (RAs).
• Maintain ISO accreditation by reviewing and updating processes.
• Manage fixed asset records.
• Act as a liaison between third-party providers, management, and employees for company-related matters.
• Supervise, mentor, and coach staff members.
• Conduct periodic inventory counts, reconciliation, and adjustments.
• Record inventory movements and prepare monthly inventory reports.
• Conduct staff appraisals and manage performance reviews.

Responsible for the daily production arrangement and management of the workshop, organize and coordinate the production according to the production plan issued by the planning department, ensure the completion of customer orders with good quality, quantity and delivery time, and achieve the targets of the workshop assigned by the production department.

1. Guided, supervised and checked the daily production arrangement and management, and organized the statistics and analysis of various production data

2. Responsible for the command and control of workshop production process to ensure the continuity and balance of production operations;

3. Supervise and inspect the implementation of the quality assurance system in the production process of the workshop, analyze the causes of unqualified products, review and improve the quality problems, and improve the qualified rate of products;

4. Responsible for the control and management of production costs in the workshop, and continuously reduce the production costs under the condition of stable quality;

5. Cooperate with relevant departments to verify and organize the application of new technology, new process and new equipment to improve labor productivity;

6. Responsible for organizing the implementation and inspection of 5S management and on-site management activities in the production workshop to implement safe production;

7. Responsible for the personnel management of production personnel in the scope of responsibility, such as probation, regular employment, transfer, promotion, overtime approval, leave, resignation, dismissal, etc

8. Responsible for organizing the management and maintenance of production equipment and tools in the workshop;

9. Hosted the morning meeting of the production workshop, and supervised the convening of the meetings of each shift and group;

10. Assign, train, guide, supervise, check and assess the work of each subordinate in the workshop;

11. Responsible for handling abnormal situations in the workshop and coordinating with other departments to ensure the normal operation of the workshop.

58 RECRUITMENT PTE LTD.

2 GAMBAS CRESCENT #06-22 SINGAPORE 757044

LICENSE NO:19C9772

TEL:67026282

Our client, a well-known MNC company is looking for Head, Group HR & Administration position.

Summary:

• Accountable for budget and policy recommendations
• Direct a variety of human resources related programs to ensure that the organization’s current and future human resource requirements are met and that employees are recruited, managed, organized, trained, evaluated, and rewarded in accordance with organization’s human resource strategy.
• These programs may include recruitment, training and development, compensation/remuneration, benefits, performance evaluation, organizational development, relocation, equal employment/affirmative action, health, safety and employee wellness, payroll, employee communications and employment/industrial/labour relations.

Responsibilities:

• Liaise with functional or operational area managers to develop and implement local human resource strategies that are appropriate for their business needs, but consistent with the organization’s overall human resource strategy.
• Evaluate the organization’s future workforce needs in order to recommend changes to the organizations’ human resource programs to meet these needs.
• Lead, direct, evaluate and develop a team of human resource professionals to ensure that the organization’s human resource strategy is implemented effectively and within established budgets and that the organization complies with all relevant regulations, laws and employment standards.
• Experience in recruitment management. In addition to the day-to-day managerial function, the role will incorporate strategic and policy development aspects that will have medium term consequences on the operation of the function and perhaps impact elements of organization performance.
• Establish and maintain the human resource planning, control and reporting activities.
• Responsible for the activities related to the process of payroll, aiming at guaranteeing the correct payment of employee within company parameters and according to current legislation.

Requirements:

• Relevant Bachelor's Degree in Human Resource
• Min. 7 – 10 years of HR related experience (Manufacturing industry is a plus)
• Good interpersonal and communications skills

We regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd | EA License No.: 01C4394 | UEN No. 200007268E Registration No.: R22108058 (Lee De Cong)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

• Working hours: 5 days, 8:30am – 5:30pm
• Location: Buangkok
• Salary: $2200 - $2500
• Admin officer will be overseeing the daily administration for the institution

Responsibilities:

• Manage and oversee the scheduling / database / finance for the residents.
• Manage and oversee documents related to the residents.
• Manage and oversee the meal arrangement for the residents and shift staff.
• Attend to phone calls and visitors to the Hostel.
• Coordinate with MSF-appointed facility management representative, and manage facilities related matters
• Support other administrative functions, including supporting shift during an emergency.
• Manage staff welfare items, bookings of rooms, recording of meeting minutes, as well as security screening request and archive all results.

Requirement:

• Min Diploma in any field (Business Administration and Facilities Management would be strong advantage)
• Proficient in MS Word, Excel, etc

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Administration Officer

Salary: $2200 - $2500

Working Hours: 5 days, 8:30am – 5:30pm

Working Location: Buangkok

Admin officer will be overseeing the daily administration for the institution

Responsibilities:

• Manage and oversee the scheduling / database / finance for the residents.
• Manage and oversee documents related to the residents.
• Manage and oversee the meal arrangement for the residents and shift staff.
• Attend to phone calls and visitors to the Hostel.
• Coordinate with MSF-appointed facility management representative, and manage facilities related matters
• Support other administrative functions, including supporting shift during an emergency.
• Manage staff welfare items, bookings of rooms, recording of meeting minutes, as well as security screening request and archive all results.

Requirement:

• Min Diploma in any field (Business Administration and Facilities Management would be strong advantage)
• Proficient in MS Word, Excel, etc

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Key Job Responsibilities:

· Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.

· Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.

· Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.

· Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.

· Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

· Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.

· Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.

· Maintain historical records for annual accounting and ISO audits.

· Undertake additional tasks and responsibilities when required or as instructed

Pre-Requisites:

· Diploma or equivalent qualifications and proficient in Microsoft Office tools.

· Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines

· Relevant experience with ERP system and in construction industry will be an advantage

Remarks:

· Working day: 5 days work

· Working hours: Mon to Thu (8.000am - 5.30pm), Fri (8.00am - 4.30pm)

· Transport provided at Joo Koon Mrt Station

About Ferrari Group

Ferrari Group is the one-stop service provider specialising in shipping, integrated logistics and high value-added services for jewellery and precious goods, worldwide.

Established in 1959 as a customs broker and forwarding company in Italy, Ferrari Group has evolved into an extraordinary global network with worldwide operations.

Committed to sustainability and innovation, Ferrari Group provides impeccable customized services based on responsiveness, discretion and utmost security. Unrivalled global expertise and tailor-made solutions, successfully applied to Luxury.

WORLDWIDE SERVICES: CUSTOMS SOLUTIONS · FREIGHT FORWARDING · GROUND TRANSPORTATION · SECURITY · ICT TOOLS · FISCAL SOLUTIONS · GLOBAL EXHIBITIONS SUPPORT · PRIVATE EVENTS SUPPORT · LOGISTICS SERVICES · SPECIAL SERVICES · HAND-CARRY SERVICES · FINE ART · QUALITY CONTROL · AFTER-SALES SERVICE · HALLMARKING SUPPORT · INSURED SERVICES

Roles & Responsibilities

Human Resource Tasks

• Oversee the recruitment process which includes job posting, screening of candidates, arranging interviews, pre-employment check-up, background checks and onboarding.
• Work passes application, renewal & cancellation.
• Updating and maintaining accurate employee records in the system and P-files, prepare reports and managing HR documentation.
• Tracking of employee attendance, leave applications, medical claims and transport claims.
• Liaising with HQ IT on the creation of email.
• Processing of monthly payroll and submitting statutory payment.
• Submission of childcare leave, maternity and paternity claims in the Government portal.
• Supporting the staff confirmation and yearly appraisal process by compiling the appraisal.
• Responsible for the submission of MOM survey.
• Applying of airport pass for staff.
• Booking of air ticket, accommodation, transportation, travel insurance and visa applications.
• Verification of staff overseas business claims.

Administrative Tasks

• Liaising with internal departments on the ordering of monthly pantries, toiletries, and stationeries.
• Coordinating cleaning and maintenance services with third-party vendors.
• Responsible for all office equipment (copier machines, shredder machine, water dispenser, water feature etc).
• Any other duties as assigned by HR & Administration Manager.

Requirements

• Minimum GCE “O” Levels /Higher Nitec/Diploma in Human Resource or equivalent.
• Familiar with Singapore Employment Act and other relevant legislations.
• Proficient in Microsoft Word, Excel, Outlook and Powerpoint.
• Competency to handle multi tasks and resourceful as well as to maintain confidentiality.
• Excellent communication, interpersonal and problem-solving skills.
• Strong organizational skills and attention to details.

Job Summary:

The Accounts and Administration Officer will be responsible for managing both financial and administrative tasks to support the smooth running of the business. This role involves maintaining accurate financial records, handling accounts payable and receivable, and ensuring efficient office management. The ideal candidate will be detail-oriented, highly organized, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

Accounting Duties:

1. Financial Record Keeping: Maintain accurate and up-to-date financial records, including managing the general ledger, accounts payable, and accounts receivable.
2. Invoicing and Collections: Prepare, issue, and follow up on invoices. Manage overdue accounts and collections.
3. Bank Reconciliation: Perform monthly bank reconciliations and ensure all transactions are recorded accurately.
4. Expense Management: Process and monitor employee expense claims, ensuring compliance with company policies and guidelines.
5. Financial Reporting: Prepare monthly, quarterly, and annual financial statements, including P&L, balance sheets, and cash flow reports.
6. Tax and Compliance: Assist with tax reporting and filing, including GST submissions, ensuring compliance with Singaporean tax regulations.
7. Audit Support: Provide necessary documentation and information to support internal and external audits.

Administrative Duties:

1. Office Management: Oversee daily office operations, including ordering and managing office supplies, maintaining equipment, and ensuring the office environment is tidy and efficient.
2. Documentation and Filing: Maintain and organize company records, including contracts, employee files, and financial documents, ensuring they are up-to-date and accessible.
3. Communication: Act as a point of contact for clients, suppliers, and employees, handling inquiries and directing them to the appropriate personnel.
4. Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements and accommodations for staff.
5. Event and Meeting Coordination: Assist in the planning and organization of company events, meetings, and training sessions.
6. HR Support: Support HR functions, including recruitment processes, onboarding new employees, and maintaining HR documentation and records.

Qualifications:

• Education: Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Experience: Minimum of 2-3 years of experience in accounting and administrative roles.
• Skills:
  • Strong understanding of accounting principles and practices.
  • Proficiency in accounting software (Xero) and Microsoft Office Suite (Excel, Word, PowerPoint).
  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Knowledge of Singaporean financial and tax regulations, including GST.

Our esteemed client, an established MNC, is searching for a Assistant Admin Officer:

Job Responsibilities:

• Perform general filing for the Admin Department and maintain a tidy office environment.
• Source and book training courses for staff; maintain and update training records to ensure accuracy.
• Check and update staff attendance records in the attendance system; assist HR in verifying overtime records.
• Monitor and renew company vehicles' road tax and insurance.
• Liaise with property agents regarding expatriates' condominium matters.
• Arrange travel for staff (e.g., book air tickets, apply for visas, reserve hotels).
• Make hotel reservations for overseas visitors when necessary.
• Apply for visas for overseas subsidiaries and customers as needed.
• Purchase office supplies, stationery, and groceries; manage inventory of stationery and sundry items; update logs and replenish stock as required.
• Assist the Manager with office subcontractor arrangements; occasionally supervise subcontractors during work on premises.
• Arrange local and overseas courier services for documents and parcels when necessary.
• Manage staff lunch orders, collect payments, and ensure timely delivery.
• Support the safety officer with safety-related matters.
• Cover receptionist duties during leave (e.g., answer calls, pass messages, update and file leave records, handle couriers, receive visitors, manage corporate emails).
• Assist in answering phone calls during the receptionists break time.
• Liaise and coordinate with department admins/secretaries on admin-related matters.
• Perform other general administrative and coordination tasks as assigned.
• Undertake incidental clerical duties as assigned by the Manager.
• Take on additional tasks and responsibilities as assigned by the Manager.
• Follow the Quality Management System procedures to ensure effective implementation and control.

Job Requirements:

• Min O/level, Nitec or Diploma in related field.
• Min 1-2 years of relevant working experience is required.

Additional Information:

• Salary: Up to SGD 2,600 +AWS +VB (Around 2 Months)
• Working Location: West

For interested parties, kindly click on "APPLY NOW" or send in your resume in MS Word format to

[email protected]

*We regret that only shortlisted candidates will be notified*

TSTAR Recruit Pte Ltd| EA Licence No:22C1039| Co.Reg.No.202207088Z| EA Registration No.: R1767370 (SIA KAI SING)

• Working location at Woodlands, Senoko

• Working hour: Monday - Friday (8am - 5.30pm)

• Well Established Manufacture of Electronic Security Systems Company

• Variable Bonus + Excellent Welfare & Benefits

Job Scope

• Sales order processing - Sales order/ Purchase order / Delivery order/ Invoicing.
• Provide, assist & support service and maintenance call & administration in all other matters.
• Reply customer enquiries and E-commerce.
• Quotation for service maintenance, parts, and ad hoc servicing.
• Handling Export & Import matter including prepare customer documents according to freight delivery needs.
• Handle faxes/ letters / enquiries internally and externally.
• Other task that assigns by the management.

Requirement

• GCE O Level / Diploma in Business Administration or equivalent
• 1 - 2 years of relevant working experience in sales admin

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

SIM BEI NA (R22111637)

EA Recruitment Pte Ltd

EA License No: 21C0492