Operations Administration Executive

Salary: $2600 - $3500 (depends on exp)
Working Days & Time: 5 days Monday to Thursday, 8.00am to 5.30pm, Friday, 8.00am to 4.30pm
Location: Gul Drive

Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed

Requirements:

• Diploma or equivalent qualifications
• Relevant experience with ERP system and in construction industry will be an advantage

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Job Responsiblities:

• Provide support to the configuration, implementation, and maintenance of the ServiceNow platform

• Coordinate and facilitate initial platform configuration, resources and updates, upgrades

• Responsible for instance stack, day to day support, system upgrades, integrity and overall health and performance • Oversee instance security including access control, accounts, groups, roles. • Ability to setup ITSM, ITOM, ITAM modules and the sub modules of each. • Good experience in setting up Incident, Problem, Change modules.

• Able to setup SLAs, service request workflows, Self-help modules.

• Prior experience in CMDB, CI Service Mapping,

• Mandatory certifications - ServiceNow CSA (Certified System Administrator), ITIL v3/v4.

• Hands on in setting up dashboards, scheduling reports and customizing dashboards

• Prior experience in ServiceNow license management set up.

• Configuring ServiceNow chat

• Prior experience in ServiceNow Product Integrations, Integration Hub and Partner integrations.

• Knowledge in SNOW predictive Intelligence application., Predictive AI Ops, Flow designer, Now Assist, Mobile agent setup and configuration.

• Knowledge in ITOM Service operations workspace, Cloud insights, ITOM Health, ITOM visibility and Cloud mgmt

• Knowledge in ITSM Site Reliability ops, Digital Portfolio mgmt., Service Ops workspace, Workforce optimization for ITSM, ITSM Virtual agent conversations, ServiceNow Voice, Digital Product release, SNOW for MS Teams, ITSM Mobile Agent, Vendor mgmt., DevOps Change Velocity.

Desired Skill:

• 5+ years of relevant working experience as a ServiceNow administrator.

• Excellent communication and stakeholder management skills.

• Familiarity with ITSM, ITIL, or other relevant frameworks is a plus.

• Proven ability to identify and improve performance measurement and reporting processes in a large organization

• Experience of working collaboratively with multi-disciplinary teams with a delivery focus in both project and operational environments

• Experience of automating reports (as far as data sources/tools will allow)

• Excellent spoken and written Business English skills and the ability to write clear and concise text for different audiences

• Strong organizational and multitasking skills.

• Strong personal organization skills and ability to manage own time to meet deadlines

• Ability to handle confidential information with tact and sensitivity

• A flexible approach to adapt to changing deadlines

• ITIL Certification and ServiceNow Certification

• Experience of large-scale ServiceNow implementation for multiple countries in a region.

• Expertise in ServiceNow applications such as ITSM, ITOM, CSM, and ServiceNow Integration

• Advanced in development in ServiceNow Components

Operations Administration Executive

Salary: $2600 - $3500 (depends on exp)
Working Days & Time: 5 days Monday to Thursday, 8.00am to 5.30pm, Friday, 8.00am to 4.30pm
Location: Gul Drive

Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed

Requirements:

• Diploma or equivalent qualifications
• Relevant experience with ERP system and in construction industry will be an advantage

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Description

- Perform closing of monthly accounts

- Perform NAV computation for client accounts

- Trade processing (equities, bonds, structured products, corporate action events) and reconciliations

- Processing of payments and generation of bills

- Assist in regulatory reporting and client reporting

- Deal with various stakeholders such as fund administrators, custodians, investors, brokers, bankers, auditors

- Ad-hoc administrative duties

Requirements

- Degree or Diploma in accounting

- Meticulous with an eye for figures and details

- Independent and a good team player

Recruitment Schedule

• Posting: 14 May 2024
• Closing: 19 May 2024
• Interview: 21 May 2024

** Interview schedule is subject to change. **

** Application must be submitted to company's email. **

• Email: [email protected]
• Subject: [Application for Administration Assistant - Full Name]
• All documents should be attachment as one file in pdf format.

** We regret to inform you that only shortlisted candidates will be notified. **

Roles & Responsibilities

• Handle invoices in/out and prepare payments
• Maintain accurate records of invoices and payments
• Liaise with banks to handle financial execution such as deposit, drawdown, etc. and prepare/submit required documents
• Handle payroll and keep detailed records
• Perform IR8A and IR21 for employees
• Prepare and support filing income tax of employees both in Singapore and in Korea
• Apply and renew work permit and passes for employees
• Liaise with company secretary to cope with administrative matters and prepare/submit required documents
• Maintain the statutory records of companies incorporated in Singapore
• File returns and update profile with the Accounting and Corporate Regulatory Authority, Singapore (ACRA)
• Handle administrative contracts for subscription and software
• Liaise with IT and telecommunication service providers attending to issues/requirements
• Liaise with agents to manage office/house/car rental contracts
• Liaise with management office of the office building
• Greet guests and provide refreshment
• Respond to telephone, oral and written request for information
• Procure office supplies, operational materials and necessities
• Coordinate courier services for domestic and international document delivery
• Report to accounting and finance manager if required
• Respond to other duties assigned by management if required

Job Requirements

• Minimum of two (2) or more years' experience in related areas
• Bachelor’s degree in related discipline
• Professional working proficiency in English
• Proficiency in Korean a plus – Please specify proficiency level if applicable: Fluent – being able to work in Korean (to read, write, and speak a language fluidly and without hesitation) / Proficient – being able to speak, and read a language without much difficulty / Intermediate – being able to speak a language but with some difficulty
• Only Singaporean or PR

Disqualification

• A person who prepared false documents, made false statements, or forged information during the employment process
• A person who was charged with a major crime (e.g., murder, robbery, rape, arson, possession or sale of drugs) and sentenced to at least one year imprisonment
• A person falling under Article 5 of the HR Regulations of Korea Gas Corporation

Recruitment Schedule

• Posting: 14 May 2024
• Closing: 19 May 2024
• Interview: 21 May 2024

** Interview schedule is subject to change. **

** Application must be submitted to company's email. **

• Email: [email protected]
• Subject: [Application for Administration Assistant - Full Name]
• All documents should be attachment as one file in pdf format.

** We regret to inform you that only shortlisted candidates will be notified. **

HR Regulations of Korea Gas Corporation

Article 5 (Causes for Disqualification) Persons who fall under any of the following subparagraphs may not be hired as employees.

1. A person under adult guardianship or a person under limited guardianship
2. A person who has not been reinstated as a bankrupt
3. A person who has been sentenced to imprisonment or heavier punishment and for whom five years have not elapsed since the execution of the sentence was completed or the non-execution was finalized
4. A person who has been sentenced to imprisonment or heavier punishment and for whom two years have not elapsed since the date of expiration of the period of probation
5. A person who is in the probationary period of imprisonment or heavier punishment
6. A person whose qualifications have been disqualified or suspended by a court decision or by law
7. A person for whom 5 years from dismissal and 3 years from dismissal have not elapsed from the time of disciplinary action
8. Military service evaders under the Military Service Act in Korea
9. Persons determined to be unqualified as a result of the recruitment physical examination
10. Those who are subject to employment restrictions such as those who have been dismissed for non-compliance under the Act on the Prevention of Corruption and the Establishment and Management of the Anti-Corruption and Civil Rights Commission
11. A person for whom 5 years have not elapsed since the acceptance was revoked, discharged ex officio, or dismissed/dismissed due to being found to have been hired in an illegal way
12. A person who has committed a crime prescribed in Article 2 of the Act on Special Cases concerning the Punishment of Sexual Crimes and has been sentenced to a fine of 1 million won or more and has not passed 3 years since the sentence was finalized
13. A person who has been dismissed from, dismissed from, or sentenced to a sentence or medical custody for committing any of the following crimes against a minor, and the punishment or medical custody has been finalized including one person) A. Sexual violence crimes under Article 2 of the Act on Special Cases concerning the Punishment of Sexual Crimes B. Sexual offenses against children and adolescents under Article 2, subparagraph 2 of the Act on Protection of Children and Juveniles from Sexual Abuse

Main Responsibilities:

* To perform all roles and responsibilities required of site supervisors under the Building Control Act.

* Ensure that the M&E works are constructed in accordance with drawings and specifications and the Building Control Act and Regulations.

* Monitor and report on the progress of works.

* Carry out inspection of M&E engineering works prior to concreting, subsequent construction work and defects rectification works.

* To carry out supervision and inspection of the works as directed by the Supervision QP, CRE, SRE, consultants or Superintending Officer.

* To manage and supervise the Resident Technical Officer under his charge.

* Ensure records of all mechanical and engineering works including records of tests, defect rectification, inspections, work progress, material and equipment on site, safety are timely updated and properly kept.

* Attending site, progress, variation, and coordination meetings.

* Verifying all reports and claims relating to M&E works submitted by the contractors.

* Liaise with all relevant authorities and stakeholders to maintain proper and updated daily records of all works done including records of tests, inspections, status of work, safety, site diary, material on site and equipment on site, labour force, day works, provisional items or provisional quantities etc.

* Keeping accurate record of variations as instructed or approved by the Superintending Officer and to maintain a set of updated drawings on site.

* Check all drawings including shop drawings, construction drawings and specifications for discrepancies and to report to the Supervision QP, consultants or Superintending Officer.

Qualifications:

* Degree/ Diploma in mechanical or electrical engineering degree recognised by the Professional Engineers Board of Singapore.

* Minimum five (5) years of relevant experience as a mechanical and electrical engineer, of which at least three (3) years shall be in supervision of works similar in nature to major construction works in buildings, services laying and &ol systems.

* Preferably with experience in the supervision of infra services laying, lighting &control systems.

Job Responsibilities:

Incident Detection and Response

• Monitor and analyse security events and alerts to identify potential security incidents.

• Investigate and assess the nature and severity of security incidents.

• Develop and implement incident response procedures to mitigate risks and minimize impact.

Vulnerability Management

• Review regular vulnerability assessments and penetration testing results.

• Identify and prioritize vulnerabilities based on their severity and potential impact.

• Work with system administrators and developers to address vulnerabilities.

• Implement and maintain vulnerability management tools and processes.

Security Policies and Procedures

• Review and ensure systems and processes are aligned and comply with updated security policies (IM8), standards, and procedures.

• Ensure compliance with industry best practices.

• Provide guidance and support to team members regarding security policies and procedures.

Security Tools and Technologies

• Implement and manage security tools and technologies.

• Administer security systems such as *firewalls, *intrusion detection systems, and antivirus software.

• Conduct research on emerging security technologies and recommend improvements.

• Maintain up-to-date knowledge of security threats and countermeasures.

Risk Management

• Perform risk assessments to identify potential security risks and vulnerabilities.

• Develop risk mitigation strategies and controls.

• Document security incidents with their root causes and remediation actions.

• Prepare incident reports for management and stakeholders.

• Maintain accurate and comprehensive records of security incidents.

• Work with cross-functional teams to address security-related issues.

• Communicate effectively with technical and non-technical stakeholders.

• Provide guidance and support to IT teams on security-related matters.

• Participate in security incident response drills and exercises.

Job requirements:

Application Security

• Relevant web application experience

• Identify app security lapses in a system and mitigation methods

• Familiar with technologies like SAST, DAST or IAST

• Familiar with security testing tools like Burp, ZAP, Nessus, Fortify SCA, CheckMarx, etc.

• Define app security practices for one or multiple systems/applications

• Analyse scan results and address possible app security loopholes and threats

• Anticipate and prepare for the next evolution of app security testing trends

• Develop techniques to ensure development teams find flaws before they are introduced into production

• Lead software security initiatives, eg bug bounty program

• Oversee the security posture of web applications

· To provide administrative work and support for clinical and counselling services and programmes.

· This is a 4 working days per week role, with Saturdays availability preferred.

Provide front-end client support

· Manage and respond to enquiries from the public and clients relating to the clinical and counselling services and programmes at front desk, and via emails and telephone calls.

· Coordinate the scheduling of counselling sessions and the booking of counselling rooms between counsellors and clients.

· Attend to clients when they arrive at the centre.

· Assist clients with the filling of various client forms (e.g., Client Commitment Form).

Provide back-end client support

· Update and maintain the case registry for counselling clients.

· Manage the safe-keeping, storage, and retrieval of counselling case files.

· Maintain the availability of counselling and/or client forms.

· Manage the out-going and in-coming mails of the centre.

· Update and maintain the counselling session and room booking schedules to facilitate the scheduling of clients.

· Conduct booking and setting up of rooms at the centre for counselling sessions, meetings, programmes, training workshops, clinical supervisions, etc.

· Provide accurate and timely quarterly submissions of outcome indicators to NCSS via the EPES.

Support finance administration

· support financial and payment matters relating to counselling clients, training workshop participants, programme participants and others.

· Work with the Finance Executive and/or Senior Finance Executive to ensure the proper handover of all payments and donations received.

· Issue official receipts and maintain proper documentation for payment received.

· Ensure proper handling of donation box.

Provide administrative and secretarial support

· Manage and update services, programmes, workshops, and events on notice boards and public areas at the centre.

· Assist with the procurement, requisition, and/or purchase of items relating to the clinical and counselling services and programmes.

· Manage the purchase and sales and/or maintain an inventory for counselling and client resources

· Manage IT matters relating to the clinical and counselling services.

· Perform any other duties as assigned by the Clinical Director.

Other Requirements:

· Good communication and client orientation for front ending with clients

· Good interpersonal skills and emotional quotient for first line of communication

Overall Functions / support:

• Corporate admin services & support includes budgeting & monitoring of expenses for all BUs
  Fixed Assets (FA) inventorising & reconciliation
  BCP & EHS
  Travel management reports
  Staff onboarding (new/transfers/attachments, etc) & staff exits
  Involved in team projects such as coordinating with various departments for office A&A works, renovation for new offices, logistics coordination etc
  Assist in renewal of IAR / PL /PI insurance for corporate offices / IT facilities
  Assist in room / visitor bookings and system generated reports for trending monitoring etc
  Liaising with staff and vendors for printing of letterheads / nametags / office collaterals etc
  Raising PRs / POs and invoice processing
  Assists in store administration
  Backup covers for reception duties and crown-related coordination
  
• Facilities management coordination
• Mailroom & dispatch services support
• Office security & access card support
• Pantry services & supplies coordination

Requirements

• Minimum GCE 'O' level, NTC or relevant disciplines
• At least 2 years of experience, preferably in mailroom functions
• Self-motivated with strong follow-up skills.
• Meticulous and well-organized.
• Good communication skills
• A good team player and willingness to learn.

Only shortlisted candidates will be notified.

The prime function of this role is to ensure , oversee and manage the company’s various functions as well as assist in overall business development.

You will be responsible for providing secretarial and administrative support to the executive in a professional and timely manner. You will work one-to-one with your immediate supervisor on a wide variety of matters.

You must be flexible to meet the demands of the growing organisation and hone your organisational and time management skills.

Scope of Work

General

• Handle all requests, enquiries through phone or email quickly and professionally
• Liaise with the various team members to handle such enquiries
• Monitor office supply levels and order when appropriate
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Delegate tasks as appropriate to other team members
• Prepare reports by collecting, analysing, and summarising information

Human Resource

• Liaise with various sources such as agencies for sourcing of manpower
• Liaise with advertising agencies, as well as put up adverts on various sources for recruitment efforts
• Prepare and maintain employment contracts using given templates
• Maintain all documentation for personnel in a filing system
• Use the company HR system for submission of payroll

Finance

• Collect and maintain records of attendance for all sites as required for payment claims
• Preparation and mailing/emailing invoices for all clients
• Record payments incoming in accounting system
• Send out reminders for outstanding payments
• Submission of all invoices, and receipts to be paid by the company into accounting system

Operations

• Assist in ensuring any administrative requirements for operations are met such as correspondence with suppliers , or service agreements
• Manage and maintain daily record of attendance of all employees
• Submission of Overtime hours and attendance to accountant for payroll
• Ensure payslips are printed and given to the operations supervisor for distribution

Business Development

• Ensure all licence requirements are maintained , and renew when necessary
• Submission of documents for application of accreditations, or such renewals as and when necessary
• Application of government grants
• Liaison with government agencies pertaining any compliance requirements

We are looking for a proficient Admin Executive to provide essential support across our administrative and project management functions. The successful candidate will be tech-savvy and adept at using MS Office suites and AI applications, playing a pivotal role in ensuring the smooth operation of our office.

Key Responsibilities

- Provide comprehensive administrative support across various departments.

- Assist in the coordination and management of projects, ensuring timely completion.

- Handle scheduling, including organizing meetings and appointments.

- Prepare and manage correspondence, reports, and documents.

- Organize and maintain files and records for efficient retrieval.

- Assist in the planning and execution of office events and initiatives.

- Support the team with online research and data analysis tasks.

- Utilize MS Office suites and AI apps effectively for various administrative tasks.

- Liaise with internal and external parties to ensure seamless communication.

- Perform additional duties as required, contributing to the overall functionality of the office.

- Organise mobilisation and demobilisation of equipment

- Organise and deployment of workers

- Monitor the site activities and project progression

- Prepare weekly and monthly progression reports

- Manage material requisition and cost control

- Keep proper documentation of all staff and work-related matters

- Update detailed reports and records of completed activities

- Attend daily meetings

- Understand AUTO CAD or BIM

- Other ad-hoc job that may be required from time to time

Job Summary – IUR/Inventory Lab Management

Years of experience needed –

· 4-5 years

Roles and Responsibilities:

· Engineering Project Specialist to support notebook/desktop PC HW tracking, inventory management, shipping arrangement, IUR distribution and support arrangement.

· Track HW(IUR) shipments

· Logistics - Shipping and receiving, shipment documentation.

· Customs clearance and related issue resolution.

· IUR management related process and communication.

· Distribute IUR and resolve any internal issues from team.

· Execute local IUR borrow & return request comply with policy.

· Maintain inventory of all HW(IUR), include HW recycle implement.

Education and Experience

Bachelor's or Master's degree in Business Management, Engineering, Computer Sciences, or equivalent.

Knowledge and Skills

• Basic PC Notebook/Desktop knowledge included HW system components parts and software apps.

• HP Notebook/Desktop system level operation include dash, BIOS flash and HW replacement would be plus.

• logistics experience, ODM background with general system regulation knowledge

• Able to think critically and detail-oriented, and able to prioritize tasks to solve problems efficiently.

• Strong interpersonal skills to build relationships and foster collaboration.

Years of experience needed –

· 4-5 years

Roles and Responsibilities:

• Support lab management, including

(1) keep analytical chemistry/materials testing lab equipment maintained and operating.

(2) coordinate frequent summarization of lab work and lab facilities.

(3) digitalization of lab analysis result.

• Provide technical support at the Material Science Lab in HP, including

(1) Operate analysis instruments for electronics products, including FTIR/ GCMS/ XRF/ SEM/ EDS/ Real time X-ray radiography/ metallographic sample preparation / Mechanical Testing Systems and Reliability Testing Systems.

(2) Operate metrology equipment – hardness, mechanical testing machines, optical measurement systems

(3) Perform quality, reliability and failure analysis on electronic product assemblies

• Respond and manage the timely response of customer requests/escalations.

Qualifications

· Associates degree in engineering, science or related discipline. Chemistry, Chemical Engineering, Materials and Mechanical related degree is a plus factor.

· Associating experience in material/chemistry/mechanical/quality lab management is a plus factor.

· Experience in industrial lab environment; proficient in microscopy, manipulation of digital photos and organization of data.

· Have experience in operating analysis machines, including FTIR/ XRF/ SEM/ EDS/ Real time X-ray radiography/ Cross section and polishing equipment / Mechanical Testing Systems orReliability Testing Systems. Experience in SEM operation is a plus factor.

· Excellent oral and written communication skills (in Mandarin) but enough reading skill in English.

· Strong computer, clerical and organizational skills, proficient with MS Office programs.

· Successful with minimal direct supervision and a high level of confidentiality, tact, diplomacy, and discretion to sensitive information.

Ability to multi-task. Proven problem solving techniques in a production environment

Job Description:

- Perform programme administration and logistics functions including managing registrations and queries, room set-up, catering and logistical arrangements, procurement and billing matters, administering programme evaluations

- Work with internal and external partners to ensure smooth delivery of end-to-end processes in programme administration, logistics, and system support

- Review processes to strengthen programme delivery and business operations

- Perform other ad-hoc administrative duties required by the department, such as coordinating speaker engagements, data compilation and analysis, scheduling meetings and taking meeting notes, etc.

Job Requirement:

• At least a Poly/ITE graduate with 2 years of relevant working experience, preferably in a programme / event administrative / role

• Excellent communication and written skills.

• Organized and meticulous.

• Team player, and able to work under pressure and short deadlines.

• Good interpersonal and customer service skills.

• Good problem-solving and time management skills.

• Proficient in Microsoft Office applications, Virtual platforms such as Zoom, Google Meet, MS Teams.

• Demonstrate a positive attitude with integrity and drive for excellence in work.

Salary: $13/hour

Working Arrangement: Mon-Fri

Working Location: Buona Vista

Contract Period: 6 months

Job Description
Responsibilities

Prepare Purchase Order and liaise with Production and vendors on orders
Manage payroll process timely and accurately and compliance
Daily Administrative work and settlement of receivables and payable, Reconciliation, prepare of Invoice.
Assist Purchasing, Accounts & HR Department on Filing and data entry.
Assist PA in overall administrative
Requirements

Able to Start Work immediately
Minimum 2 years of HR, accounts or Admin experience
Knowledge of full set accounts
Knowledge of employment legislation preferred
Excellent analytical interpersonal and communication skills
Proactive and can work independent
Good listening and speaking skills
Proficiency in English spoken & written

Responsibilities

• Front-desk administration;
• Handle calls and enquiries;
• Provide frontline service to all stakeholders such as parents, students, staff and the public;
• Manage the Sick Bay and attend to students and staff requiring medical attention;
• Provide administrative and logistical support for school operations, functions and events;
• Data entry and filing of records;
• Maintain lost & found records; and
• Other administrative duties as required by department/school.

Qualification & Skills

• At least 2 years of administrationexperience in which 1 year is preferably in a school context;
• Able to use e-mail and Microsoft Word. Basic knowledge of Microsoft Excel would be an advantage;
• A pass in English Language at ‘N’ level;
• A pass in Science at N or O level or its equivalent
• Able to communicate well in English (written and spoken) and preferably one other mother tongue language
• The Personnel should preferably be first-aid trained.

Contract Period: From 3 August 2024 to 2 August 2026 with an option to extend.

Working Hours: Mondays to Thursdays: 7:00am to 4:00pm; Fridays: 7:00am to 3:30pm, inclusive of 0.5 hour lunch break

For quick reach please email your CV to [email protected]

1. OFFICE ADMINISTRATION

· Oversee the general office administrative function, such as filing, receipt of goods, etc.

· Oversee the maintenance of general office equipment, such as photocopier, projectors and screens, cameras, and track usage by staff.

· Oversee the maintenance of general office facilities, such as security equipment, phone system, air-conditioning, hydroponics system, office furnishings, etc.

· Monitor general office supplies, such as office stationeries, papers, drinking water, pantry items, and re-stock when supply levels are low.

· Ensure that all procurement procedures are transparent and in accordance to the Standard Operating Procedures, before submission to Approving Authority.

· Liaise with the legal advisor on any legal matters regarding contracts / agreements.

· Assist in the submission of grant applications and proposals.

· Develop external relationships with appropriate contacts, e.g. auditors and statutory organisations such as the National Council of Social Service, Central Provident Fund Board, Inland Revenue Authority of Singapore.

2. PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR

· Plan, organise and arrange corporate travel itinerary and meetings, including but not limited to ticket and hotel bookings, visa processing, booking other transportation and other documentations related to the travel.

· Responsible for ED’s working schedule including maintaining diary and keep track of appointment and full spectrum of secretarial support.

· Organise and ensure that ED is well-prepared for meeting,

· Set up, coordinate meetings and take minutes.

3. BOARD ADMINISTRATION

· Arrange and coordinate Board Meetings & AGM.

· Prepare Agenda, take minutes and circulate approved minutes upon approval.

· Keep up-to-date contact details of Board Members

4. IT MANAGEMENT

· Provide IT support including email management, monitoring and backup of servers, installing and configuring hardware, software, network and printers, etc.

· Liaise with IT servicing vendor for all IT related issues.

Part time position available. Working hours: Half day from Mon to Fri

Salary: $2500-$2700

Work Location: Near Tai Seng MRT

Working Days: Mondays to Fridays

Working Hours: 8.30am to 5.15pm

Job Responsibilities

• Customer Support: Act as the first point of contact for customer inquiries via phone and email, providing prompt and courteous support. Escalate technical issues to the relevant teams when necessary.
• Billing and Invoicing: Handle monthly billing processes, ensuring accurate and timely invoicing for our services. Work closely with the sales and finance teams to address any billing discrepancies.
• Vendor Management: Maintain up-to-date records and reports on vendor performance, ensuring compliance with service level agreements (SLAs). Coordinate with vendors for issue resolution and service improvements.
• Reporting: Prepare and present regular reports on customer service metrics, billing accuracy, and vendor performance to management.
• Process Improvement: Continuously identify opportunities to improve operational efficiency, customer satisfaction, and internal workflows.
• Database Management: Manage and update customer and vendor databases, ensuring accuracy and security of data.
• Compliance: Ensure all activities comply with legal and company policies, particularly in data protection and privacy.
  

Requirements

• Nitec or Diploma in Business Administration, IT or related fields
• At least 1 year of experience in an administrative role, preferably within an MSP or IT services environment.

Interested applicants may choose to apply / Contact me your updated resume for our consultant to find you a suitable oppurtunities

Contact Number : +65 90839650

LIM JUN SHENG Reg No: R22104301

The Supreme HR Advisory Pte Ltd EA No: 14c7279

HR Assistant/Executive

• Salary Range: S$2,800 - S$3,200
• Penjuru (Transport Pickup Provided at: Jurong East, Choa Chu Kang, Bishan & Serangoon)
• Monday - Friday: 8.30am to 6.00pm

Job Description

• Support HR department on administrative functions.
• Maintain employee p-files.
• Update HR databases.
• Application/Renewal/Cancellation of work pass.
• Coordinate HR projects, meetings, and training seminars.
• Organise team building and other company events.
• Ensure proper filing of documents.
• Ad-hoc tasks as assigned by superior.

Job Requirements

• NITEC, Higher NITEC or Diploma in Human Resource Management.
• Minimum 1-year of relevant experience in HR administration.
• Candidate should have a good knowledge of Singapore’s employment laws.

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• BSc/BA in business administration or relative field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Responsibilities:

• Data entries of all inventories movements

• Loading and unloading of inventories in warehouse

• Put away inventories

• Monitor goods movement and product quality

• Handling warehouse activities and perform annual stock-taking

• Picking and packing using tools and instruments

• Able to carry out physical work

• Housekeeping and data-cleaning

• Other Ad-hoc duties

Minimum Requirements:

• N level and above or other relevant qualification(s)

• Fluent English

• 0-3 years relevant warehouse experience

• Good working attitude and always willing to learn. Always taking initiative (proactive), open-minded and innovative.

• Good team player

• Provision in Excel and WMS system

•** Forklift License will be a plus point ( negotiable)

Candidates are encouraged to apply this position with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

GMP is currently partnering with a well-known healthcare institution to hire an (Snr) Administration Executive to oversee the expenses charges within the organization. You will be involved in the timeliness and accuracy of the expenses within the division.

You will be involved in the following

• Provide oversight to the charging and reporting sub-section
• Provide procurement support to the department, including office supplies, lab equipment and inventory to ensure smooth operations
• Plan and prepare budgets that are consistent with department and hospital strategies
• Monitor budgets (e.g. capex, opex, staff training)
• Prepare cost and fee reviews to ensure fiscal sustainability
• Compile and collate statistics of respective sections’ key performance indicators (KPIs)
• Manage projects relating to operations and administrative functions
• Provide support to clinical, research and education activities in the department through resource planning, workflow, costing and billing
• Assist in the formulation and implementation of contracts, partnerships and collaborations with other public or private entities

Requirements

• Bachelor degree, preferably with 2 years or more work experience in healthcare setting
• Positive attitude, proactive mindset and a willingness to take initiative

To find out more about this opportunity, please contact Steffan Lian at [email protected]
We regret that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence : 11C3793 | Lian Cher Chieh | Registration No: R 1217705

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.
• Handle HR works on payroll, leaves management, staff permits application, manage and handle staff training and implementation of HR policies

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in both Mandarin and English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.
• Excellent communication skills
• Knowledge of local legislation on HR

We are seeking a detail-oriented Senior Executive / Executive to oversee operations administration tasks and ensure efficient management of various operational aspects within general cargo operation department.

The Job

1. Overtime and Pay Management:

• Collaborate with team leads to accurately record and update pay-related information (e.g., overtime, shift allowances, training allowances, off-in-lieu) in the e-HR system.
• Ensure that overtime is approved promptly by section heads and department heads within specified timelines, facilitating smooth payroll processing and compliance with organizational policies.

2. Operation Billings

• Ensure accurate billing for rental of steel spreaders and handling additional vessel requests.
• Raise any other billing matters, such as credit notes and supplementary bills

3. Water Supply Management

• Ensure the timely and accurate closure of water supply billings.
• Collaborate with relevant authorities or service providers to schedule and coordinate water meter servicing and replacements as needed.

4. Vehicle Management:

• Oversee completion and filing of vehicle checklists.
• Ensure proper maintenance and readiness of company vehicles for 24-hour operations.
• Monitor fuel usage and ensure correct fuel token usage corresponding to vehicle numbers.
• Maintain accurate fuel records and reconcile with supplier invoices.
• Schedule regular servicing of vehicles and manage repairs promptly.
• Ensure timely renewal of vehicle road tax and follow up on contract extensions with relevant departments.

5. Assets and Inventory Management:

• Manage replenishment of stocks and stationery items essential for general operation department.
• Ensure all office equipment, pedestals, cupboards, lockers, and workstations are well-maintained and available for use.
• Account for and properly issue consumable items to general cargo operation staff.
• Maintain accurate inventory records and ensure items are properly accounted for during loan applications.

6. Other Responsibilities:

• Assist in implementing new projects to enhance operational efficiency.
• Support supervisors in improving administrative processes within the general cargo operation department.

Job Requirements:

• Diploma or degree in Business Administration or related field preferred.
• Candidates with no experience are welcome to apply
• Previous experience in operations administration or similar roles will be advantage
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft software
• Excellent communication and interpersonal skills.