Job Responsibilities:

- Manage Benefits – Health screening, wellness, welfare etc

- Manage Leave System and administration

- Manage Insurance queries / claims and administration etc

- Manage Rewards such as ling service award, recognition and other awards

- Manage HR reports and budgets

- Support HR Personnel Filing, HR culture program

- Other ad hoc duties

Job Requirements:

- Diploma in HR or equivalent;

- 2 years of relevant experience

- Experience in Manufacturing environment

- Good communication and interpersonal skills

- Meticulous, organized and resourceful team player

- Able to work independently in a fast paced environment

- Able to start work immediate

CONTRACT POSITION @ LOCAL UNIVERSITY

Temp E-Portfolio Administrator - Experiential Learning

SINGAPOREANS / PRs ONLY

($13.00 per hour)

Commitment Period: 15 July 2024 to 30 September 2024

LOCATION

Clementi Road

Our client is looking for candidates to perform the role of a transcriber of audio data.

Job Description

· Liaise, communicate and contact students via phone call or email on:

o Updating student assignment submission status

· Communicate between external assignment assessors and students on necessary follow ups where require

JOB REQUIREMENTS

· Minimum diploma holder

· Proficient in Microsoft Office applications

· Good communication (in writing and verbal) skills with internal and external stakeholders

· Good time management skills

WORKING HOURS

• Standard Working Hours: Mon-Fri, 8.30 to 5.30pm
• 5 DAYS WORK WEEK

SERVICE CONNECTIONS HR CONSULTANCY PTE LTD

Email resume to –

[email protected]

or

[email protected]

Call for more details please call at 6333 0052

Mondays to Fridays

9.00am - 5.00pm

111 North Bridge Road #07-30 Peninsula Plaza Singapore 179098
www.serviceconnections.com.sg

License no: 09C4937 / R11022931

• Education: High school diploma or equivalent
• Skills:
  • Excellent communication and organizational skills.
  • Proficiency in office software (e.g., Microsoft Office or Google Workspace).
  • Ability to multitask, prioritize, and solve problems.
• Experience:
  • Previous administrative experience preferred.
  • Familiarity with basic office tasks like data entry and scheduling.
• Additional:
  • Adaptability, professionalism, and discretion.
• Salary:
  • 5600 basic salary ➕ commission, comprehensive 6000+/month
• Location:
  • Chinatown

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

We are recruiting a full-time executive for the lead faculty of the ADVANcing Clinical Evidence in Infectious Diseases Network (ADVANCE ID). The appointment will be at executive or senior executive level, depending on the experience of the candidate.

ADVANCE ID is jointly funded by the Wellcome Trust and Singapore institutions including the Saw Swee Hock School of Public Health and Yong Loo Lin School of Medicine, National University of Singapore. The vision of the Network is to improve public health by developing the clinical evidence base for the prevention and treatment of drug-resistant infections. Its mission is to build and sustain a strategic clinical research network focused on most efficiently delivering locally relevant interventions for drug-resistant infections.

The Network aims to improve and strengthen clinical research capabilities in the region by acting as a platform to develop good principles and practices. It will stabilize capacity and capabilities to mitigate inefficiencies in trial start-up phase and loss of skillset following study closure, as in typical trial setup. The Network will continuously develop its capabilities, quality and efficiency by learning from and collaborating with other clinical trial networks.

In the long term, the Network aims to support broader infectious disease studies by expanding geographically beyond its original starting point in South East Asia and collaborating with other networks around the world. It will function as an active network that involves patients in platform trials, allowing for rapid clinical research response in the event of an emerging infectious disease or pandemic threat.

The current lead faculty of the Network are Professor David Paterson (Director) and Dr Mo Yin (Deputy Director). The executive will be working closely with the Network (Dr Ding Ying) to deliver ADVANCE ID’s aims and objectives.

Duties & Responsibilities

• Support the network directors and program manager by drafting the newsletters, updating the social media.
• Assist project managers to manage MoU or contracts for research projects with different stakeholders (local institution and international collaborators), liaising with reviewers and ensuring contracts are executed on time.
• Assist with the development of the risk management plan for overseas trips.
• Assist with preparation of the training material and resources.
• Schedule and coordinate training sessions, workshops, and educational programs
• Maintain records of training activities, attendance, and participant feedback.
• Follow up with participants after training sessions to provide additional resources
• Assist with other ad-hoc administrative and project other duties as may be needed.

Qualifications

• Strong interpersonal skills
• Strong time management and organizational skills, including the ability to workindependently
• Excellent written skills, including experience with Microsoft Office and Outlook programmes.
• Familiarity with social media platforms and their analytics tools.
• Experience with content management systems (CMS) and basic HTML/CSS canbe a plus
• Experience in organizing events, workshops, or training sessions
• Able to work effectively in a team and independently
• Prior experience in clinical research will be an added advantage.
• University degree

1. Assisting with monthly payroll

2. Onboarding and off-boarding of employees

3. Drafting SOP content for internal Learning Management System

4. Sourcing of quotations from external vendors

5. Liaising with internal and external stakeholders

6. Perform document filing and administrative tasks

7. Prepare business documents using Shopify system

Working hours and location:

9:00am to 6:00pm

Raffles Place (5 mins walking distance to MRT)

Responsbilities:

• Oversee the day-to-day operations of the office, ensuring it runs smoothly and efficiently.
• Manage office facilities, including space planning, equipment maintenance, and security.
• Coordinate with building management for any office-related issues or maintenance.
• Itinerary planning for overseas guests/meetings
• Develop and implement office policies and procedures to ensure a safe and productive work environment.
• Maintain and update office policies as necessary to comply with relevant regulations.
• Develop and implement performance appraisal systems and processes.
• Provide guidance and support to managers on performance management and improvement plans.
• Identify training needs and develop training programs to enhance employee skills and performance.
  Coordinate and deliver training sessions, workshops, and development initiatives.
• Monitor and evaluate the effectiveness of training programs.
• Maintain accurate and up-to-date employee records and HR documentation.
• Prepare and submit required reports and documentation to regulatory authorities.

Requirements:

• Education: Degree or Diploma in Business Administration, or a related field.
• Experience: Minimum of 5 years of experience in HR and administrative roles.

Administration Officer (Reception)

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa area
Salary: $2000 - $2500

Overview:

The Administration Officer is responsible to provide quality customer service to stakeholders, administration support to staff.

If interested, submit your resume and contact me here

Whatsapp +65 8854 1564 (Albert) | https://wa.me/6588541564

Yap Teck Huat Reg No: R24122623

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Duties:

• Dealing with enquiries from students and the general public via telephone, voicemail, fax, email and in person in a timely and professional manner
• Providing appropriate responses, services or referrals and reporting of enquiries to relevant staff where appropriate
• Provide accurate information and assistance to all stakeholders
• Assist with the processing of correspondence in a timely manner as required
• Contribute to the most effective and efficient management of resources by maintaining appropriate manual and computerised records and data bases i.e. electronic filing system
• Maintain stationery supplies and office inventory including ordering and reconciliation of accounts
• Manage freight, courier deliveries and reconciliation of accounts for these activities
• Collection and postage of mail
• Manage season parking for staff and reconciliation of accounts for these activities
• Organise office events and catering for office functions and meetings as required
• Be responsible for staff amenities i.e. Board Room, Pantry etc.
• Provide word processing and data entry support
• Assist with processing all student receipts
• Other General Duties as required

Job Requirements:

• With Diploma in Business Administration / relevant discipline
• With relevant customer service experience is added advantage
• Proficiency in Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

The National Institute of Education is inviting dynamic individuals to join us asan Assistant Manager, Examinations & Graduation to assist in course registration, examination and graduation matters in the Office of Academic Administration and Services.

Job Responsibilities

• Serve as Secretariat in the organizing committee for the Teachers’ Investiture Ceremony (TIC).
• Procure the supply of graduation gowns for graduands attending the TIC.
• Prepare the notification of completion of programme and invitation letter to TIC for graduands.
• Arrange manpower and allocate resources for the smooth distribution of certificates and transcripts during TIC.
• Liaise with valedictorians and prize winners for all information relating to the TIC.
• Manage the graduation ceremonies for the leadership programmes. Oversee the event preparation from sourcing of venue and mementos to ordering of refreshments and preparation of the venue.
• Plan the collection of certificate and transcript in accordance with the format of the ceremonies.
• Manage the course registration and results processing of the Diploma programmes.
• Serve as Secretariat for award interview panel.
• Assist in the preparation and execution of the Institute’s centralized written examination.
• Collate and process appeal for review of course results for the initial teacher preparation and Sport Science and Management programmes.
• Generate and issue all e-transcripts and opencerts for the initial teacher preparation, leadership and Sport Science and Management programmes.
• Prepare statement and verify qualification of alumni for all initial teacher preparation programmes.
• Maintain the Student Management System modules related to the job responsibilities.
• Any other duties that may be assigned from time to time.

Requirements:

• A University degree.
• Minimum 3 years of administrative experience, preferably in an education institution.
• Demonstrated experience in organizing and executing successful graduation ceremonies.
• Experience in the operations of academic programmes, particularly in the areas of award selection interviews and certificate and transcript management would be an added advantage.
• Experience in minutes-taking and report-writing.
• Excellent interpersonal and communication skills with a strong command of English.
• Meticulous, strong organisational and problem-solving skills.
• Ability to pick up on situation cues and adjusts in the moment.
• Ability to work independently and as a good team player.
• IT savy and proficient in Microsoft Office applications, especially Excel.
• Ability to prioritize work, meet deadlines and produce quality results on time with attention to details.
• Ability to work well with students, alumni and academic staff.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.

• Salary up to $8,000 with Bonuses
• Experience in manpower planning and budgeting

Responsibilities:

• Collaborate with Business Units during their reorganization, offering guidance on manpower requests.
• Investigate reorganization possibilities, emphasizing areas with potential synergies or a significant amount of administrative/transactional work that could be streamlined or automated.
• Supervise the precise upkeep of the organizational structure and positions in Success Factor.
• Act as the primary coordinator for the annual Manpower Budgeting Exercise for the Head Office, involving communication with divisions, reviewing their plans, and preparing presentations for Management clearance.
• Coordinate with Payrolls to execute budget cost planning for the upcoming Financial Year.
• Verify the accuracy of monthly workforce metrics for reporting purposes.

Requirements:

• Hold a Bachelor's degree from a university.
• Minimum of 5 years of experience in HR manpower planning and organizational development within a commercial setting, demonstrating proficiency in handling organizational dynamics issues and successfully executing enterprise-level change programs.
• Capable of working autonomously, effectively managing competing priorities, and performing well under pressure.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661

Job Description & Requirements

• Providing administrative, strategic planning and operational support, research and advice to senior management on matters such as the management of building facilities and administrative services
• Developing and managing the organization's administrative and physical resources
• Developing and implementing administrative and procedural statements and guidelines for use by staff in the organization
• Analyzing complex resource management issues and initiatives that affect the organization, and preparing associated reports, correspondence and submissions
• Providing information and support for the preparation of financial reports and budgets
• Leading, managing and developing administrative staff to ensure smooth business operations and the provision of accurate and timely information
• Representing the enterprise or organization in negotiations, and at conventions, seminars, public hearings and forums
• Establishing and managing budgets, controlling expenditure and ensuring the efficient use of resources
• Planning and directing daily operations
• Overseeing the selection, training and performance of staff.

Requirements:

Skills and qualifications

• Highly analytical with excellent problem-solving skills
• Empathetic leadership style
• Capable of clearly communicating with others
• Superb organizational and time-management abilities
• An understanding of basic arithmetic
• Competent computer literacy

Preferred qualifications

• Degree/Diploma from a recognized university.
• Managerial experience in an office setting
• Deep understanding of budgeting best practices

Job Description & Requirements

• Providing administrative, strategic planning and operational support, research and advice to senior management on matters such as the management of building facilities and administrative services
• Developing and managing the organization's administrative and physical resources
• Developing and implementing administrative and procedural statements and guidelines for use by staff in the organization
• Analyzing complex resource management issues and initiatives that affect the organization, and preparing associated reports, correspondence and submissions
• Providing information and support for the preparation of financial reports and budgets
• Leading, managing and developing administrative staff to ensure smooth business operations and the provision of accurate and timely information
• Representing the enterprise or organization in negotiations, and at conventions, seminars, public hearings and forums
• Establishing and managing budgets, controlling expenditure and ensuring the efficient use of resources
• Planning and directing daily operations
• Overseeing the selection, training and performance of staff.

Requirements:

Skills and qualifications

• Highly analytical with excellent problem-solving skills
• Empathetic leadership style
• Capable of clearly communicating with others
• Superb organizational and time-management abilities
• An understanding of basic arithmetic
• Competent computer literacy

Preferred qualifications

• Degree from a recognized university.
• Managerial experience in an office setting
• Deep understanding of budgeting best practices

- 2 years full time outsourced contract (renewable)

- Up to $3500 + PB

- Monday to Friday: 8:30am to 6pm

- Jurong East (JEM)

Job Responsibilities:

• Provide leave administration for staff.
• Process all course applications and cancellations/ withdrawals, not limiting to Learning and Development
• Maintain self-sourced training requests.
• Update learning records in Workday.
• Providing logistics support (e.g. ordering catering, collating RSVPs) for ad-hoc onsite programmes/events (e.g.orientation, leadership chats/forum)
• Manage corporate cards to local places of interest.
• Support the end-to-end scholarship selection cycle.
• Administer payments of allowances and other related claims to studying scholars (e.g. maintenance allowance, pre-study allowance, winter clothing allowance, internship allowance) and school fees to universities.
• Provide support to studying scholars.
• Budget monitoring

Period:

• 2-year full time outsource contract (renewable based on performance and headcount needs)

Location:

• Jurong East (JEM)

Working hours:

• Mon to Fri, 8.30 am to 6 pm

Salary:

• Up to $3,500 + Performance Bonus

Job Requirements:

• Experience in Administration and with Human Resources background or equivalent professional qualifications.
• Good working knowledge on Microsoft Office including intermediate level for Excel.
• Prior experience with Workday and/or SAP systems is an added advantage.
• Prior experience with working with government agencies is an added advantage.
• Good written and communication skills
• Able to multitask and is Tech Savy
• Quick learner and a team player
• Meticulous in record keeping.
• Able to work independently.
• Resilience to withstand pressure from clients and high recruitment volume.
• Able to multi-task and manage the workload during peak periods and work closely with the team as backup resources for timely delivery of services.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)

3 Shenton Way, Shenton House #19-01 Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Job Description:

• Manage complex calendars and commitments, including organising / scheduling meetings with internal and external stakeholders and travel itinerary / logistics for C-suites level.
• Support the planning and execution of company events and meetings.
• Act as the first point of contact for the executive, handling correspondence and phone calls with discretion.
• Prepare, handle and maintain all sensitive and confidential information including meeting agenda, detailed minutes of meetings, documentation (for statutory and non-statutory requirements), contracts and reports (financial and non-financial).
• Participate in Strategic Project planning, research, coordination and execution.
• Assist in managing projects and following-up on results, ensuring a broad variety of administrative tasks are completed to support the CEO's ability to effectively lead the organization.
• Prepare and edit communications, presentations, and other documents for internal and external use.
• Assist Manager in facilitation of internal communication between the executive and other staff members or departments.
• Participate in ad hoc projects and/or assignments.

Requirements:

• Possess minimally a Degree / Diploma with 2-3 years of relevant administrative experience in a corporate office, Corporate Secretariat Services office setting or similar. Candidate without direct experience but possess strong learning mindset, positive attitude and high motivation can consider applying.
• Strong communication skills (especially English) - shortlisted candidates will need to complete a short-written assessment in English. As this position will require to review Chinese medium contracts and documentations, Chinese language proficiency is a must.
• Demonstrate good inter-personal skills to engage responsibly and professionally at different business settings.
• Computer literacy in MS Office is essential. Candidates with financial literacy knowledge to read and understand financial statements will have an advantage.

Detailed Job Description

The position of Administration and Office Manager includes the following responsibilities:

Admin Manager:

. Assist on Company KYC processes

· Vendor invoice control and processing

· Support on legal procedures (AGM, notary process, Corppass, etc.)

· Employees expenses

· Support in corporate travel

· Preparing letters and documentation for banks and admin matters

· Assisting the organisation's HR and finance functions by keeping personnel records up to date and arranging interviews.

· Assist on employees onboarding of new employees (company material and IT)

· Employees offboarding (gathering of company material, IT disconnection, documentation, etc.)

· Assist with company international expansion with administrative matters, including potentially setting up a new legal entity in China or other geographies

Office Manager

· Coordinating supplies including IT equipment, phone companies, software, stationary, storage and other vendors.

· Manage relationships with landlords.

· Maintain a safe, secure, and pleasant work environment.

· Participate actively in the planning and execution of company events.

· Organising meetings

· Handle and distribute business's courier

· Ordering stationery and IT equipment

· Dealing with office correspondence and issues that may arise

· Partner with HR to update and maintain office policies as necessary

· Ensuring that health and safety policies are up to date

Employee background

· Proven experience as an Office Manager or Administrative Assistant

· Knowledge of Office Administrator responsibilities, systems and procedures

· Proficiency in MS Office

· Hands on experience with office machines (e.g. fax machines and printers)

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem solving skills

· Good negotiator with vendors (landlord, phone lines, maintenance, etc.)

· Strong organizational and planning skills in a fast-paced environment

· High School degree or secondary diploma; additional qualification as an Administrative assistant or Secretary will be a plus

· Proficiency in English is a must, Mandarin fluency will be advantageous

Conditions and benefits

· Fixed Gross Annual Salary 50-54k SGD in 12 equal monthly instalments over the year subject to the provisions of Singapore and any mandatory contributions or deductions required to be made by the Company

· Annual leave of 18 working days per calendar year

· The Employee will be included in the Employer’s health insurance program

· The Employee will be included in the Working from Home (WFH) Policy of the Company

We conceive this role is a great chance to join a trading house that is currently on rapid expansion mode. We want someone who is driven, dynamic and self-motivated. We believe this opportunity will give you the chance to be part of a vibrant and active trading market.

Email for consult: [email protected]

Strategic Manpower Planning

• Identify and analyse key industry trends, manpower challenges and skills needs through basic data analytics
• Engage strategic accounts and engage companies to diagnose gaps and identify opportunities
• Recommend the design of appropriate strategic human capital solutions based on industry or enterprises’ business and manpower needs
• Supporting the Industry Transformation Map (ITM) particularly the Jobs and Skills pillar as well as Jobs Transformation Map (JTM)

Stakeholder Engagement and Management

• Establish and maintain effective relationships with strategic partners and stakeholders
• Collaborate with industry stakeholders including government agencies, associations, tripartite partners, programme partners to develop and implement relevant manpower interventions to address industry manpower issues
• Engage with employers to promote adoption of WSG programmes and progressive human resource practices to address their manpower needs and develop deep understanding of employers' hiring demands
• Coordinate with employers on the hiring outcome and monitor closely on the sector hiring demand

Programme Management

• Plan and review budget requirements and ensure compliance to policies and processes
• Organise or support outreach and marketing events such as career events and industry engagements
• Track programmes’ progress and analyse industry related information to evaluate and make recommendations for management decision making

Requirements

• Relevant work experience in industry engagement, account/ project management and/or consultancy roles
• Strong problem-solving skills and be able to address challenges arising from partner management
• Highly resourceful and digitally savvy
• Good writing and communication skills
• Experience in policy formulation and execution within the Public Service is a bonus
• Salary will commensurate with experience

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

Data & Innovation

• Gather, analyze, and interpret data to provide actionable insights
• Identify opportunities for automation and AI integration to improve internal processes
• Ability to explain complex technical concepts to non-technical stakeholders
• Collaborate with IT and business teams to implement AI and data-driven solutions
• Adept at problem-solving and be able to address challenges related to data analysis and AI implementation

Industry Engagement and Management

• Engage strategic accounts and engage companies to diagnose gaps and identify opportunities
• Consult with employers to promote adoption of WSG programmes and progressive human resource practices to address their manpower needs
• Develop deep understanding of employers' hiring demands and recommend suitable candidate profiles to meet their needs
• Coordinate with employers on the hiring outcome and monitor closely on the sector hiring demand
• Analyse industry related information to evaluate and make recommendations for management decision making

Requirements

• Proficient in data analysis and visualisation tools (e.g. Stata, R, Python, Tableau)
• Experience in exploring and implementing AI technologies such as Robotic Process Automation (RPA) and generative AI
• Relevant experience in industry engagement, account/ project management and/or consultancy roles is a bonus
• Salary will commensurate with experience

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

You will be part of a team to champion workforce transformation and reskilling needs of the integrated facilities management/ environmental services industries. You will need to possess a strong business acumen and comfortable in communicating with all levels of stakeholders to understand their manpower challenges and propose the relevant WSG interventions:

• Diagnose gaps and identify opportunities through strategic engagement of key accounts/ partners
• Develop engagement plan, recommend appropriate solutions and track projects progress via a data driven approach
• Develop deep understanding of the industries and be attuned to WSG’s initiatives to support enterprises in their human capital strategies
• Support the team in the development of proof-of-concept project(s) under the Jobs Transformation Map (JTM) and testbed scalability
• Forge effective partnerships/ relationships with strategic stakeholders including sectoral agency, union and trade associations
• Support outreach, marketing and networking events that will increase awareness and adoption of best practices/ WSG initiatives

Requirements

• Good data analytics skills – able to interpret data to provide relevant insights and recommendations
• Awareness of various government initiatives related to manpower/ HR interventions/ training
• Strong written and spoken communication skills
• A good team player, self-motivated with an entrepreneurial spirit
• Relevant work experience in the business development/ account management/ project management role would be advantageous

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

Jobs Skills Integrator for Retail (JSIT-R)

• Manage and support programme partners in driving awareness and adoption of JSIT-R services for the retail industry
• Drive collaborations with new partners that will value add JSIT-R and connect them with programme and ecosystem partners
• Support programme partners in formulating annual workplan and budget projections and ensure they are on track on their achievement
• Secretariat duties for respective meeting committees comprising of internal and external stakeholders
• Perform data analysis to support partners’ workplans and respective landscape studies

Industry Engagement and Management

• Engage strategic accounts and engage companies to diagnose gaps and identify opportunities for collaborations, and to drive adoption of WSG programmes that will address their manpower needs
• Collaborate with industry stakeholders including government agencies, associations, tripartite partners, programme partners to develop and implement relevant manpower interventions to address industry manpower issues
• Develop deep understanding of employers' hiring demands and recommend suitable candidate profiles to meet their needs
• Coordinate with employers on the hiring outcome and monitor closely on the sector hiring demand

Requirements

• Relevant work experience in industry engagement, account/ project management and/or consultancy roles
• Strong problem-solving skills and be able to address challenges arising from partner management
• Highly resourceful and digitally savvy
• Experience in policy formulation and execution within the Public Service is a bonusSalary will commensurate with experience

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

•⁠ ⁠Overseeing and managing the administrative functions of an organization

•⁠ ⁠Developing and implementing administrative policies and procedures

•⁠ ⁠Supervising and leading a team of administrative staff

•⁠ ⁠Coordinating and managing office operations, including facilities management

•⁠ ⁠Managing budgets and financial resources

•⁠ ⁠Ensuring compliance with regulatory requirements and organizational policies

•⁠ ⁠Developing and implementing strategies to improve administrative efficiency

•⁠ ⁠Managing relationships with vendors and suppliers

•⁠ ⁠Overseeing records management and data analysis

•⁠ ⁠Ensuring effective communication and collaboration across departments

•⁠ ⁠Identifying areas for improvement and implementing changes as needed.

ASEANet Manpower Consulting Is a boutique search firm and our founder and consultants have years of experience from various industry and businesses background. Our expertise include Executive Search, Permanent Placement , Career Transition and Talent Development.

We connect outstanding people with the best Innovative Companies.

ASEANet Manpower Consulting offer different specialisms including:

Accounting & Finance, Admin & Secretarial, Banking, Construction, Engineering, Events, Education, Financial, F&B , Healthcare & Medical. , Supply Chain & Logistics, Manufacturing, Retail, and Information Technologies. With our professional recruitment service, we can assist you with your desired career path.

Contact us for a FREE Consultation.

We believe that YOUR SUCCESS - IS OUR MISSION.

Our client are looking for next team members to join their growing team:

Job Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.

• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.

• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.

• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.

• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.

• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.

• Maintain historical records for annual accounting and ISO audits.

•Undertake additional tasks and responsibilities when required or as instructed

Job Requirements:

•Diploma or equivalent qualifications and proficient in Microsoft Office tools.

•Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines

•Must be able to speak Chinese in order to communicate with Chinese speaking clients

Chua Mui Khim

( EA Registration Number : R22104766)

ASEANet Manpower Consulting Pte Ltd

(Co Reg : 202141565E / EA License: 21C0866)

We regret that only shortlisted candidates will be notified.

Detailed Job Description

The position of Administration and Office Manager includes the following responsibilities:

Admin Manager:

. Assist on Company KYC processes

· Vendor invoice control and processing

· Support on legal procedures (AGM, notary process, Corppass, etc.)

· Employees expenses

· Support in corporate travel

· Preparing letters and documentation for banks and admin matters

· Assisting the organisation's HR and finance functions by keeping personnel records up to date and arranging interviews.

· Assist on employees onboarding of new employees (company material and IT)

· Employees offboarding (gathering of company material, IT disconnection, documentation, etc.)

· Assist with company international expansion with administrative matters, including potentially setting up a new legal entity in China or other geographies

Office Manager

· Coordinating supplies including IT equipment, phone companies, software, stationary, storage and other vendors.

· Manage relationships with landlords.

· Maintain a safe, secure, and pleasant work environment.

· Participate actively in the planning and execution of company events.

· Organising meetings

· Handle and distribute business's courier

· Ordering stationery and IT equipment

· Dealing with office correspondence and issues that may arise

· Partner with HR to update and maintain office policies as necessary

· Ensuring that health and safety policies are up to date

Employee background

· Proven experience as an Office Manager or Administrative Assistant

· Knowledge of Office Administrator responsibilities, systems and procedures

· Proficiency in MS Office

· Hands on experience with office machines (e.g. fax machines and printers)

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem solving skills

· Good negotiator with vendors (landlord, phone lines, maintenance, etc.)

· Strong organizational and planning skills in a fast-paced environment

· High School degree or secondary diploma; additional qualification as an Administrative assistant or Secretary will be a plus

· Proficiency in English is a must, Mandarin fluency will be advantageous

Conditions and benefits

· Fixed Gross Annual Salary 50-54k SGD in 12 equal monthly instalments over the year subject to the provisions of Singapore and any mandatory contributions or deductions required to be made by the Company

· Annual leave of 18 working days per calendar year

· The Employee will be included in the Employer’s health insurance program

· The Employee will be included in the Working from Home (WFH) Policy of the Company

We conceive this role is a great chance to join a trading house that is currently on rapid expansion mode. We want someone who is driven, dynamic and self-motivated. We believe this opportunity will give you the chance to be part of a vibrant and active trading market.

Job Requirements for Administrative Assistant:

• Education: High school diploma or equivalent
• Skills:
  • Excellent communication and organizational skills.
  • Proficiency in office software (e.g., Microsoft Office or Google Workspace).
  • Ability to multitask, prioritize, and solve problems.
• Experience:
  • Previous administrative experience preferred.
  • Familiarity with basic office tasks like data entry and scheduling.
• Additional:
  • Adaptability, professionalism, and discretion.
• Salary:
  • 2300-2500/month salary
  • 9am-5:30pm working hours
  • 5 days per week
• Location:
  • Woodlands

Senior Executive, Human Resource and Administration

Reporting to the Head of Department, Administrative and the Senior Manager, Human Resource & Administrative, the selected incumbent shall handle the following human resource functions:

Main Duties and Responsibilities:

Assists in human resource function as Human Resource Business Partner to support the achievement of the overall business strategy. Supports day-to-day operations that deliver value-add and enhances operational effectiveness and efficiency of the HR function in the following areas:

· Manpower Planning, Employee Relations and Engagement

o Manages employee life cycle (onboarding to offboarding).

o Handles employee relations (grievances, discipline etc).

o Facilitates 2-way communication and feedback collection.

o Provides solution to employees and departments.

· Policies, Procedures and Reporting

o Assists to formulate, review and implement HR policies and procedures to increase efficiency and ensure consistency.

o Ensures alignment of HR policies, tools and processes across the organisation.

o Assists in collating monthly, quarterly or yearly human resource reports.

· Training and Development

o Works with respective departments to understand their training needs.

o Manages the training plan to ensure employees’ trainings are arranged based on budget and training needs.

· HRIS, Projects and Initiatives

o Keeps abreast of HR technological trends to automate and streamline HR processes.

o Identifies improvement projects to increase HR efficiency and effectiveness.

o Drives performance and other process improvements and influences positive changes.

o Partners with business or functional stakeholders to identify and deliver HR solutions.

· Work Pass and Quota Administration

o Manages all work pass and quota administration such as Work permit, S Pass and Employment Passes.

o Assists to manage the expatriate from the day they join till they are transferred back to the Headquarter.

Pre-requisitions:

• Degree in Human Resource Management or any related discipline
• Strong knowledge of Employment laws and HR practices
• Independent and able to demonstrate leadership abilities
• Attention to details and strong analytical and problem-solving skills
• Possess strong interpersonal, organizational skills and ability to interact professionally with all levels of staff
• Optimism, positive and able to take on challenges
• Strong business acumen, team player, results-oriented
• Proactive in HR matters
• Proficiency in Microsoft Excel such as Vlookup, Pivotable
• Proficient in English and Mandarin in both writing and speaking
• Experience in handling the human resource Unit4 Prosoft System

Relevant Experience:

At least 5 years of Human Resource experience in a generalist role, preferably in the manufacturing Companies.

You will work closely with the Studio Manager and Director to ensure the smooth running of the studios.

Duties:

Assist the Manager in the overall management and operations, including administration and front desk duties.

Handle studios bookings through phone calls and emails.

Attend to general inquiries, assist parents in enquiries regarding enrolment

Follow up all student enrollment matters.

Collection and recording of school fees.

Providing administrative supports.

Updating of programmes, activities and events.

Requirement:

• Good customer service
• Good memory skill
• Pleasant working attitude and good communication skills
• Comfortable talking to Parents
• Attentive to details and meticulous in following up on customers' requests.

Part time, flexible arrangement, Full time

Located at East side