- Responsibilities:
- Attending incoming phone calls
- Handling administrative requests and queries from senior managers.
- Organizing and scheduling appointments using administrative software.
- Writing and distributing emails, correspondence memos, letters and forms.
- Developing and maintaining a filing system.
- Updating and maintaining office policies and procedures.
- Ordering office supplies and researching new deals and suppliers.
- Maintaining contact lists.
- Booking travel arrangements.
- Submitting and reconciling expense reports.
- Providing general support to visitors.
- Acting as the point of contact for internal and external clients.
- Requirements and Skills:
- Proven experience as an Administrative Assistant or Office Admin Assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, such as printers and fax machines.
- Proficiency in MS Office (especially MS Word, MS Excel and MS PowerPoint).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- High school degree/ ITE ; additional qualification as an Administrative Assistant or Secretary is a plus.
