Responsibilities:
- Creation of lease agreements and standard lease variation in Lease Management System
- Update and maintain tenants' contacts, tenancy schedules, floor plans and other lease related documents
- Liaise with tenants and solicitors to facilitate and prepare lease agreements and documents
- Stamping for new leases as well as renewals
- Reconcile audited sales report and prepare GTO billing
- Send out regular reminders to tenants for submission of audited sales, insurance certificates and other documents
- Track status of tenant submissions and general filing of documents
- Verify lease and bank documents to ensure accuracy
- Liaise with finance department on billing enquiries from tenants and deposit refunds
- Oversee and ensure that billing and other financial transactions (such as agency fees, refund of security deposit, tenancy arrears) are followed up timely
- Seek approval and process lease related invoices
- Send internal memos on updates of tenant movements and updates
- Other general administrative and clerical duties
- Any other assigned duties
Requirements:
- Diploma or Certificate in Business Studies, Management or equivalent
- Minimum 2 years of relevant working experiences in general office responsibilities and procedures
- Good communications and interpersonal skills
- Proficient in MS Office applications and preferably with lease documentation software experience
