Key Responsibilities:
Administrative Support:
- Conduct research, collect and analyze data to prepare reports and documents.
- Assist in planning and coordinating drivers, sales team and customers schedule.
- Answer and manage incoming calls, emails, and other communications.
- Act as a liaison between the management and staff, relaying information, requests, and directives.
- Maintain office files, both electronic and hard copies, ensuring they are organized and up-to-date.
- Develop and maintain a filing system for easy retrieval of documents.
- Ensure all sensitive information is handled with confidentiality.
- Oversee and order office supplies, ensuring the office is well-stocked and organized.
- Handle office equipment maintenance and coordinate with vendors for repairs and services.
- Assist with other administrative tasks such as timesheets, and jobsites tracking.
- Track project timelines, deliverables, and follow up on pending tasks.
Qualifications:
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Proven experience as an administrative assistant or office admin assistant.
- Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Strong organizational skills with the ability to multitask.
- Excellent written and verbal communication skills (Mandarin speaking plus point).
