Job Summary
The Personal Assistant should provide high-level executive administrative support to the Director
Serve as a trusted partner to the Director, ensuring efficient management of their calendar, travel, and various administrative duties. Facilitate coordination between the Regional teams and the Group.
You will be responsible for but not limited to:
- Manage the Director's calendar, schedule meetings, conferences, and travel arrangements
- Organize and maintain the Director's files, documents, and records in both digital and physical formats
- Serve as the primary point of contact, screen and prioritize inquiries, and handle routine correspondence on behalf of the Director
- Assist with the preparation of presentations, reports, and other materials for the Director
- Coordinate logistics for international team meetings, conferences, and events
- Liaise with various departments, offices, and any key stakeholders to support the Director's needs
- Provide general administrative support, such as expense reporting, travel reconciliation, and office management
- Anticipate the Director's needs and proactively suggest solutions to improve efficiency
- Maintain confidentiality and discretion when handling sensitive information
- Any ad-hoc duties as required by the Director
Job Responsibilities:
The ideal candidate will have/be:
- Minimum 5 years of working experience in the related field
- Excellent communication, interpersonal and organizational skills
- Meticulous and committed to ensure confidentiality, accuracy and completeness in preparing documents
- Ability to multi-task and handle urgent requests when required
- Strong Microsoft Office (Word, Excel, PowerPoint, Outlook) skills
- Ability to build a rapport with director as well as colleagues across all offices
- Strong work ethics and a great team player
How to Proceed:
Interested applicants kindly forward the latest copy of your resume in MS Word format (with details of your last drawn and expected salaries) to [email protected]
Only shortlisted candidates will be notified.
EA Licence No: 23S1522
Registration No: R1107654
