The Office Administrator is responsible to assist in daily office needs and managing department general administrative activities.
Main Responsibilities & Tasks:
Visitor and Employee Experience
- Ensure positive Customer Experience for both internal and external guests and colleagues
- Uphold the best-in-class workplace environment, ensure it is clean, safe, conducive, and efficient to support and engage employees
- Handling of phone calls; handling and sorting of all mail, with a high level of confidentiality and accuracy
- Provide seamless employee experience support including on-boarding and off-boarding partnership with HR
Office Facilities Management
- Manage service providers to ensure and maintain a clean and pleasant office environment and manage facility improvements to ensure everything is in order
- Act as the contact person to liaise with building management on facilities-related issues and building management emergencies that may require effort outside regular office hours.
- Keep abreast of the relevant regulations and manage workplace safety
General Administration
- Coordinate office-related procurement and services with vendors, including the management of, stationery, pantry, and first-aid supplies
- Organize and assist with travel arrangements, including the preparation of invitation letters and hotel bookings
- Assist in the preparation and maintenance of employee access cards, business cards, and the distribution of employee welfare items across SEA
- Any other duties and responsibilities involved within the role as assigned from time to time
Qualification & Skills:
- Minimum 3 years of administrative experience in a corporate office environment
- Strong Customer Service focus and Team spirit with good communication and interpersonal skills
- Ability to work under pressure and handle tight deadlines
- Strong work ethic and reliability
- Excellent command of spoken and written English
- Proficient in Microsoft Word, Excel, Powerpoint and Outlook
