Position Summary:
The Project Admin will report to the Project Manager or Project Director to support project delivery.
Roles and Responsibilities:
- Takes care of scheduling, manages communications, secures resources and finds venues for meetings.
- Record minutes during meetings and take additional notes and send them to team members to ensure follow-up.
- Managing all the paperwork that a project requires
- Creating and editing workflows
- Sharing documents with stakeholders and internal teams
- Recording project progress and performance metrics
- Recording budgets and expenditures
- Documenting meetings
- Maintaining and updating a project calendar
- Processing purchase orders and invoices
- Track tasks and ensure their completion and inform team members if they are behind schedule or missing tasks.
- Collate project metric from Team.
- Ensure quality of documentations, test plan and presentation from Team.
- Raise the necessary Service Request or Change Request.
- Manage project repositories and knowledge.
- Facilitate regular updates to management e.g. Project Steering Committee meetings by creating a project dashboard which outlines project status, timeline, milestones, budget versus spent, risk/issue and quality metrics for management update and decision-making
Qualifications/ Requirements:
- Degree in IT, Business, or Engineering
- More than 6 years’ experience in PMO or project-related accountabilities (Tracking, reporting, minutes taking etc)
- A foundation understanding of infra, network, cloud and system.
- Project Management qualifications is an added advantage
- Experience in managing relationships and stakeholders involved in the establishment and ongoing management of complex, large scale projects
- Working in a matrix organisation, managing senior stakeholders
- Possess excellent written and oral communication skills with the ability to present ideas and results to technical and non-technical audiences
- Possess excellent interpersonal skills and collaboration skills to work across teams in One Infra as well as external to One Infra
- Be innovative and resourceful with strong interpersonal, organisational and senior management
- Experience or certification in ITIL Service Management is an advantage
- Experience with program/project management tools and methodologies
- Experience in managing a project office with a portfolio of projects
- Good knowledge of project and change management and associated methodologies, techniques, processes andapproaches (e.g. Project and Portfolio Management Methodology – PPM)
- Able to multitask
- Good Facilitation, Negotiation & Problem Resolution Skills
- Resilience and resourcefulness
- 2 years contract
