Responsibilities:
- Calendar Management: Schedule meetings, appointments, and events, and coordinate with other stakeholders.
- Communication: Manage and prioritize emails, phone calls, and other correspondence.
- Travel Arrangements: Plan and organize travel itineraries, including flights, accommodation, and transportation.
- Financial Management: Handle boss assigned finances, including expense reports, bill payments, petty cash claims, accounts receivable and budget tracking.
- Organization: Maintain filing systems, both digital and physical, ensuring information is easily accessible.
- Research: Conduct research on various topics as requested, compile reports, and prepare presentations.
- Event Coordination: Assist in planning and organizing personal events, dinners, and gatherings.
- Task Delegation: Liaise with household staff and external service providers as needed.
- Confidentiality: Maintain strict confidentiality and handle sensitive information with discretion.
- Miscellaneous Tasks: Perform ad-hoc administrative duties and personal errands as required.
Working hours:
- Monday to Saturday (Alternate), 8.30am to 6pm
Working Location:
- Woodlands Industrial Park
Employment Type:
- 1 year contract (Convertible to permanent depending on headcount availability)
Requirements:
- Excellent organizational and time management skills with the ability to prioritize tasks.
- Strong communication skills, both written and verbal in English and Mandarin to handle Mandarin speaking stakeholders.
- Proficiency in MS Office and familiarity with basic financial management tools.
- Discretion and trustworthiness.
- Ability to multitask and work well under pressure.
