About Us:
We are a health company focusing on building habits for people to reach and sustain their health goals. (Aabitat.com)
How to Apply(***IMPORTANT***)
The only way we could filter everyone out and find out if you are the one we are looking for was to create a challenge:) Record a short video (1-3mins) to introduce yourself, your background, and why you are interested in this position Record a loom and share the link with us: if you haven’t got a loom, download it here: www.loom.com
Job Summary:
We seek a dedicated and organized Administrative Assistant to support our company's daily operations. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently. This role is crucial in ensuring smooth office operations and providing excellent customer service to our clients.
Key Roles & Responsibilities - Client Support:
- Greet clients and visitors in a friendly and professional manner.
- Answer phone calls and emails and manage correspondence.
- Schedule and confirm client appointments.
- Maintain client records and ensure confidentiality.
- Provide clients with information about our health programs and services.
- Assist clients with filling out forms and paperwork.
- Provide administrative support to the coaches.
Administrative Duties:
- Manage office supplies and inventory, ensuring the office is well-stocked.
- Prepare and distribute daily, weekly, and monthly reports as required.
- Organize and maintain physical and digital filing systems.
- Handle data entry tasks accurately and efficiently.
- Assist in the preparation of marketing materials and event planning.
- Coordinate meetings, conferences, and travel arrangements.
Financial and Operational Support:
- Process payments, handle billing, and manage accounts receivable.
- Assist with budget tracking and financial reporting.
- Ensure compliance with company policies and procedures.
Communication and Coordination:
- Liaise between clients and health professionals, including nutritionists, coaches and trainers.
- Communicate effectively with team members to coordinate office activities.
- Assist with onboarding new clients and staff members.
Required Skills & Qualifications-
- Diploma or equivalent; additional qualifications in office administration are a plus.
- 2 years as an administrative assistant or in a similar role
- Proficiency in MS Office, Notion, and Google Office.
- Able to quickly learn and adapt to new software applications and tools.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Strong organizational skills with the ability to multitask.
- Excellent written and verbal communication skills.
- Customer service-oriented with a friendly and professional demeanor.
- Ability to work independently and as part of a team.
Benefits
- Salary $1,800-2,400
- Paid time off and holidays
- Opportunities for professional development and growth
- Employee discounts on company services
- A mix of work-from-home and office
