Contract: 1 year (renewable)
Location: Tanjong Pagar
Responsibilities
- Efficiently handle and screen incoming phone calls.
- Sort and distribute all incoming parcels, magazines, and mail.
- Conduct daily mailing and send registered mail at the Post Office.
- Coordinate with local courier services to collect documents and parcels (prepare consignment notes).
- Welcome and register all visitors, maintaining the visitor logbook.
- Organize the printing of name cards, letterheads, and envelopes.
- Manage the building and door access systems
- Coordinate with external contractors/vendors for archiving, shredding, repairs, and pantry equipment maintenance.
- Oversee stock inventory for office and pantry supplies.
- Maintain and update IT equipment inventory records, such as laptops, printers, and toners.
- Keep the key logbook/security alarm tokens updated and maintain the master key box.
- Ensure the office and meeting rooms are clean and tidy.
- Order and coordinate lunch and refreshments for meetings and ad hoc events.
- Manage e-bookings for the Meeting Room and Board Room.
- Set up laptops for new employees.
- Arrange gift hampers and condolence wreaths as needed.
- Address and resolve employee queries regarding administrative issues or transactions.
- Process vendor invoices and maintain the payment approval list.
- Conduct Vendor Due Diligence and upload documents to the shared portal.
- Coordinate travel arrangements for travelers, including booking flights, ground transportation, and accommodation.
- Provide travelers with essential information regarding vaccinations, visas, travel insurance, hotel bookings, and travel advisories.
- Address and resolve traveler complaints and issues professionally and promptly.
- Manage travel insurance claims in line with established procedures.
- Plan, organize and communicate employee engagement events/activities
- Source venue, catering and coordinate development of materials to execute a quality event
Requirements
- 1 - 2 years of admin experience
- Team player
- Proficient in Microsoft Office
- Excellent verbal & written communication skills
Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.
We regret to inform that only shortlisted candidates will be notified.
By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)
