Objective:
At Sincere Healthcare Group, we owe our success to people and processes. An administrative assistant is the supportive force behind both. He or she will be a problem solver who has excellent communication skills and impeccable attention for detail with working experience in an office and operations environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, skill coordination and organising, and meet changing deadlines is essential to the position.
Responsibilities:
- Provides administrative support to ensure efficient office and clinic operations.
- Handling inventory, office equipment and asset.
- Maintains physical and digital filing systems.
- Inputs and updates information in databases and spreadsheets
- Drafts and edits letters, emails, reports, and other documents
- Prepares meeting agendas and takes meeting minutes.
- Works with operation team and outside vendors to ensure office equipment and facilities are in good condition and supplies are always on hand.
- Researches as requested and compiles and summarizes information for reports or presentations.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Supporting management on any work-related matters including travel booking/events/venue booking, and coordination of meetings including room setup and catering.
- Active participation by supporting the company's activities or events.
- Any other ad-hoc duties assigned.
- Flexible to work in the weekend to help out on events as and when required.
Requirements:
- A minimum 5 years' related experiences in office or clinic administration.
- Possess great interpersonal skills, keen to grow and learn.
- Must be competent in Microsoft Office including Excel, Word, PPT.
- Possess strong interpersonal skills to communicate constructively with colleagues.
- Customer-service minded with good attitude, a multi-tasker, resourceful, able to work confidently and independently.
- High flexibility and adaptability to start-up environment.
- Proactive, independent and highly energetic.
- Flexibility and agile, highly resourceful and confident in working in a lean environment., peers and subordinates.
- Able to exhibit initiative, demonstrate an ability to work independently, and manifest good team-spirit qualities.
