Company: Energy gas trading Company
Location: Downtown core (Near MRT Station)
Position: Administration Executive (Job ID: 19199)
Job Description:
Our client is looking for Admin Executive who will be in charge of overall administrative jobs.
1．Accounting:
- Liaise with Accounting firm and Japan HQ
e.g. Providing information to Accounting firm, Checking documents made by Accounting firm
(Payment, GST declaration, Corporate Tax etc.)
- Liaise with Accounting auditor, preparing documents for accounting audit
- Prepare cost budget assumption documents, forecasting, etc.
- Reimbursement of expenses
- Issuing invoices etc.
2．Administration:
- Take calls and transfer them to right person
- Reception of guests (Reception services are outsourced to the sublease partner and only contact them).
- Meeting room and equipment management
- Support business travel-related visa applications, reservation of AIR Ticket, Hotel and restaurant
- Filing and binding of documents
- Contract management and renewal process
- Other adhoc duties (Postal delivery, copying, data entry etc.)
3．General affairs & HR:
- Office management
- Management of attendance records
- Benefits management
- EP/DP Application and renewal for Expats
4．IT:
- PC/mobile set-up
- Liaise and coordination with IT vendor
- Trouble-shooting
5. Others:
- Sales support (e.g. Information gathering about energy industry, filing, Business partner surveys, L/C check etc.)
- Translation of documents & email (Japanese ⇔ English)
- Creating SOP/manuals
- Handling enquiries from Japan HQ
- Trouble support, including for expatriate families e.g. Introduction of condo repair contractors
- Other adhoc duties
Job Requirements:
- Min 3-5 years of Administrative experience
- Japanese language skill is required to liaise with counterparts in Japan HQ, and to translate email and documents (English⇔Japanese)
- Basic Microsoft office skill (expecially Excel)
- Well-organized person as document keeping etc. is required.
- Good interpersonal skill and willing to learn
- Mature and able to work independently
Interested applicants please send your resume to grace at pasona.com.sg with email subject header "Job Application for Administration Executive (General Affairs, coordination and petty cash) (Job ID: 19199)".
We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.
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Pasona Singapore Pte Ltd
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