Role & Responsibilities
As a member of the Advocacy & Communications (A&C) team, the Outreach & Events Executive is responsible for:
1. Outreach Planning and Execution:
- Manage requests and solicit for advocacy talks and participation in outreach and patient advocacy events from corporate and community partners
- Manage awareness talks and outreach booth activity calendar and scheduling
- Manage the outreach events life cycle, securing budget approvals, and ensuring compliance with internal processes.
- Liaise with event organizers, venue logistics partners, and source speakers for targeted topics.
- Coordinate with the Programs & Services team to drive participants of outreach activities to register for screenings, with a priority to the Community Mammobus Programme activation.
2. Event Management:
- Plan, coordinate, and execute events from conception to completion.
- Manage logistics, including venue selection, catering, audio-visual requirements, and participant registration.
- Collaborate with internal teams and external partners for seamless event execution.
- Evaluate and report on the success of events, gathering feedback for continuous improvement.
3. Communication and Engagement:
- Prepare educational materials on various platforms, staying informed about current breast cancer-related information globally.
- Conduct breast cancer awareness talks to corporations and community organizations when necessary.
- Collaborate with BCF advocates, identifying and engaging them in advocacy programs.
4. Media Platform Engagement:
- Work with PR & Comms team member to use appropriate skills and tools to share impactful stories on media platforms.
- Identify and work with volunteer medical speakers on content and technical requirements during advocacy initiatives.
- Conceptualize, propose, plan, and execute online digital marketing campaigns together with Digital & Performance Marketing team member.
5. Other Responsibilities:
- Strong writing skills with the ability to write succinctly in various communication styles.
- Articulate storyteller with the ability to present ideas effectively to individuals or groups.
- Collaborator and team player with the ability to solicit views and maintain excellent working relationships.
- Demonstrate sound understanding, judgment, and critical ability to manage project complexities.
- Diagnose issues, call attention to challenges and opportunities, evoking appropriate action.
RESPONSIBILITIES (% OF TIME):
- (30%) Outreach Planning and Execution
- (40%) Event Management
- (15%) Communication and Engagement
- (10%) Media Platform Engagement
- (5%) Other Duties
KEY INTERFACES:
- Internal: A&C team members, cross-functions
- External: Community partners, corporations, event vendors, sponsors, volunteers, advocate speakers
PERSONAL ATTRIBUTES:
- Strategic thinker for evaluating advocacy opportunities and leveraging partnerships
- Attention to detail for event execution
- Collaborative team player and relationship builder
- Communicative and an articulate storyteller
- Confident public speaker who’s able to inspire & galvanise action
- Creative problem-solver adept at troubleshooting
- Adaptabie and flexible in handling multiple requests and tasks in a fast-paced environment
- Strong sense of urgency and resolve,responsive
- Possesses empathy for the community we serve as their voice
QUALIFICATIONS:
- Tertiary education in Mass Communications, Marketing, or related field OR minimum of 3 years of experience in outreach and event management for consumer retail roadshows.
- Proven track record in planning and executing successful outreach programs and events.
- Strong organizational and project management skills.
- Familiarity with social media and other communication platforms.
- Comfortable with on-ground, hybrid and virtual event formats.
- Previous experience in healthcare or non-profit sector is a plus.
- Proficiency in languages other than English is an advantage.
Only shortlisted candidates will be notified.
