Associate Administrator, Supply Chain Management (2 year contract)
- Based in Singapore, the regional hub for Asia Pacific (AP) and top-ranked biopharmaceutical company on the Straits Times and Statista’s list of Best Employers in Singapore for two consecutive years (2020, 2021).
- Join the premier biopharmaceutical company that has been in Singapore for more than 25 years and in AP for over 60 years.
Job Purpose
Provides secretarial and administrative support to Supply Chain Management International Leader (AVP - Assistant Vice President) and APCJ (Asia Pacific, China, Japan) SCM Leadership Team and Asia Pacific SCM team members based in Singapore.
Responsibilities
Administrative Support:
- Manage and prioritize incoming correspondence (emails, letters, phone calls) and handle routine inquiries.
- Schedule and coordinate appointments, meetings, and travel arrangements for the AVP, APCJ Leadership Team and AP SCM Singapore based team.
- Prepare meeting agendas, take meeting minutes, and distribute relevant documents to participants.
- Coordinate and document action points from meetings, ensuring they are followed up and completed.
- Assist in drafting and proofreading official documents, reports, and presentations.
- Maintain and organize departmental files and records in both physical and electronic formats.
- Process and track departmental expenses, reimbursements, and invoices.
Communication and Coordination:
- Serve as a liaison between the AVP and various internal and external stakeholders, including senior executives, vendors, and business partners.
- Facilitate effective communication within the department and between different teams.
- Coordinate and communicate with other departments to gather necessary information or resources.
- Assist in preparing and disseminating internal communications, announcements, and updates.
Project and Initiative Support:
- Assist in coordinating and tracking progress on departmental projects and initiatives.
- Collect and compile data, create reports or presentations to support decision-making.
- Monitor project timelines and deadlines, providing reminders and escalating issues as necessary.
Miscellaneous Support:
- Assist with organizing departmental events, conferences, and training sessions.
- Maintain inventory of office supplies and coordinate procurement when needed.
- Provide general support to other team members as required.
Requirements
- Full GCE 'O' /'A' level or Diploma in Business Administration
- Preferably 5-8 years relevant work experience in pharmaceutical or manufacturing industry
- Proven experience in providing administrative support at a senior management level.
- Excellent organizational and time management skills, with the ability to prioritize tasks and handle multiple deadlines.
- Strong written and verbal communication skills, with exceptional attention to detail.
- Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and ability to quickly learn new systems / processes.
- Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
- Ability to maintain confidentiality and exercise good judgment in handling sensitive information.
- Knowledge of supply chain management and familiarity with related terminology and processes is preferred.
What we look for …
Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.
We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.
