- Hold regular management meetings with client to report on the activities and management of the Property, as well as to present recommendations relating to their management.
- Manage financial matters including monitoring of the income and expenditure of the Property to ensure that these are in line with the annual budget, payment of property tax, etc.
- Prepare annual income, expenditure budgets and capital improvement budgets for client’s approval within stipulated time frame.
- Evaluate, review of maintenance contracts including M&E, cleaning, security, landscaping, pest control for the Property and make recommendations on contract specifications and upgrading standards.
- Regular inspections of the Property; identify problems in operational process and bring up any areas of concerns, including any claims, liability or legal process, and improvement plans to the client.
- Oversee the preparation of estimates for repair works, works specifications, invitations for quotations, recommendations of award, drafting of contract documents and supervision of works completion.
- Handle tenancy management, including coordination with leasing agent, incoming/outgoing tenant and occupier for smooth handover of premises in accordance with the tenancy agreements.
- Enforce the clauses stipulated within the lease agreements, relevant code of practices and statutory acts.
- Review and approve tenant’s fit-out design/plans to ensure compliance to tenancy agreement, government rules, laws and regulations and no damage would be caused to the Property’s fixtures and fittings.
- Build and maintain positive relationships with tenants and attend to feedback and complaints
- Liaise with government authorities/ statutory boards, architects, engineers and other divisions on matters relating to management and maintenance of the Property.
- Regularly check the Property to ensure prompt removal of all fire hazards, proper functioning of fire escapes, fire doors and obstruction-free access.
- Responsible for other operational management such as carpark, security/gantry system, inventory, building fixtures and fittings record.
- Attend to emergency situations in the Property.
Requirements
- Commercial / Retail / Industrial building experience will be a strong advantage.
- Diploma or Degree in Building / Facilities / Property Management or any relevant discipline with minimum 5 - 10 years’ experience in similar capacity.
- Good analytical skills to assess situation and determine the best course of action.
- Strong leadership and stakeholder management to work with client and tenant.
- Good communication skills, both verbal and written.
- Dynamic, resourceful, self-motivated, and able to work independently.
- Must be able to commit to 5.5 days.
