Key Responsibilities:
Client and Supplier Coordination:
- Diligently monitor and manage email correspondence, maintaining effective communication with clients and suppliers.
- Provide timely and accurate responses to client inquiries regarding lead times.
- Create and oversee purchase orders (POs) based on client orders, ensuring seamless coordination with suppliers.
- Communicate delivery schedules to clients and manage logistics efficiently.
Invoicing and Payment Processing:
- Accurately process and record supplier invoices.
- Forward invoices to the designated Novaris point of contact for payment processing.
- Generate and issue sales invoices for clients, including any applicable freight charges.
- Compile and distribute monthly consolidated invoice statements for clients.
- Send reminders for pending payments to clients.
Logistics Management:
- Coordinate delivery orders, confirm delivery addresses with clients, and facilitate shipments with suppliers.
- Revise purchase orders and invoices to incorporate any additional freight charges incurred.
Communication:
- Handle business calls from suppliers and customers with professionalism.
- Maintain clear, concise, and professional communication with all stakeholders.
