Corporate Support Officer (Receptionist)

Location: National Junior College, 37 Hillcrest Road, Singapore 288913

Contract Period: 1 December 2024 to 30 November 2025

Objective:
The Contractor shall provide one competent Corporate Support Officer (Receptionist) to support the administrative functions and daily operations of National Junior College. The role involves managing reception duties and providing various administrative support as needed.

Working Hours:

• Monday to Thursday: 7:00am to 4:00pm (inclusive of 30-minute lunch break)
• Friday: 7:00am to 3:30pm (inclusive of 30-minute lunch break)
• Service not required on Saturdays, Sundays, and gazetted public holidays.

Key Responsibilities:

1. Reception Duties:

• Serve as the receptionist at the General Office.
• Handle and disseminate emails and mails; track key mails in the system.
  

1. Administrative Support:

• Update leave and medical certificates for Education Officers (EO) and Executive and Administrative Staff (EAS) on the glass board (Staff Movement).
• File leave and medical certificates for EO & EAS.
• Distribute forms to new contract staff and fax monthly attendance to employment agencies.
• Assist with testimonials and distribute i-exam registration slips and Giro Option forms.
• Help with progress reports and print labels for staff trays (half-yearly).
• Provide ties and T-shirts to new staff as needed.
• Prepare name tags for visitors and guests, and print signage for school events (as needed).
• Match e-invoices to AORs and prepare vouchers & coupons (as needed).
• Call students for payment or information, and handle data-entry related to finance matters.
• Update suppliers’ database as required.
• Assist Year Heads in Junior High & Senior High Open House and other events.
• Conduct temperature checks for contract workers, visitors, and students when necessary.

Qualifications and Experience:

• Full GCE O Level certificate or equivalent.
• Minimum 1 year of experience working in a school environment is preferred.
• Proficiency in MS Office applications.
• Strong communication and interpersonal skills.
• Ability to work effectively in a fast-paced environment.
• High level of initiative and independence, with a strong team spirit