- Be the first point of contact.
- Welcome and greet in a warm and professional manner.
- Responsible for day-to-day front desk reception duties, including answering phone inquiries and emails professionally.
- Provide general administrative support such as creation of purchase requisitions, purchase quotes and process of tax invoices.
- Maintain and organize the e-filing system for Admin-related documents and keep track of Admin purchases and expenses.
- Travel reservations and arrangements for employees, i.e. book air tickets, accommodation, and purchase travel insurance
- Manage bookings and quarterly billing to building management
- Liaise with building facilities management on office maintenance or fault reporting.
- To plan, source for vendors and quotes for ad-hoc events and festivities.
- Manage the inventory for pantry supplies, stationeries, and cleaning necessities.
- Ensure clean, neat and tidy of the meeting rooms, common areas and pantry.
- Upkeep the office equipment and monitor its agreement.
- Maintain proper records for access cards
- Assist with couriering documents (local / overseas) and receiving mail/documents.
- Any other ad-hoc duties as assigned.
x
