Total 12,910 admin assistant job vacancies in Administrative / Clerical category in Singapore

Office Admin Assistant

1) Call Clients to arrange meeting for Project Director.

2) In-charge of factory and stationery stocks.

3) Setup Infotech (mobile/systems) and setup whatsapp for new join workers.

4) Issue Material Request Form to factory for new join workers PPE.

5) Prepare onboarding equipment form for new staff and offboarding for resignee.

6) Simple IT setup (Laptop/Desktop) for staff.

7) Sorting out of incoming mails/letters.

8) Answering calls and divert to the right personnel.

9) Assist Accounts Department to sort out suppliers Invoice and key into the systems.

10) Liaision with China suppliers on shipment. (Must be able to speak Mandarin)

11) Any Ad-Hoc duties assigned

To support the Principal and managers in their role of ensuring excellent service offered to our parents and stakeholders by providing efficient and professional administrative assistance
To assist the Principal with the day-to-day operational efficiency with the department including coordination of operational and support departments
Responsible for confidential and time sensitive material.
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Be able to generate Power Point presentations, Excel Spreadsheets, Word documents, reports as assigned
Ensure the completion of documentation based on the admissions checklist for student records
Data-entry and maintenance of all student records and documents in accordance with ECDA and other assessment requirements specifially for new joiners
Effectively manage and handle all administrative duties for the department with regards to enquiries, campus requests, , upkeep of CRM, email and phone enquiries
To offer secretarial support for all facets related to the Managers, Principals and Directors and proper filing systems in both hard copy and soft copy formats
To assist in procurement related matters for the schools
Attend school events and other marketing activities as needed

• Manage incoming phone calls, greet visitors, receive and process mail and documents, and oversee courier services.
• Review prices, book flights and accommodation for staff travel.

Requirements:

• GCE N level and above
• At least 1 year of office administrative experience.
• Proficient in MS Office.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

1) Process claim application and reply to emails

2) Checks for disbursement

3) Exception handling and refunds

4) Attend to escalated enquiries on claims

5) Collation of data / information / statistics for regular reporting

6) Provide administrative support

7) Undertake additional tasks as assigned.

1) At least Diploma holder
2) 1 to 2 years of working experiences (preferably) in processing claims, disbursement and refund. Those with office or admin experience are welcome
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

• Facility and equipment management
• Handle new employees laptop setup, purchase of stationery
• Attend to visitors and deliverymen
• Ensure bills are paid
• Renew insurance (Example: doctor's medical malpractice, risk insurance), lease and licenses
• Assist in new clinic set-up and/or winding down of old clinics
• Other duties assigned by the reporting supervisor as required

Handle and manage full spectrum of accounts and administrative duties

Handle AR / AP / Budgets and month end closing activities 

Work closely with internal departments on billing processes and ensure prompt follow-up on all invoicing matters.

Provide administrative support to the organization

Perform day to day company's administrative tasks

Perform any other duties and responsibility as when required

We are looking for a responsible Admin Executive to perform a variety of administrative and clerical tasks. Duties of the Admin Executive include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities of Admin Executive are as follows:

-. Answer and direct phone calls

-. Making travel and meeting arrangements

-. Write and distribute email, correspondence memos, letters, faxes and forms

-. Assist in the preparation of regularly scheduled reports

-. Maintain contact lists

-. Manage office inventories and stationeries

-. Develop and maintain a filing system

-. Run errand for director

Job Highlights

• Industry: Marine
• Location: Kaki Bukit
• Working Days: 5 days
• Working Hours: 9am to 6pm

Job Responsibilities: -

• Provide administrative support to operations team
• Attending to courier services
• Filing, scanning and maintaining documents
• Perform ad-hoc duties assigned by the management team

Job Requirements: -

• Minimum Diploma holder
• Candidate must have some shipping background
• Possess good interpersonal and communication skills
• Proficient in Microsoft office application - Word, Excel, etc
• Meticulous and able to work as a team
• Able to converse in English and Mandarin

Job Description:

· Client & partner management

· Office administrative work

· Answering phone calls and emails

· HR work and worker management

· Invoicing and purchasing

· All other related or ad-hoc duties assigned

Job Requirement:

· Proficient in MS Office skills

· Proficiency in Xero is a plus

· English speaking, English and Chinese speaking is a plus

· Strong in verbal communication, interpersonal and organisational skills

· Willingness to work in stressful environments

· Ability to multi-task, work under pressure and meet tight deadlines

Benefits:

· Flexibility of WFH if proven to perform well remotely

· Prospect in promotion to a higher managerial position

· Team-working environment with ‘Family’ cultures

· Medication allowance and welfare

· Remuneration shall be based on years of experience and qualification.

We apologise that only shortlisted would be notified.

Work Days: Monday - Friday

Work Location: Bendemeer

Job Scope

• Data Entry duties, ensuring accuracy of information into the system.
• Review the applications/appeal request and change requests.
• Assist with email and call centre enquiries.
• Assist in any other administrative duties.

Requirements:
- Prior experience in administration / customer service experience.
- Proficient in Microsoft Word, Outlook, Excel and Powerpoint.
- People-oriented with strong interpersonal, verbal and written communication skills.

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

Company: BEEZ REV PTE LTD

Location: KALLANG PUDDING

Job Type: Full-time

Salary: $2,250

Working hours: 10am-6pm

Job Description:

We are seeking a highly organized and detail-oriented Admin Executive to join our team. In this role, you will be responsible for managing the day-to-day administrative tasks of the company, supporting senior management, and ensuring the smooth operation of the office.

Responsibilities:

• Manage the day-to-day administrative tasks of the company, including answering phones, responding to emails, and filing documents
• Provide administrative support to senior management, including scheduling appointments, arranging travel, and preparing reports
• Maintain office supplies inventory and place orders as needed
• Coordinate and plan company events, meetings, and conferences
• Assist in the recruitment process by screening resumes, scheduling interviews, and coordinating with hiring managers
• Support the finance team in managing accounts payable and receivable
• Handle confidential information and ensure the security of company records
• Perform other administrative duties as needed

Requirements:

• Proven experience as an administrative assistant or similar role
• Excellent organizational and time-management skills
• Strong communication and interpersonal skills
• Proficient in Microsoft Office Suite and other relevant software
• Ability to work independently and as part of a team
• Attention to detail and high level of accuracy
• Ability to handle confidential information with discretion

If you are a proactive and detail-oriented individual with a passion for administrative work, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter for consideration.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Salary: up to $3200

Duration: 5 months contract

Working Days & Hours: Mon-Fri Office Hours

Location: Jurong West

Job Description:

• Data entry, scheduling appointments and billing of services

• Staff on-boarding / off-boarding

• Receive and respond to all enquiries

• Inventory management of consumables and equipment

• Ensure data entry and billing activities are promptly and accurately captured in the respective database and/or systems within the stipulated timeline

• Ensure staff receives the appropriate access and equipment on the first day of work

• Ensure all relevant access and equipment are reclaimed / terminated on staff’s last day of work

• Ensure all enquiries are promptly and professionally handled within the stipulated timeline

• Ensure all relevant consumables and inventory are adequate to meet operational needs

• Any other duties assigned

Job Requirements: Min Diploma in any course w min 2 yrs of relevant experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Job Responsibilities

• Draft & brief Service Contracts for all new staff. Submit contracts to Head Office. Prepare nametags for new staff. Start personnel files for new employee. Maintain p-file for each employee.
• Assist in arrangement and follow up for staff pre employment check up and Chickenpox, MMR, Tdap, Hep B and Flu Injection.
• Maintain efficient and accurate records or email correspondences in line with best practice.
• Check daily roster & attendance. Ensure full compliance with Employment Act. Update staff attendance in HRMS & ETMS. Record all planned & unplanned leave. Comply with export deadline to ensure staff salary is paid on time.
• Monitor staffing levels. Prepare manpower & other reports on a regular basis. Draft meeting minutes if required.
• Engage & retain staff by addressing their concerns. Conduct exit interviews & clearance for resigned staff.
• Liaise with Head Office on any queries and relevant information. Implement Company’s procedures and systems.
• Monitor all Health & Safety Environmental procedures and practices and report incidents immediately.
• Manage & exceed client expectations.
• Undertakes any other duties/ activities/ projects, etc. as and when instructed by the supervisor or management.

Job Requirements

• Minimum 'O' Level or equivalent.
• Effective communicator and problem solver on staff issues.
• High level of accuracy and attention to detail.
• Able to adapt in a fast pace & challenging environment.
• Able to work independently and in a team.

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities:

· Answering phone calls and queries and direct them to the relevant personnel

· Upon admission, updating of bed side information which contains name, NRIC, dialect group, date of admission, date of birth, fluid consistencies, diet, drug allergy and fall risk, wheelchair tags, photo taking, medicine box label, cabinet labels, case notes labels and IMR photos

· Updating of diet information and new admissions

· Updating censor list and MFEC card holders

· Scanning and liaising with NHG Pharmacy for supplies and changes on Inpatient Medical Record after each doctor's round and when supply of medication runs low

· Ordering of stationery and dry stock and receiving the goods

· Assist Nurse Manager with medical, supplement and linen supplies ordering

· Manage the different stores and track stock levels

· Liaising with driver to collect and send medications to NHG Pharmacy

· Assist with booking residents' medical appointments

· Book Ambulance driver for discharge of residents from hospitals and appointment to hospitals

· Liaising with residents' families and residents for collection of payment and other matters arising

· Collecting data for residents' or staff ID, uniforms and shoes

· Coordinating between HR and staff for medical examination, renewal of passport/ work permit and opening of bank accounts

· Recording minutes of meetings, community meetings and fire drills briefing

· Setup conference room for meetings & talks

· Ensure timely update of staff training records

· Filing of photocopied of invoices and task-log-in forms for medical specialists/ doctors

· Receive and distribute donation items from public

· Preparing weekly, monthly and yearly statistics reports

Qualification:

· GCE 'N', 'O' Level or ITE Certificate (preferable in Office Skills)

· Proficient in MS Word/ Excel/ PowerPoint/ Outlook

· Preferably with experience in healthcare or service industry

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

A Market Leader with retail and investment footprints in Asia Pacific. Due to business needs, we are seeking committed professional to join the team as Senior Admin Officer, Management Office!

Budget for this role: S$4,500

Job Responsibilities

• Ensure proper filing of documents and maintenance/ updating of records
• Process claims and payments
• Organise luncheons, coordinate with restaurants and plan the necessary logistics
• Manage drivers and planning the daily schedule
• Coordinate the delivery of festive gifts including wines
• Assist in the travel arrangements and accommodation for business associates
• Perform any other duties as assigned

Job Requirements

• Private Secretarial qualification/ GCE “A”/ “O” level
• Minimum 3 years of administrative/ secretarial support work experience
• Possess professional ethics and carry out all duties with complete discretion and a high standard of confidentiality
• Good team player with good interpersonal and communication skills
• Highly organised, ability to work independently and possess initiative
• Meticulous and able to work under a fast-paced environment

Interested applicant, kindly submit full-detailed resume to [email protected]

We thank all applicants for writing in. Only shortlisted candidates will be notified

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

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Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• location: Defu Lane
• Mon to Fri
• Salary: up to $2,800

Job Duties:

· Handle daily administrative tasks and data entry.

· Answer phone calls, respond to customer inquiries via email, and provide necessary information.

· Provide day to day administrative support to HR department.

· Plan, schedule courier schedules and keep customers informed.

· Prepare delivery orders (DO), and invoices accurately and promptly.

· Collection of mails, scan and send to clients.

· Assist with any ad-hoc administrative duties assigned by supervisor.

Requirements :

· Minimum GCE ‘O’ Levels or equivalent Proficient in MS Office Relevant experiences will be an advantage.

· Min. 1 year of relevant administrative experience.

Traineeship Description:

-This position reports to the Admin Manager.

-Opportunities for career progression to Admin Executive

Responsibilities:

1. Assist with general office administration & any other duties as assigned by the manager

or director

2. Assist Financial Services Consultants (FSCs) in handling customer requests

3. Liaise with different departments to help FSCs enquire on pending underwriting or

claims processes, existing customers enquiries.
4. Assist FSCs in generating policy summary reports for clients & follow up pending

requirements

5. Provide direct admin support to FSCs such as answering phone calls, scheduling

appointments, directing customers enquries to the appropriate department.

6. Creating powerpoint for meetings, training or webinars

Competencies to learn:

1. You will be proficient in using online platforms to assist FSCs in their client’s requests

2. You will learn how to engage with clients & FSCs professionally

3. Be proficient in designing creative powerpoints for trainings or webinars

4. Elevate skills in telephone techniques & handling objections

Duration of Traineeship / Attachment Offered:

· 6 months

Approved Training Allowance:

· Fresh Graduates $1,800

· Non-Mature Mid-Career Individuals - $1,800

· Mature Mid-Career Individuals - $2,200

Requirements:

This position is open for both recent graduates and mid-career individuals

(mature and non mature).

Graduates interested in this position should possess ITE certification and above.

Mid career individuals from any qualifications level can apply.

· Singaporean / PR

· Proficient in MS Word, Excel & Powerpoint

· Able to multi-task efficiently

· Meticulous and detailed

· Positive Attitude

· Good interpersonal skills

· Able to work together as a team, and independently with minimal or no supervision

• Records daily transaction
• Prepare invoices and delivery order
• Bank reconciliation
• Apply/ renew work permit, MOM survey
• Prepare workers salary, CPF & IR8A submission
• GST submission
• Ad hoc task if required

Job Descriptions

• Liaise between production and customer service team
• Develop and maintain filing system
• handling department email and internal communication
• Preparing orders and reports
• To perform any other ad-hoc duties as assigned by Manager

Job Requirements:

• You should possess minimum Nitec and above with relevant qualifications
• Strong in good team player and performs well under pressure in a fast-paced environment with good working attitude.
• Monday Friday 12pm to 9pm

Responsibilities:

• Assist in day-to-day administrative tasks
• Verifying course schedules, enrolment and assessment records are uploaded correctly and timely in Training Partners Gateway (TP Gateway)
• Assist in data collation and reports generation on training attendance, performance, and other relevant metrics as required
• Assist in issuance of digital certificates
• May need to perform occasional course support activities
• Handle ad-hoc administrative duties as assigned

Requirements:

• Meticulous and eye for detail in handling data
• Resourceful and flexible
• Highly responsible, team player and adapt to changes well
• Keen on process improvement and efficiency
• Familiarity with Learning Management System, Training Management System and TP Gateway would be advantageous.

StarMed is a one-stop day-surgery and multi-disciplinary medical centre that offers quality day surgeries and diagnostic services at competitive private sector prices.

We are looking for a few Temp Clinic admin assistants (back-office) to join us and support our clinic administrative work.

Roles & Responsibilities:

• Liaise with corporate client
• Perform administrative tasks such as enrolment, invoicing, termination and attend to enquires via phone and email
• Perform Data Entry
• Ad-hoc duties as assigned by the supervisor
• Hourly rate - $10-12

Requirement:

• Computer literacy; Microsoft Office, Email
• IT savvy; able to handle clinic management system independently after training provided
• Fast learner and team player
• Good interpersonal skills, a good team player, and has good time management skills
• Able to commit up till end April
• Open to Poly grads or waiting to enroll to university