Total 6,492 administration assistant job vacancies in Administrative / Clerical category in Singapore

About the company

CGS International Securities Pte. Ltd. (CGS International) is an award-winning and market leading integrated financial services provider, ranked among the top securities houses in Asia.

CGS International taps on our wealth of global and ASEAN insights to offer equities trading, leveraged products, wealth management, investment banking, equities research, Shariah-compliant financing, fixed income, currency and commodities, structured products and prime brokerage services in over 15 countries and regions.

Along with its parent organisation China Galaxy Securities, a leading securities house in China, CGS International is trusted by more than 15 million customers globally.

Job Description

1) Process Support:

- Keep up to date with latest procedures, forms and templates

- Assist to raise requests, complete forms, obtain approvals, etc. as required by process

- Track timeline and actions according to plan

- Coordinate and follow up to meet timelines

- Organize and file documents

2) Department Asset Inventory Management:

- Document purchases

- Regularly report expiries in advance and expenses against budget

3) Department Budget Record:

- Populate budget items

- Document submitted and approved budget

- Document allocation method and allocation

4) Department Initiative/Program/Project Tracking:

- Document all initiatives, programs, projects

- Record status in regular department meetings

5) Department Visitor Management:

- Manage access and refreshment if required

- Receive and bring visitors to meeting area

6) Department Communication Management:

- Regularly check department mailboxes, emails, tickets to ensure timely response

- Coordinate and schedule department meetings

- Manage and distribute Work From Home/Office schedule

7) Department Reporting:

- Assist in compiling committee and board reports

- Note and remind presenters of reporting schedules

8) Process Improvement:

Constantly look to enhance current process with better tools or methods

Job Requirement

• Proficiency in MS Office (Word, Excel, PowerPoint) and other office software
• Strong written and verbal communication skills
• Good time management and prioritization skills
• Preferably has experience working with cross-geographical teams
• Proven experience as an administrative assistant or similar role
• Diploma or equivalent
• Proactive
• Keen to learn
• Has an eye for detail
• Willing to share and collaborate

Deployment:

• Mondays to Fridays, 7:30 am to 4:30pm
• Contract Period : 01 Jan 2025 to 31 Dec 2025 (12 months)

Scope of Works:

Recess Duty:

• Daily supervision duty at Canteen during recess time (6 recesses a day) and lunch time (up to 2 lunches 3 times a week)

Teacher Relief Support

• Relief duty in looking after pupils in classes/CCAs that have no teachers in attendance during/after school as assigned by Year Heads

After-School Dismissal Duty

• Daily supervision duty at main gate during dismissal time

Exam Matters and Teaching Materials

• Prepare teaching resources for teachers and department heads
• Scan Optical Answer Sheets for P3 to P6 exams
• Check, count and sort report books according to class register numbers after exams

Other Duties

• Update P1 to P6 class allocation at the end of the year
• Print and check mass class allocation input
• Assist in pre-event duties for Prelims and PSLE duties such as putting up labels and seating plans in all classrooms
• Support in Prelims and PSLE duties as liaison officers on all days of examinations (Oral, Listening, Written)
• Assist in pre-event administrative duties for P1 Orientation
• Collate and place food orders for all exam standardisation exercises during school examination periods (WA1, WA2, Prelims, SA2)
• Assist in packing goodies bags for events like National Day, Teachers’ Day, Children Day events and counting of pamphlets
• Collate pupils’ and parents’ feedback from pupils’/parents’ surveys
• Taking down and typing out minutes of Contact Time meetings
• Data entry duties as assigned by Principal, Vice Principals, Head of Department and Year Heads
• Perform any other duties as assigned by Principal, Vice Principals, Head of Department and Year Heads

Key Responsibilities:

• Travel and Visa Coordination:
  Arrange travel, visas, permits, and Jurong Island passes for technical advisors and supervisors.
• Accommodation Management:
  Organize accommodation for technical advisors and supervisors.
• Financial Remittances:
  Manage inward and outward payments, ensuring proper documentation and updates to relevant stakeholders.
• Office Supplies Management:
  Procure and maintain office supplies, including Personal Protective Equipment (PPE).
• IT Device Setup Support:
  Assist with setting up IT devices for technical advisors and supervisors, in coordination with the IT team.
• Construction Partner Coordination:
  Support communication and coordination with construction partners.
• Drawing and Document Management:
  Organize and manage technical drawings and documents at the site office.
• OSD (Overage, Shortage, and Damage) Coordination:
  Track and report OSD goods, coordinating resolutions with construction partners.
• Document Handling:
  Manage site-related documents such as construction instructions, time sheets, work reports, and procurement requisitions.
• Quality Assurance Support:
  Assist with organizing installation records, witness tests, and QAQC documentation.

Requirement:

• Eligible to Diploma
• Minimum 1-2 Years of Working Experience
• Knowledge in Microsoft Office

Additional information:

• Working days: Monday - Friday (Office Hours)
• Salary up to $4000
• 4 - 6 Month Contract
• Located in Jurong Island
• Company Transport Provided (Jurong East)

We regret that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R21102972

• MNC
• Semiconductor Industry
• 5 days' work week

Responsibilities:

• Provide administrative support to the department to ensure smooth operations.
• Coordinate schedules, meetings, and appointments.
• Assist in preparing and maintaining reports, spreadsheets, and data analysis using Excel.
• Maintain accurate documentation and assist with filing, data entry, and document control.
• Manage and order office and technical supplies, ensuring all necessary items are stocked.
• Support project documentation, including tracking and recording updates.
• Prepare presentations, reports and other documents for department meetings.
• Act as a liaison between departments, ensuring smooth communication and collaboration.
• Perform other general administrative tasks as required by the team.

Requirements:

• Nitec/Diploma in Business or Engineering related disciplines
• Proficiency in Microsoft Office suite
• Working hours: Monday to Friday, 8.30am – 6pm
• Work Location: Pasir Ris
• Salary: up to $2500
• Able to start work immediately or on short notice

How to apply:

Interested applicants kindly state your Expected salary, Last drawn salary and Commencement date.

We regret to inform that only shortlisted candidates will be notified.

EA Personnel: Joanna Leow Jiayi

EA Reg ID: R1871786

EA Licence No.: 19C9603

Deployment:

• 32.5 hours per week based on a 5-day work week
• Mondays to Fridays, 7:00 am to 1:30pm
• Contract Period : 01 Jan 2025 to 31 Dec 2025 (12 months)

Scope of Works:

Recess Duty:

• Daily supervision duty at Canteen during recess time (6 recesses a day) and lunch time (up to 2 lunches 3 times a week)

Teacher Relief Support

• Relief duty in looking after pupils in classes/CCAs that have no teachers in attendance during/after school as assigned by Year Heads

After-School Dismissal Duty

• Daily supervision duty at main gate during dismissal time

Exam Matters and Teaching Materials

• Prepare teaching resources for teachers and department heads
• Scan Optical Answer Sheets for P3 to P6 exams
• Check, count and sort report books according to class register numbers after exams

Other Duties

• Update P1 to P6 class allocation at the end of the year
• Print and check mass class allocation input
• Assist in pre-event duties for Prelims and PSLE duties such as putting up labels and seating plans in all classrooms
• Support in Prelims and PSLE duties as liaison officers on all days of examinations (Oral, Listening, Written)
• Assist in pre-event administrative duties for P1 Orientation
• Collate and place food orders for all exam standardisation exercises during school examination periods (WA1, WA2, Prelims, SA2)
• Assist in packing goodies bags for events like National Day, Teachers’ Day, Children Day events and counting of pamphlets
• Collate pupils’ and parents’ feedback from pupils’/parents’ surveys
• Taking down and typing out minutes of Contact Time meetings
• Data entry duties as assigned by Principal, Vice Principals, Head of Department and Year Heads
• Perform any other duties as assigned by Principal, Vice Principals, Head of Department and Year Heads

Job description:

• Handle purchase orders/ quotations
• Handle incoming phone calls
• Coordination and follow up with vendors
• Administration duties as assigned

Job requirements:

• Min. A levels/Diploma

Apply now by sending your resume to [email protected]

We regret to inform that only shortlisted candidates will be notified

Alex Goh Hock Leong | CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Sciences) | 99C4599

• Handle telephone calls and inquiries from stakeholders.
• Help with walk-in queries from students, parents and teachers.
• Provide first-aid to students,
• Assist with daily admin duties such as documentation, data entry.
• pack brochures, booklets and souvenirs for staff and students.
• Print worksheets and examination papers.

Qualification:

• GCE"O" Level.
• 3 years in administration
• Proficiency in MS office

Key Responsibilities:

• Document Management: Organize, file, and maintain documents both physically and digitally. For examplet: Project File, Risk assessment file, Tracking file, Invoice preparation.
• Data Entry: Accurately input data into spreadsheets, databases, and company systems. Key in duty roster into spreadsheet and upload to HR system. Assist to tally data, highlight if any incorrect data.
• General Support: Arrangement and tracking of uniforms. Assist various departments with administrative tasks as required.
• Communication Support: Answer and direct phone calls, respond to emails, and assist with customer inquiries.

Requirements:

• Good in organizational and communication skills
• Proficient in basic office software and tools
• Ability to multitask and adapt to evolving priorities

Job Responsibilites:

• Support clinical stakeholders in aligning services with expected care needs.
• Review proposals with the core team to identify key decision points, merits, and gaps.
• Keep workgroups informed of relevant developments across the hospital.
• Follow up with stakeholders to ensure project timelines are met.

Requirements:

• Min Bachelor's degree in any discipline.
• Healthcare sector experience is a plus, but not required.
• Highly motivated and eager to learn.
• Collaborative team player, proactive when needed.
• Strong written communication and stakeholder engagement skills.
• Comfortable working with numbers and creating presentations.
• Good time management and critical thinking abilities.
• Quick to adapt and problem-solve creatively.
• Committed to completing tasks and going the extra mile.
• Open to candidates with no prior work experience.

For interested candidates, please send your most recent and updated resume to [email protected]

Alicia Cheong Ling Wei

R1104785

Recruit Express Pte Ltd

EA License No. 99C4599

Overview

As a Admin Assistant cum Receptionist, you will assist the HR/Admin Manager in supporting the HR/Admin Department in the daily operation activities.

Responsibilities

1) Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records.

2) Process General and HR/Admin correspondences as well as addressing General enquiries.

3) Assist in coordinating company events to facilitate smooth event execution.

4) Perform secretarial and administrative support such as hotel reservation, air-tickets booking, purchasing of pantry and stationery etc.

5) Ensure timeliness and completeness of data entries.

6) Provide supports to HR/Admin Manager.

7) Perform any other duties as assigned by the Management and the designated manager.

Requirements

1) At least a GCE “O” Level or equivalent with some relevant working experience in Human Resources and Administration.

2) Prior experience in Manufacturing/Construction Industry will be advantageous.

3) IT savvy with proficient in Microsoft Office application.

4) Independent, meticulous and positive attitude in learning.

5) Have a strong stakeholder focus and pleasant service-oriented attitude.

We are looking for a restaurant office admin who will be responsible for overseeing the administrative and operational aspects of a restaurant.

They work closely with the management team to ensure efficient day-to-day operations, compliance with regulations, and a positive customer experience.

Job Highlights:

Meal provided

70% Staff Discounts while on-shift

Annual Year Bonus

5-Day Work Week (44 Hours)

$300 Employee Referral Program

Shuttle Bus provided from Orchard/Holland V/Botanic Gardens (by Dempsey Hill Management)

Working Hours: 10.00am - 7.00pm

Job Description:

Maintain and organise restaurant records, including financial documents, employee records

Screening candidates & managing appointments for interview arrangements

Responsible for drafting, editing & formatting documents such as letters & emails

Answer phone calls, take messages and provide information on restaurant events / general enquiries

Oversee the use and maintenance of restaurant management software, point-of-sale systems, and other technology tools

Coordinate special events, private parties, and reservations

Responsible for organising filing system, both physical and digital
Any Other Tasks as Required

Qualifications:

Strong organisational and multitasking abilities

Basic Excel & Adobe

Excellent communication and interpersonal skills

Problem-solving skills and attention to detail

Proficiency in restaurant management software and Microsoft Office applications

Position: Admin Assistant (Construction)

• Working day: 5.5day (Mon-Fri 9am-6pm ; Sat 9am-1pm)
• Working location: (Tuas – Transport Provide from Tuas Link MRT)
• Salary: $2,400 - $2,600 (Experience can ask higher, up to $3k)

Requirement:

• At least relevant working experience in Construction Industry

Responsibility:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and mainta
• in office policies and procedures
• Order office supplie
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Chin Wai Loon Reg No: R24121618

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Hype Media Pte. Ltd., is actively seeking a part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, on-boarding and off-boarding of staff and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO)

We would prefer someone with prior administrative experience, however no experience is also welcomed, as on the job training is provided.

The successful candidate will be notifed via message for an interview.

Requirements:

• No prior administrative experience is necessary; on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Proficiency in Microsoft Excel.
• Proficiency in English and Mandarin, both written and spoken

Work Hours:

• Monday to Friday ( Fixed Working Days From Office )
• 2:30 pm to 7:00 pm ( PM Shift Only )

1. To be responsible for all routine clerical duties such as attending telephone calls, typing, emailing, faxing, filing, and photocopying etc.

2. Recruitment of staffs and workers, post advertisements on job portals, liaise with recruitment agencies.

3. Calculation of workers salary and prepare payslips

4. Checking and verification of tax invoices.

5. Prepare letters/contracts for employee’s appointment, confirmation, promotion, transfer and other HR related letters.

6. Handle MOM Work Pass related matters including Work Pass & S Pass application, renewal, transfer and cancellation and update of foreign workers’ particulars.

7. Submit MOM Survey.

8. Vehicle insurance renewal, road tax and inspection and servicing of Lorries and monitor Fuel Cards.

9. Dormitory – check in / out – renewal of Contracts and Catering.

10. Ordering of stationery and pantry items.

11. Arranging training courses.

12. Arrange for Servicing of Aircon, Copiers machine.

13. Monitor Sim cards / Hp Renewal.

14. Update and maintain updated workers list and staff Leave.

15. Prepare and submit other statutory board HR-related surveys.

16. Handle staffs & workers Medical Insurances & and work injuries claim matters.

17. Provide response to employee’s enquires.

18. Provide support on HR initiatives and in any HR project implementation assigned by Director and General Manager.

19. Other ad-hoc duties as assigned and additional duties similar to above for affiliated companies as instructed by Director or General Manager

Scope:

-Handle purchase orders/ quotations

-Handle incoming phone calls

-Coordination and follow up with vendors

-Administration duties as assigned

Interested candidates, please send your detailed resume, state your expected salary and availability in MS Words to [email protected]

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted

To assist the Director/Team in the following :

1. Weekly monitoring of submission due dates for inspection reports and Single-Line Diagrams and scheduling.

2. Preparation of single-line diagrams for submission to EMA.

3. Monitoring of AD and simple invoicing.

4. Preparation of quotations.

5. Preparation of various reports.

6. Liaising with clients/sub-contractors and vendors for servicing/repair works and materials/components acquisition.

7. Any other work assigned by the Director.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

Job Responsibilities:

• Performing operation administrative duties and preparing operation reports
• Manning the helpdesk and operation system
• Maintaining and upkeeping documents, records and filing according to IMS system
• Handling full spectrum of HR and payroll duties at site
• Handling Store Management and Inventories
• Stand-in as operation role in critical situation or exigency situation
• Taking on the secretary role for event preparation; preparing meeting materials and etc.
• Attending to any enquiries and escalate to superior when necessary
• Coordinating with HQ departments for site matters when necessary
• Adhere to any government regulation and company policy such as, but not limited to, accommodation checks and incident reporting
• Any other ad-hoc duties as assigned by direct superior

Requirements:

• Minimum Diploma with at least 2 years of relevant HR and administrative experience
• Team player with good communication and interpersonal skills
• Proficient in Microsoft Office applications

Duties & Responsibilities:

1. Greet visitors and answer phones in a courteous and professional manner.
2. Compile, maintain, and update daily and monthly attendance records of site employees.
3. Manage office inventories to ensure supplies are stocked and orders are placed as needed.
4. Operate office equipment including printers, copiers, and fax machines; troubleshoot issues as they arise.
5. Organize and sort incoming mail and paperwork for distribution or filing.
6. Perform general office tasks, including data entry and document preparation.
7. Assist administrative staff with paperwork processing and filing duties.
8. Check incoming mails and coordinate courier services when necessary.
9. Coordinate and manage training bookings for employees across all levels
10. Perform adhoc duties as assigned by management to support office operations.

Requirements:

• Experience in compiling, maintaining, and updating daily and monthly attendance records is required.
• Candidate must possess at least "O" or "N" level.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to work in Tuas South; transport provided from Woodlands & Tuas Crescent.
• Working hours: 8.30am to 5.30pm.
• Singaporean and Singapore Permanent Residents only
• Looking for a person who are located in west part of Singapore

Benefits for Administrative Candidates

• Competitive Salary: Attractive salary package aligned with industry standards. S$1,700 to S$2,000
• Annual Performance Bonus: Recognition of contributions with a yearly performance-based bonus.
• Performance Appraisals: Regular performance reviews to support growth and development.
• Unlimited Medical Consultations: Access to medical consultations without a cap, promoting employee health and well-being.
• Two-Way Transport: Complimentary transportation provided to and from the office, with routes from Woodlands and Tuas Crescent.
• Festive Celebrations: Enjoy Chinese New Year and Deepavali celebrations with all team members, fostering a sense of community across all levels of the organization.

JOB DESCRIPTION

· Provide full secretarial and administrative support to the Director.

· To ensure that the Director's calendars are updated timely to capture all the appointments, dining arrangements, flight schedules and meetings.

· Arrange travel arrangements (flight, hotel, visa, transport, dining etc).

· Facilitate meetings (including taking meeting minutes, equipment set-up, sending reminders), workshops, conferences, seminars, events, business-related activities, and organizing catering when necessary.

· Primary point of contact between the Director and all other stakeholders.

· Handle requests, feedback, and queries quickly and professionally.

· Expense claims for the Director.

· Purchases for any item online when required for the Director.

· Coordinate with drivers for transport requests for the Director or when required.

· To run personal errands for the Director when required.

· Coordinate with other overseas PAs as and when required.

· Assist with the preparation of PowerPoint presentation slides or any other office work required.

· Any other ad-hoc duties assigned.

JOB REQUIREMENTS

· Diploma in Business Administration or related disciplines.

· At least 5 years of relevant experience in or similar capacity.

· Excellent problem-solver, can suggest options and alternatives to solve day-to-day obstacles.

· Excellent communication skills (both written and oral).

· Strong team player with excellent interpersonal skills.

· Pro-active, versatile, and highly independent with a positive working attitude.

· Able to work late on occasion weekends when the need arises.

· Ex-cabin crew will be an advantage.

· Able to start work immediate will be an advantage.

· Experience in supporting C-suite level.

Founded in 2017, Achievers Dream Learning Centre is a distinguished Science and Chemistry Specialist Tuition Centre that has empowered many students to excel in their academic pursuits. Beyond traditional theory lessons, our NEA-approved Chemistry Laboratory has transformed the learning experience, enriching the educational journey for countless students.

Job Opportunity:

Join our mission to provide Better Education as we expand our team and seek a dynamic Admin Support Assistant. This key role will involve managing administrative, operational, and sales-related responsibilities to ensure seamless enrolment processes and to deliver a pleasant customer service experience.

Key Responsibilities:

• Front Desk Operations: You will be the face of the Centre, greeting visitors and answering phone calls. You will handle administrative tasks such as registration of new students, managing walk-ins, and responding to inquiries from parents.
• Sales and Enrolment Management: Develop and implement strategies to attract new students and increase enrolment.Conduct outreach to potential students and their families through various channels, including phone calls and emails. Provide information about our tuition programs, courses, and schedules to interested parents. Guide parents through the enrolment process, including registration, payment, and scheduling.
• Centre Management: You will be responsible for ensuring the smooth running of daily operations at the Centre. This may involve organizing schedules, maintaining the Centre's cleanliness and orderliness, and ensuring that supplies are adequately stocked.
• Customer Relationship Management: Build strong relationships with parents and guardians by addressing their inquiries and concerns promptly and professionally. Serve as the primary point of contact for parents, providing ongoing support and assistance throughout their child's enrolment. Maintain accurate records of student enrolment, attendance, and payments using our database systems.
• Administrative Support: Assist with administrative tasks such as scheduling classes, managing student records, and preparing reports as needed. Coordinate with teaching staff to ensure smooth operation of classes and timely communication with parents regarding student progress. Handle general office duties, including answering phone calls, responding to emails, and maintaining a clean and organized workspace.
• Reporting: You will be responsible for keeping the Centre Manager informed of any issues or concerns that arise. You will also be expected to provide regular updates on the Centre's performance, including enrolment and attendance.
• Collaboration: You will be workin closely with the Teaching & Curriculum Team to ensure that students receive the best possible education and support. You will be expected to communicate effectively with team members and contribute to a positive, collaborative work environment.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey.

We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team. One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Education, or related field.
• Proven experience in sales, enrolment management or administrative roles, preferably in the education sector.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work locations and timings

• You will be required to travel between our various outlets (Bukit Timah, Lorong Chuan, Kembangan) based on roster schedule and commit to the work schedule of 3 weekdays and 2 weekends.

Join us and be part of a team dedicated to shaping the future of education. If you are passionate about making a difference and possess the required qualifications and experience, we invite you to apply for the

Enrolment Specialist position today!

To apply, please submit your updated resume and a cover letter highlighting your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Personal Assistant and invite talented individuals to join us in our mission.

Job Description:

• Manage the President’s calendar of appointments and meetings.
• Coordinate and organise meetings, including the preparation of agendas, materials, and follow-up on actionable tasks.
• Provide regular reminders and updates about upcoming meetings and their status.
• Prepare detailed and accurate reports and documents.
• Attend various events organised by the Chamber of Commerce or other local institutions with the President.
• Maintain the president’s office in a clean and orderly condition, ensuring files are stored and returned to their proper places.
• Provide support for other assignments as directed by the President.

Requirements:

• Bachelor’s Degree in Business Management or a related field.
• 3 years of experience as a Personal Assistant or in a similar role, preferably within an international private education setting.
• Detail-oriented with the ability to effectively manage multiple tasks simultaneously.
• Proficient in English and Chinese, with the ability to communicate effectively with stakeholders, clients, or partners across different geographical locations.
• Effective interpersonal and communication skills, both verbal and written.
• Ability to adapt to evolving priorities.
• Able to travel and attend events outside of regular working hours.
• Immediate availability or short notice is highly preferred.

Personal Assistant part-time/full-time

Are you a dynamic individual looking to gain valuable experience in business networking and administration while pursuing your studies? We're on the lookout for a proactive and enthusiastic Part-Time Personal Assistant to join our team!

Responsibilities:

Reach out to potential candidates for recruitment via email, phone, and social media platforms.

Assist in administrative tasks such as organizing files, scheduling appointments, and managing correspondence.

Attend to queries on business matters and provide basic information to clients.

Requirements:

No prior experience required – students are welcomed to apply!

Minimum education: local diploma.

Excellent communication skills, both written and verbal.

Proactive attitude and ability to work independently.

Basic knowledge of Microsoft Office applications (Word, Excel, Outlook).

Benefits:

Flexible part-time hours to accommodate your study schedule.

Hands-on experience in recruitment, administration, and financial advisory support.

Opportunity to learn and grow in a supportive team environment.

Location: Hybrid minimum commitment 3hrs/week in office

Join us in a dynamic and rewarding role where you can make a difference while gaining valuable skills for your future career! Apply now and embark on an exciting journey with us!

Only shortlisted candidates will be notified. Thank you for your interest.

Your Role:

· Invoicing, quotation, purchasing and maintain inventory.

· Data entry and filing of documents.

· Answering and directing customer calls.

· Perform other ad-hoc admin tasks as assigned.

Job requirements:

· Candidates with at least 2 years’ experience may apply.

· Have good proficiency in both English and Mandarin.

· Must have good attitude, meticulous, able to multi-task and work independently.

Duties & Responsibilities:

1. Greet visitors and answer phones in a courteous and professional manner.
2. Compile, maintain, and update daily and monthly attendance records of site employees.
3. Manage office inventories to ensure supplies are stocked and orders are placed as needed.
4. Operate office equipment including printers, copiers, and fax machines; troubleshoot issues as they arise.
5. Organize and sort incoming mail and paperwork for distribution or filing.
6. Perform general office tasks, including data entry and document preparation.
7. Assist administrative staff with paperwork processing and filing duties.
8. Check incoming mails and coordinate courier services when necessary.
9. Coordinate and manage training bookings for employees across all levels
10. Perform adhoc duties as assigned by management to support office operations.

Requirements:

• Experience in compiling, maintaining, and updating daily and monthly attendance records is required.
• Candidate must possess at least "O" or "N" level.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to work in Tuas South; transport provided from Woodlands & Tuas Crescent.
• Working hours: 8.30am to 5.30pm.
• Singaporean and Singapore Permanent Residents only
• Looking for a person who are located in west part of Singapore

Benefits for Administrative Candidates

• Competitive Salary: Attractive salary package aligned with industry standards. S$1,700 to S$2,000
• Annual Performance Bonus: Recognition of contributions with a yearly performance-based bonus.
• Performance Appraisals: Regular performance reviews to support growth and development.
• Unlimited Medical Consultations: Access to medical consultations without a cap, promoting employee health and well-being.
• Two-Way Transport: Complimentary transportation provided to and from the office, with routes from Woodlands and Tuas Crescent.
• Festive Celebrations: Enjoy Chinese New Year and Deepavali celebrations with all team members, fostering a sense of community across all levels of the organization.