Total 2,119 administrative clerical job vacancies in Administrative / Clerical category in Singapore

Job Descriptions:

• Take care of company general affairs and administrative duties.
• Manage daily administration tasks, documentation, and coordination
• Handle administrative duties including proper organisation of records/data keeping
• Prepare quotations, purchase orders and invoices for customers
• Responsible for sourcing on electronics and mechanical parts
• Responsible follow through purchase requisitions
• Follow up on purchase orders and monitor deliveries to ensure materials are delivered within specifications
• Maintain appropriate levels of stock and track records of inventories
• Provide general support in operations and administrative functions to supervisor
• Any other ad-hoc as assigned

Requirements:

• Proficient in Microsoft Office – Excel / Words / PowerPoint
• Strong Interpersonal and Communication skills
• Self-motivated and able to work independently
• Strong sense of initiative and teamwork
• No prior experience is welcomed, on job training will be provided

We are a one stop integrated enrichment, tuition, revision and care academy in Singapore!
As part of our growth, we are seeking new team members in living our vision of nurturing the next generation of learners.
If you are dynamic and passionate, with a positive mindset, come join us to be an integral part of our dream team!

About The Role
To provide administrative and support services to the Centre Manager.
This is a dedicated internal and external client service role. You will be involved in paperwork documentation and filing, engagement with parents, interactions with the children and working co-operatively with all team members.

The Opportunity

• Prepare financial and centre reports (e.g. petty cash, daily collections, centre enrolment report, etc)
• Prepare monthly forms such as teachers and students’ attendance form, sign in/out forms, school bus attendance forms, etc.
• Conduct daily health checks on the children upon arrival when necessary
• Assist parents in the purchase of merchandise such as uniforms, caps, books, etc
• Administrative work (sales, collection of fees, and collection of forms) and upkeep of centre premises.
• Conduct stock-taking and restocking of supplies such as merchandise and stationery
• Ensure safety and timely transfer of students from school to centre
• Ensure safety of children within the premises
• Handle other ad-hoc duties as assigned

Who we’re looking for:

• Diploma in Business Management with minimum of 2 years of working experience in a preschool environment.
• Proficient in MS Office (Word, Excel and PowerPoint)
• Proficient in Taidii would be an added advantage
• Good communication and interpersonal skills
• Meticulous, organised and able to multi-task

Your role as the Administrative Officer is more than just a job ; it's an opportunity to shape the future of our community and make a lasting impact on those around us!

Ready to join us?

Connect with us today and be a part of something great!

How to Apply:
Take the next step in your professional journey by sending us your up-to-date resume/CV via this website.

Please do not hesitate to inquire for any further questions on this position and email me at [email protected]

Why us?
We love what we do and with a combined 60+ years experience in our team in education and care - we get it, we know what it is like and know what you are looking for.

We look forward to seeing you!

EA Registration No.: R23111820 (Ben Chang)
EA Licence No.: 22C1307 (First Konnection Pte. Ltd.)

Our client is a Manufacturing MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Admin Executive to be part of their Administrative team for ongoing transformation projects. They are located in the West – easily accessible.

The Admin Executive's responsibles are:

• Responsible in providing administrative support in database system.
• Make sure the accuracy of timesheet and attendance record.
• Handle general administrative duties.
• Any other ad-hoc duties assigned by the supervisor

Job Requirements:

• Min Diploma and above
• At least 3 years of relevant working experience in database system administrative.
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R2198636 (Oh Puey Xin)

We are looking for an Administrative Assistant to join our team for assisting execution of ongoing programs and helping with the roll-out of new education programs.

As our Administrative Assistant, you will be responsible for providing support to a portfolio of education programs and ensuring that the programs are completed in budget and on-schedule.

This is a dynamic role and the responsibilities will include;

- Keep a record of admission numbers and assist with any queries related to the admission process.

- Assist with the booking of venues and facilities for the programs.

- Coordinate with various vendors for materials and supplies related to the program and ensure timely deliveries

- Help with the drafting is letters and documents related to programs.

- Analyse and present feedback data from the programs conducted.

- Assist the Director with other general Admin work (filing of documents, scheduling meetings, sending invitations, setting zoom meetings etc)

Department : Broking Operations (Marine)

Job Title : Administrative Assistant

Outline of Responsibilities:

Documentation

· Prepare and send covering letters, debit notes, cover notes, slips, premium closing

· Assist in registering and updating client information

· Create policy and correspondence files

· Photocopy, sort and file covering letters, debit notes, cover notes, slips, premium closing

· Check insurers’ policies and tax invoices

Claims Handling

· Prepare notification of claims to insurers

· Update claims register in Sharepoint

· Create and update claims files, claims activity reports

· Prepare documentation to engage surveyors, to forward reports / documents / cheques etc to insurers / clients

Tender Submissions

· Collect tender documents

· Type tender documents (e. g. tender forms, dividers, envelope, covering letters, etc)

· Deposit tenders where necessary

Others

· To assist on letter mailings and opening of mailbox and update letter register in Sharepoint on a rotational basis.

On behalf of one of its clients in the Renewable Energy field, the French Chamber of Commerce is looking for an Administrative Manager

Our client is a solar energy provider committed to delivering sustainable and efficient solar solutions.

They are seeking a detail-oriented and experienced Administrative Manager to oversee the daily operations of their administrative functions. The ideal candidate will play a key role in ensuring the smooth functioning of our office, supporting various departments, and contributing to the overall efficiency of our organization.

Responsibilities:

• Office Management:

o Oversee day-to-day office operations, including facilities management, office supplies, and equipment maintenance.

o Maintain a clean and organized office environment conducive to productivity.

• Administrative Support:

o Provide administrative support to various departments, including scheduling, travel arrangements, and document preparation.

o Manage incoming and outgoing correspondence, emails, and phone calls.

• Human Resources Support

o Assist in the recruitment process by coordinating interviews and onboarding processes.

o Maintain employee records and ensure compliance with HR policies.

• Event Coordination:

o Coordinate company events, meetings, and conferences, ensuring all logistical details are well-managed.

• Budget Management:

o Assist in budget planning and tracking for administrative expenses.

o Identify cost-saving opportunities while maintaining quality service.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.

• Proven experience as an Administrative Manager or in a similar role.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in office software (e.g., Microsoft Office Suite).

• Familiarity with human resources processes and basic financial management.

• Attention to detail and accuracy.

• Strong problem-solving and decision-making skills.

• Ability to work independently and as part of a team.

• Proactive and results-oriented mindset.

• Excellent time management skills.

Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner
• Provide updated and organized data capture and management on centre information
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre
• Serve as a liaison to internal and external stakeholders
• Provide effective executive support to Centre Directors
• Continual review of work processes for improved efficiency and effectiveness in administration
• Any ad-hoc duties assigned by Centre Directors

Requirements:

• A good degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Excellent command of spoken and written English.
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task.
• Able to work independently
• Proficient in Microsoft Office applications

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

RESPONSIBILITIES

• Perform daily administrative duties.

• View daily emails and faxes and take required actions on requests immediately.

• Send official mails to vessels regularly and as instructed.

• Compile reports.

• File correspondences.

• General administrative support for Department.

REQUIREMENTS

• ‘A’ Level / Diploma

• Fresh Graduates are welcomed to apply.

• Has good written and oral communication skills.

• Proficient in MS Office.

• Candidates with previous secretarial experience in ship management companies or related industries will have an added advantage.

Job Highlights

• Growth opportunities
• Flexible work arrangements

Job Description:

We are seeking a dedicated and organized Part-Time Administrative Assistant to join our team. The ideal candidate will be responsible for providing efficient administrative support, ensuring smooth office operations, and contributing to the overall success of our organization. This is a part-time role with flexible hours, perfect for individuals seeking to balance work with other commitments.

Responsibilities:

• Respond to emails and inquiries promptly.
• Maintain organized physical and digital filing systems.
• Coordinate calendars and appointments.
• Support event planning and logistics.
• Handle general office tasks as required.

Requirements:

· Candidates must possess diploma or A levels and above.

· No work experience is required. On-job training is provided.

The incumbent is responsible to provide administrative/document support and ensure efficient day-to-day operations of all the functions of Office.

• Assist in providing all back end office related administrative support matters
• Perform data-entry and maintain efficient filing system for all documentations
• Recruitment processes
• Ensuring the performance and well-being of employees
• Assist in the writing of documents and letters
• Other general administrative ad hoc duties assigned

Working hours: Monday - Friday 9am-6pm

Nearest MRT to our office is Telok Ayer/Tanjong Pagar/Raffles Place MRT.

Whatsapp your resume to 9005 2966 (with your resume!!). Only shortlisted candidates will be replied.

Job Description & Requirements

1. Assist the accounts, purchaser, sales support in data entry

2. Assist in filing daily records, generating invoices

3. Assist in stock take, printing labels for production etc

4. Assist in answering telephone call queries

5. Any other ad hoc duties as assigned.

6. Assist in admin jobs as and when management assigns along the way.

Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects. Complete records, reports and other duties as required and assigned.

Responsibilities:

• Reporting to the Centre Manager, the Admin Assistant will perform administrative and customer service support for security, carpark, fire safety, equipment maintenance, and other projects.
• Complete records, reports and other duties as required and assigned.
• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Catalog and keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking.
• Other administrative support and ad-hoc duties as assigned.

Requirements:

• N/ O levels or other relevant professional certification.
• Experience in Property Management/ Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 day or shift work.

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

Job Description:

• Attend phone calls
• Assist to provide administrative support to the contracts departments
• Able to perform data entry, updating of pricing, printing and filing duties
• Able to keep track of material delivery and movements, and quality records
• Any other ad-hoc duties as and when assigned from time to time
• 5 Days work
• Contract basis 3 to 6 months

Job Requirements:

• At least GCE 'N' or 'O' Level, NITEC, or equivalent
• Proficient in MS office (Excel, Word, Powerpoint)
• Meticulous
• Proactive, take initiative and well organised

Administrative Assistant

The administrative assistant is responsible for providing personalized secretarial support to the COO as well as administrative support in a professional and timely manner. The administrative assistant works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
• Efficient document management such as printing and filing of the documents
• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
• Assist with day-to-day operations of the office
• Monitoring of office supplies
• Perform secretarial support to COO
• Ensure the cleanliness of the office
• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.
• Help to organize new employee orientation, on-boarding and working schedules
• Attend to employee enquiry on HR related policies and practices
• Other administrative duties, tasks as assigned by COO

Requirements:

• 1-2 years of relevant experience
• Diploma or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skills
• Ability to manage multiple projects simultaneously with effective time management skills

Job Responsibilities:

Executive Support:

• Manage calendars and schedules for COO and DCOO, prioritizing appointments, travel arrangements, and meetings.
• Prepare meeting agendas, draft minutes, and follow up on action items.
• Handle confidential documents and information with discretion and professionalism.
• Anticipate and proactively address the needs of Senior Management.

Project & O&M Management Support:

• Provide comprehensive administrative support to the Project and O&M Management team, including scheduling meetings, coordinating communication, and managing project documentation.
• Assist with report generation, and data analysis.

ISO Recertification:

• Support the ISO recertification process by revising and managing relevant documents.
• Track document versions and maintain accurate records.
• Assist with internal audits and external assessments.

Greenhouse Gases (GHGs) Emissions Data Collection:

• Drive collection of GHGs emissions data from operating countries (Malaysia, Vietnam, Indonesia, Singapore, Cambodia, and Thailand).
• Liaise with internal stakeholders on emissions-related matters.

Additional Duties:

• Any other ad hoc duties as and when delegated by the Project or O&M team or such other officer(s) as the Employer may designated.
• Support with coordinating office activities and maintain a professional work environment.
• Perform other administrative tasks as assigned.

Job Requirement:

• Minimum Diploma in any field
• Minimum 3 years relevant work experience
• Experience working in the renewable energy sector or international business is a plus.
• Fluency in English is required; additional Southeast Asian language proficiency is a plus.
• Understanding of ISO standards and certification processes is required
• Excellent communication and interpersonal skills, with the ability to build positive relationships at all levels
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software
• Ability to work independently and as part of a team
• Strong attention to detail and accuracy
• Proactive and resourceful problem-solving skills

The Job:

The Administrative Assistant is essential in ensuring the operation is seamless hence allowing us to deliver on our promises to clients.

Responsibilities:

* Process customer order

* Place order with supplier

* Stock in/ stock out of goods for deliveries

* Liaise with freight forwarder to arrange import/ export shipment

* Co-ordinate with sales support team on after-sale service activities

Qualifications:

· Minimum Diploma in Biotechnology, Business Administration or Accounting will be ideal

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Good Pay + Good Bonus ( 5 Days Work Week )

Junior / Entry Level / No experience / Senior Welcome apply / Full Training Provided

Support administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

Responsibilities:
1. Raising and keying in PO into the DMS for all purchases required by the department.
2. Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders

Requirements
· Minimum NTC 2/NITEC in Automotive or equivalent with minimum 2 years of relevant
experience

§ Good Pay + Good allowance + Good Bonus

§ Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

§ Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Work Location: Novena

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (4 - 6 Months)

Hourly Salary: $11.50 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 4 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

Responsibilities:

• 1st Level IT Support when required.
• Perform routine monitoring and resolve basic issues according to Standard Operating Procedures (SOPs)
• Follow through the escalation process as necessary
• Track and manage all incidents to closure within Service Level Agreements (SLAs)
• Provide administrative support to ensure smooth day-to-day operations
• Perform data management and documentation duties to ensure accuracy of records
• Generate and prepare reports
• Source for viable vendors and request for quotations
• Liaise with internal and external stakeholders on projects to ensure timely delivery
• Identify opportunities for the automation of day-to-day operational processes such as data collection and tracking
• Design and implement automation solutions
• Support ad-hoc duties and projects as assigned

Requirements:

• Candidates must possess at least a diploma
• Willingness and capacity to learn new skills and technology
• Excellent verbal and written communication skills
• Meticulous, excellent record keeping and documentation skills
• Good customer service skills
• Some background in IT will be an added advantage

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to [email protected] or please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Hooi Wai Man (Samantha)

EA Personnel Reg No: R21100062

Job Description

Life Community Services Society is one of the leaders in the Student Care sector, and we are looking to recruit committed individuals who have a calling from God to serve together as a team by providing quality after-school care support in a homely environment.

Duties & Responsibilities

Centre Administration

1. General office administration such as correspondence, filing, faxing, photocopying, mailing.
2. Attend to general enquires, enrolment, answering of telephone calls, taking down of messages and replenishing supplies.
3. Assist in coordinating of holidays/ad-hoc programmes (eg arrangement of transport).
4. Minutes-taking during staff meeting.
5. Ensuring inventory listing for Centre is updated and hardcopy purchases are filed.
6. Attend to parents at the door and support the student dismissal process
7. Manage daily student attendance and temperature record
8. To update notice board/ replenish Office supplies
9. In charge of Centre IT equipment, eg. laptops and thermometers
10. To handle Centre maintenance and troubleshooting
11. To collect items to and from another Centre where feasible

Accounts

1. Collection of enrolment fees, issuing of receipts and follow-up on payments.
2. Processing of students’ subsidies with MSF and general claims.
3. Weekly banking and liaison with accountant from corporate office on all accounting matters.
4. Basic bookkeeping of all accounts.

General

1. Other duties assigned by the Supervisor or Manager of Life Student Centre.
2. Stand-in for teachers during their absence (fetching, supervision & discipline of students).

Requirements

• Minimum qualification of a Diploma
• Minimum 2 years’ experience in administrative roles
• Proficient in Microsoft Office and IT savvy
• Meticulous and able to multi-task
• Good communication and interpersonal skills
• Numerically inclined, able to work independently
• Able to start work immediately or short notice period
• Working location: Hougang

Looking for tuition centres admin officer. Rates: $13/hr

Jobscope:

1) Front desk duties

2) Handle parents' queries

3) Host Zoom

4) Email/photocopy materials

5) Reschedule classes

6) Must be computer literate

7) Do up materials/notes

Working requirements:

1) Flexible- Able to work on selected weekends or even weekdays- can choose Wed-Sun. Weekdays work from 2-10pm. Weekends work from 8.30am-7pm.

2) Lunch and dinner hours paid too

3) Must bring along own laptop

Interested parties please whatsapp resume to 90625285.

1. Singaporean Citizen or PRs is preferred

2. Those who have many years of working experience in the post of administrative secretary or ADMINISTRATIVE ASSISTANT or ADMINISTRATIVE Clerk in Singapore are preferred

3. Can handle CPF, taxation, MOM and other related administrative secretarial work

4. Manage the company's administrative and personnel matters, and be responsible for the company's document management

5. Company bookkeeping work

6. Salary calculation and payment of company employees, etc.

7. Assist the work tasks arranged by the boss

8. Other work arrangements.

Interested applicant please email your resume at [email protected] or contact us at +65 86969408.

Singjob International Pte Ltd | Rainobw Deng | R1871429 | EA License No. 18C9193

Work Location: Outram (Govt Agency)

Working Hours: Mon to Fri Office Hours

Contract

Monthly Salary: up to $2500 per month

Job Scope:

• Support programme manager in coordination and administrative duties
• Manage publicity of events and schedule and set up of eDM/push notifications
• Collating data collected and extract data for reports/evaluations
• Ensure smooth operations of events and support on-ground events, if needed.
• Document frequently asked questions shared by vendor.
• Collate and verify supporting documents from vendors
• Management of mailbox queries on weekly basis
• Support team in any administrative tasks if required.

Requirements:

• Diploma with 3 years of relevant experience
• Good customer service, communication, project management and time management skills
• Proficient knowledge of Microsoft programmes (e.g. Excel, PowerPoint, Word, Outlook)
• Comfortable with use of IT system/s

Interested candidates, kindly email your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified.

SINGAPOREANS ONLY

Company Description

Access-2-Healthcare is a global consulting company dedicated to helping small to medium sized medical technology organizations overcome various challenges and launch their products in the market. Founded in 2015, the company has local offices in 14 countries and is dedicated to getting the job done by providing expertise to doctors, start-ups, universities, hospitals, and Med Tech communities. The company aims to increase the range of innovations available to hospitals, clinics and patients alike in an effort to lower healthcare costs.

Job Description

Due to further expansion, we are looking for our 'engine oil' - one that helps to smooth processes out and creates harmony amongst our team in supporting our company in furthering the purpose of Access to Healthcare.

Audit phone and credit card bills

Support expense filing

Support Financial Controller on daily tasks

Manageement and administration of noncommercial contract / agreements

Data entry, contact list, business cards listing

Create documents based on requirements

Print documents, schedule for Group Executive Director’s signature

Access online portals and upload documents as necessary

Manage flight, accommodation booking according to requirements

Run local errands for Group Executive Director and Financial Controller

Flexi-location and hours can be arranged

Candidate Requirements

3 years’ Finance, Accounting, and/or Secretarial background
Adept at Project Management, and working with remote, multiracial teams

Comfortable with documentation, and traceability

Worked in Healthcare industry, a plus

Strong Sense of Integrity, and confidentiality

Strong attention to detail (due to the materials needed)

Singapore Citizen, or Permanent Resident

Conversational in Mandarin Chinese

Mature workers very welcome