Location: Shenton Way (Near MRT)

Job Type: Contract – Immediate till 30 Nov 2024 (Covering Maternity)

Work Schedule: 5-day work week

Salary: $2,800 - $3,200

Job Description

We are seeking a detail-oriented and proactive individual to join our team in a contract position. The successful candidate will be responsible for various administrative tasks, primarily focusing on data management and support for ongoing projects.

Responsibilities

• Maintain and update records and databases by coordinating with office personnel, vessels, and external parties.
• Provide administrative and IT support for the implementation of company projects and upgrades.
• Utilize Office 365 applications (Excel, Word, PowerPoint) to analyze data, prepare reports, and assist with administrative tasks.
• Support the preparation of ISO audits and Environmental Reports, including EEOI, EMS, and EnMS reports.
• Assist with activities related to Digital Transformation (DX) and Decarbonisation (GX) as directed by Managers.
• Perform ad-hoc duties as required by the manager, including data entry and document preparation (e.g., converting PDFs to PowerPoint).
• Conduct research on safety guidelines and assist with vessel manual updates when necessary.

Requirements

• Diploma or Degree holder.
• Some experience in handling administrative work preferred
• A team player with good communication skills and a 'can do' attitude.
• Familiarity with Office 365 applications.

Interested applicants, please email your resume to [email protected]

Tan Li Lian

EA 01C3135

Reg R1100465

The work scope shall primarily be, but not limited to:-

A. Secretary duties:-

1. Collection of client’s details according Company’s requirement

2. Perform KYC, customer due diligence and background search as per instruction

3. Preparation of Incorporation documents and secretary documents as upon request

4. Maintain and update the company’s registers and minutes books.

5. Keep company directors aware of the deadlines for annual returns and any other filings required by ACRA.

B. Admin duties:-

1. Chase debtors every Thursday before 6PM

2. Arrange payment and follow-up on over-due accounts

3. Update and maintain the Invoicing system (Update payment if received)

4. Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.

5. Assist in ad-hoc HR projects, like KPI and yearly appraisal of employee

6. Client’s letter arrangement and filing

Requirements:-

• Have INITIATIVE and able to work INDEPENDENTLY or with minimum supervision

• Aptitude for math, proficiency with computers.

• Strong verbal and written communication skills.

• High level of efficiency, accuracy, and responsibility.

• Willing to learn, hardworking, independent, self-driven and able to work under pressure

• Working hours: Monday to Friday, 8.30am - 6pm or 44 hours per week (Flexi-time and work days as per TAFEP’s flexible Work Arrangement)

• Interested application please send your resume and latest academic result to [email protected] for our HR review.

Job Description

• Issue order and release EMTU/Heya Stock
• Follow up after 6pm sales and weekend sales
• Allocate Sim Cards via MTPOS system
• Update daily EMTU sell out figure
• Raise PO, Credit note, Debit note, Sales Order, Stock Return and other sponsor form or approval from time to time
• Submit EMTU application in Singtel Portal System
• Follow up all the change of retail address/name/MSISDN/email address and submit to Singtel

Requirements

• GCE “O” level and above
• Proficient in MS Office applications
• Min. 1 year of admin experience
• Good working attitude
• Meticulous and detail oriented
• Ability to work independently
• Able to start immediate (Optional)
• 5.5 days work week (Monday to Friday from 8.30am to 6pm, Alternate Saturday from 9am to 12pm)

Job Description:

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Handle general administrative duties such as data entry, filing, photocopying, faxing, scanning.
• Assist in getting quotations from sub-contractors.
• Assist the Contracts team for tender submissions (knowledge in drawings is a bonus).
• Other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least GCE 'N' level or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Prior experience in Construction contracts/tender team is a plus.
• Entry level candidates are welcome to apply.

Job Responsibilities:

1. Administrative Support: Manage the CEO's schedule, including meetings, travel plans, and important events to ensure smooth operations.

2. Document Management: Draft and review documents, reports, and emails, ensuring all communications are clear and accurate.

3. Information Gathering and Reporting: Collect and organize information from various sources, providing timely and relevant updates to the CEO.

4. Communication and Coordination: Liaise with internal teams and external partners to ensure project progress and task completion.

5. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries, ensuring seamless logistics.

6. Recruitment Support: Assist in recruitment-related tasks, such as screening candidates, coordinating interviews, and managing job postings.

7. Other Duties: Handle additional tasks and projects as assigned by the CEO, ensuring effective and timely execution.

Roles & Responsibilities

• Assist with day to day operations of the HR functions and duties;
• Provide clerical and administrative support to HR Executives;
• Compile and update employee records;
• Work Passes including application renewal, cancellation and tax clearance;
• Coordinate worker related matters such as attendance, leave application, training, Covid-19 matters, workers’ vaccination, workers’ medical claim and so on;
• submit name list for BCA approve working at the site;
• Submission of all HR and manpower-related statutory reports required by Government bodies, such as MOM
• Prepare worker's salary
• Responsible for bank reconciliations
• Monitor cash flow
• Responsible for fixed assets recording
• Any other duties as and when assigned
• Monthly progress claim
• follow work done on site
• follow up payment

Requirements

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Human Resource / Management or Entry-level Accountancy candidates
• Proficient in Microsoft Office
• Relation-building skills
• Excellent time management skills and ability to multi-task
• Good communication of written and oral, both in English and Mandarin
• Ability to work in a fast-paced environment

• Attending to walk-ins, guests and to serve drinks
• Handling of incoming calls, mails and couriers (incoming and outgoing)
• Managing office equipment and supplies, and suppliers
• Assisiting on data entry, general filing, scanning and photocopying
• Any other adhoc duties as assigned

Requirements:

• Proficient in Microsoft Office applications
• Training provided
• Location: Orchard
• Working Hours: Mon-Fri, 8.30am-5.30pm
• Salary: Up to $2600
• Able to start work immediately or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey

EA Reg ID: R23114229

EA Licence No.:19C9603

Why Us:

• Mon - Fri: 9am - 6pm
• Location: Central

Job Scope:

• Handling incoming calls
• Data Entry
• Administrative duties
• Photocopying, scanning, filing and faxing correspondences
• Provide general admin supports and ad hoc duties as assigned

What are we looking for:

• Good Interpersonal and communication skills
• Able to start work on short notice

Next Step:
Please submit your updated resume in MS Word format by clicking the QUICK APPLY button.

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use and/ or disclosure of personal data by AlwaysHired and its affiliates for the purpose of job application processing and administrative purpose, in compliance with the relevant provision of personal data protection act.

Jere Ng Kheng Yin
Registration Number: R24124990
AlwaysHired Pte Ltd
EA Licence No: 24C2293

The Administrative Assistant is responsible for providing essential support to ensure the smooth operation of the office. Key tasks include managing office supplies, organizing files, scheduling meetings, and preparing documents. The role requires excellent communication skills to interact with stakeholders, handle correspondence, and assist with project coordination. Additionally, the assistant will process invoices and manage expense reports, contributing to the overall efficiency of the organization.

Candidates should possess a N/O Level, Nitec or diploma, and prior experience in an administrative role. Strong organizational and multitasking skills, along with proficiency in Microsoft Office and Google Workspace, are essential. Excellent written and verbal communication abilities, attention to detail, and the capacity to maintain confidentiality are crucial for success in this position. Familiarity with office equipment and basic financial processes is also beneficial.

Overview

The Administration Assistant assists the Principal in managing and coordinating administration and operations in the centre. Main scope includes administration, financial, personnel and procurement.

1. Administration

a) Manage registration and withdrawal of children

b) Prepare and collate monthly reports and submissions to Government Agencies and Head Office

c) Update and submit children’s particulars receiving PPS subsidies and CDC Central-Based Financial Assistance Scheme for Childcare (CFAC) approval letter to Accounts Department

d) Update centre' s fact sheet

e) Update parents' particulars

f) Draft simple letters and correspondences

g) Coordinate & submit staff and children accident insurance claim forms to Head Office for processing

h) Maintain and update filing system

2. Financial

a) Invoicing and collection of fees and other payments

b) Banking, verification of fee collection and other payments

c) Issuing of receipts

d) Disbursement of petty cash expenses

e) First level approver of eClaims

f) Preparation of petty cash, fee collection reports

g) Ensure completeness of monthly invoices and receipts

h) Ensuring that effective and efficient systems and procedures are in place

i) Assist supervisor in budget preparation, monitoring and control

j) Support Financial Year End Audit and Special Audits (Subsidy/ICCP/DSLS etc)

3. Personnel

a) Arrange for relief staff to cover staff on leave of absences

b) Coordinate training registration and submit to Head Office

c) Assist in recruitment related matters as communicated by Head Office

d) Update and inform government agencies of staff changes in One@ECDA

4. Procurement

a) Manage purchases through TenderBoard system.

b) Submit monthly provision to suppliers

c) Submit quarterly stationery supplies orders to suppliers

d) Submit uniform and mattress orders to suppliers

e) Maintain inventory for uniform, mattress and stationery

5. Others

a) Ensure that licensing requirements are met at all times

b) Attend to public enquiries and complaints

c) Clearing of incoming and outgoing centre mails and emails

d) Update centre' s notice boards

e) Liaise with Head Office on matters pertaining to centre maintenance works

f) Monitor maintenance of centre equipment (copier machine, computers, telephones)

g) Conduct periodic checks of centre to report damages or vandalism

h) Attend staff meetings, workshops, conferences, in-service training

i) Promote a neat and professional appearance

j) Any other duties as and when assigned by the Principal

requirements

1. Technical Competencies

a) Competent with Microsoft applications (Outlook, Word and Excel)

2. Core Competencies

a) Good people skills to engage parents, staff team and vendors

b) Proficient in written and spoken English

c) Team player yet able to work independently

d) Meticulous mindset and follows through with processes and tasks

e) Strong multi-tasking skill

3. Preferred achievements / characteristics

a) Minimum GCE ‘O’ Levels

b) Preferably prior experience in administration role

• Industry/ Organization Type: Motorcycle Distributor

• Position Title: Admin Assistant

• Working Location: Serangoon Road

• Working Hours: Monday - Saturday (9:00 AM - 6:00 PM) - 5 day week

• Duration: Permanent Role

Key Responsibilities

• Manage accounting processing transactions

• Assist in financial and management reports

• Receivable collection

• Permit declaration and bike registration

• Other ad-hoc duties as assigned

Requirements

• Good with Microsoft Excel

• Strong sense of initiative and a good team player

• Possess good interpersonal skills

Working Hours: 5 days 9am - 5pm

Location: OUE Tower

Job Responsibilities:

1. Responsible for planning and arranging work schedules, including coordinating travel and business trips.
2. Organize and send approval documents, and track execution status to monitor progress.
3. Responsible for arranging meetings, sending out notifications, preparing meeting minutes, and tracking resolution items.
4. Responsible for general document processing tasks.
5. Execute and coordinate office administrative activities, plan, integrate, and communicate administrative processes.
6. Assist in disseminating important information about the company or meetings to colleagues.
7. Coordinate the scheduling of meetings for various departments in the company, and prepare meeting minutes and track them after the meeting.

Job Requirements:

1. Have relevant PA experience
2. Able to speak bilingual English and Mandarin to coordinate with Chinese speaking associates
3. Min Diploma/Degree in any fields

Location: Tai Seng

Working hours: 9am - 6.45pm (Mon - Fri)

Duration: 1 Month Extendable

• General administrative duties
• Keying invoices and credit statements into Excel
• Filing and sorting of documents
• Other ad hoc duties assigned by supervisor

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Responsibilities

· Verify information and details

· Process payment requests for disbursements

· Create, verify and maintain database

· Upload application forms and documents in system

· Check for completeness of applications

· Follow up with submission of documents

· Ensure accuracy and submission of reports

· Assist with budget tracking

· Perform general administrative support work

· Other ad-hoc administrative duties as assigned

Requirements

· Min GCE ‘N/O’ Levels / Diploma and above

· Keen interest in the healthcare/ medical industry

· No experience needed, full training will be provided

· Basic knowledge of Microsoft Office

· Able to start work immediately

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Company Profile:

As Singapore’s leading provider of comprehensive life insurance for over 90 years, they have attained world accredited accolades in providing security to consumers’ lives. They have delivered a suite of product offerings and expert advisory through their extensive network of financial consultants and bank partners. This role is a back-end support for hiring process.

Work location: Hybrid or Newton (depending on allocation during interview)

Working hours: Flexible (Catered to your schedule – average 52 hours per month)

Key Responsibilities:

• Assisting consultants to provide great sales support for their own pool of clients & schedule in-person sessions for them.
• Ensuring the client database is accurately updated so that different categories of clients can be identified more efficiently.
• Support backend operations such as submission of business & reimbursement policy forms with great efficiency.
• Writing an essay report on current financial trends (if required).

Requirements:

• MUST be able to commit for minimally 1 month, convertible to full-time permanent role!
• MINIMUM QUALIFICATIONS: local diploma

Your recruiter for this job: Stella

WhatsApp me @ 8772 4117 for a prompt response to your enquiry!

Stella Aw Yong See Hui | R24121552

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Job Description & Requirements

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities

2. SKILLS

• Coaching
• Construction Management
• Construction
• Tax
• Inventory
• Purchasing
• Office Management
• Administration
• Payroll
• MS Office
• Attentive
• Office Administration
• Accounting
• Civil Engineering
• Performance Management
• Facilities Management

· Manage both internal and external correspondences for CEO.

· Prepare and edit reports, documents, and presentations.

· Book and coordinate travel arrangements.

· Schedule appointments, maintain an events calendar, and send out reminders.

· Support SIMC’s Registry to manage the Centre’s mediation services.

· Support training, marketing and client engagement services to promote international mediation in Asia and beyond.

· Source supplies, event venues, and various service vendors.

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Job Description

• Industry/ Organization Type: Wellness
• Position Title: Admin Assistant
• Working Location: Defu Lane
• Working Hours: 5.5 days, Monday to Friday (9 am-6 pm), Saturday (half day)
• Salary Package: Basic Salary up to $2,200 + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Manage and organize the office's filing systems, both electronic and physical.
• Handle daily administrative tasks including scheduling appointments, answering calls, and managing email correspondence.
• Provide support in preparing reports and presentations with effective document management.
• Coordinate and plan meetings, including taking minutes and keeping records of the proceedings.
• Maintain inventory of office supplies and place orders as required.
• Offer general support to visitors and manage incoming and outgoing mail.
• Assist in the implementation and maintenance of office policies.
• Facilitate communication within the office and with external stakeholders.
• Conduct ad-hoc tasks or projects that contribute to the office's efficiency.

APPLY NOW!!!

• Minimum GCE O Level/Nitec
• Experience in an administration role is an advantage
• Excellent time management skills and the ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• A positive attitude, with an ability to work under minimal supervision.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67070 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

-daily administrative duties

-basic accounting skill

-good with excel

-5 days work week

-meals included

-all age welcome

-training provided