Administrative & Operations Assistant

• Salary: $2000 - $2600
• Working Location: Ngee Ann City Tower, Orchard
• Working Hour: Monday - Friday (8.30am - 5.30pm)

Job Description:
General administrative duties

• General upkeep of the office.
• Requisition of office equipment and supplies.Manage and order office stationaries & pantry supplies.
  Liaise with suppliers on printing of name cards and letterheads, office equipment, office broadband, etc.
  
• Data-entry, general filing, scanning & photocopying.
• Run errands - banks, etc.
• Perform ad-hoc duties as and when required.

Operations duties

• Preparations of Import and Export shipping documents
• Coordinating between suppliers, vendors and customers.

Job Requirements:

• At least 1 year of relevant experience

✅✅ Interested applicants kindly contact via WhatsApp: +65 8656 3696 (JOHN).

No Charges will be incurred by Candidates for any service rendered.

Email：[email protected]

Lau Zhao Rui Reg.No: R22109652

14C7279 The Supreme HR Advisory Pte Ltd

*Company name and address will only be disclosed once shortlist for interview.

Admin Assistant - Singaporean only - NUS U Town - Bus 96, 3 stops from Clementi Interchange,

9am to 5pm

Mon to Fri

$10 per hour - $70/day - meal provided

- Assist in petty cash claims, prepare food coupons

- Assist in updating staff attendance, menu, sales reports, menu, inventory records

- Other dining halls admin support as and when needed

- Speak English, Chinese & dialects

- Google drive, Word/ Excel knowledge

2 months assignment - 2 weeks notice if need to resign

whatsapp resume to Grace 87952790

Durapower is 14 years in operations and is company identified by Enterprise Singapore to scale up for growth as well. We have projects in Netherlands, Singapore, Thailand and Southeast Asia regions, production is in China as a manufacturing plant. There is no manufacturing here but we have R&D team here liaising with China as well. Our expansion is also enhanced by the stakes and investment in us through Banpu Next (Banpu Group) which is listed on the Thailand Stock Exchange.

You may refer to the news here: https://en.prnasia.com/releases/apac/durapower-to-advance-global-expansion-plan-after-us-70-million-investment-from-banpu-next-394762.shtml

Video by Management on Durapower:

https://www.linkedin.com/posts/activity-6945009405591465984-ew1t utm_source=linkedin_share&utm_medium=member_desktop_web

Job Description: Office Administrator

Department: HR

Reports to: HR Business Partner (HRBP)

Durapower Technology (Singapore) Pte Ltd, a wholly owned subsidiary of Durapower Holdings Pte Ltd, is a leader in designing and delivering customized lithium-ion battery systems for various energy storage applications. Our solutions power a spectrum from hybrid and electric vehicles to specialty vehicles, microgrid, and smart grid technologies, fostering sustainable energy practices.

Key Responsibilities:

• Support day-to-day operations of HR & Office Admin in an efficient manner.
• Manage employee’s onboarding and offboarding tasks such as issue access card, welcome gifts, etc.
• Responsible for travel arrangements including flights, hotels, transportation logistics, visa applications, and staying updated on border and quarantine regulations.
• Manage, purchase and maintain office and pantry supplies such as stationeries, courier, aircon, water dispenser, etc.
• Plan, organize and execute employee’s engagement activities, projects, initiatives when required.
• Perform various administrative duties like data entry and data collation.
• Undertake any other tasks assigned by supervisor relating to HR and Office Admin.

Essential Requirements:

• Effective communication skills to liaise with internal and external stakeholders.
• Attention to details.
• Productive time management and prioritization skills.
• Ability to work independently with minimal supervision and quick learning aptitude.
• Seeking candidates with 2 years of experience in relevant administrative roles. Fresh graduates with demonstrated skills are welcome to apply.

Good to Have:

• Experience in onboarding to issue asset such as access card, and other items.
• Prior experience in handling travel bookings is preferred but not mandatory.

Qualifications:

• Higher Nitec/Diploma in Business Administration

What’s in it for you?

• Join a cohesive Human Resource function aligned for supporting internal stakeholders.
• Lead processes in for travel desk, enhancing your value through business support in a commercial setting.
• Participate in the growth of Durapower, in the green economy.

Job Title: Admin Assistant - Technical (ID5048)
Location: Jurong East
Working Hours: Mon to Fri, 8.15am to 5.45pm
Salary: $1800 to $2200

Job Description:
• To oversee & ensure general office admin (including data entry) in the department.
• To record & report attendance & leaves application and medical appolntment for Technical department's staff.
• To assist Technical Manager to prepare courier services, claims and schedule meeting/s.
• To assist Technical in purchasing of equipment and ordering of lab reagents.
• To assist Technical in preparing daily QC reports, COAs, SDS, Specifications, Calibrations and others.
• To assist Technical in managing ISO IMS documents.
• Other general activities of a Technical nature.
• Any other duties as assigned by the Head of Technical.
• To support and implement ISO 9001 and ISO 14001 procedures and initiatives

Requirement:
• Must have experience as Admin Assistant
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• SAP Knowledge is an advantage
• Able to work independently with minimum supervision.
• Able to work in fast paced environment

Good Pay + Good Bonus ( 5 Days Work Week )

Junior / Entry Level / No experience / Senior Welcome apply / Full Training Provided

Support administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

Responsibilities:
1. Raising and keying in PO into the DMS for all purchases required by the department.
2. Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders

Requirements
· Minimum NTC 2/NITEC in Automotive or equivalent with minimum 2 years of relevant
experience

§ Good Pay + Good allowance + Good Bonus

§ Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

§ Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

A.Franchise Support (PR)

To ensure continuity and development of franchisee business and align with master franchise

guidelines.

1.Recruit franchisees

2.Franchise Agreement legalisation

3.Regular audit and visitation to franchisee centres.

4.Liaison between franchisee and franchisor and maintain good business partnership.

5.Respond to enquiries and feedback pertaining to franchisee

matters.

6.Organise franchise events

B.Franchise Support (Marketing)

1.To promote and close business relationship with own centres and franchisees which helps to

achieve target sales.

Respond to customer feedback and enquiries via the various channels (FB, Telegram, Email, etc.)

------------------------------

Please APPLY NOW with detail updated resume in Microsoft Word Format (.doc) and must include the following information:

∙Personal Particulars (with short residence address)

∙Education

∙Work experiences (period of employment & job duty) in point

forms

∙Reasons for leaving each employment

∙Last drawn salary in each employment

∙Expected salary

∙Earliest work commencement date / Notice period

(We regret that only shortlisted candidates will be notified)

Responsibilities:

To liaise with clients and subcontractors pertaining orders, deliveries, payment & etc

Manage and monitor deliveries schedules

Handle all aspects of administrative management which includes logistics, accounting and general office administration

Stock management

Provide support to specific project(s) within company

Prepare weekly report for clients

Support any other adhoc duties assigned by Management being of her skill level and his qualification

Requirement:

Knowledgeable in Microsoft Office

Meticulous in work

Possess can do attitude and eager to learn

At least 1 year of experience in order processing and invoicing

Experience in SAP would be an advantage

JOB RESPONSIBILITIES

1. Childcare fees and record of payments

(a) Collects childcare fees from parents at the end or beginning of the month

(ensure that all fees are collected before the 5th of each month)

(b) Ensures that parents pay their fees promptly

(c) Maintains proper and accurate record of all payments

2. New Enrolment

(a) Assists the Principal to contact parents for registration and handle parents’ enquiries

(b) Assists the Principal to call up parents on waiting list (periodically)

(c) Assists and ensures that parents fill all the necessary forms and submit all essential documents as required by ECDA

(d) Verifies all photocopied documents submitted by parents against the original copies (child’s birth certificate, parents’ NRIC, marriage certificate etc.)

(e) Ensures that all information and documents required by ECDA for enrolment via Child Care Link are complete, in order and submitted on time.

3. ECDA Matters

(a) Counter-checks and verifies that all ECDA Forms (application for admission, parents’ particulars, application for government subsidy etc) are duly completed and signed.

(b) Counter-checks and verifies that the monthly ECDA GSII Report is in order. Any discrepancies to be reported to the ECDA officer immediately, followed by a letter stating the details.

(c) Ensures that all new enrolment, withdrawals, notification of changes must be submitted via Child Care Link followed by hard copies forwarded by mail.

4. Filing & General Administration

(a) Maintains accurate administration records for child enrolment, withdrawal and parent subsidy claims

(b) Assists in placing of orders in advance for food items (snacks for breakfast, tea), perishable and non-perishable items from Suppliers

(c) Prepares and displays up-to-date menu at the Parents’ Notice Board and Kitchen

(any deviations / changes in menu, to be logged down immediately)

(d) Prepares and submits daily marketing list, petty cash claim forms, and other expenses

(e) Prepares approval memos, advice payment vouchers, medical and dental reimbursements

(f) Prepares and photocopies of correspondence/notices to parents and any other materials when required

(g) Conducts monthly stock check on items such as uniforms, stationery, toiletries etc

(h) Maintains a well-organised, tidy and clean office

(i) Undertakes any other duties as assigned by the Principal from time to time

JOB REQUIREMENTS:

• Candidates should possess at least GCE ‘N’ Level or GCE ‘O’ Level qualifications
• Minimum 1-3 years relevant experience
• Proficient in Ms. Office
• Able to work independently as well as team
• Bilingual Chinese and English

Location of the centre : Tiong Bahru ( Blk 18 Jalan Membina #03-01 S164018)

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a family-like environment with no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc.)

(no cold-calling or anything of that sort)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

(Working days of your choosing & mutually agreed with the company)

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Company Culture and Working Environment

- Casual Working Attire, Relaxed Setting

- Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, etc.)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

Job Summary:

As an Operations Admin Assistant at Sunlight Ambulance, you will play a crucial role in supporting the day-to-day operations under the guidance of our Operations Executive. This position, based on office hours, involves a variety of responsibilities ranging from client communication and ambulance case coordination to administrative tasks such as filing and verification of staff allowances.

Responsibilities:

• Client Communication: Answer calls from both the general public and corporate clients, providing assistance and information as needed.

• Ambulance Case Coordination: Dispatch and monitor ambulance cases, ensuring efficient and timely response to emergency situations. Familiarity with local traffic and roads.

• Administrative Tasks:File invoices accurately and maintain organized records for easy retrieval & Verify staff allowances and assist in managing financial documentation.

• Non-Physical Logistic Tasks: Conduct non-physical logistical tasks, including stock take and checking expiry dates of supplies.

• Other Administrative Duties: Assist in various administrative duties as assigned, contributing to the smooth operation of daily activities.

• Proficient in Microsoft Office applications

• Able to commit to rotating shifts, including weekends & Public Holidays

Career Progression:

At Sunlight Ambulance, we believe in providing our employees with a meaningful career path. As an Operations Admin Assistant, you can anticipate opportunities for professional development through upgrading courses. Our career progression plan includes a pathway to junior-managerial roles, such as Operations or HR Executive.

Benefits and Remuneration:

Our commitment to our staff extends to a comprehensive benefits and remuneration package, including but not limited to:

• Competitive salary

• NTUC Union Member benefits

• Insurance coverage

• Opportunities for professional development + Support for relevant training courses

• Career advancement opportunities within the organization

• At least 14 days of annual leave

• Childcare Leave

• OT pay

Responsibilities

• Work pass application, issuance & renewal
• Prepare letter and help new Bangladesh worker go to embassy for IPA stamp
• For whoever first come Singapore book BCA appointment let them go for stamp
• Purchase security bond & PCP for new staffs
• Do pre-entry housing check for each of the new worker
• Arrange each new staff go to Onboard Centre quarantine for 3 days
• Responsible for worker's dormitory check in & check out
• Check and follow up all staff's CSOC Course expiry date and help them to book new course or re-certificate course
• Purchase Foreigner Worker Medical Insurance & WIC
• Book appointment & arrange new staff for work permit card registration
• Monthly prepare staff salary, calculate overtime and process payroll
• Responsible for CPF submission , paying foreigner worker Levy and apply for levy waiver
• Prepare invoices for main contractor as per payment claim & prepare payment for suppliers
• Manage and record daily expenses , prepare monthly Profit and Loss Statement , prepare monthly Project Report
• Record Staff Master List, safekeep staff personal files
• Prepare staff contracts & employee's letters( Bank letter, resignation letter, employment letter, Letter of Commitment ) & any related letters requested by management
• Answer phone calls, reply emails, preparation documents for Boss
• Liase with agency regarding for manpower recrument
• Responsible for GST Submission
• Yearly Income Tax Submission

Requirements:

• Prior experience in office management will be a bonus
• Computer literacy and proficiency in Microsoft Office
• Meticulous and attention to detail.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities

• Work pass application, issuance & renewal
• Prepare letter and help new Bangladesh worker go to embassy for IPA stamp
• For whoever first come Singapore book BCA appointment let them go for stamp
• Purchase security bond & PCP for new staffs
• Do pre-entry housing check for each of the new worker
• Arrange each new staff go to Onboard Centre quarantine for 3 days
• Responsible for worker's dormitory check in & check out
• Check and follow up all staff's CSOC Course expiry date and help them to book new course or re-certificate course
• Purchase Foreigner Worker Medical Insurance & WIC
• Book appointment & arrange new staff for work permit card registration
• Monthly prepare staff salary, calculate overtime and process payroll
• Responsible for CPF submission , paying foreigner worker Levy and apply for levy waiver
• Prepare invoices for main contractor as per payment claim & prepare payment for suppliers
• Manage and record daily expenses , prepare monthly Profit and Loss Statement , prepare monthly Project Report
• Record Staff Master List, safekeep staff personal files
• Prepare staff contracts & employee's letters( Bank letter, resignation letter, employment letter, Letter of Commitment ) & any related letters requested by management
• Answer phone calls, reply emails, preparation documents for Boss
• Liase with agency regarding for manpower recrument
• Responsible for GST Submission
• Yearly Income Tax Submission

Requirements:

• Prior experience in office management will be a bonus
• Computer literacy and proficiency in Microsoft Office
• Meticulous and attention to detail.

Job Summary

Provide effective and efficient administrative services and secretarial support for all Singapore offices and employees.

Key Responsibilities

Administrative Support:

• Reception for visitors and phone operator and contact phone book maintenance.
• Issuance and maintenance of Access Card which includes photo taking for new hires
• Mail & package receiving & posting.
• Courier arrangement and receiving documents/parcels
• Maintain office cleanliness and safety
• Office supplies and stationery purchase
• Create Purchase Requests for office purchase and Goods Receipt for PO in SAP
• Pantry and Cleaning Services management
• Manage office vendors (carpet cleaning, pest control, stationery, water dispenser, coffee machine etc.)
• Coordinate meetings and training (room reservation, open meeting room partitions, materials and supplies, food requirements etc.)
• Support company-wide activities.
• Business travel arrangement, including inbound & outbound (Ticket, VISA, Hotel Booking, Transportation Arrangement), including external meetings for Country President
• Work with local hotels to provide lowest cost and highest value for Entegris travelers.
• Screen calls and respond to routine inquiries.
• Business card purchase
• Assist in sourcing for gifts and greeting cards as required.
• Provide all administrative support for all visiting Entegris personnel and office staff based in Singapore.
• Manage travel expense claims for Country President
• Ambassador for company’s employees related activities.
• Shuttle bus arrangement
• Work with IT to ensure site monitor is on and updated with latest slides from Global
• Support office renovation, if any
• Any other duties and projects that may be assigned from time to time

Requisite Criteria & Skills

• Possesses Diploma / Certificate in Business Administration
• 5-10 years job-related experience in a fast-paced multinational environment preferably as an administrative or customer service professional.
• Effective communications; strong interpersonal abilities; listening and responsive to customer expectations; time management skills; ability to work in a team environment with little supervision, high degree of initiative and proactive skillsissue resolution. Require excellent attention to details.
• Ability to coordinate cross-geographical process and influence key stakeholders in decision-making.
• Has maturity, is independent and possesses accountability as well as ownership.
• Proficient skills in a Microsoft Office, SAP/Oracle ERP and Salesforce software.

Job Duties

Assist on Recruitment Administration

Arranging Interviews

Searching for Resumes

Updating Employees data into system

Requirements

Diploma or Degree in business and others

Meticulous in work

Computer Savvy

Knows how to use Excel and Word

Salary

$11 per hour

Working Hours

Mondays to Fridays

8.30am to 6pm or 9am - 630pm

Location

National Stadium (Stadium MRT)

Duration

6 months (renewable)

• Basic up to $3500
• Mon to Fri (9am to 6.15pm) + 1 half Saturday per month
• Location: Loyang (One-way company transport provided to work from Pasir Ris)

Responsibilities:

• Follow up on behalf of MD for new customers enquiries & follow through on order confirmation
• Co-ordinate internal processes involving other business units (R&D and supply chain) for customer enquiries & sample requests
• Co-ordinate and handle specific export shipments
• Any other ad-hoc task as assigned by the MD

Additional Information:

• At least 1 year relevant experience
• Lunch Provided

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Edmund Chung Keng Loon
Registration Number: R1986801
EA License No: 06C2859 (MCI Career Services Pte Ltd)

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office building management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Other ad-hoc duties apply

Requirements:

• Diploma or degree in Business or equivalent
• At least 2 years of relevant experience preferred
• Adaptable and flexible attitude
• Meticulous, pro-active and responsive
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.”

• Coordinate admissions interviews for applicants and faculty
• Engage in Admissions Teas and virtual sessions
• Support organization of outreach events
• Manage publicity across various platforms (website, social media)
• Update reports for internal and external communication

Requirements:

• Minimum Degree/Diploma holder with at least 2 year of admin working experience.
• Prior working experience in education industry will be an advantage

Interested candidates please send in your resume to:
Yvonne Suan Ying Zhen
Outsourcing Team
Email: [email protected]
EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

About our client: Our client is one of the facilities management companies in Singapore.

About the role: This role will be hired on a 2-year contract (renewable)

• Responsible for managing a team of administrative support staff and overseeing their day-to-day operations.
• Work with your team to ensure all tasks are completed on time and to create a positive and collaborative work culture within the administrative team.
• Perform general administrative duties like counter duties, filing and documentation
• Clearing the daily general email mailbox for the business unit.
• Use of in-house software systems for daily operation
• Provide administrative assistance to both the Operation Teams and the Finance Department and ensure that both departments are well-supported in their respective tasks.
• Oversee timekeeping, attendance tracking and duty roster for the Admin Team
• Manage office equipment and stationery orders.
• Monitor and ensure filing and record-keeping systems compliance with document retention policies.
• Ensure administrative operations adhere to policies and regulations.
• Assist in new staff onboarding processes in collaboration with HR.
• Any ad hoc duties assigned by the Supervisor from time to time.

About you:

• Possesses a Diploma in Business Studies or relevant studies
• With at least 5 years of administrative experience with good customer service
• Able to lead a team and work together as a team
• Possessed strong MS Office skills
• Ability to work independently with minimal supervision.
• Attention to detail and ability to handle tasks in a prompt and efficient manner
• Able to multi-task and work in a fast pace environment

Others:

• Working hours: 5.25 work week (Alternate Saturday)
• Work Location: Ang Mo Kio

*Please note that only shortlisted candidates will be contacted.*

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Wong Pik Kiun (Kimberly)

EA Personnel Reg. No.: R1984508

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Sorting out employee passes
• Arranging courier services to deliver employee passes
• Update and maintain the database when doing pass exchange with employees
• Preparation of acknowledgement forms
• Receive and check the old employee passes returned

Requirements:

• Min GCE A'Level
• Good Interpersonal communication skills

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Admin Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

ICON Dance Co. - Admin Executive

Responsibilities:

· Bookkeeping (inclusive of costumes), assist in the sourcing of costumes and managing office/studio supplies

· Invoicing, billing, tracking payments

· Basic accounting

· Coordinating schedules + distribution of info + making travel/visa arrangements

· Assisting with studio events, operational matters & ensure maintence of studio

· Handle work in a timely and professional manner

· Updating website

· Attend meeting/events when necessary

· Liaising with external performers and coordinating external schedules

Qualifications and Requirements:

· Relevant Diploma in Business Administration or equivalent

· Experience in HR related positions will be an added advantage

· Proficient in Microsoft office applications

· Strong written and verbal communication skills (English & Mandarin)

· Good team player who possesses drive, initiative, and ability to work independently

· Resourceful, adaptable, well-organized, and meticulous with an eye for detail

We are looking for a Personal Assistant to assist with general administration for a high networth family.

Job Responsibilities:

• Engage in tasks that support the proper functioning of a family’s personal life.
• Help to coordinate functions, events and other activities.
• Plan for children’s education and learning activities.
• Arrange travel including flights, cars, lodgings, dining and other activities.
• Handle administration matters such as general payments and insurance.
• Run errands for personal items and food where required.
• Assist with any other ad-hoc matters as requested by the family.

Your Qualifications:

• Prior experience as a Personal Assistant in a family administrative role.
• Resourceful, practical and efficient in problem solving.
• Able to communicate well with external counterparties and/or service providers.
• Able to drive, stay calm and has experience driving young children is required.
• Excellent written and verbal communication skills in English and Mandarin.

• Conduct end-to-end recruitment activities, from job posting and candidate sourcing to interviewing and onboarding.
• Administer HR policies and procedures, ensuring compliance with labor laws and regulations.
• Maintain accurate and up-to-date employee records, including attendance, leave, and personal details.
• Facilitate employee training and development initiatives.
• Process and compute payroll of both full-timers’, part-timer’s and internship staff
• Address employee inquiries, concerns, and contribute to employee engagement.
• Oversee general administrative functions to ensure the smooth operation of the office.
• Coordinate and schedule meetings, events, and travel arrangements for the team.
• Manage office supplies, equipment, and facilities, ensuring they are well-maintained and stocked.
• Liaise with vendors for various services, negotiate contracts, and ensure timely delivery of goods and services.
• Raise purchase orders and process invoices accurately and in a timely manner.
• Implement and enforce administrative policies and procedures.
• Identify and evaluate potential vendors, negotiating terms and conditions to ensure cost-effectiveness.
• Build and maintain positive relationships with vendors, addressing any issues or discrepancies.
• Collaborate with various departments to understand their procurement needs and requirements.
• Monitor vendor performance and conduct regular reviews to ensure quality and service standards are met.
• Stay informed about relevant laws and regulations pertaining to HR, administration, and procurement.
• Maintain accurate and up-to-date documentation for HR, admin, and vendor management processes.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)