Duration: 12 months

Location: Chinatown

Responsibilities

• Raise journals for cost recovery and reimbursement to stakeholders
• Assist to generate Paynow QR code for recoveries/incoming receipts
• Monitor and administer asset records
• Monitor incoming emails and address queries
• Disseminate bank statements to relevant officers
• Monitor and update trackers such as payments, journals, assets, deposit records, Paynow QR codes
• Perform monthly review of CSD’s corporate travel transactions
• Raise service requests to Vital on daily operation tasks such as delegation forms and journals, deposit records etc
• Assist in monthly review of Corp pass users
• Request for credit card transactions approval documents

Requirements

• Min A-levels/Diploma
• 1 - 2 years of relevant experience
• Strong communication and interpersonal skills

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Contract duration: Nov 2024 till June 2025

Location: Tuas (Office has plan to relocate to Cleantech Loop in 2025)

Working hours: Monday – Friday (8.30am – 5.45pm)

Responsibilities

• Prepare access card, employee vendor creation, other cards application
• Invoice Processing
• Booking of courses and training
• Participate and planning of events (if required)
• Purchase/Renew corporate phone
• Updating of leave and MC
• Scanning of reports
• Daily uploading of invoices
• Posting cheques/ photocopying etc.
• Weekly consignment stock reports, franking mails
• Assist in month end finance related duties
• Ad hoc duties (rebate journals, refund etc.)

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/8799

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Position: Senior Executive Assistant (6-month Contract)
Location: Science Park
Working Arrangement: In-office, full-time (Monday to Friday, 8:30 AM to 5:30 PM)
Salary Range: SGD 5,000 - 7,000 per month
Contract Duration: 6 months (No promise of conversion to permanent)

Start Date: Immediate or by 1st November 2024 at the latest

Key Responsibilities:

• Provide comprehensive support to the Commercial GM and day-to-day office activities
• Schedule and plan meetings and appointments
• Perform clerical duties such as maintaining files, photocopying, faxing, and organizing documents
• Manage incoming and outgoing mail
• Assist in planning company events, meetings, luncheons, and employee team-building activities
• Assist with expense claim procedures, ensuring accuracy and timeliness
• Engage with vendors and visitors in the office
• Handle sensitive information with confidentiality
• Manage conference room bookings and meeting spaces
• Coordinate travel bookings and accommodations as required

How to Apply:
Send your resume to: [email protected]
Or contact me via Telegram: @jocelynchan

Jocelyn Chan | Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence Number: 99C4599
Personnel EA Licence: R1331820

Responsibilities:

• Coordinate with departments to process customer purchase order, create DO & return forms, arranging equipment testing and maintenance.
• Responding to customer requests, clarifications and resolving any issues with customers
• Prepare and submit tax invoices, progress claims and statement of accounts to customers
• Follow up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices.
• Perform asset, inventory and financial reconciliation with Finance and generate monthly reports
• Maintain records for annual accounting and ISO audits.

Requirements:

• Diploma and above with proficient in Microsoft Office tools.
• Experience with ERP system and in construction industry will be an advantageous

Interested applicants, send in your updated resume by clicking “Apply Now”

Michelle Koh

EA License No.: 23C1894

EA Personnel No.: R1656105

Admin Executive

Mon-Fri
8am-5pm
$2000-$2300
KB1 Blk 1 Kaki Bukit Ave 3, Singapore 416087

Duties:

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement.
• Collaborate with warehouse to ensure timely delivery.
• Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery.
• Manual updates of stock balance in Excel.
• Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.
  

Requirement:

• Well versed in MYOB, MS Excel, MS Office, MS Word
• At least 1 year(s) of working experience in the related field is required for this position

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Admin Executive

Main Responsibilities:

1. Manage the day-to-day activities
2. Manage customers' enquires
3. Data Entry
4. Coordination with colleagues
5. Assist with account receivables
6. Any other ad-hoc duties assigned

Requirements

• Proficient in MS office
• Fluency in both written and spoken English and Chinese
• Good communication skill
• Dynamic and good team player with positive mindset
• Able to multi-tasks and work in fast paced environment
• Meticulous and well-organized
• Knowledge with automotive industry will be beneficial but not required

-Working with sales and purchase ledgers and journal.

-preparing checks, calculating billing statements, preparing and submitting tax forms, coding documents, compiling financial records and managing inventory records are also completed-

-sorting out incoming and outgoing daily post and answering of queries

-controlling credit and chasing payment

- 1 to two years at admin experience

-5.5 working days per week-able to work on sunday and public holiday

Roles & Responsibilities

Job Description:

• Develop & carry out an efficient documentation and proper filing system.
• Assist with invoicing details by keeping records up to date
• Closing of the Purchase Order in the system(Training will be given)
• Scan & save invoice in the system
• Maintain proper filing of supplier records and update information
• Manage & handle outlets supplier issues
• Preparing Staff card & Name cards when needed
• Ad hoc admin duties when needed

Job Requirements:

• Preferably a polytechnic diploma in any discipline with one year or more of relevant experience in F &B industry.
• Able to work well under pressure and meet tight timelines.
• A positive work attitude & willingness to learn
• Detail-oriented with good written and verbal communication skills
• Strong computer skills & Proficient in Microsoft office
• Proven experience in restaurant procurement or a similar role.
• Excellent organizational and time-management skills to handle multiple procurement tasks.

Joining our team as an Admin Executive offers an exciting opportunity to play a crucial role in ensuring the work in a timely manner. If you have the necessary skills and experience in admin & procurement related duties, we invite you to apply for this position and contribute to the success of our organization.

We are looking for a meticulous individual to help with administrative work and exercise due dilligence in the Financial Industry.

Job Responsibilities

• Manage administrative tasks related to representatives, including transfer administration and representative code management.
• Assist in organizing and supporting company events.
• Conduct fit and proper due diligence assessments for candidates.
• Perform periodic assessments of existing representatives to ensure compliance.
• Perform any other general administrative and clerical duties as assigned.
• Undertake ad-hoc projects and activities as assigned
• Excellent interpersonal and communication skills
• Proficient in Microsoft Excel and Word.
• Resourceful, with strong teamwork and collaboration skills.
• Meticulous with excellent attention to detail.
• Able to multitask, work well under pressure, and stay agile in a fast-paced environment

Qualifications & Employment Type

Diploma & Full-Time

Years of Experience

At least 2 years, preferably in Financial Industry

Tzedek Law LLC is a boutique law firm in the conveyancing legal industry. We are able to provide growth for all employees in the firm and yet foster a cosy family style environment in the office.

Responsibilities include assisting the lawyer and legal executives in real estate transactions,

• preparation of documents,
• Filing and scanning of documents,
• Handle calls, correspondence and confidential documents,
• Manage calendars and appointments of lawyer,
• Perform data entry, filing, photocopying and faxing,
• Prepare invoices.
• Other ad hoc duties as assigned.

Job Requirements:

• A team player and a meticulous individual with strong sense of responsibility, initiative and integrity,
• Good communication and organisation skills,
• Computer savvy,
• Good command in English, and
• Ability to multi-task

Qualifications: ITE, 'A' Levels, Diploma, Bachelor's / Honours

Overtime is NOT required, and flexible work hours is possible.

Legal knowledge and prior experience is NOT required.

Training will be provided.

- 2 years contract (renewable)

- Up to $3.2k + Annual PB

- Depot Road

- Mon to Fri, 8am - 5.30pm

Job Description:
You will be required to liaise and follow up with HR professionals to provide solutions to queries raised and/or rectify HR data discrepancies. At the same time, you will also facilitate the analysis on operational data to detect, rectify operational issues and upstream processes. The data and feedback collated would be provided to necessary agencies for sense-making and trending to improve policy formulation, systems and processes.

• Coordinate / Liaise – Correspond with HR professionals to retrieve data and inputs necessary for case resolution. Ensure that responses adhere to organisation guidelines and HR policies.
• Investigate – Conduct investigation on data inaccuracies in SAP-HR systems to determine root cause and provide advice for rectifications. Liaise with data administrators, system integrators, business process owners, policy makers and ground users to rectify data discrepancies.
• Analyse – Maintain accurate file logs to support data collation for trend reporting and analysis. Analyse trends based on data collected and propose solutions to reduce frequencies of queries. Identify the downstream impacts for process improvement.
• Communicate – Provide clear and concise advice and responses to the queries raised via phone call and/or email.

Period:

• 2 years contract (renewable based on performance and headcount needs))

Working Hours:

• Mon to Fri, 8am - 5.30pm

Salary:

• Up to $3.2k + Annual PB

Location:

• Depot Road

Requirements:

• 
  Degree
• Proficient in Microsoft Office applications (Excel & Word)
• Individuals with customer service experience will be advantageous
• Excellent communication and interpersonal skills
• Strong analytical skills
• Meticulous with keen attention to details, service-oriented, good team player and able to explain policies in various scenarios
• Able to work in a fast-paced ever-changing environment

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Registration no: R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Job Title: Solar Energy Company Administrative Executive

Job Summary: We are seeking a highly organized and efficient Administrative Executive to support our residential solar energy company’s operations. The Administrative Executive will manage office procedures, support various departments, handle correspondence, and ensure seamless daily operations. This role requires a strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Prepare proposals, quotes, contracts, or presentations for potential solar customers.
• Provide customers with information like quotes, orders, sales or warranties.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office of the Executive Director.
• Organize and schedule meetings and appointments, managing calendars for executive staff.
• File and retrieve documents and reference materials.
• Conduct research, collect data, and prepare papers for consideration and presentation by executives.
• Manage and maintain executives' schedules and appointments
• Arrange and coordinate meetings and events.
• Answer and manage incoming calls and respond to inquiries.
• Record, transcribe, and distribute minutes of meetings.
• Monitor, screen, respond to, and distribute incoming communications.
• Liaise with internal staff at all levels.
• Interact with external clients and partners.
• Coordinate project-based work.
• Review operating practices and implement improvements where necessary.
• Oversee and supervise the administrative department's workflow.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Manage executive office budget, ensuring accurate and timely reporting.
• Provide general administrative support to the executive team.

Qualifications:

• Diploma/Degree Equivalent.
• Proven experience as an administrative executive or senior administrative assistant.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office and familiar with accounting software.
• Knowledge of clerical practices and procedures.
• Knowledge of human resources management practices and procedures.
• Knowledge of business and management principles.

Preferred Skills:

• Experience in the solar energy industry or a related field.
• Project management experience.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Sensitivity to confidential matters is required.

Work Conditions:

• Office environment; may require extended hours to accommodate deadlines or special meetings.

Job purpose:

• Perform a variety of student services duties under the supervision of the Student and Administration Manager.
• These duties include timetabling, maintaining student academic and financial records, student inquiries, and pastoral care services.

Key responsibilities and accountabilities:

1. Manages and maintains all student academic and financial records.
2. Administers a range of student academic services from enrolment, student pass matters to graduation.
3. Performs student academic services which include class schedule, issuance of the transcript, and the collection of course fees.
4. Cultivates good relationships with students and addresses their needs in administration-related matters.
5. Performs general admin duties.

Requirements:

1. Diploma or equivalent with at least 2 years of working experience in student administration processes.

2. Have a sense of urgency in meeting deadlines and meticulousness.

3. Possess good interpersonal, presentation, and communication skills.

4. Dynamic with a pleasant disposition.

• Perform general administrative and operational duties.
• Maintain and update service provider and client records.
• Manage paperwork and handle formalities related to claim matters.

Requirements:

• Diploma and above
• At least 1 year of relevant working experience.
• Proficient in MS Office.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

The Role

Reporting to the Administrative Manager, you will oversee and coordinate the administrative functions of the organization, ensuring efficient office operations. This role involves managing schedules, preparing reports, organizing meetings, and supporting senior management with various administrative tasks.

Role Summary

Office Administration

• Assist with day-to-day office and employee administration tasks.
• Manage office supply inventory and place orders when necessary.
• Perform basic clerical duties such as photocopying, scanning, and filing.
• Maintain and update contact lists and databases.
• Coordinate with vendors for office maintenance and repairs.
• Handle and distribute incoming and outgoing mail and packages.
• Respond to general inquiries via phone, email, and in person.
• Assist with budgeting, expense tracking, and financial reporting.

Visitor and Event Coordination

• Greet and welcome visitors in a friendly and professional manner
• Schedule and coordinate appointments for clients and visitors
• Assist in organizing company events or meetings

Employee Support

• Serve as a point of contact for employees regarding administrative and IT-related inquiries.
• Set up door access for new hires.
• Printing of name cards for new hires and existing staff.
• Assist with onboarding new employees, assign workstation, setting up laptops and office tools.

Travel Arrangements

• Travel arrangements, flights and hotel bookings.

Other Duties

• Perform any other duties as assigned by the Reporting Manager.

The Requirements

• Minimum a Diploma in any discipline.
• Minimum 3 years of administration experience.
• Proficient in MS Office Suite (Word, PowerPoint, Excel and Outlook).
• Strong communication and interpersonal skills, essential for effective stakeholder engagement.

Admin Executive @ Stalford Education Group

Join our committed team at Stalford Education Group as a School Admin Executive. In this vital role, you will support the daily operations and administrative tasks. We are looking for someone who is meticulous, proactive, and thrives in a collaborative educational setting.

Job Description & Responsibilities:

• Administer academic services including updating class lists, student results, generating reports, arranging meetings, and preparing tests.
• Provide support to teachers with resources such as worksheets, Zoom links, and deployment schedules.
• Maintain and manage student records both digitally and physically.
• Handle communications with all stakeholders, managing inquiries and sending reports.
• Coordinate with external vendors for essential supplies.
• Manage front desk operations, including daily attendance, student and teacher follow-ups, and handling leave matters.
• Ensure the reception area is organized and welcoming.
• Manage mail and parcel distribution.
• Support the science laboratories by providing technical assistance to teachers.
• Ensure laboratories are stocked with necessary equipment and chemicals.
• Plan and oversee monthly laboratory classes, and maintain laboratory documentation.
• Set up and conduct laboratory tests and demonstrations.
• Uphold cleanliness and order in the laboratories.

Requirements:

• A recognised Diploma in a relevant field.
• At least two years of relevant experience in a school environment.
• Strong attention to detail.
• Ability to work effectively both independently and as part of a team.
• Excellent organisational and communication skills.

Join Us:

• We are dedicated to creating an inclusive work environment and invite applications from all qualified candidates.
• Interested candidates should send their inquiries or CV to [[email protected]] or WhatsApp us at +65 6222 9555.
• Please note that only shortlisted candidates will be notified.

Responsibilities:

• To maintain accurate incoming inventory captured in both WMS and ERP system.
• To provide support to Customer Service and Shipping Department.
• To ensure receiving and outbound KPIs are met accordingly.
• To perform inventory matching with outsourced 3PL to ensure inventory accuracy between Labgistics vs outsource 3PL.
• To participate and support any internal / external audits with respect to the job scope.
• To provide appropriate solutions for customers and follow up to resolve any issues.
• To comply with the working schedule of the warehouse operations.
• Any other duties that may be assigned by the immediate superior.

Requirements:

• Diploma in Supply Chain, Logistics, Business, or relevant disciples
• 3 years of relevant experience in customer service, inventory management and order fulfilment. Prior work experience in trading and distribution companies is preferred.
• Experience in export/import shipments such as handling of overseas customers/transactions will be advantageous.
• Proficient in MS Office (Word, Excel)
• Hands-on in ERP system such as Navision, SAP, Oracle and Warehouse Management Systems.
• Ability to multitask and work in a fast-paced and dynamic environment.
• Independent and good team player
• Self-motivated and positive learning attitude
• Satisfactory communication and coordination skills.

Job Description:

Personnel to be deployed at the following hours:

• Mondays to Wednesdays and Fridays: 9.00am to 6:00pm, inclusive of ½ hr lunch break. [May be rotated to commence at 8.30am or 9.30am; 9 working hours apply].

• Thursdays: 9:00am to 5:30pm, inclusive of ½ hr lunch break. [May be rotated to commence at 8.30am or 9.30am; 8.5 working hours apply].

• Service not required on Saturdays, Sundays and gazetted public holidays.

• If the candidate is required to work beyond these hours or days, the candidate will be compensated with off-in-lieu.

The Services required are set out as follows:

1. Assist in administrative duties in the General Office;

2. Assist in checking of approval documents for procurement and sourcing for goods and services;

3. To support counter and telephone duties on a daily basis to clarify enquiries from school’s stakeholders and members of public;

4. To provide support of school-wide events in logistics and admin;

5. Any other duties as assigned by the school.

Requirements :

- Minimally a GCE “O” level pass in English and Maths or equivalent

- Good interpersonal and communication skills

- Good team player

- Good customer service skills

- Basic IT skills (eg word, excel) is preferred.

Overview:

Our team of Financial Advisors are responsible for the growing business of the Bank by forging deep and long-term relationships with our Clients. They are responsible for understanding our Client’s needs and provide unbiased advice in managing and growing their wealth.

Responsibilities:

• Achieve consistent sales performance
• Achieve new business and customer acquisition goals within the retail segment
• Provide dedicated client services to the branch’s clients
• Provide advisory in accordance with the Bank’s customer service and compliance guidelines
• Conduct sales presentations to the Bank’s prospective customers

Requirements:

• Bachelor Degree in a Business or Finance discipline.
• At least 1-year of financial advisory experience preferred, entry Level candidates are welcomed to apply as well.
• Confident and highly energetic.
• Self-motivated and driven.
• Good communication and presentation skills.
• Excellent leadership track record in extra-curricular activities.

We are looking for an energetic, confident and highly motivated candidate who works great in a team, and have good communication and presentation skills.

If you are seeking a dynamic sales career where sky’s the limit, talk to us!

Please note only shortlisted candidates will be notified.

Admin Executive

Mon-Fri
8am-5pm
$2000-$2300
KB1 Blk 1 Kaki Bukit Ave 3, Singapore 416087

Duties:

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement.
• Collaborate with warehouse to ensure timely delivery.
• Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery.
• Manual updates of stock balance in Excel.
• Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.
  

Requirement:

• Well versed in MYOB, MS Excel, MS Office, MS Word
• At least 1 year(s) of working experience in the related field is required for this position

Tan Jia Jun | REG No: R23112681
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Our client is a Global Manufacturing MNC. Due to their current expansion plan, they are looking for an Executive Secretary to join their team, in hopes of developing the current high performing team. They are located in the West.

Job Responsibilities

• Provide comprehensive administrative and secretarial assistance to MD.
• Handle various administrative tasks such as organizing travel expenses, coordinating visitor schedules, and maintaining office equipment.
• Collaborate effectively with an international team, ensuring smooth communication with various parties (customers, suppliers, sales managers, etc.)
• Arrange complex travel, accommodation, and transportation logistics, and establish corporate accounts when necessary.
• Take charge of organizing meetings, conferences, and team bonding activities, including minute-taking
• Assist in planning and organizing exhibitions and events.
• Manage logistics-related tasks such as preparing commercial invoices, etc.
• Provide support for various part such as sales support, Internal sales support, IT support and HR support.
• Any other duties as assigned.

Requirements

• Min Diploma in in business studies or equivalent
• Min 5 years’ relevant working experience
• Proficient in Microsoft Office would be advantages.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

Overview*

The incumbent will support the Manager, NUHS Total Workplace Safety and Health (TWSH) Office, to drive high standards in Workplace Safety and Health (WSH) practices and foster a strong WSH culture in NUHS. He/she will provide administrative WSH support at NUHS Group Level and Regional Health System Office Level.

Job Responsibilities*

Support Manager, NUHS TWSH Office to

• Implement NUHS-wide WSH initiatives, coordinate WSH efforts across NUHS, NUHS-wide policy alignment, promulgation of best practices across NUHS, any follow-up as required by Ministry of Manpower
• NUHS Total Workplace Safety and Health Oversight Committee Secretariat.
• Demonstrate that WSH is a priority for RHSO by publishing the WSH commitment, reviewing and tracking WSH targets and performance, allocating sufficient resources for WSH, promoting WSH proactively, and ensure that staff have the necessary knowledge on WSH

Requirements*

• Experience in the healthcare industry is an added advantage.
• Licensed and Registered MOM WSH Officer is an added advantage
• Well versed in WSH Act and requirements
• A team player who is able to work independently in a fast-paced environment to meet deadlines
• Strong interpersonal and communication (both written and oral) with the ability to interact with various levels of stakeholders
• Well-versed in MS Office and able to work under pressure

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:
- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- $2,700-$4,300/Month (Inclusive of Regular Team Incentives)
- Base from $2,500-$3,500/Month & Monthly Incentives ($200-$800/Month)
- Management positions available (for candidates identified with leadership potential)
- Clear Salary Progression & Annual Salary Review (Min 5-10%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

Find Out Even More At: https://tinyurl.com/mindflex-fulltime
Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)
Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:
- Assist in shortlisting and recommending suitable tutor profiles to parents
- Coordinate & arrange 1st tuition lesson between client and tutors
- Assist with day-to-day Admin and Operations of company
- 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
- Able to commit for minimum 1 year
- $2,700-$4,300/Month (Inclusive of Regular Team Incentives)
- Base from $2,500-$3,500/Month & Monthly Incentives ($200-$800/Month)
- Management positions available (for candidates identified with leadership potential)
- Clear Salary Progression & Annual Salary Review (Min 5-10%)
- Casual attire, relaxed setting, positive company culture
- Strictly no Overtime, no Bring Work Home
- Office with Modern & Fun Entertainment Facilities

We are looking to add an Admin & Operations Executive / Manager to join our Law Firm specialising in Criminal Defence & Family Law cases.

Responsibilities:

• Support our team of purpose-driven lawyers in delivering quality legal services to all
• Develop, build and maintain strong relationships with existing and new clients
• Take the lead in managing, organising and coordinating client updates and communications
• Provide regular and timely updates to clients via voice and video calls, instant messaging and email; attend to client queries, concerns and feedback in a prompt and professional manner; respond to enquiries and messages and facilitate communication with clients and third parties via letters and emails
• Provide administrative and secretarial support, including taking attendance notes during calls, discussions and meetings
• Manage and monitor bills, expenses and payments, issue invoices & receipts
• Schedule and track deadlines, appointments and Court dates
• Update and prepare files and materials for Court attendances and meetings
• Handle file-opening and management procedures, conflict checks and client data
• Oversee office supplies inventory and equipment maintenance

Our preferred candidates:

• Enjoy interacting and communicating with clients
• Have strong written & verbal communication skills
• Want to work in a close-knit team where their voices, ideas and contributions are valued
• Good time-management, able to prioritise work and multi-task
• Attention to detail, meticulous with following-up; organised, systematic in filing and documentation
• MS Office, Word & Excel proficient
• Resourceful, problem-solving skills
• Have a good grasp of client-handling and case-management
• Customer service-oriented when attending to clients
• Proactive, hard-working, disciplined, service-oriented and strong work ethic
• Prior work experience or training in a related role / function is an advantage

We look for candidates who are driven, self-motivated and resourceful, and who share our desire to build a purpose-driven law practice based on our values:

• Empathy: We will understand what you are going through and show compassion in helping you.
• Integrity: We will always do the right thing, because the time is always right to do what is right.
• Humility: We will put our ego aside and listen to your opinions and feedback because we can always do better.
• Courage: We will act without fear or favour, knowing that we are empowered with our team’s full support.
• Tenacity: We will persevere and work even harder when the going gets tough, when no one else is looking and everyone else quits.
• Ownership: We will be accountable for our actions, and we will not turn away from responsibility.
• Teamwork: We will support and stand alongside our team in every test and triumph.
• Purpose: This is not ‘a’ job; this is ‘OUR’ job. We are grateful to have it, and we take pride in everything we do.

If you would like to apply, please send the following to [email protected]:

• CV / resume
• Recent photograph
• Current / last drawn salary
• References or testimonials

Only candidates selected for interviews will be notified. Thank you.