Total 6,734 front office assistant job vacancies in Administrative / Clerical category in Singapore

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

JOB SCOPE

- Manage referrals and schedule appointments with clients.

- Process fee invoices and handle fee collection.

- Ensure the accuracy of the clients' daily attendance and transport attendance.

- Process quarterly subvention claims for submission to regulatory agencies.

- Assist in the request for inventory controls and equipment maintenance

- Assist in the request for purchasing functions from the team

- Support the administration of customer service - Receptionist duties, Answer enquiry, Coordinate messages to clients/family/team member

- Other general administrative work (such as coordinating messages to the team, photocopying documents, helping the team member to submit records to another department, and preparing meetings…)

- Undertake any other admin duties that the Centre Manager may assign from time to time

JOB REQUIREMENTS

· Diploma holder, preferably WSQ Diploma in Social Service or Healthcare Management.

· Patient-centered and enjoys working with the elderly.

· Team worker with good communication, interpersonal, and people engagement skills, preferably with the ability to speak any local languages and dialects

· Good administrative and organisation ability

· Competent in IT skills (Microsoft Excel, Office, and PowerPoint)

· At least 1 year of relevant healthcare industry experience is preferred.

**Please note that the working location is at Woodlands Street 82. We offer 5 days work week. Office hours and meals are provided while on duty.

Basic $1,800 - $2,200

Working Hours: Monday to Friday

Location: Woodlands

Job Scopes:

• Handle full sets accounts including: Accounts Receivables, Accounts
• Payables and General Ledgers
• Prepare Financial Statements
• Handle Field Audits
• Prepare Bank Reconciliation
• GST Filing
• Prepare Sales Journals
• Compile Financing Statements/Documents for Banking Facilities
• Debtors / Creditors Control
• Prepare Shipping Documents – (Import and Export) and Monitor Shipments
• Office and Administration matters
• Provide secretarial and clerical support to management personnel.
• Receptionist duties

Requirements

• ‘O’, ‘A’ Level or Diploma in Accounting or relevant field
• 1 years’ experience in accounting or relevant field
• Skills in Accounting Software & MS Office

For consideration, kindly submit your CV by clicking “APPLY NOW” or text +65 8306 8603 for confidential discussion.

*Only shortlisted candidates would be notified**

MTC Consulting Pte Ltd | 15C7752

EA. Registration No.: R23116335 | Poh Sook Hooi

Job Summary:

We are seeking an organized and detail-oriented Admin Assistant to provide administrative support to our team. The successful candidate will be responsible for processing service orders, scheduling and product ordering etc.

Key Responsibilities:

· Process Service Order

· Create and maintain the daily schedule for technicians.

· Order required products and materials

· Assist with general administrative duties

· Collaborate with other team members to ensure smooth office operations

· Undertake other ad hoc assignments as required

Qualifications:

· Proven experience as an administrative assistant or similar role

· Proficient in Microsoft Office, particularly Excel and Word

· Min “N” level.

Working Conditions:

Location: Ang Mo Kio Industrial Park

Working hr: Mon-Fri 8:30pm to 6pm

Interested applicants, please send your resume with expected salary to [email protected]

Job Description:

- To attend to all correspondence relating to common property on behalf of the Town Council

- To manage and maintain proper records and files of correspondence, documents, drawings and materials pertaining to all Town Council matters

- To manage the register of owners' and tenants' particulars

- To advise and arrange to take out insurance policies against fire, public liability, Work Injury compensation, all risks and other insurances as directed by the Town Council

- To inform the Town Council immediately upon receipt of any notices from the authorities and other individuals and submit a copy thereof to the Town Council if requested

- To control and manage the use of the common property including all the recreational facilities and to approve usage of the common property on behalf of the Town Council

- To give notices to any owner or tenants or person in the said Town to comply with or remedy a breach of any of the Town Council's bylaws

- To coordinate applications to the relevant Government Departments, authorities, or other competent authority

- To assist the Property Manager and Property Officers in tracking the daily, weekly and monthly (wherever applicable) maintenance

schedule, improvement and upgrading works timeline, bulk refuse schedule, deployment, resources and IEMS cases

- To monitor staff movement and report to the Chief Operations Manager for arrangement of alternative deployment

- To handle permit and waiver applications and appeals

Requirements:

• Min GCE O Level in any field with 1 year of administrative support experience
• Has an eye for detail and possess a dynamic, committed attitude with strong sense of initiative
• Knowledge of Microsoft Office
• Working hours : Mon to Fri 8.30am to 5.30pm, Alternate Sat 8.30am to 12pm (5.25 days work week)

Job Scope

• General administrative duties
• Filing sorting of documents
• Other ad hoc duties assigned

Job Requirement

• Min GCE A Level/ Diploma holders with min. 0-2 years of work experiences

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

Details:

• Assist in shortlisting and recommending suitable tutor profiles to parents
• Coordinate & arrange 1st tuition lesson between client and tutors
• Assist with day-to-day Admin and Operations of company
• 4 Weekdays, 1 Weekend OR 3 Weekdays, 2 Weekends, 9.00AM to 6.30PM
• Able to commit for minimum 1 year
• $2,300 - $3,000/Month & Monthly Bonuses ($200 - $700/Month)
• Clear Salary Progression & Annual Salary Review (Min 10%)
• Casual attire, company culture is fun and relaxed
• Strictly no Overtime, no Bring Work Home
• Office with Modern & Fun Entertainment Facilities

Roles & Responsibilities

Assist in daily administrative works

Handling Phone calls for customers processes

Attend each call with care and provide quality response

Understand / Identify customers' requirements

Taking Message and handling of e-mails

Handling customer's feedbacks and complaints

Regular follow-up with customers' complaints, feedbacks, disputes and dispositions from technician team to ensure client satisfaction

Filing and Data Entry

Able to multi-task and work in a fast pace and high pressure environment

Minimum GCE 'N' Level

Possess good communication skills and positive attitude

Computer literate knowledge in Microsoft applications a must and have a basic accounting knowledge

English & Chinese speaking (liaise with Chinese speaking customer / sub-contractors)

Training will be provided

Able to commit to 5.5 days work week in AMK Area

Able start work immediately

Interested applicants, please email full resume with expected salary to :

[email protected]

Working days: 3 days/week

Job Scope:

- Data Entry and Filing

- Assist with Administrative work

- Other ad-hoc duties assigned

Requirements:

- Knowledge of SAP

- Proficiency in Mircrosoft Office (Excel/Word)

- Positive attitude and willing to learn

- Immediate start work

Responsibilities

• Data entry; Performing insurance claims reconciliations and resolving payment discrepancies, Produce monthly revenue closing reports
• Coordinating with other departments to ensure accuracy of information and prevent any lapse in submission etc
• To maintain claims records and files for audit purposes; To comply accordance with healthcare regulations, policies, and standards
• To have timely follow-up with healthcare providers and business partners for claims related matters; Ensuring payment are received promptly
• Any other ad-hoc duties as assigned

Requirements

• Candidate must possess at least "Nitec"/ Relevant Professional Certificates
• Preferably to have Accounting background. Training will be provided.
• Computer Savvy (Proficient with Excel) and meticulous with work.
• Able to commit Immediately

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description

Day to day Administrative duties

Sourcing of product and quotation for office equipment and personal protective equipment (PPE)

Stock take, update and maintain of inventory record

Issue of office equipment and PPE to employees

Liaise with inventory team on all logistics matters

Any other ad-hoc duties as and when assigned

Requirements

Minimum GCE O Level/ITE

Minimum 2 years of relevant working experience

Proficient in MS Office

Preferably with basic IT knowledge

Our client is a local retail F&B stores. They are now recruiting an Admin and Accounts Assistant to be part of their Finance team for ongoing transformation projects. They are located in the Central Area - easily accessible.

Roles and Responsibilities:

• Manage daily office operations to ensure efficiency and organization.
• Supervise external cleaning services, ensuring compliance with cleanliness standards.
• Handle calls, emails, and correspondence, redirecting them appropriately.
• Schedule meetings, appointments, and travel arrangements for team members.
• Perform receptionist duties, guiding guests and notifying team members of arrivals.
• Maintain and order office supplies as needed.
• Assist in basic bookkeeping tasks, including data entry for supplier invoices.
• Collaborate with the finance team on accounts payable and inventory stock counts.
• Manage physical and electronic records, ensuring proper categorization.
• Administer filing systems for easy document retrieval.
• Input, update, and manage data using accounting software and relevant databases.
• Foster effective communication with team members, clients, and vendors.
• Collaborate with colleagues to enhance office processes and efficiency.

Requirements:

• Diploma in Business Administration / Accounting
• Relevant experience in admin and accounting
• Experience with using ERP System

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Secretary Personal Assistant

• Location: Ang Mo Kio
• Working days: 5 days 8:30am – 5:30pm
• Salary Range : $3500 - $4500

Job Requirement:

• 2-3 years of clerical, secretarial, or office experience
• PA diploma or general education degree ( GED ) required. associate’s degree in Business Administration preferred.

Job Responsibilities:

• Act as the point of contact between the director and internal/external clients
• Ensure the efficient and effective running of key communications channels ( online and offline )
• Prepare meeting agendas and presentations
• Run errands for the director
• Responsible for all general administrative
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Make travel arrangement for director
• Booking meeting rooms, set up conference calls and take messages and minutes during meetings
• Source office supplies
• Produce reports, presentations and briefs
• Perform administrative tasks, including filing and photocopy
• Greet visitor and direct them to the appropriate departments or individuals

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Salary: $2400

Job Duration: 3 mths + 3 mths

Working Days & Hours: Mon - Fri, 730am to 6pm, any 8.5 hours in between

Location: Bedok

Job Description:

• Processing of petty cash
• Answering phone enquiries
• Assist with opening and closing of centre
• Receiving meal catering
• Provide feedback on issues related to catering and cleaning
• Update family on events and changes to events if any
• Attendance taking
• Portering of clients between centre and transport area
• Any ad hoc duties as assigned

Job Requirements: Min GCE O Levels or Diploma with min 2 years of experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Working Hours: Mon-Fri: 830am - 515pm, Sat: 830am - 1230pm

Job Duties & Responsibilities

• Perform clerical tasks, and daily data entry

• Generate DO, PO & Invoice as deemed necessary, and ensure that all supporting documents are in place

• To respond to any email from customer or vendor

• Proper filling of documents for records and easy retrieval

• Assist in office management and organization procedures

• Performs ad hoc duties as assigned by Supervisor

Qualification & Skill

Have at least 1 year experience as an Admin staff

Have good interpersonal and organizational skills

Able to work with minimal supervision

Have strong attention to detail and a strong team player

Meticulous, Independent & Teamwork

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

Alternatively, you may send your application and resume in MS Words format to [email protected] or Whatsapp to 8767 9648

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

K N Tan
Registration Number: R1768143
EA Licence No: 17C8778 (JIH SUN EMPLOYMENT AGENCY)

R: 72RRD3TYW3

Job Description & Requirements

Responsibilities:

• Assist in preparation, tracking, administering and executing all Admin related work duties within the office.

Requirements:

• Singapore candidate only
• Able to do data entry, usage of Microsoft Office
• Willing to take instruction, willing to be trained in Admin skills
• possess teamwork and pro-active
• Candidates who can commence within short notice are preferred

NOTE: We do not have quota to recruit foreign employee

JOB DESCRIPTION

• Handle general admin tasks (phone calls, office stationery, office maintenance, attendance checking on the time management system)
• Prepare and manage staff and project petty cash claim
• Provide clerical & administration support to project team
• Filing and maintain up-to-date file records to enable quick retrieval
• Other ad-hoc duties assigned by the management

JOB REQUIREMENT

• GCE 'O' level
• Min 2 years' experience in main contractor compaines
• Proficient in Microsoft Office
• Excellent interpersonal communication ability
• Possess positive attitude towards work and team oriented
• Able to start work in a short notice period
• 5.5 days work week

Responsibility:

(1) Insurance

- Maintain company’s fleet and property insurance records. Managing company’s fleet insurance and update database accordingly

- Advise clients on insurance quotations, policy processing and all other motor insurance matters.

- Understand the client's motor insurance needs and provide proper advice.

- Follow up with existing clients for policy renewals.

- Negotiate with general insurers for best possible coverage and premium.

- Build and maintain strong relationship with insurance providers and customers.

- Provide regular concise reporting on performance and competitors.

- Work closely with the Motor Finance team to ensure all opportunities are optimized.

- Any other ad-hoc administrative duties assigned.

(2) Leasing

- Process cars registration and update company’s inventory database.

- Prepare lease agreements, vehicle handover form and any other related documents.

- Maintain leasing calendar and leasing vehicle list

- Schedule and arrange servicing for vehicles. Remind hirer to go for servicing before due date

- Respond to hirers’ feedback and inquiries, provide good client support and maintaining a good relationship.

- Update leasing payment schedule on weekly basis

- Provide support to hirers especially during emergency cases such as accident, vehicle break down etc

- Follow up with insurer and authorized workshop on the accident case (if any)

(3) Workshop

- Maintain workshop schedule for vehicle servicing and repair

- Liaise with customers & mechanics for vehicle servicing & repair schedule

- Handling workshop enquiries from customers

- Order spare parts and manage spare parts inventory

Requirement:

- Candidate must possess at least a Degree (any field) and comes with a Certificate of General Insurance (CGI)

- At least 2 years of working experience in motor vehicle insurance related industry

- Proficient in MS Office Applications and photoshop (basic)

- Have attention to detail and positive attitude with good communication skills

- Able to work under pressure and tight deadlines

- Have good Time Management, Responsible and Meticulous

- Comfortable to work in a fast paced, ever changing and highly digitized environment

Working hours:

· Mon to Fri - 8am to 4.30pm

· Company transportation is provided (to/from MRT stations like Kranji, Choa Chu Kang and Pioneer)

• Basic salary: $3,200 - $4,000
• Working hours: Mon to Fri, 8:30am to 6:15pm
• Location: West

Job Description:

• Manage calendar including scheduling of appointments and coordinating meetings for Management.
• Arrange travels and accommodation.
• Organize and store documents and computer-based information.
• Maintain office systems.
• Able to handle confidential information in a professional manner.
  

Job Requirements:

• Min Diploma or Certificate of Private Secretarial.
• At least 2 years of relevant experience.
• Experienced in handling projects will be advantageous.

For consideration, kindly submit your CV by clicking “APPLY NOW” or text +65 8513 8733 for confidential discussion.

MTC Consulting Pte Ltd | 15C7752EA.

Registration No.: R22106339 | Chai Sin Zu, Joee

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

• Location: Changi
• Working days: 5 days 8:30am – 5:30pm
• Salary Range : $3500 - $4500

Job Requirement:

• 2-3 years of clerical, secretarial, or office experience
• PA diploma or general education degree ( GED ) required. associate’s degree in Business Administration preferred.

Job Responsibilities:

• Act as the point of contact between the director and internal/external clients
• Ensure the efficient and effective running of key communications channels ( online and offline )
• Prepare meeting agendas and presentations
• Run errands for the director
• Responsible for all general administrative
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Make travel arrangement for director
• Booking meeting rooms, set up conference calls and take messages and minutes during meetings
• Source office supplies
• Produce reports, presentations and briefs
• Perform administrative tasks, including filing and photocopy
• Greet visitor and direct them to the appropriate departments or individuals

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

* Perform day to day activities at office.

* "O" Level and above. Fresh gratuate are encourage.

* Local applicant preferred.

* Good knowledge in Microsoft Word & Excel.

* Self-motivated and good team player.

Job Summary:

• Salary Range: $4,500 + Variable Bonus
• Working Location: West

Job Responsibilities:

• Provide administrative / secretarial support to the HODs and
• Directors - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc.
• Ensure meetings are effectively organized and record minutes of meeting.
• Handle and draft correspondences to business associates.
• Research, prepare and handle confidential-related matters.
• Maintain efficient filing system of internal, external and confidential documents.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration Number: R22108956

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)

This will be a 12 Months Contract role based in Singapore

Responsibilities:

• Provide full calendar management support to the stakeholders.
• Travel Coordination, manage the travel booking and planning on behalf of the assigned executives including management of foreign visa applications and approval process.
• Event and Calendar Support, scheduling and coordination of meetings, including the provision of room or venue booking, logistics and catering support for business related events.
• Overseeing expense submission reports and benefits claims in accordance to the organization's policy.
• Raising of purchase orders and other expense-related matters as required
• Managing agenda and content for key rhythm-of-the-business meetings: weekly meetings, all-hands.

Requirements:

• Have at least 5 years of EA experience supporting 1 calendar and the wider team for general administrative tasks.
• Forward thinker and responsive to immediate actions with experience in supporting leaders at a regional / global level.
• Prior experience in guiding junior administrators would be an added advantage