Total 339 hotel manager job vacancies in Administrative / Clerical category in Singapore

Administrative Manager for a Chinese tuition centre in Parkway Parade

Jobscope

i. pick up calls

ii. class scheduling

ii. arrange for replacement classes if the students miss a lesson

iii. take attendance

iv. send out invoices and update our database

v. chase for payment

vi. light cleaning duties twice a week

vii. Must be able to work on weekends

5 day work week

20 days company block leave (10 days in June, 10 days in December)

We are seeking a highly organized and experienced Administrative Manager to oversee our office operations and ensure the efficiency of our administrative functions. This role requires a proactive leader capable of managing day-to-day office activities, supervising administrative staff, and collaborating with other departments to maintain a smooth workflow.

Key Responsibilities:

• Manage and supervise administrative staff to ensure effective performance and team productivity.
• Oversee office operations, including scheduling, supplies management, and maintenance.
• Coordinate internal and external communication and ensure timely responses to inquiries.
• Prepare and monitor budgets for administrative expenses, and ensure adherence to budget limits.
• Maintain and update company records, files, and databases, ensuring data security and accessibility.
• Develop and implement administrative policies and procedures to improve operational efficiency.
• Liaise with other departments and senior management to support business needs and resolve issues.
• Assist in planning and executing company events, meetings, and presentations.
• Manage procurement of office supplies and coordinate with vendors and service providers.

Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
• Experience: Minimum of 3-5 years of experience in administrative or managerial roles, preferably in a corporate environment.
• Skills:Strong leadership and organizational skills.
  Excellent communication and interpersonal abilities.
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  Budget management experience and analytical skills.
  
• Attributes:High attention to detail and ability to manage multiple priorities.
  Problem-solving aptitude and proactive attitude.
  Strong sense of confidentiality and discretion.
  

Job Description & Requirements

Administrative Manager, also known as Head Administrator or Office Administrator, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities

2. SKILLS REQUIRED

• Coaching
• Construction Management
• Tax
• Inventory
• Purchasing
• Office Management
• Payroll
• MS Office
• Attentive
• Office Administration
• Accounting
• Civil Engineering
• Performance Management
• Facilities Management

Job Description

• Determine policy coverage, establish proof of loss with proper documentation and provide accurate and timely assessment of medical claims within the required service standards and ensure that claims are paid accurately and promptly
• Handle medical report cases, claim investigation and appeals
• Seek clarifications and liaise with medical institutions and policyholders on outstanding requirements
• Deliver excellent service and enhance customer and distribution channels relationship management
• Attend to escalated claims enquiries
• Suggest and participate in process improvement projects/ initiatives/ system enhancement, including establish claims best practices
• Ensure compliance with internal and external regulatory and legal matter
• Any other ad-hoc projects assigned by supervisor
• Take accountability in considering business and regulatory compliance risks and take appropriate steps to mitigate the risks
• Maintain awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company
• Highlight any potential concerns/ risks and proactively share best risk management practices

Job Requirement

• Diploma, Degree or Professional Insurance Certificate with at least 3 years of relevant accident and health claims experience
• Prior experience in nursing and life claims will be an added advantage
• Good medical knowledge and ability to explain medical conditions in insurance context
• Strong analytical, written and communication skills
• Customer-centric and meticulous with the ability to work under pressure
• A team player
• High level of integrity, take accountability of work and good attitude over teamwork
• Take initiative to improve current state of things and adaptable to embrace new changes

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

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Key Responsibilities:

1. Budget Planning and Development:
   • Collaborate with project managers and stakeholders to develop detailed project budgets.
   • Align budget planning with the scope, timeline, and deliverables of the project.
2. Financial Monitoring and Reporting:
   • Track actual project expenses versus budgeted amounts regularly.
   • Analyze financial data to provide insights and reports on budget utilization.
   • Identify variances and recommend corrective actions to avoid budget overruns.
   • Prepare periodic financial reports for senior management, including budget forecast and expenditure.
   • Monitor project expenditure by ensuring timely goods receipt and payment to vendors.
3. Compliance and Audit:
   • Ensure compliance with internal regulations and legal requirements.
   • Support internal and external audits by providing necessary financial documentation and explanations.
   • Maintain accurate records of financial transactions and budgeting activities.
4. Stakeholder Communication:
   • Serve as the point of contact for all budget-related queries from project teams and internal and external stakeholders.
   • Conduct meetings with project leads to review financial performance and adjust plans as needed.
   • Communicate budgetary updates, changes, or risks to stakeholders in a clear and timely manner.
5. Process Improvement:
   • Continuously evaluate and improve budgeting and financial tracking processes.
   • Implement tools and technologies to enhance budget accuracy, reporting efficiency, and cost management.

Key Skills and Qualifications:

• Education: Mininum Diploma in Finance, Accounting, Business Administration, or any other related field with relevant subjects.
• Experience: Minimum of 2 years in budgeting and financial planning. Fresh graduates who are willing to learn can apply.
• Skills:
  • Strong understanding of financial principles and project management.
  • Excellent analytical and problem-solving skills.
  • Proficiency in Microsoft Excel, PowerPoint and SharePoint
  • Strong communication and interpersonal skills for collaboration with cross-functional teams.
  • Ability to manage multiple tasks simultaneously and adapt to changes quickly.
  • Fast Leaner with an inquisitive mind

Roles & Responsibilities

Responsibilities:

• Manage HR functions from recruitment to offboarding.
• Develop HR strategies that align with company goals.
• Review and update HR policies for compliance with laws and standards.
• Oversee the recruitment process, including job postings and selection.
• Create strategies to attract talent and manage onboarding.
• Address employee grievances and handle disciplinary actions.
• Implement performance appraisal systems and support employee development.
• Manage applications and renewals for foreign work passes.
• Oversee payroll, benefits, and leave administration.
• Identify training needs and organize career growth programs.

Requirements:

• Diploma in Human Resource or relevant studies.
• Minimum 5 years of HR Generalist experience in Constructions industry.
• Minimum 2 years of managerial experience.
• Familiar with BCA licensing application process is a must

Our client is a global leader MNC well known for managing and delivering high-tech facilities projects ranging from design, engineering, procurement and construction services. They are seeking an experienced Administrative Manager to oversee the administrative team and provide secretarial support to Senior Management.

Job Description:

· Provides comprehensive and efficient secretarial support to Senior Management, ensuring high-quality work and adherence to deadlines.

· Manages and organizes appointments, schedules meetings, and keeps calendars up-to-date in an organized and efficient way.

· Prepares presentation slides and monthly reports for both internal and external meetings.

· Takes meeting notes, distributes them to relevant parties, and ensures timely follow-up on action items.

· Effectively coordinates meetings and conferences, including sending invitations and booking venues.

· Organizes company and corporate events, taking care of all necessary arrangements.

· Follows through on assigned projects and tasks, ensuring completion without the need for reminders.

· Collaborates with other staff members to ensure projects and tasks are successfully completed.

· Efficiently handles incoming and outgoing correspondence, ensuring timely follow-ups.

· Prepares management and other reports promptly.

· Arranges business travel, including coordinating flights, hotel reservations, and appointments.

· Assists with preparing travel and general expense claims.

· Maintains a well-organized filing system for document management.

Requirements:

· Min Bachelor’s Degree in relevant field

· Min 10 years of executive secretarial & administrative experience supporting senior management

· Experience in manufacturing or construction industry is beneficial

· Meticulous and strong organizational skills

For a confidential discussion please apply or write to [email protected]

To view more roles within; construction, real estate, engineering, architecture or renewables, please visit our website: www.archerrecruitment.com, contact one of our specialist consultants http://archerrecruitment.com/about/our-people/ and/or 'follow' our LinkedIn page for regular industry updates.

We appreciate every application, however, due to a high volume of applicants, only shortlisted candidates will be contacted.

EA Licence No: 17C8952 | R2197282

Job Overview:

We are looking for a reliable and proactive Personal Assistant / Office Manager to support our Directors in managing their schedules, travel arrangements, and day-to-day office operations. This is an excellent opportunity for someone who enjoys handling diverse tasks.

Key Responsibilities:

• Oversee general office administration and basic facilities management.
• Assist Directors with travel bookings and calendar management.
• Organize meetings and appointments, ensuring efficient time management for Directors.
• Handle ad-hoc tasks and support the Directors as needed.

Requirements:

• Immediate availability or short notice period is preferred.
• Strong ability to multi-task and work independently.
• Positive attitude, integrity, and a strong work ethic.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Excellent attention to detail and accuracy.
• Strong organizational and problem-solving skills.
• Minimum of 5 years of relevant work experience preferred; IT knowledge is a plus.
• Good command of written and spoken English.
• Bilingual in English and Mandarin.
• Minimum educational qualification: Diploma, GCE “A” Level, or GCE “O” Level.
• On-the-job training (OJT) will be provided.
• Reports directly to the Directors.

Additional Information:

• Salary: $3,000 – $4,000
• Workdays: Monday to Friday
• Location: Central Area (Nearest MRT: Outram Station)

How to Apply:

Please email your resume, along with your name and mobile number, to [email protected].

Thank you,
Human Resource Manager

Location: Labrador Park (Near MRT Station)

Position: Assistant Admin Manager (Job ID: 19322)

Working hour: Hybrid , Monday to Friday, 8:30 AM – 5:30 PM

Our client is seeking an organized, proactive, and efficient Assistant Admin Manager to join their team. The Assistant Admin Manager will support the Manager in daily office tasks, help streamline office operations, and ensure the staff and expatriates has adequate support to work efficiently. This role requires superior management skills, and excellent communication skills.

Job Description:

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations.

Job Requirements:

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• At least 5 years experience in an administrative role, preferably min. 1year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Thank you for your understanding and co-operation

Lee Xin Hui

EA Registration No: R22108046

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Job Descriptions:

Talent Acquisition

• Partner with department heads and hiring managers to understand their manpower needs and provide guidance on recruitment best practices.
• Develop and implement effective manpower planning and recruiting strategies aligned with the organisation’s goals and workforce planning needs.
• Manage the full-cycle recruitment process, including sourcing, interviewing, and onboarding.

Performance Management

• Support in the development, implementation, and review of performance management processes, including goal setting, performance reviews, and feedback mechanisms.
• Engage division heads and managers on employee performance issues and provide advice on HR related matters.

Employee Engagement and Retention

• Develop and implement initiatives to enhance employee engagement and satisfaction, such as recognition programs and feedback mechanisms.
• Conduct exit interviews to identify reasons for employee turnover and recommend retention strategies.

HR Projects and Processes

• Execute and oversee HR projects, systems, and processes to match business requirements and objectives.
• Review existing HR processes to identify areas of improvement and drive initiatives that contribute to the overall HR efficiency and effectiveness.
• Ensure compliance with relevant labour policies, employment laws, and legislations.

Period:

• 6 months contract, subject to conversion or renewal depending on business needs and performance

Location:

• Buona Vista

Working Hours:

• Monday to Friday, 8.30am to 6pm

Salary:

• Up to $5,200 (depending on experience)

Job Requirements:

• Minimum Diploma Holder with 3 years of work related experience in HR

In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom

Interested applicants, kindly email your detailed resume (MS Word format is preferred):
[email protected] (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Personal Financial Services

We design and provide products and services that empower our customers to enjoy greater banking convenience while they extract more value from their money. In particular, we are focused on promoting and developing healthy saving and investment practices across generations.

• Be actively involved in understanding the job customers' financial needs as well as providing them with timely information, advice and recommendations to fit their banking requirements
• Secure sales and cross-sell our wide range of consumer banking and investment products which includes, but not limited to insurance, structured deposits, and unit trusts
• Deepen relationships with new and existing customers
• Apply diligence and integrity to ensure proper advisory procedures and meticulous documentation in compliance with the Bank's internal policies, business processes, and regulatory requirements
• Utilise a combination of the Bank's branch network, tele-consulting and referrals to meet and exceed individual sales targets

Skills and Experience

• Able to thrive in a fast-paced environment with a passion to excel in a career in the wealth management industry
• Resourceful and able to work with minimal supervision
• Flexibility with extended working hours
• Strong interpersonal and communication skills combined with drive and initiative
• Fresh graduates are welcome to apply

Education

• Minimum a recognized degree/diploma in a relevant field

JOB RESPONSIBILITIES

• Process data entry and filling.
• Assist in process of documents and order for office usage.
• Updating of approved vendor's listing and vendor evaluation forms.
• Prepares monthly report for petty cash.
• Placing of orders for food service, indirect materials and re-order level of stock levels.
• Sourcing of better priced and quality products.
• Co-ordinate with the vendors or suppliers on the date and times of deliveries.
• Able to negotiate with the various suppliers and/or vendors to get the best prices and quality products.
• Other add-hoc duty assigned by management.

OTHER REQUIREMENTS

• Possess at least a Diploma in any field.
• At least 2 years of relevant working experiences in the hospitality industry.
• Proficiency in MS Office applications and other purchasing software.
• Possess strong negotiation, excellent communication and interpersonal skills.
• Good administrative and problem solving skills.
• Understanding of purchasing, storage and issue stock control procedures.
• Able to work independently and as well as a team.

OTHER INFORMATION

• Annual Wage Supplement
• Outpatient Medical Benefits
• Dental Benefits
• Other Incentives

ABOUT US

Hotel Royal Limited was incorporated in Singapore in 1968 to carry on the business of a hotelier. It located right in the heart of Singapore's most exclusive district and is only minutes away from the renowned shopping and entertainment haven of Orchard Road. The Novena MRT Station is within 8 minutes walking distance from the hotel. Public transport such as taxis & buses are also easily available from the hotel's main entrance to bring guests to all parts of Singapore. We have been awarded several gold awards with the National Crime Prevention Council over the past years since 1997 for excellent security practices.

Responsibilities

Office Administration

• Administer procurement, reimbursement and financial activities of ICC Office
• Assist colleagues from InsPIRE and other units under InsPIRE in overseeing office related matters
• Serve as the secretary/note-taker for all ICC Meetings
• Assist with the planning and organisation of ICC-related meetings, workshops/seminars, activities
• Assist with the selection of ICC instructors for the Nanyang Excellence Awards for Teaching
• Assist with all other ICC-related administrative tasks

Course & Student Administration

• Oversee and manage inter-college/school/department collaboration and serve as the liaison between ICC Office and Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities
• Oversee and manage all ICC course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters
• Administer academic exercises such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty & HR Matters

• Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors teaching ICC courses
• Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors
• Approve the the teaching reimbursement claims of adjunct instructors
• Prepare the necessary information needed and scheduling of ICC instructors for annual performance appraisal of ICC instructors and coordinate with HRBY and the reporting officers of ICC lecturers on appraisal meetings

Outreach

• Be the main point of contact and support to students and partners and schools on matters related to the ICC
• Conduct, coordinate and/or support activities to share and promote ICC’s mission and curriculum, including the compilation and production of relevant marketing materials and eDMs
• Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Requirements

• Bachelor’s degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector
• Prior experience in a relevant administrative/managerial role in an institute of higher learning will be advantageous
• Meticulous with good organisational skills and a keen eye for detail
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Good writing skills with the ability to prepare clear reports
• Proficient in handling data and numbers
• Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement
• Knowledge of student information/database management systems would be advantageous
• Strong stakeholder management, influencing and collaboration skills
• People-oriented and a proactive team player
• Ability to multi-task and deliver with quality and timeliness
• Ability to work independently with minimum supervision

About Us:

Founded in 2017, Achievers Dream Learning Centre is a renowned Science and Chemistry Specialist Tuition Centre dedicated to helping students excel academically. Our NEA-approved Chemistry Laboratory, coupled with innovative teaching methods, has revolutionized the educational experience, fostering academic success for many students.

Job Opportunity:

We are excited to invite applications for the role of Admin Manager. This leadership position is essential for managing administrative operations, leading staff, and implementing strategic initiatives to enhance enrolment processes and overall Centre performance.

Key Responsibilities:

• Front Desk Operations: Lead the front desk team to ensure a professional and welcoming environment for all visitors. Oversee tasks including student registration, managing walk-ins, and addressing parent inquiries.
• Sales and Enrolment Management: Develop and execute strategies to attract and enrol new students. Engage with prospective families through various channels (phone, email, events) and provide detailed information on our programs. Manage the enrolment process, from registration to payment and scheduling.
• Centre Management: Oversee the Centre's daily operations, including staff scheduling, cleanliness, orderliness, and supply management. Implement and monitor operational policies and procedures.
• Team Leadership and Development: Manage and support administrative and front desk staff. Conduct probationary and performance reviews, provide feedback, and offer opportunities for professional growth. Train new staff on Centre procedures, systems, and best practices. Foster a positive work environment by encouraging and motivating staff.
• Customer Relationship Management: Build and maintain strong relationships with parents and guardians. Address their inquiries and concerns promptly and professionally, serving as the primary contact throughout their child's enrolment.
• Administrative Support: Oversee class scheduling, student record management, and report preparation. Coordinate with teaching staff to ensure smooth class operations and effective parent communication regarding student progress.
• Financial Oversight: Manage financial aspects related to enrolment and operations, including monitoring and reconciling payments, processing refunds, and overseeing budgetary considerations.
• Reporting and Analysis: Provide regular updates to the Centre Manager on operational issues, performance metrics, and staff performance. Analyze data to identify trends and opportunities for improvement.
• Collaboration: Work closely with the Teaching & Curriculum Team to ensure high-quality education and support. Promote teamwork and effective communication within the Centre.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey. We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team.

One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor’s degree in Business Administration, Education, or a related field.
• Proven experience in administrative and managerial roles, preferably in the education sector.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks effectively.
• Excellent leadership, communication, and interpersonal skills with a customer-focused approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Locations and Timings:

• Travel between our locations (Bukit Timah, Lorong Chuan, Kembangan) as per the roster schedule.
• Commitment to a work schedule of 3 weekdays and 2 weekends.

Why Join Us?

Be part of a dedicated team that values both professional excellence and personal well-being. If you are enthusiastic about making a meaningful impact and align with our team culture, we invite you to apply for the Admin Manager position today!

To Apply:

Please submit your updated resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

• At least 10 years of treasury exp with managerial experience in leading a treasury team.
• Experienced in cash flow management and knowledge of investment management strategies (including how to maximize return on short term cash while minimizing risk).
• Proficient in SAP, treasury management systems, and financial reporting tools.

Our client is a global shipping MNC (based in town). The co allows for a WFH arrangement up to 2 times a week (after the candidate passes the probation period). The co is based in town.

TREASURY MANAGER

Summary: As a Treasury Manager, you will oversee cash flow and liquidity management, ensuring efficient, effective and accurate financial and administrative operations. Working closely with internal teams, you will enhance internal controls against fraud, forecast cash flows, and prepare reports for senior management. Your role is essential in maintaining financial stability, optimizing currency operations, and supporting decision-making through accurate cash flow consolidations and analysis.

Employment Type: Permanent

Reports to: Chief Financial Officer

Location: Singapore

Role and Responsibilities:

1) Cash flow and liquidity management

• Manage organizational cash flow, including TT & cheque payments, and oversee numerous international bank accounts for both incoming and outgoing transactions.
• Liaise with banks for transaction processing, handle ad-hoc queries, maintain relationships, and manage KYC/compliance matters.
• Forecast and consolidate cash flows to address the organization’s short- and medium-term financial needs.

2) Foreign currency and repatriation

• Oversee the repatriation of specific foreign currencies into Singapore, ensuring regulatory compliance and optimal timing.
• Monitor FX requirements, recommending and managing foreign currency purchases as needed.

3) Internal controls and risk management

• Strengthen and maintain internal controls to prevent fraud, phishing, and other security risks.
• Able to identify and manage financial risks such as currency risk, interest rate risk, and credit risk.

4) Treasury operations and bank loan management

• Manage comprehensive treasury functions, including cash management, bank loans (rollovers, drawdowns, compliance), and intercompany loans.
• Oversee cash pooling/sweeping and forex hedging to maximize liquidity and minimize FX exposure.

5) Cash flow reporting and analysis

• Ensure the accuracy and timeliness of cash flow reporting and prepare weekly cash flow consolidations.
• Develop and present treasury reports, cash flow forecasts, and financial analyses to senior management and stakeholders, providing insights to support financial planning and decision-making.

6) Banking and relationship management

• Establish and maintain effective banking relationships, negotiate terms to optimize banking services and minimize transaction costs.
• Act as the primary contact for external banking partners, handling KYC, compliance, and transaction-related queries.

7) Manage the implementation of TMS

8) Take on any other duties or initiatives assigned.

Requirements:

• Degree in Accounting, Finance, Economics or relevant professional qualifications.
• At least 10 years of wide-ranging experience in corporate treasury gained in a MNC environment.
• Possess managerial Experience in leading a treasury team.
• Experienced in cash flow management.
• Knowledge of investment management strategies, including how to maximize return on short term cash while minimizing risk.
• Proficient in SAP, treasury management systems, and financial reporting tools.
• Excellent analytical skills, detail orientation, and experience in cash flow planning.
• Managerial Experience in leading a treasury team.
• Strong communication and relationship-building skills, with the ability to manage cross-functional relationships.
• Shipping industry exposure is useful but not a must
• Open to working some extended work hours when required

Personal Characteristics

• Self-starter with strong analytical and problem-solving skills.
• Hands-on, meticulous and organized.
• Strong communication skills and interpersonal skills.
• Good team player and manager with capability to lead, develop and drive performance of the team members.
• Able to multi-task and work in a fast-paced environment with tight deadlines.
• Resilient and independent

Selling pts:

1. The co is a well known and global MNC in the shipping industry
2. This is a team manager role managing a small team.
3. There will be opportunities to be involved in a Kyriba system implementation exercise.
4. The co allows WFH 2 days per week after probation period is cleared.

To apply, pl send your cv in word doc to [email protected]. Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 5 November 2024

Administration Responsibilities

· Companies & Funds: Manage documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates.

· Banks & Brokerages: Maintain accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.

· Information Technology: Oversee IT providers to implement security features and back-ups, maintain websites.

· Commercial: Manage purchase and sale of real assets, maintain inventory lists, manage valuations.

Compliance Responsibilities

· Regulatory Compliance: Maintain updated compliance reporting requirements and ensure adherence to the rules & regulations, develop risk management strategies and ongoing monitoring of regulator’s rules.

· Customer Due Diligence: Manage new client on-boarding and existing client reviews of KYC/AML/CFT/SOW; review transactional flows based on risk level and assessment.

· Reporting: Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES).

· Training: Conduct internal compliance training and oversee training schedule for staff members.

Candidate Qualities & Qualifications

· Experience in the administration of companies and compliance matters

· Degree in Business or Accounting

· Minimum 3-5 years working experience in Administration, Operations, Internal Audit; relevant experience in Compliance will be a bonus

· Meticulous, accurate, and with attention to detail

· Proactively anticipate, troubleshoot, overcome and/or escalate client and product needs/issues

· Good team player with a strong willingness to participate and help others

· High sense of urgency and good time management to prioritize tasks

Job Description

Seeking an organized, proactive, and efficient Assistant Admin Manager to join their team. The Assistant Admin Manager will support the Manager in daily office tasks, help streamline office operations, and ensure the staff and expatriates has adequate support to work efficiently. This role requires superior management skills, and excellent communication skills.

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations.

Job Requirement

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• 5 years experience in an administrative role, preferably min. 1year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

Interested applicants pls send in a copy of your resume with your current, expected salaries and availability in Microsoft Word format to Low See Wei (R1551122) for immediate processing.

Kindly indicate in your email subject title as "Job Application for 19322 Assistant Admin Manager (Expatriates Management, Office Operations) SW228"

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities

Thank you.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Job ID: 19322

• Location: Labrador Park
• Working hours: 8.30am – 5.30pm
• Salary: up to $6,200 (Depending on experiences)

Job Description

Our client is seeking an organized, proactive, and efficient Assistant Admin Manager to join their team.
The Assistant Admin Manager will support the Manager in daily office tasks, help streamline office operations, and ensure the staff and expatriates has adequate support to work efficiently. This role requires superior management skills, and excellent communication skills.

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations.

Job Requirement

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• At least 5 years experience in an administrative role, preferably min. 1 year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 19322, Assistant Admin Manager.

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

We are looking for a professional individual who is passionate about creating a nourishing workplace, to provide support to office. You will perform a variety of office administrative tasks and will act as the first point of contact for related queries from the facilities vendors and contractors

Roles and Responsibilities:

• Space planning/design knowledge and project management skills in facilitating office renovation works, international offices set-up and moves
• Support the key office infrastructure both in set-up and administration office lease, IT systems, equipment purchase and registration
• To coordinate with the contractors, vendors, service providers, external authorities, and key stakeholders in the daily and periodic maintenance of the office and implementation of the office maintenance policies
• Conduct end-user surveys, consolidate requirements and translate the said requirements into technical and functional terms for contractors to implement the design
• Lead the negotiation with the building management and various contractors
• Grow the efficiency of existing organizational processes and procedures to enhance and sustain the organization’s internal capacity
• Actively pursue strategic and operational objectives including examining financial data and monitor KPIs
• Assisting with implementation of budgetary controls
• Assisting the CEO by overseeing key projects and assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and adjusting plans.

Requirements:

• Bachelor’s degree in Administration/Business Management/Interior Design or any related discipline with at least 8 years of coordinating / project management experience.
• Experience in interior design is advantageous as this position requires design knowledge for future office expansion
• Excellent communication, organizational and time management skills.
• Outstanding people skills and able to work well across the organization, good interpersonal and communication skills with a positive attitude and take ownership in the roles and projects.
• Good knowledge of the use of different interior finish materials together with their specifications
• Good flair in details and keen on design trends
• Proven track records of managing space planning design projects in established organisation will be a great advantage.
• Solid understanding of the whole cycle of the commercial renovation works, office set up and moves to meet tight deadlines and budget
• Comfortable to work during weekends and public holidays, if required

My client is seeking a highly organized and proactive Admin Manager with Finance experience to be part of their organisation. The ideal candidate will manage office operations efficiently while providing crucial finance support to the company. This role requires a blend of administrative, financial, and organizational skills to ensure the smooth running of the office and support business functions effectively.

Key Responsibilities:

1. Office Management/Admin duties

• Oversee daily office operations, including facilities management, supplies procurement, and vendor coordination.
• Maintain office efficiency by implementing and improving systems and processes.
• Organize meetings, events, and office logistics.
• Partner with HR to update and maintain office policies
• Coordinate with IT department on office equipment when needed

2. Finance Support

• Assist in bookkeeping, expense tracking, and budget monitoring.
• Prepare and review invoices, financial reports, and documentation for accuracy and compliance.
• Support month-end and year-end financial closing processes.
• Liaise with external accountants and auditors as needed.

Key Requirements:

• Bachelor’s degree in Business Administration, Finance, or a related field.
• Finance candidates with Big 4 experience will be advantageous.
• Speaks good english, chinese and preferably a 3rd language.
• Proven experience as an Office Manager or in a similar administrative role with a finance focus.
• Strong understanding of bookkeeping and basic accounting procedures.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, SAP).
• Excellent organizational, communication, and multitasking skills.
• Ability to work independently and proactively in a fast-paced environment.
• Targetted onboarding month: December 2024

To Apply:

Click 'Apply Now' or send updated CV to [email protected]

· Ensure daily opening and closing duties in the outlet are properly executed

· Overseeing outlet operations and maintaining its operational smoothness

· Maintain high productivity, quality, and customer service standards

· Respond efficiently and accurately to customer feedback

· Recruiting & hiring of restaurant staff

· Responsible for induction training and on the job training of new employees and newly promoted staff

· Responsible for employee's performance and discipline

· Responsible for achieving target sales and profit levels

· Liaise with Central Kitchen and external suppliers for ordering

· Manage stock levels of beverage and other related utensils and cutleries

· Backend duties: Sales report, stock takes, scheduling etc

· Ensuring safety, cleanliness and sanitation standards are adhered to by all staff

of the restaurant

· Help out at other outlets when needed.

· Handle any other duties assigned by Outlet Manager/ Area Manager

· Minimum GCE O-Level or ITE qualifications

· Minimum 3 years managerial experience in F&B or relevant experience

· Positive attitude with ability to influence and lead a team

· With F&B experience is an asset but not essential

· Pleasant and cheerful personality, energetic and team player

· Provide friendly and professional service to customers

· Able to multi-task, adapt to fast paced environment and work under pressure

· Able to perform split shift and work on weekends and public holidays

· Possess WSQ Food & Hygiene Certificate

Job Description:

• Guiding the organization’s activities
• Identifying opportunities to improve a business’ policies or objectives
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling information and reports
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed
• Developing strong relationships with cross-functional teams and departments

Requirement:

• Related minimum 4 years experience with office administrative duties.

Administrative manager

Job Description

• Payroll and CPF + IR filing.
• Government benefit claims.
• Internal Staff cash claims and documentation
• Quarterly GST filings and other taxation matters.
• Assist data entries, prepare and assist in day-to-day operation in accounting (Xero)
• Maintain proper documentation and ensure compliance of internal control/regional guideline
• Provide general office administrative and assisting HR and confidential tasks.
• Need to communicate with our HK, Malaysia offices.
• Detailed mind, tactful and good problem solving skills
• Proactive, well organized, high job commitment and passionate.
• Any other ad hoc duties as assigned by Management.

REQUIRMENTS:

• At least 3 years of relevant working experience
• Excellent communication and interpersonal skills
• Proficient in Excel, well-organized, independent and self-driven.
• Strong organizational skills with the ability to multi-task

We offer an attractive remuneration package, including 5-day work, 14 days annual leave, AWS to the right candidates. Interested parties please send full CV with expected salary to us.

STRICTLY no calls from AGENCY/RECRUITMENT FIRM.

Job Description & Requirements

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office

Key Responsibilities:

1. Administrative Management:

• Office Management: Oversee the smooth daily operations of the office, including

facilities management, equipment procurement, and maintenance.

• Administrative Support: Provide support to senior management, including

scheduling meetings, managing communications, and handling correspondence.

• Policy Development: Develop and implement office policies and procedures to

ensure operational efficiency and compliance with company guidelines.

• Team Coordination: Supervise and manage a team of office staff, including

administrative assistants, receptionists, and other support roles.

• Supplier & Vendor Management: Manage relationships with vendors and service

providers, including negotiating contracts, maintaining supply inventories, and

ensuring service level agreements (SLAs) are met.

• Record Keeping: Ensure accurate and timely maintenance of company records, files,

and documentation, including HR records, contracts, and legal compliance

documents.

2. Financial Management:

• Budgeting & Forecasting: Prepare, manage, and monitor the company’s budget,

providing periodic forecasts to help senior management plan and allocate resources

effectively.

• Cost Control: Analyze company expenses, recommend cost-saving measures, and

ensure expenses are within budget limits.

• Expense Management: Monitor and analyze the company’s spending patterns,

verifying expenses, and ensuring adherence to budgets.

• Financial Reporting: Prepare monthly, quarterly, and annual financial reports,

including balance sheets, profit & loss statements, and cash flow statements.

• Expense Analysis: Conduct detailed analysis of expenses and variance reports,

identifying trends, and providing recommendations for cost optimization.

• Payroll Processing: Oversee payroll processing, ensuring timely and accurate

payments to employees, compliance with tax regulations, and proper benefits

administration.

• Financial Compliance: Ensure compliance with all financial and accounting

regulations applicable to SMEs, such as tax filing, statutory payments, and audits.

3. Cross-Departmental Collaboration:

• Support HR Functions: Assist in recruitment processes, onboarding new employees,

and ensuring compliance with employment laws and company policies.

• Project Coordination: Act as a liaison between departments for administrative and

financial matters, ensuring smooth communication and coordination.

• Data Analysis & Reporting: Provide financial insights to other departments, offering

advice on spending, budgeting, and planning.

• IT & Systems Oversight: Manage relationships with IT service providers, ensure

proper functioning of software systems, and handle IT-related purchases and

maintenance.

4. Strategic Planning:

• Financial Planning: Contribute to long-term financial strategy by providing insights

on budgeting, financial performance, and cost control measures.

• SME Business Support: Work closely with management to implement best practices

for improving operational efficiency and financial stability.

• Risk Management: Identify potential risks, provide financial advice for mitigating

risks, and develop contingency plans for operational and financial crises.

Skills & Qualifications:

• Education: Bachelor’s degree in Business Administration, Finance, Accounting, or a

related field.

• Experience: Minimum 3-5 years of experience in a similar role, with a mix of

administrative and financial responsibilities.

• Technical Skills: Proficiency in Microsoft Office (Excel, Word, PowerPoint) and

financial software (e.g., QuickBooks, Xero).

• Analytical Skills: Strong ability to analyze financial data, interpret trends, and

present findings to management.

• Leadership: Ability to lead and manage administrative staff while ensuring alignment

with the company’s financial goals.

• Attention to Detail: Exceptional organizational skills with a keen eye for detail in

both financial and administrative tasks.

• Communication: Excellent verbal and written communication skills, capable of

handling correspondence and liaising with vendors and internal teams.

• Problem-Solving: Proactive in identifying and solving operational inefficiencies and

financial discrepancies.

Additional Requirements:

• Knowledge of SME Operations: Familiarity with the unique challenges faced by

SMEs, especially in managing both admin and financial operations.

• Multitasking Ability: Comfortable managing a diverse range of tasks, from strategic

financial planning to day-to-day administrative duties.

• Discretion & Confidentiality: Maintain high levels of confidentiality, particularly

when dealing with sensitive financial and HR information.