Total 4,209 human resource executive job vacancies in Administrative / Clerical category in Singapore

Job Description:

1. Enrol students to courses in student portal and student management system (SMS)

2. Customer support to students queries and issues.

3. Maintain academic matters.

4. Other manual administrative work.

Working Arrangement:

Location: Braddell

Salary: $2400/Month

Contract Duration: 6 Months

42 hours/week, Monday to Friday

8.30am to 6.00pm (Mon – Thurs)

8.30am to 5.30pm (Fri)

Job Requirements:

· Strong proficiency in Microsoft Office Suite (Word, Excel – familiar with using VLOOKUP).

· Relevant experience in office administration, school environment will have added advantage.

· Preferably with experience in using systems.

· Excellent communication skills with the ability to interact professionally with system users.

· Strong organizational skills with the ability to manage multiple tasks and deadlines.

· Attention to Detail: Adept at managing details, organizing records, and keeping accurate records.

Must be available to work full-time for a period of six months.

Responsibilities:

• Assist Board of Directors.
• Manage travel plans, scheduling events, organizing reports and documents, and arranging meetings.
• Assist with the sales and marketing initiatives.
• Provide assistance with the preparation, filing, and compliance of ISO standards.
• Provide assistant in the application process for grants and trademarks.
• Coordinate and lead meetings, briefings, or training sessions as needed.
• Manage and secure confidential information, files, and records.
• Perform taking meeting minutes and providing summaries.
• Other ad hoc tasks as assigned.

Requirements:

• Diploma or Degree in any related discipline.
• At least 1-3 years of experience in sales, marketing, or administrative roles.
• Proficient in Microsoft Office Applications.
• Able to work independently.
• Ability to maintain the confidentiality of sensitive information.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1981808

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our client is an SGX listed company in the Real Estate industry. They are looking for a Admin cum Front Desk Executive to assist their team for the next phrase of their business. They are located in Town – easily accessible. The Admin cum Front Desk Executive is responsible for:

Duties

• Perform filing, data entry, manage correspondence, and email communications.
• Maintain office equipment and supplies, including postage records and franking credits.
• Handle and distribute mail, arrange courier services, and maintain records of car park tickets and newspaper articles.
• Assist with office meetings, lunch events, and gift arrangements during festive seasons.
• Manage the front desk, greet guests, handle inquiries, manage meeting room bookings, serve drinks, and provide technical support for meetings.

Requirements

• Minimum GCE “O” level and above
• Min 3 years of working experience in a similar capacity

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)

Location: Kallang Avenue, Victoria Wholesale Centre Singapore 339508
Working Days: Mon - Fri & Alt Sat
Working Hours: 8.30am – 6.00pm & 8.30am – 1pm
Salary: $3,200 - $3,500

Responsibilities

• Oversee all aspects of order processing, including order entry, order validation, invoicing, and shipping, to ensure accuracy and timely execution.
• Collaborate with sales, customer service, and warehouse teams to address order-related issues, such as order changes, cancellations, or expedited requests.
• Oversee the daily operations of the order processing department and provide guidance and direction to staff.
• Monitor staff performance and ensure quality customer service is provided.
• Coordinate with other departments to ensure order accuracy and on-time delivery.
• Develop and implement policies and procedures for the order processing department.
• Troubleshoot order processing issues and resolve customer complaints.
• Update receipts of goods and ensure accurate stock records are kept up to date
• Prepare performance reports and analyze trends.
• Maintain accurate records and filing systems.
• Other projects as assigned by management

Prerequisites

• Minimum of 2-year related experience
• Experience in Sage and supervisor skills will be advantageous
• Proficient in MS office applications

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

Position: Admin Executive

Location: Paya Lebar

Salary: Up to $2600

Job Description:

• Support the team with administrative tasks.
• Update the central system data and upload site-photos when needed.
• Prepare and process memos and documents for approval.
• Communicate with tenants on lease matters and maintain good relations.
• Ensure accurate and timely report submissions.
• Maintain and update the database, floor plans, and tenant contact lists.

Additional Duties may include:

• Supporting and implementing strategies to maximize rental and occupancy of event spaces.
• Assist in planning and executing events, including budgeting, marketing, and coordination.
• Coordinate event logistics with organizers and venue partners.
• Source and secure suitable vendors and clients through outreach and lease renewals.
• Manage pre- and post-sales client coordination and administrative tasks.

Job Requirements:

• Able to start immediately and commit till Dec 2024.
• Minimum Diploma in Business Administrative or other related fields.
• Proficient with Microsoft Office (Excel, Powerpoint and Word).
• Having experience in events planning and coordination is a plus.
• Good command of English.
• Excellent communication and interpersonal skills.
• Strong organizational and administrative skills.
• Ability to work independently and as part of a team.

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431

Job Descriptions:

• Smooth day to day running of the department.
• Attract, recruit and retain competent sea staff for the company’s fleet in accordance with STCW 95 / Flag States / clients’ requirements and MLC 2006 compliance.
• Manage crew deployment in the most cost-effective and time-efficient manner as guided by the Operations Manager.
• Compensation and benefits administration including payroll, performance management and crew welfare.
• Verify crew payroll related claims such as allowance, incentive, overtime etc for timely processing and payment.
• Assist to train and develop sea staff to ensure compliance with prevailing legislation.
• Handle crew disciplinary issues and dispute resolution where applicable.
• Work with appointed marine agents for crewing, travel and medical administration.
• Visit and assist operations site at Bukom to attend to crewing matters periodically.

Period:

• Permanent Role

Location:

• Tuas
• Company Transport provided at Boon Lay / Lakeside / Bukit Batok MRT

Working Hours:

• 5 days work week

Salary:

• up to $3,500

Job Requirements:​

• Relevant qualification in a relevant field of study.
• Knowledge of Marine regulations, STCW Certification & ILO/MLC Convention.
• Minimum 2 years’ experience in a similar capacity.
• Good analytical skills, resourceful, confident and meticulous.
• Proficient in relevant IT tools, including Outlook, Excel and Word.
• Must be willing to travel to visit vessels occasionally if required and go beyond what is in the written job description.

In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, Shenton House #19-01, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Job vacancy in Singapore| Administrative Executive

Our client is serving the Oil & Gas industry’s companies.

It is looking for an Administrative Executive.

Job Highlights

• Permanent role| 5 days’ work week
• Location: Gul Circle| Company’s transport available.
• Competitive compensation benefits
• Good career advancement opportunities

Responsibilities

. Reporting to the Administration Manager| Department: HR/ Admin.

· Provide administrative support in order to ensure that office support services are provided in an effective and efficient manner

· Prepare memo for Admin related matters like, condolences, company events, company transport schedule, etc.

· Arrange and coordinate company’s driver schedule

· Make travel arrangements for company approved business travel, visa application, hotel booking and air ticket arrangement

· Handling of company official document for postage or courier. Maintain and record the usage of postages and registered mail

· Source for suppliers and purchase stationeries

· Source for suppliers and prepare festivals gifts for clients for occasions.

· Arrange car park lots to All employees include clients and contractors.

· Handle inhouse canteen operation in term of clearness and to involve in audit weekly

· Handle the employees seating arrangement for all staffs level from Senior Manager, Managers Executive, Engineer, etc

· Assist to cover reception duties when required.

· Assist in the organising of Company events.

Requirements

· Diploma in any discipline

· At least 3 years of experience as Company Administration in Marine industry

· Proficient in MS Office, MS Excel (Pivot table, V-lookup, Graphs & Pie Charts), MS PowerPoint, Google Suites, etc.

· Strong interpersonal, communication and presentation skills.

· The candidate should be independent, self-motivated, result driven and have a good sense of team working skills.

. Good attitude and possess the willingness to learn on the job.

. Adaptable to fast paced work environment, able to work under pressure, able to finish assigned work on time.

. Excellent written and good communicative skills, able to interact with people of all levels and teamwork.

. Bilingual in English and Chinese (to communicate with the Chinese speaking vendors, workers from the PRC).

(NB: No quotas for the foreigners. Singaporeans will be the 1st priority.)

Job Related Information

• Permanent| 5 days’ work week | Monday-Friday 8am-5pm
• Head-Office’s Location: Gul Rd, Singapore.

Salary & Benefits

• Monthly Basic Salary: Based on expertise, academic qualification and skills
• OT pay entitlement: OT Flat rate S$8/- per hour
• Healthcare benefits such as Outpatient, Dental, Health Screening etc.
• Cover with insurances, Personal Accident, Hospital & Surgical, Term Life and Work Injury policy
• Variable Bonuses
• 14 days Annual Leave and 14 days sick leave
• Birthday leave / Festival eve half day leave
• NTUC membership – Applicable for only Permanent confirmed staff
• Company transport provided at 5 pickup points:

Ø Bukit Batok MRT

Ø Jurong East MRT

Ø Boon Lay MRT

Ø Choa Chu Kang MRT (only Morning pickup)

Ø Woodland MRT (only Morning pickup).

NB:

NO QUOTA FOR THE FOREIGNERS PLEASE.

• This job vacancy is posted on the My Career Future Jobs Bank portal, which is only for the Singaporeans & SPRs
• Please contact our Recruitment Manager: Leeza Shaheed (R1770675) for further enquiries about the role @ [email protected]| and send your updated CV in MSWORD with the following information: Nationality, Full name, Total yrs. of exp., relevant work exp. for how many yrs., expected monthly basic salary, latest drawn monthly basic salary, availability, reason for leaving last two jobs.

Venture Cove Pte Ltd (EA License 21C0547|UEN: 202103896W)

Robinson Rd, Oxley Tower #12-03, Singapore 068906

LinkedIn: http://www.linkedin.com/in/venture-cove-681891249/

Website: http://www.venture-cove.com/

Admin Executive

Job Description

We are looking for a reliable Office Admin Executive, and the ideal candidate will be competent in prioritizing and working with little supervision, resourceful, reliable, dependable and trustworthy.

Responsibilities

1. Provide administrative support to Director and colleagues as required in a timely, proactive and diligent manner.
2. Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
3. Manage filing system, phone calls and correspondences.
4. Support in HR, bookkeeping and invoicing.
5. Perform and maintain office & project records and databases.
6. Manage inventory and procurement of office supplies.
7. Assist colleagues where necessary, and other general administrative duties/tasks.

Skills

1. Proven experience as office administrator or relevant role.
2. Outstanding communication and interpersonal abilities.
3. Excellent organizational and leadership skills.
4. Familiar with office management procedures and basic accounting principles.
5. Excellent knowledge of MS Office and office management software.
6. Qualifications in secretarial and office administration studies is preferred.
7. Experience in consultancy or similar will be an advantage.

Interested candidates, please apply with a comprehensive resume with recent photo together with current and expected salary.

Good Pay + Good Bonus ( 5 Days Work Week )

Junior / Entry Level / No experience / Senior Welcome apply / Full Training Provided

Support administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

Responsibilities:
1. Raising and keying in PO into the DMS for all purchases required by the department.
2. Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders

Requirements
· Minimum NTC 2/NITEC in Automotive or equivalent with minimum 2 years of relevant
experience

§ Good Pay + Good allowance + Good Bonus

§ Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

§ Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Administrative Executive, Adult Protective Service

Monday - Friday, office hours

Caldecott

1 year contract

$2390

APPLY NOW!!!

Descriptions:-

• Assist with the scheduling of meetings, including collating of panel members’ availabilities, scheduling of cases and sharing of case documents.
• Track submission of Crisis Placement (CPP) forms, including new and extension of CPP
• Extract, input and upload all relevant data from reports and supporting documents into the system;
• Provide support in field work with Adult Protection Officers
• Support in collation of data when required (e.g. monthly sighting of Vulnerable Adults and ad-hoc requests)
• File management; and
• Administrative and corporate support including minute taking

Requirements:-

• Diploma in any field
• 1 year of administrative and data management experience

Interested candidate please click on the following link to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. Reg No: R1656523 (NG YI TENG)

Job Description:

• Provide general administration and maintenance including supplies replenishment, i.e. stock orders for stores' and pantry/stationery orders for office
• Liaise with contractors and suppliers, comparing for best quotations
• Facilities management for all stores and office
• Assist in new store opening and adhoc projects
• Support and coordinate meetings and travel arrangements
• Answering phone calls and replying to emails from customers
• Handling receptionist duties
• Manage calendar and appointment schedule
• Manage uniforms inventory
• Handling food orders for weekly tea break session
• Handling lunch orders for staff orientation training
• Other adhoc duties as and when required

Job Requirements:

• Admin experience in retail industry is a must
• Meticulous and careful
• Ability to multi-task
• Proficient in Microsoft Office
• Able to work independently and also in a team
• Able to understand and converse in both English and Chinese, to liaise with English/Chinese speaking counterparts

Others:

• 5 Days Work Week (Mon-Fri, 9am-5.30pm)
• Medical Benefits & Staff Discounts
• Friendly Working Culture & Weekly Tea Break Session

Administrative Accounts Executive

Job Scope:

• Verify and record all vendor invoices in system.
• Monitor accounts receivable and accounts payable, follow up on outstanding payments.
• Prepare and send monthly SOA to customer
• Assist in preparation of financial statements and required reports
• Basic Accounts Payable and Receivables.
• Various HR admin duties that may arise time to time.
• Handling appointment and administrative duties for Managing Director
• Processing work pass application, renewal, tax clearance and admin related
• Verify employees working hours for payroll.
• Any ad hoc duties as and when assigned by the Management

Requirements:

· Preferably to have Diploma/Degree Qualification in Accounting or Human Resource.

· At least 2 years of related working experience.

· Proficient in Microsoft Excel and Word

· Good sense of initiative, driven and independent worker.

· Meticulous with an attention to detail

· Able to manage deadlines.

Career Level: Junior Executive

Salary Range: $2500-3000 per month

Our client is an SGX listed company in the Real Estate industry. They are looking for a Admin cum Front Desk Executive to assist their team for the next phrase of their business. They are located in Town – easily accessible. The Admin cum Front Desk Executive is responsible for:

Duties

• Perform filing, data entry, manage correspondence, and email communications.
• Maintain office equipment and supplies, including postage records and franking credits.
• Handle and distribute mail, arrange courier services, and maintain records of car park tickets and newspaper articles.
• Assist with office meetings, lunch events, and gift arrangements during festive seasons.
• Manage the front desk, greet guests, handle inquiries, manage meeting room bookings, serve drinks, and provide technical support for meetings.

Requirements

• Minimum GCE “O” level and above
• Min 3 years of working experience in a similar capacity

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)

Nearest MRT: Jurong East (Near MRT)
Job Type: 11 Months Contract
Working Hours: 8.30am – 6.00pm (Monday to Thursday), 8.30am – 5.30pm (Friday)

Basic Salary: Up to $14.20 per hour

Responsibilities:

· Monitor and report compliance rate of rice licensees in meeting their required stock level.

· Prepare and follow up on emails, make reminder calls and send reminders letters to rice licenses on the need to comply with the stock level requirements

· Assist in organising engagement events with rice licensees

· Monitor rice scheme email and Customer Relationship Management System (CRMS) channels to respond to feedback within the required service level

· Support new licence/permit applications from rice importers

· Assist in processing the import and export permits

· Perform other tasks assigned by supervisor

Requirements:

· Only Singaporeans.

· Diploma in any discipline

· Preferably 1 year of administrative experience in handling the processing of applications.

· Competent in Microsoft Excel.

We regret to inform that only shortlisted candidates will be notified. Interested candidates, please forward a copy of your resume to: [email protected].

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Workday: Mon-Fri
Working hours: 8am-5pm
$2000-$2300
Location: Kaki Bukit

If interested, submit your resume and contact me here

Whatsapp +65 8854 1564 (Albert) | https://wa.me/6588541564

Yap Teck Huat Reg No: R24122623

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Duties:

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement.
• Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery.
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.

Requirement

• Well versed in MYOB, MS Excel, MS Office, MS Word
• At least 1 year(s) of working experience in the related field is required for this position.

Admin Executive | Up to $3.2k | DO / PO / Invoice | Kaki Bukit

Mon-Fri
8am-5pm
$2000-$2300
Kaki Bukit Ave

Duties:

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement.
• Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery.
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.

Requirement

• Well versed in MYOB, MS Excel, MS Office, MS Word
• At least 1 year(s) of working experience in the related field is required for this position.

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Job Description

• Prepare and maintain accuracy of daily accounting operations
• Perform Accounts Receivables and Accounts Payable
• Prepare monthly bank reconciliation
• Quarterly GST submission
• Assisting with annual audit preparations as required
• Liaise with company secretary, bank, and relevant authorities
• Handle on project maintenance work and assist in renovation projects when required
• Provide support in company’s Human Resources duties include recruitment process
• Procurement of office/pantry supplies and ensure timely maintenance of office equipment
• Assist on other ad-hoc matters assigned

Requirement

• Bachelor’s Degree in Accounting & Finance or equivalent;
• At least 2 years of experience in accounting & finance;
• Ability to speak and write in English & Mandarin
• Strong understanding of accounting principles;
• Ability to work independently with a high degree of accuracy and efficiency;
• A can-do & positive attitude, contributing to a positive office culture.
• Hands-on experience in accounting systems such as QuickBooks would be an advantage.
• Start work immediately or within short notice

Admin cum Marketing Executive

• Working Day: Monday to Friday & Alternate Sat
• Working Hours: 8:30am - 5:30pm & 8:30am - 1:30pm
• Working Location: Woodlands
• Salary: $2500 - $3500

Job Description

• Handle customers’ enquiries, prepare sales quotations, processing sales orders, sales invoice and logistics management
• Update products price list, brochure and distribute marketing materials to all customers
• Assist in marketing communications, including maintenance of websites and social media platforms
• Ad-hoc administrative and sales support duties as assigned

Requirements:

• Diploma in Marketing/ Business Administration and equivalent
• Knowledge with photo and video editing software, Photoshop and Illustrator will be added advantage
• Minimum 1 year of working experience preferred

☎️ Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Info:

• Freight Forwarding Industry
• Reporting to 2 top executives
• Salary up to $7000 + AWS + VB
• 5 days
• East Area

Job Description:

• Coordinate daily schedule of the Chief International Business Office (CIBO).
• Book travel arrangements, including flights, accommodation, and transportation.
• Application of Visa for CIBO Team. Including liaison with relevant parties such as travel agencies, embassies, group companies; to check and confirm latest Visa requirements of CIBO and CIBO team member’s travel destinations.
• Prioritize and manage CIBO’s calendar to optimize efficiency and productivity.
• Keep CIBO’s calendar updated through Microsoft Outlook.
• Manage and prioritize official communication and liaison, including phone calls and emails, on behalf of CIBO and CIBO team members, acting as a primary point of contact between internal and external stakeholders, including but not limited to executives in HQ based in Japan.
• Plan and organize both internal and external meetings and events. To ensure timely communication and preparation with all relevant parties.
• Organize and manage company level events and functions. Ensure events are planned according to timeline and schedule. This includes booking of meeting venues, accommodation, and communication with invited participants and/or guests.
• Manage, reconcile, and verify CIBO and team’s travel and entertainment expenses with accordance to company’s business expense policy. This includes preparation of travel application, claims, and related forms.
• Organize and maintain records, files, and documents related to CIBO's activities.
• Draft and review memos, letters, and other correspondences.
• Ensure confidentiality and accuracy in handling sensitive information.
• Upon request of CIBO, attend meetings with CIBO and take meeting minutes in detail. Ensure follow-up actions and report status.
• Advise executives by providing historical precedents and relevant information

Job Requirements:

• Minimum 5 years of proven experience as an Executive Assistant or in a similar role.
• Communicate in English and Japanese at business level with the HQ stakeholders based in Japan.
• High level of discretion and professionalism when handling confidential information.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Shawn Long Jie Shyan

Registration Number: R22109109

EA Licence No: 16C8004 (Elitez Pte Ltd)

Responsibilities:

• Provide administrative support to the office and various departments.
• Handle incoming calls, emails, and other correspondences.
• Assist in scheduling and coordinating meetings and appointments.
• Prepare and maintain documents, reports, and presentations.
• Manage office supplies and equipment.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Perform general administrative and clerical tasks.

Requirements:

• Diploma or degree in Business Administration or related field.
• Min 1 – 2 years of working experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office applications.

Interested candidates who wish to apply for the advertised position, please send in your latest resume to [email protected].

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Responsibilities:

• Managing the Executive Directors' calendar and making travel arrangements
• Organise board meetings and ensure relevant documents are distributed to the Directors
• Liaising with the Board of Directors on meetings and announcements
• Liaising with company secretary on ACRA filing, meeting minutes, resolutions, annual report and corporate secretarial document
• Support the Chairman/CEO by following up on the administrative actions
• Assist the Executive Directors in submitting the claims and expenses for reimbursement
• Involving in drafting corporate policies and ensuring proper implementation
• Handle corporate confidential documentation and maintain proper filing of documentation
• Managing company website ensuring the announcements are updated
• Organized company events when required
• Other ad-hoc duties as requested by the Management

Job Requirement:

• Bachelor’s degree in Secretarial/Business Studies or equivalent with at least 3 years relevant working experience, prefably in public listed company
• Discretion and trustworthiness
• Able to start on a short notice
• Effectively bilingual with good command of spoken and written English and Mandarin. (To communicate and liaise with Chinese speaking overseas and local counterparts)

Job ID: 621831
Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) of the Singapore Branch in his daily duties and affairs, in relation to managing the Company Branch Offices and subsidiaries in the Asia-Oceania region
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters
• Manage department assets and office miscellaneous items for the Management’s Office
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise such as changing of worn out lightings or water leakages etc., as well as communicate regularly with the domestic helper
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion
• Any other ad-hoc administrative tasks to be assigned.

Requirement:

• Min 5 years of working experience in Secretarial/Executive Assistant role to the Executive Management/C-Suit Management
• Extensive knowledge of office administration, clerical procedures
• High proficiency in Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies
• Proficient in MS Office applications
• Maintain good relationships with all employees, and work cooperatively as a cornerstone of all departments
• Fully understand the confidentiality of information obtained in the course of work and strictly observe confidentiality
• Ability to multitask and function well in high-paced and at times stressful environment

[Advantage]

• Proficient in accounting systems such as SAP
  
  To Apply, please kindly email your updated resume to cv_karalgash(at)goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Kajimkhaan Karalgash

EA Personnel Reg. no.: R22107165

EA License no.: 07C5771

• Responsible for daily processing of policy servicing transactions efficiently and accurately.
• Client Level Changes – for e.g. change in personal particulars, contact details, returned mails.
• Policy Level Changes – for e.g. change in coverage / premium, payment mode / method, fund switch
• Ensure compliance with the relevant business standards and regulations.

Experience/Skills

• Relevant experience in the insurance industry or in an administrative capacity.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Responsibilities

• PC literate & proficient in Microsoft Office including Outlook, Excel and Word.
• Positive working attitude, willing to learn, have strong sense of responsibility, and good team player
• Proactive, demonstrate good initiative and work independently with minimum supervision
• Salary shall commensurate with qualifications and working experience
• Fast learner, multi-tasker & able to work in fast pace environment

Requirements

• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports,
• Preparation of invoices for submission to various portal
• Develop and maintain filing system
• Liaise with executive and senior administrative assistants to handle requests and queries from management
• Handle daily office operation and administrative services as well as daily office reception
• Undertake ad-hoc administrative duties as assigned by seniors and executives.

Our client is from Semiconductors Manufacturing industry. They are looking for a Executive Secretary to assist their team for the next phase of their business. They are located in East.

Duties:

• Oversee executive schedules, appointments, and meetings.
• Prepare and edit documents, reports, and presentations.
• Maintain and organize confidential files and information.
• Record and distribute minutes and resolutions for board and general meetings.
• Ensure compliance by filing routine and adhoc statutory documents.
• Coordinate travel logistics, including flights and accommodations.

Requirements:

• Min Degree holder in any discipline
• Min 5 years experience as an Executive Secretary serving C-suite
• Exposure in SGX Listed company is highly preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv. We regret that only shortlisted candidate will be notified.

• Email address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No: 19C9682
• EA Reg. No. R23118456 (Law Yi Xin)