Total 11 Senior Executive project manager job vacancies in Administrative / Clerical category in Singapore

Position: Project Admin

• Location: Kranji Way | Office will move to Tuas start of next year 2025 (2mins walking from Tuas MRT)
• Working Days: 5 days / 8am - 5pm
• Salary: $2,000 - $2,500

Requirements:

• Relevant experience in Project Admin related

Responsibilities:

• Support in submission of monthly claim / receivables for projects
• Correspondence with clients
• Record and maintain monthly claim/receivable reports
• Ensure proper documentation in project files
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Doo Group is an international Financial Institution with more than 20 global offices.

We are expanding our business and looking for the suitable candidates to fill relevant positions.

Our company culture believed in nurturing employees to their very best and give young people who are fresh from the universities an opportunity to carve out a career path.

Fresh graduates, Long Term Visit Pass (Plus) Holders (LTVP+) and candidates without relevant experiences may apply.

Please submit a full and detail CV during application.

Job Description

• Providing full support to the C-suite office.
• Managing C-suite executives' personal and business diaries.
• Coordinating meetings, events, conference calls, and interviews.
• Support and facilitate the completion of regular reports.
• Preparing for board meetings, which includes drafting agendas, minutes recording, liasing with 3rd-parties vendors for various projects.
• Document expenses and facilitate claiming of expenses for C-suite Executives.
• Liasing with Hong Kong, and Southeast Asia office.
• Prepare and disseminate correspondence, memos and forms.
• Organizing fund-raisers, staff appreciation functions, and other company events.
• Performing personal errands for C-level executives as required.
• Arranging domestic and international flights, transportation, and accommodation for C-level executives.
• Involve in all projects and all relevant license application.

Requirements

• Certification in office administration or management is advantageous.
• Familiarity with office organization and optimization techniques.
• Proficient in all Microsoft Office applications.
• High degree of multi-tasking and time management capability.
• Integrity and professionalism.
• Must be able to communicate in Chinese.
• Good phone etiquette.
• Corporate image and well-spoken.

NOTE: Remuneration package will vary according to experience.

Roles & Responsibilities

• RAS Pharma & Biochem Pte Ltd, a manufacturer/distributor of medical and laboratory consumables/equipment, is looking for an Admin Executive for Sales & Project Management to help the company’s sales and project coordination efficiently. To be successful in this role, you should be well-organized and cooperative.

Job Description

• Help manager for sales promotion and project management.
• Prepare sales-related documents.
• Maintain updated records of sales and projects.
• Cooperate with colleagues for stock management.
• Help some warehouse jobs.
• Other ad-hoc duties as assigned.

Skills

• Work experience in medical, life science or pharmaceutical industry is preferable.
• Excellent organizational and time-management skills.
• Able to work independently with minimum supervision.
• Good communication skills.
• Able to multi-task and work in a fast-paced environment.

Job Objective:

• To provide timely administrative support to the respective teams / departments

Core Responsibilities:

Office Administration

• Perform company’s general administrative functions such as handle incoming calls, visitors etc
• Procure and manage office & pantry supplies, sundries, stationeries, office equipment, personal protective equipment (PPE), etc
• Coordinate with external vendors for servicing of aircon, water dispenser etc
• Assist in organizing / coordinating company events and activities as and when required
• Office housekeeping – Daily checking to ensure office is well maintained
• Coordinate with other departments to ensure compliance with established policies and office consistency.

Project Support Administration

• Assist in all administrative functions in the Project Delivery Team
• Assist in creating / releasing project related documents / folders
• Assist in up keeping of project progress status
• Assist in submission and following up on projects progressive claims to claims certification
• Take pictures of completed project and update project references

Others

• Assist to match invoices with the documents entry into system
• Perform other ad-hoc duties as assigned
• Assist in tender administration as and when required

Job Specifications:

Education Qualification:

• Minimum Diploma in any discipline

Experience:

• Minimum 1 year of related experience
• Knowledge of MS Office, Teams
• Able to work independently
• Able to start work immediately

Roles & Responsibilities

• RAS Pharma & Biochem Pte Ltd, a manufacturer/distributor of medical and laboratory consumables/equipment, is looking for an Admin Executive for Sales & Project Management to help the company’s sales and project coordination efficiently. To be successful in this role, you should be well-organized and cooperative.

Job Description

• Help manager for sales promotion and project management.
• Prepare sales-related documents.
• Maintain updated records of sales and projects.
• Cooperate with colleagues for stock management.
• Help some warehouse jobs.
• Other ad-hoc duties as assigned.

Skills

• Work experience in medical, life science or pharmaceutical industry is preferable.
• Excellent organizational and time-management skills.
• Able to work independently with minimum supervision.
• Good communication skills.
• Able to multi-task and work in a fast-paced environment.

Job Duties:

• Maintain and update documentation (i.e. passport renewal), training and medical appointments for workers, Updating to Management every Quarterly.
• Handle work permits renewals in WPOL and PA Forms.
• Ensure the equipment in office, warehouse, and dormitory are maintained.
• Control the issuance of workers’ tees & server room key
• Official representative to manage the request from key tenant
• Attend to MOM/SCDF/NEA inspections and facilitate license renewals annually
• Coordinate periodic aircon servicing/maintenance, Pest control, building inspections, Fire Alarm Panel, and Fire Extinguisher validations
• Monitor and follow up on courier sample items and receipts.
• Assist in preparing quotation and provide support to the sales team as and when required

Qualifications:

• Experience in administrative and coordination.
• Friendly, Passionate and Energetic Team Player
• Strong organisational and communication skills
• Familiarity with regulatory compliance
• Proficient in WPOL and Microsoft Office
• Ability to prioritise tasks and work independently.

We are seeking an experienced Admin / Project Executive to join our team!

Come join a team that is fun, commited, dedicated and united!

Contact Mr Avi @ 91383851 for an interview!

Job scope:

• Handle all scheduling scope of work
• Manage Ops team on the ground
• Plan and execute schedules
• Prepare quotation and invoice for all ad-hoc job.
• Handle all reports
• Manage customer complains
• Support Sales team in quotations

Work days: 5 days (Mon to Friday)

Timing: 9 to 6pm

Location: Chai Chee

Contact Mr Avi @ 91383851 for an interview.

DUTIES & RESPONSIBILITES

• Assist in preparing and submitting project-related reports and invoices and ensure submission is on time.
• Creation of project in internal system.
• Assist in issuing project administrative documents like AI/EI, AD/ED, Payment Certificates & etc.
• Liaising with Finance on issuance of fee invoices
• Assist in claim submission administration for the team.
• Upkeep and maintain all existing project schedules.
• Organize and maintain project documentation, including contracts, plans, specifications, and reports.
• Maintain project files and ensure they are up to date.
• Prepare addition and omission work on behalf of the team.
• Assist in other administrative duties as required by the team.

JOB REQUIREMENT

• N or O Levels or Certificate in Office Administration or equivalent.
• Able to work as a team, assertive, independent, and proactive.
• 2 years’ of industry knowledge is an advantage.
• Candidates without relevant working experience but with good interpersonal skills will be considered.

Job Responsibilities:

Executive Support:

• Manage calendars and schedules for COO and DCOO, prioritizing appointments, travel arrangements, and meetings.
• Prepare meeting agendas, draft minutes, and follow up on action items.
• Handle confidential documents and information with discretion and professionalism.
• Anticipate and proactively address the needs of Senior Management.

Project & O&M Management Support:

• Provide comprehensive administrative support to the Project and O&M Management team, including scheduling meetings, coordinating communication, and managing project documentation.
• Assist with report generation, and data analysis.

ISO Recertification:

• Support the ISO recertification process by revising and managing relevant documents.
• Track document versions and maintain accurate records.
• Assist with internal audits and external assessments.

Greenhouse Gases (GHGs) Emissions Data Collection:

• Drive collection of GHGs emissions data from operating countries (Malaysia, Vietnam, Indonesia, Singapore, Cambodia, and Thailand).
• Liaise with internal stakeholders on emissions-related matters.

Additional Duties:

• Any other ad hoc duties as and when delegated by the Project or O&M team or such other officer(s) as the Employer may designated.
• Support with coordinating office activities and maintain a professional work environment.
• Perform other administrative tasks as assigned.

Job Requirement:

• Minimum Diploma in any field
• Minimum 3 years relevant work experience
• Experience working in the renewable energy sector or international business is a plus.
• Fluency in English is required; additional Southeast Asian language proficiency is a plus.
• Understanding of ISO standards and certification processes is required
• Excellent communication and interpersonal skills, with the ability to build positive relationships at all levels
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software
• Ability to work independently and as part of a team
• Strong attention to detail and accuracy
• Proactive and resourceful problem-solving skills

Roles and responsibilities:

• Coordinate operations between internal and external departments.
• Liaise with Class, Contractors and Workers.
• Work closely with the client to update project progress report.
• Monitor and inspect the progress of the project-on-site to ensure that the works are implemented based on good quality, finishes and standards, and that project is on schedule, and within budget.
• Oversee and manage a team of the site workers to ensure full customer satisfaction with the site activities being carried out.
• To handle office documents, sorting and filing according to project file.

Requirements:

• Diploma/ Degree holder in any discipline with more than 3 years of relevant working experience in offshore project.
• Responsible for planning and supervision of all operational activities.
• Good communication and interpersonal skills and able to communicate effectively with all level of people.
• Mature with initiative to work independently.
• Good knowledge of Microsoft office skills (Word, Excel and Project )
• Excellent project & people management skills
• Required language(s): Mandarin, English - in order to liaise with Chinese specking associates.

Looking for a Singaporean candidate to fill the position of PMO Executive Admin with Project Admin experience, 1-2 years of experience in Billing Operation / PMO and proficiency in MS Office (Excel, PowerPoint)

1 year Contract under agency (Renewable)
Salary: $2800 - $3500 (depend on relevant exp)
Incentive of performance bonus up to 1 month basic salary subject to reporting manager’s appraisal & approval will be release
Working Location: Revenue House (Novena)
Working Hour: 8:30am – 6pm (Mon – Fri)

Requirement:

• Singaporean
• O level / ITE in Engineering / IT
• Project Management experience
• Must have 1 - 2 years Billing Operation /PMO
• MS Office (Excel) & MS Office (Power Point -Presentation)
• Collaborate effectively within a team and demonstrate the ability to work independently without supervision.
• Ability to multi-task and work under pressure
• Meticulous, Positive attitude, Self-motivated
• Good Communication Skills (both verbal & written)
• Well organized and able to reschedule priorities as circumstances change
• Proactive and able to act on own initiative

Job Description:

Perform daily operations role and responsible for the day-to-day PMO Admin.

Responsible for the general administration and smooth running of a project office. To assist PMO Lead/manager to implement PMO procedures during the project life cycle and monitor project performance.

Capacity Management:

• Assist Capacity Manager to generation the monthly report to all team
• Coordinate and liaise with different team for report submission
• Meet the cut-off time of report submission
• Submission and present to customer for the final report

Project Asset Management/EOSL tracking:

• Assist Config Manager to generation the monthly report to all team and report product EOS status
• Coordinate and liaise with different team for report submission
• Meet the cut-off time of report submission
• Submission and present to customer for the final report
• Config Librarians to ensure that CMDB is updated and accurate

Project Document Management:

• Ensure various document owner comply with the document control procedure
• Assist in Annual Document Review.

Handling Project Onboarding/Off-boarding:

• Ensure staff onboarding and off-boarding comply with the established procedure
• Ensure the DC3 staff list are accurately updated
• Monitoring DC3 staff meet the mandatory training requirement

Support to Audit Activities:

• Assist PM/PD for Annual Audit Event. (Internal and External Audit).
• Ensure all audit item track and close.

Support to Project Management Office (PMO):

• To assist for PMO, e.g.: Asset administration, etc.
• Conduct Annual Asset Verification/Checking.

Track, Monitor and Report Service Request status:

• Work with various team leads to monitor and track the status of service request
• Provide monthly reporting of the SR status

Others:

• Assist to maintain Offsite staff welfare.
• Meeting Room Booking
• Assist in Team Event

Interested candidates, please forward your resume to [email protected]