Our Company would like to hire Administration Clerk with the following citerior:

1) able to handle marine customer for shipping.

2) knowledge of marine port procedure

3) take up phone call for marine customer

4) must be a team player

5) need to perform shift duties and standby duties

6) able to handle stress

The Administrative Manager is to supervise daily support operations of our company and plan the most efficient administrative procedures. You will work with a team of professionals to complete a range of administrative duties in the company.

The Administrative Manager will develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

Specific Responsibilities

Individual to be involved in:

- Observe and improve company structure, and SOP .

- Serve as the lead point of contact for all customer account management matters.

- Facilitating communication throughout with company and clients

- Implement and execute company's policies.

- Oversee and improvise on company's daily operations

Technical Skills and Competencies

- Strong written and verbal communication skills and ability to communicate at all levels..

- Actively contribute to working groups.

- Strong project management, multitasking, and decision-making skills

What you will be doing

Full Set of Bookkeeping

• Manage and oversee all aspects of financial accounting, including accounts payable, receivable, payroll, and bank reconciliations.
• Prepare accurate monthly, quarterly, and annual financial reports.
• Ensure compliance with accounting principles and local financial regulations.
• Coordinate with external auditors for annual audits.

Administration and Secretarial Duties:

• Provide comprehensive administrative support to the investment team. • Organize and maintain files and records, ensuring confidentiality and integrity.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Manage communication and correspondence with stakeholders, including emails and phone calls

Your Capabilities and Credentials

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Proven experience in bookkeeping and administrative roles, preferably in a family office or investment firm.
• Strong understanding of financial and accounting principles.
• Proficiency in accounting software and MS Office Suite.

We are an established international company distributing French, Swiss cosmetics brands, and have vacancy for the below-mentioned position.

• To keep an up-to-date record of company's incoming and outgoing stock in proper orders.
• To keep other sales record when required.
• To pick, pack and check stock out for each dealers.
• Prepared invoices and delivery order for dealers and online sales.
• Helps loading and unloading stocks and gifts in HQ and warehouse.
• To keep the stocks in the store room neat and tidy.
• To perform other duties when instructed.
• To accept transfer of other posts within the company.

Roles & Responsibilities

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities
• 5.5 days work during probation, 5 days work upon confirmation
• Working Location : Woodlands Walk

Our company

• Warmth and friendly family-oriented SME company culture
• We are a group of self-motivated teamplayers
• We work hard and play hard

Job Description

• Obtaining quotations for new and existing client's insurance policies, answering client's queries promptly, and processing of insurance policies.
• Develop and maintain client relationships by providing support, information and evaluating customer needs accurately.
• Handle daily office administrative duties including data administration, answering of phone calls, attending to emails and phone messages promptly.
• Other administrative duties as assigned by manager.

Requirements

• Strong organizational, prioritisation and time management skills.
• Positive attitude and client-centric service oriented.
• Seeking growth and looking to learn in this role.
• Meticulous with ability to handle highly confidential issues as well as communicate effectively with clients and colleagues.

• Singapore based managerial role
• Flexible working environment

About Our Client

Our client is a renowned MNC in global logistics and they are regionally headquartered in SG. As they continue to transform and improve their organisation structure and office policy, they are hiring a new role, a Senior Manager role in Administration to head the corporate communications, administration, company events and operations standards.

Job Description

You will report to the Director of General Affairs and your responsibilities include:

- Managing the admin team to achieve operations excellence

- Coordinate and plan events for the company and its regional headquarters

- Keeping track and negotiation with vendors of the office

- Looking into better policies in travel arrangement, employee communications etc

- Planning and keeping track of the yearly budget of the local office

- Coordinate with other department heads to understand their need and feedback

The Successful Applicant

Successful candidate must have

- at least 8 years of administrative experience in office management in order to understand budget setting and standard procedures setting

- Collaborative, team player

- Approachable and passionate

What's on Offer

You will enjoy 22 days of annual leave, together with attractive bonus and benefits. You will also have career progression towards being a regional leader in office administration.

Contact

Heather Wang (Lic No: R1871939/ EA no: 18C9065)

Quote job ref

JN-032024-6366569

Phone number

+65 6643 9712

Page Personnel Recruitment Pte. Ltd.| Registration No. 201736642C

· Able to commit night shift/during weekends &PH

· Able to commit OT

· Communicate with managers to coordinate schedules

· Prepare essential documentation, including memos, reports, and other forms of communication

· Handle human resource duties, including managing personnel databases and payroll

· Act as the organizational receptionist and receive calls and guests

· Answer and respond to organization emails and phone calls, and forward communications to appropriate parties as necessary

· Maintains and organizes meeting schedules

· Regularly check and maintain record of necessary office supplies

Communicate regularly with staff to help procure needed items

• Singapore based managerial role
• Flexible working environment

About Our Client

Our client is a renowned MNC in global logistics and they are regionally headquartered in SG. As they continue to transform and improve their organisation structure and office policy, they are hiring a new role, a Senior Manager role in Administration to head the corporate communications, administration, company events and operations standards.

Job Description

You will report to the Director of General Affairs and your responsibilities include:

- Managing the admin team to achieve operations excellence

- Coordinate and plan events for the company and its regional headquarters

- Keeping track and negotiation with vendors of the office

- Looking into better policies in travel arrangement, employee communications etc

- Planning and keeping track of the yearly budget of the local office

- Coordinate with other department heads to understand their need and feedback

The Successful Applicant

Successful candidate must have

- at least 8 years of administrative experience in office management in order to understand budget setting and standard procedures setting

- Collaborative, team player

- Approachable and passionate

What's on Offer

You will enjoy 22 days of annual leave, together with attractive bonus and benefits. You will also have career progression towards being a regional leader in office administration.

Contact

Heather Wang (Lic No: R1871939/ EA no: 18C9065)

Quote job ref

JN-032024-6366569

Phone number

+65 6643 9712Singapore based managerial role

• Flexible working environment

About Our Client

Our client is a renowned MNC in global logistics and they are regionally headquartered in SG. As they continue to transform and improve their organisation structure and office policy, they are hiring a new role, a Senior Manager role in Administration to head the corporate communications, administration, company events and operations standards.

Job Description

You will report to the Director of General Affairs and your responsibilities include:

- Managing the admin team to achieve operations excellence

- Coordinate and plan events for the company and its regional headquarters

- Keeping track and negotiation with vendors of the office

- Looking into better policies in travel arrangement, employee communications etc

- Planning and keeping track of the yearly budget of the local office

- Coordinate with other department heads to understand their need and feedback

The Successful Applicant

Successful candidate must have

- at least 8 years of administrative experience in office management in order to understand budget setting and standard procedures setting

- Collaborative, team player

- Approachable and passionate

What's on Offer

You will enjoy 22 days of annual leave, together with attractive bonus and benefits. You will also have career progression towards being a regional leader in office administration.

Contact

Heather Wang (Lic No: R1871939/ EA no: 18C9065)

Quote job ref

JN-032024-6366569

Phone number

+65 6643 9712

Page Personnel Recruitment Pte. Ltd.| Registration No. 201736642C

Responsible for the administrative and financial work of the construction company. Administration: Apply for foreign construction workers, arrange workers' entry and departure, arrange safety courses, purchase various insurances, and settle workers' wages.

Finance: Manage the company's financial accounts and declare workers' personal income tax.

Requirements: More than 3 years of relevant work experience, serious and responsible work, able to use MOM and IRAS websites.

Learning Explorer is a group of prestigious and accomplished language schools in Singapore that offers English, Mandarin Chinese, Japanese, Spanish, Thai, Vietnamese & Korean language learning courses.

We have top-quality resources in our hands when providing language-teaching facilities to our clients. Our teachers are highly qualified and professionally trained in various language learning courses. Located in the heart of Singapore’s central business district and near 3 MRT stations (Raffles Place, Tanjong Pagar, and Telok Ayer), our language centres are open to anyone who wants to learn any of our languages.

The Student Recruitment Team supports students’ success and enhances the overall quality of the language learning experience for students. The individual must provide professional student administration support to follow up with students on different language programs. The individual should be independent in overseeing the Centre's operations and operational challenges.

If you match the above, come and join us!

The position offers a salary ranging from $3,500 to $3,800, depending on your relevant past work experience, with a probation period of 3 months. Additionally, we provide an Annual Wage Supplement (AWS) of a minimum of 1 month or higher based on the school's profitability.

The role requires availability from Monday to Thursday (9:30am to 7:30pm) and Saturday (9:30am to 5:30pm), with Fridays and Sundays off.

As a Senior Admin Executive, your main responsibility will be to provide recruitment support and administrative services to our language course students, reporting directly to the Centre Director.

Our centre is conveniently located at 137 Cecil Street, Level 7.

Job Responsibilities

• Ensure the professional execution of student recruitment & admin support activities.
• Work closely with the marketing team on marketing strategies and initiatives.
• Report to Centre Directors for all admin and other operations matters
• To deliver a high level of quality service to our students.
• Plan and participate in activities to meet SkillsFuture T&Cs.
• Establish a professional working and consultative relationship with students.
• Complete required administrative & coordination tasks by ensuring communications, schedules, and customer records are accurately maintained

Job Requirements

• Candidates with any diploma qualification in any field are welcome to apply.
• Fresh Diploma Candidates are welcome to apply, as on-the-job training will be provided.
• Service-focused and customer-oriented.
• Pleasant disposition, positive mindset and a strong drive to excel.
• Able to perform well under pressure and work independently.
• Proficiency in Microsoft Office Suite and web-based applications
• Prepared to work irregular work hours and weekends when required.
• Five days work schedule with one day off on weekdays & one day off on weekend
• Exhibit effective and timely written and oral communication skills. Required language(s): Chinese, English (to liaise with Chinese-speaking clients and associates )
• The Candidate must be physically located in Singapore for a face-to-face interview.

To Apply to send your resume click on the Apply Button now.

Kindly state your application -

• What is your available start date and monthly salary expectation?
• Nationality

Thank you, and hope to hear from you soon

137 Cecil Street #07-04 Singapore (069537)

www.learningexplorer.org

We understand learning the way you need it

Roles & Responsibilities

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities
• 5.5 days work during probation, 5 days work upon confirmation
• Working Location : Woodlands Walk

Salary Up to : $3000 to $3400 per month
Location : Woodlands Industrial Park E6

Working hours : 5 Days Work Week

9.00am to 6.00pm (Mon – Fri)

Job Description & Requirements

Responsibilities:

Prepare daily operation schedule

Handle customers’ enquiries & requests accordingly via phone calls or emails

Issuing and handling delivery and purchase orders between clients and suppliers

Co-ordinate and communicate with Operations Team when changes in schedule arise

Liasing with Operations Team for purchasing of spare parts and/or equipments

Support the company operations team

Maintain & send Daily/Weekly/Monthly Reports

Other ad hoc admin duties given

Requirements:

Good analytical and problem-solving skills and able to work in a fast-paced environment

Pleasant, good interpersonal & communication skills

Have a strong initiative and self -motivated with good learning mindset

Ability to work in a team

Committed and highly dedicated to roles and responsibilities.

At least 3 years of relevant working experience

Proficient in Microsoft Office (Word, Excel, PowerPoint) and good written/spoken communication skills (in English and Mandarin)

Company Benefits : AWS, Annual Leave (14 Days), Medical Benefits

Established in 1981, the School of Electrical and Electronic Engineering (EEE) http://www.eee.ntu.edu.sg is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 120 faculty members and an enrollment of more than 4,000, of which about 1,000 are graduate students.

We invite applications for the position of Assistant Manager, Administrative Support. This position is responsible for providing administrative support to the school’s faculty, staff and students. This can include processing paperwork, managing operations such as events coordination, driving process improvements, technology implementations, supporting strategic planning efforts such as providing data and analysis and recommendations that inform decision making.

Responsibilities

• Facilitating document verification for the recruitment of manpower.
• Developing, overseeing, and enhancing the content and functionality of research center websites.
• Aiding in the management, matching, and allocation of student group projects.
• Contributing to the planning and execution of events, specifically in areas like event coordination, logistics, and communication.
• Assisting in the compilation and preparation of reports.
• Demonstrating proficiency in creating content and design for the school's marketing and communication campaigns is considered an advantage.
• Undertaking any other ad-hoc administrative duties as assigned.

REQUIREMENTS

• Bachelor’s degree with at least 3 years of relevant work experience, preferably in a corporate or academic setting.
• Prior working experience in higher education environment, especially in administration of academic programmes, will be an added advantage.
• Excellent organization, prioritization, monitoring and follow-up skills within tight deadlines.
• Good communication and interpersonal skills.
• Self-driven, resourceful and excellent team player.

Responsibilities:

• Picture taking of non-conformance part for Transit and Non-Transit audit for Asia manufacturing facilities and internal qualifications.
• Prepare and publish Transit and Non-Transit audit report for Asia manufacturing facilities.
• Prepare and publish internal qualification report.
• Collect and compile data as and when requested by QC department.
• Ensure quality record at QC/QA are properly filed, stored, identified and disposed per documented procedure.
• Assist in the process, distribute, upkeep and maintain quality management system documentation at Document Control Centre (DCC), if required.
• Perform data entry for incoming inspection records.
• Control and upkeep stationery for QA department.
• Observe safety and housekeeping at work area.

Requirement :

• Diploma Holder / NTC 2 or NTC 3
• At least 2 years of relevant experience
• Working in manufacturing environment will be preferred
• Able to work in a fast-paced environment
• 5 days work week (8.15am to 5.15pm)
• Transport pick-up at Bedok MRT station

Job Title: Family Office Administration Manager

Company: RAO Family Office

Location: CBD Singapore

Working Days: 4 office days + 1 day flexible working arrangement.

About Us:

RAO Family Office is dedicated to managing the personal and business affairs of a prominent family. Our team is committed to excellence, integrity, and discretion. We are currently seeking a Family Office Administration Manager to provide comprehensive support to our Managing Director and assist in the smooth operation of our family office, including the coordination of foundation activities.

Role Summary:

The Family Office Administration Manager will play a crucial role in ensuring the efficient administrative and operational support for both the personal and business interests of the family. This position encompasses a wide range of responsibilities, including managing daily office operations, providing personal assistance, coordinating foundation activities, and liaising with external service providers.

Key Responsibilities:

1. Assist in the coordination and management of daily family office operations.
2. Provide administrative support, including handling correspondence, managing schedules, and maintaining records.
3. Support financial management tasks, such as processing invoices and tracking expenses.
4. Assist with the management of the family's real estate and property holdings, including coordinating maintenance, lease agreements, and property inspections.
5. Maintain and update family records, legal documents, and contracts in a secure and organized manner.
6. Liaise with external service providers, including legal, accounting, insurance, and investment advisors, under the direction of the Managing Director of Family Office.
7. Assist with the planning and organization of family events, medical arrangements, travel arrangements, and meetings.
8. Support philanthropic activities, including coordinating foundation activities, tracking donations, and maintaining records for charitable foundations.
9. Communicate with family members to address their requests and concerns in a timely and professional manner.
10. Conduct research and stay informed about relevant laws, regulations, and industry best practices that may affect the family's interests.
11. Ensure a high level of discretion, confidentiality, and trustworthiness when handling sensitive family matters.

Requirements:

• A bachelor's degree in business administration, finance, hospitality, or a related field.
• Excellent communication and interpersonal skills, strong organizational and time management abilities, and attention to detail.
• Willingness to help out whenever it's needed.
• Possessing both leadership potential and the ability to work well in a team.
• Capability to organize and monitor many time-sensitive initiatives.
• A high level of discretion and trustworthiness.
• Singapore Citizen or Permanent Resident (min. 5 years) is preferred.

How to Apply:

Interested applicants are invited to submit their latest CV/resume together with their expected remuneration and notice period to [email protected].

We regret to inform that only selected applicants will be contacted. Thank you.

HCSA Community Services is a charitable organisation with the Institute of a Public Character (IPC) status and a member of the National Council of Social Service. As a family of dedicated staff, volunteer teams, and corporate and community partners, we continue to give a future and a hope to the vulnerable in society.

HCSA is certified as a Great Place to Work ®. At HCSA, our commitment to being a Great Place to Work® is not just a label; it's a reflection of the vibrant and supportive culture we have nurtured together. Within our organisation, everyone is not just a part of a team; they are valued contributors to a workplace built on respect, fairness, and mutual support. Our leaders are known for their credibility, a result of our unwavering dedication to open dialogue and integrity.

At the heart of HCSA's existence is a profound purpose – to give a future and hope for the vulnerable among us. Building and sustaining this culture is a critical part of achieving our mission. We invite you to embark on a rewarding journey where your skills, ideas, and passion will contribute to making a difference in the lives of those in need.

GENERAL SUMMARY

The Manager, Administration and Operations is to ensure smooth day-to-day operations of the Single Room Shared Facilities (SRSF) project, ensuring safety and security of the house with a user-centric perspective. This role oversees all administrative, residential and operational aspects of the programme.

This role oversees all administrative, residential and operational aspects of the programme including supervision of staff, workmen and any other personnel deployed directly or indirectly through HCSA for the execution of Services at Site, attending to, addressing and reporting feedback, issues, conflict or grievances of the Authorised Tenants/Authorised Occupiers.

ROLES & RESPONSIBILITIES

Oversee day to day safety and security functions

1. Supervise staff, workmen and any other personnel deployed directly or indirectly through HCSA for the execution of Services at Site

2. Supervise handling day to day general queries from the residents and visitors of SRSF

3. Plan, implement, supervise and review security access control systems; address potential and actual security issues through recommendation, implementation and review of action plans

4. Plan, supervise and review the implementation of emergency response and crisis management plans

5. Oversee the implementation of supervision, room inspection and oversight of Authorised Tenants/Authorised Occupiers to ensure their safety and overall well-being

6. Develop, review and oversee the enforcement of facility rules, management of disciplinary issues and incidents

7. Ensure proper documentation and timely submission of reports

8. Ensure compliance with Risk Management Plan, Pandemic Plan and Emergency Response Plan, conduct regular reviews and make recommendations for adjustment when necessary

9. Manage communication amongst HCSA staff, sub-contractors and Housing Development Board-appointed (HDB) Facilities Management Company

Maintenance of SRSF

1. Oversee all housekeeping and maintenance related matters, including key press, store, stock take, room and facility inspection, cleaning of common areas and refuse collection as well as coordinating with internal stakeholders and external contractors and vendors for necessary maintenance repairs

2. Oversee regular maintenance check and shelter inspection are conducted to maintain effective operation, cleanliness and hygiene of facility

3. Oversee regular facility inspection and security check to maintain effective operation, safety and security of the facility in the night

User-centric Service Delivery

1. Oversee the provision of residential support related to facility operations as assigned (administrative and operational)

2. Admission support – Assist in the admission and orientation of new SRSF residents

3. Promote neighbourliness – Provide guidance, support and mediation, working collaboratively with other teams, to uplift the residents to achieve stability, self-reliance and social mobility

4. Programme support – Assist in logistical matters for effective functioning of facility and activities facilitation

5. Ensure proper handover and follow-up from night security guards (HDB Facilities Management)

6. Ensure effective and efficient utilisation of facilities including common activities rooms/areas, kitchens, and other recreation rooms

7. Attend to feedback and report on their status to HDB

IT Support

1. Oversee IT support in operation and administrative work for the effective functioning of shelter

Staff Management

1. Responsible for manpower resource planning and allocation for the Residential (operational) team

2. Guide, train and supervise staff in executing of roles and responsibilities

3. Oversee performance management for the operations team to achieve Key Purpose Indicators

4. Manage disciplinary and human resource related issues with guidance from PCO (HR) and ensuring compliance to policy and legislation

5. Advocate for diversity and an inclusive organizational culture

Stakeholder relationships

1. Collaborate with other teams in fulfilling global objectives of the programme

2. Manage communications and feedback from stakeholders and team members

Others

1. Any other duties assigned by supervisor from time to time

QUALIFICATIONS

Education And Experience

1. Minimum Bachelor Degree in social sciences, business or management and/or diploma or certificate level qualification in social work, counseling or psychology

2. Minimum 8 years’ relevant working experience with at least 5 years in management / leadership positions

3. Good organization and planning skills

4. May be required to work on weekends or at night should there be unforeseen circumstances

5. Knowledge of relevant social issues such as homelessness and poverty preferred

6. Demonstrate proficiency in digital tools for data visualisation, data analysis, report-writing and presentation

Other Requirements

1. Able to work flexible hours

2. Able to take initiative to identify areas of responsibilities

3. Sense of safety and emergency

4. Good interpersonal and communication skill

5. Effective and strong team player

6. Knowledge of correctional and addictions work preferred

Salary commensurate with experience.

Venue of Work: Yio Chu Kang

• Office: Ang Mo Kio
• Working days: 5.5 days (Alternate Saturday half day)
• Basic: $3800 to $4500 (depends on experience)

Requirements:

• Min Diploma in related studies
• Min 3 - 5 years of admin managerial experience

Roles & Responsibilities

You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.

• Reporting to Senior Admin Manager
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Roasters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Provide administrative support for the Retail Leasing operation. Looking for a person with administrative experience preferably in retail setting.

The company is a regional property investment holding with main business in shopping malls, logistics, food, agriculture, maritime, hospitality and serviced apartments.

Job Summary:

• Leading real estate property management company
• Salary up $5,500 + AWS + VB (average 2.5 Months)
• 5 days working day
• Central

Job Responsibilities:

• Prepare Letter of Offers for new and renewal of Leases and Licences
• Prepare documents for Variation to Letter of Offers / Agreements, Novation, Pre-Termination etc
• Preparation of letters for lease related matters, including letters to tenants for application of utilities, letters to remind tenants of lease obligations
• Conduct Business Profile Search for prospects and tenants
• Update Standard Operating Procedure (SOP) & maintain an efficient and effective document system to meet documentation standards
• Responsible for all internal/external audit check compliance for the Department
• Keep track and process all lease related matters.
• Maintain and update in-house system with lease information for billing purposes.
• Handle POS integration related matters
• Keep track and process all lease management related matters.
• Process security deposit refund to tenants
• Handle GTO related matters
• Liaison works with appointed lawyers for preparation of agreement.
• Perform other administrative support to department (i.e. sort, scan, process, file/efile documents, process payments that is relating to the department, assist in stationery and office supplies to department etc.

Requirements:

• Possess comprehensive knowledge of Landlord/Tenant obligations in commercial terms

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Shawn Long Jie Shyan

Registration Number: R22109109

EA Licence No: 16C8004 (Elitez Pte Ltd)

DESCRIPTION

This is an exciting opportunity for you to be an integral part of the Quality Management department to optimise patient care and outcome.

The Administrative Executive is responsible for providing administrative support to ensure the smooth and efficient functioning of the department initiatives within the hospital. This role involves the coordination and maintenance of accurate records, meetings, and supporting the implementation of quality management projects.

RESPONSIBILITIES

Documentation Management:

• Maintain accurate and up-to-date records related to quality management.
• Organize and file documentation in compliance with regulatory standards.

Data Entry and Analysis Support:

• Assist in data entry for quality metrics and performance indicators.
• Generate basic reports and assist in data analysis under senior staff guidance.

Meeting Coordination:

• Schedule and coordinate meetings for the Quality Management team.
• Prepare meeting agendas and distribute relevant materials.

Communication and Correspondence:

• Facilitate communication between internal and external stakeholders including team members, other departments, external healthcare institutions, among others.
• Draft routine correspondence and respond to inquiries as directed.

Assist in Quality Projects:

• Support the implementation of quality management projects.
• Collaborate with team members to ensure project timelines and deliverables are met.

QUALIFICATIONS/REQUIREMENTS

• Minimum Diploma.
• At least 2 years working experience.
• Good speaking and writing skills
• Proficient in computer skills including Microsoft Office (e.g. Excel, Words etc.)
• Self-disciplined, motivated, self-starter, Meticulous
• Ability to work collaboratively in a team environment

Interested candidates, please apply with your updated resume, expected salary and notice period.

We regret that only shortlisted applicants will be notified.

NOTE: CRAWFURD HOSPITAL IS NOT IN COLLABORATION WITH ANY EMPLOYMENT AGENCY NOR CONSULTANT FOR OUR POSITIONS OPENING.

Roles & Responsibilities:

Admin

• Report to General Manager
• Licence & certifications monitoring and renewal.
• Company's ISO Systems, including documentation, maintenance, attending to external audits.
• Working company secretary on corporatel issues
• Ensure company Insurance is valid – new/renewal
• Vehicle management, including vehicle insurance and roadtax renewal
• Support Project Teams in sourcing & issuing of Purchase Orders.
• Shipping, logistics arrangements.
• Any ad-hoc work to ensure smooth running of company.

Human Resource

• Full spectrum of HR duties, from recruitment, hiring, termination
• Prepare letter of appointment, confirmation, increment, promotion, termination etc.
• Work pass application, renewal, cancellation, repatriation.
• Arranging training for staff
• CPF Contribution
• Foreign workers' accommodation and related activities
• Generating payroll, gathering data & calculating OT
• Year-end IRAS submission
• Updating & Maintenance of Personnel Files

Accounting

• Sourcing of Items, Issuing purchase orders
• Receiving invoices from suppliers and preparing payment. (AR)
• Invoicing Clients (AP)
• Bank reconciliation.
• Quarterly GST returns
• Liaising with banks/accountant on financial issues

Requirement

• ‘0” Level/Diploma in Human Resources, Business Administration or equivalent
• Minimum 1 year experience
• Good understanding of HR practices including Employment Act
• Good organisational skills with ability to carry out analytical and coordination work
• Good working attitude & self-driven
• Good communication skills (written & verbal) and able to interact with people at all levels
• Familiar with Microsoft Office, HR System (infotech), Accounting System (Quickbooks)
• Able to work independently in a fast-paced environment.
• Workplace in Tai Seng
• 5-day work week

JOB RESPONSIBILITIES

To assist and support the HOD in managing and overseeing GA section specifically in relation to office administration and general office matters and issues, including but not limited to the following:

General Administration (GA)

1. Coordinate work activities of subordinates and staff relating to general administration and office management of the branch.

2. Responsible for managing expatriates matters specifically on the administrative aspects such as housing and accommodation, maintenance relating to their housing and related matters.

3. Oversee the maintenance and updating of the GA policies and procedures as per Head Office requirements and local regulatory requirements such as Fixed Assets policy etc.

4. Manage and maintain the bank’s documents retention/storage and destruction matters.

5. Oversee and manage insurance matters on office premises, Bank’s owned properties and Bank’s own vehicles.

6. Oversee, manage and maintain the bank’s office fixed assets and other facilities.

7. Oversee office management including but not limited to office tenancy and maintenance, pantry management, stationery and its stock taking, office equipment, office plants and related matters.

8. Oversee the mailing system and record keeping.

9. Oversee the branch’s procurement, the filing of related contracts of vendors and related payments.

10. Oversee the management and maintenance of the bank’s authorized signatory.

11. Assist the Management in Admin Strategies and initiate enhancement programs/initiatives to further enhance office management efficiency.

12. Other ad hoc duties or projects as assigned by HOD or Management.

Requirements

· Minimum Diploma holder

· At least 5 years of relevant office administration experience preferable in the banking industry

· A team player as well as able to work independently

· Ability to multi-task and work under pressure in a dynamic and fast-paced environment

· Good communication and interpersonal skills

· Effectively bilingual in both written and spoken Chinese. Literacy in Chinese Language is a preferred as the incumbent needs to prepare and submit documents and reports in Chinese to Head Office.

· Proficient in Microsoft Word and Excel

Job Responsibilities:

1. Finance:

• Quotation, PO, invoicing, accounts entries in accounting software
• Finance SOPs, monthly finance reports, payment, claims, bank transactions
• Support accountant, auditor, tax agent;

2. Admin:

• Personal Assistant to General Manager & ensure well keeping of the office
• Prepare SOPs, reports, materials, slides, website, social media
• Plan for meetings, trips, assist in general correspondences

3. Human Resource:

• Talent recruitments: job ads, benchmarking, partnership, interviews
• Talent rewards: performance management, recognition and rewards, employee benefits, maintaining employee handbook
• Talent retention: career development, conducive work environment, training, employee communications

Job Requirements:

1. More than 3 years of experience in any of the domains: finance, HR or admin;
2. Diploma or Bachelor degree in any discipline;
3. Willing to learn and take up responsibilities outside your existing comfort zone;
4. Good computer literacy especially in using Microsoft Office tools (Word, Excel, Powerpoint)
5. Good commands of both English and Chinese languages (written and spoken) due to the nature of the stakeholder engagements;
6. Past experience working in high tech companies and / or startups an advantage but not mandatory;
7. Have good communication skills, high sense of responsibility, strong sense of delivery, ability to work independently and excellent team spirit.

Position Opportunity at ClearWind

Position Title: Administrative Manager and Executive Assistant

Location: Singapore, onsite

Position Overview

The Administrative Manager at ClearWind sits at the center of the company’s operations in Singapore, supporting a team of professionals working across Southeast Asia working on tropical forest conservation and climate change. The AM supervises and oversees the company’s, administrative systems, ensuring that daily operations are performed seamlessly and efficiently. This includes hiring, training of future administrative team members, coordinating with the administrative and finance teams in the United States and countries throughout Southeast Asia, develop, review and improve company policies, systems and procedures. The Administrative Manager will also support recruitment and the provision of human resource services to the team, and undertake bookkeeping and controls on behalf of the Singapore team, with reporting requirements to central financial office in the United States.

Position Responsibilities

• Responsible for the onboarding and offboarding of the employee, interns and independent contractors
• Ownership and maintenance of the Singapore Human Resources Information System (HRIS), Performance Management Tool, Expense Management tool
• Manage all EP applications, work passes, dependents passes, interaction with MOM, ACRA or IRAS
• Scanning and review CVs and work with Department Heads to manage Job Descriptions, reviewing and interviewing candidates
• Document Preparation and Management: Drafts, edits, and manages business documents such as reports, presentations, and memos, ensuring that all information is accurate, up-to-date, and properly formatted.
• Reviewing, developing and/or improving current administrative systems, policies, and procedures, identifying and developing new systems, policies and procedures wherever required.
• Ensuring smooth operation of the office, managing landlord, vendors and supplies
• Lead, manage and track procurement, price comparisons, or other requirements regarding purchase of either IT assets, software, or company support services such as insurance.
• Work with the accounting and management teams in the United States with bookkeeping, travel and expense, and payroll cycle including auto-inclusion scheme
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Organizing and storing information using the Company’s cloud-based filing systems.
• Travel Booking Management support to the growing team and executives
• Marketing administrative support
• Provide any other executive assistance to the Executives as required
• Any other reasonable tasks assigned

Eligibility Requirements

• Singaporean Citizen or Singapore Permanent Resident
• Bachelor’s degree in business administration, management, or a related field.
• Experience in a related field, such as management, human resources, office management, payroll and vendor management
• Strong communication between all levels of stakeholders in a fast-paced start-up with diverse nationalities
• Exceptional leadership and time, task, and resource management skills.
• Self-starter with strong problem-solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Attention to detail
• Familiarity with local labour laws and compliance
• Proficiency with IT, especially MS Office and MacBook, other internal tool stack HRIS, Zoho Expense, Culture Amp and Office 365

Work Condition & Team

The chosen candidate will mainly work at our modern office in the central area of Singapore. The candidate will be part of the dynamic and diverse team dedicated to making a meaningful, significant impact against climate change. Our mission involves preserving and restoring crucial ecosystems in Southeast Asia. Together, we aim to build a greener and more sustainable future.

If you believe this is the ideal opportunity for you, we encourage you to apply through our job board. Please provide the most recent version of your CV along with your availability details.

Come Join Us

ClearWind is a forest carbon project development company headquartered in Singapore. It originates, designs, and develops nature-based projects across Southeast Asia that mitigate climate change through the protection of tropical forest landscapes and remove greenhouse gases from the atmosphere through the restoration of forests and other natural ecosystems. ClearWind was founded on the mission of achieving these goals through global carbon and climate markets, bringing value back to maintain the natural ecosystems, biodiversity, and local communities that are stakeholders in our projects. ClearWind draws on decades of combined experience from across the region to deliver a comprehensive approach to project design, delivering the highest impact and quality of projects to the market. With nearly two decades of individual expertise in market-based solutions to conservation in Southeast Asia, we work to leverage natural capital as a viable opportunity for local economic development, while helping companies work through efficient market mechanisms to meet their climate targets.