Total 26,486 Administrative / Clerical job vacancies in Singapore

# Convenient work location nearby Toa Payoh area

# Salary up to $3500

# Mondays – Fridays, Office Hours

Our client is a legal firm looking to hire for a Conveyancing Secretary.

Job Responsibilities:

• Assist conveyancing lawyers with the preparation and management of legal documents, contracts, and correspondence
• Maintain client files and records
• Liaise with clients, real estate agents, and other parties involved in transactions
• Process and track transactions from initial instructions to completion

Job Requirements:

• Minimum GCE ‘O’ Level or equivalent
• Proficiency in Microsoft Office Suite
• Familiarity with conveyancing processes and documentation

Looking for a new job or career opportunity? Please email your detailed resume in MS Word Format to [email protected]

Tammi Ng Yi Ning (Ms.)

Talent Acquisition Consultant

CEI Registration No.: R24119611

Personal Data Protection

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Position: Sales Admin

Location: Tiong Bahru

Working Hours: 5 days work, 9am - 6pm

Salary: Up to $3,000

Key Responsibilities:

The Sales Admin will play a crucial role in supporting our sales and marketing team by managing administrative tasks, ensuring the smooth processing of orders, and providing exceptional customer service.

This position requires a proactive individual with excellent communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Administrative Support:

• Attend to visitors, customers and suppliers or contractors at the office premisses.
• Provide general office administrative support to office manager.
• Liaise with internal and external teams to ensure smooth communication and operations.

Customer Service:

• Manage and record customer inquiries, providing information about products, pricing, and order status.
• Assist to address customer issues and complaints in a timely and professional manner.
• Attend to customers at sales and promotions events.
• Maintain positive relationships with customers to ensure satisfaction and repeat business.

Order Processing:

• Process sales orders accurately and efficiently.
• Coordinate with the logistics team and delivery service company to ensure timely delivery of products.
• Manage documentation for all sales transactions, shipment and deliveries.

Sales Support:

• Assist the sales team in preparing quotes and proposals for clients.
• Collaborate with the sales team to gather market intelligence and customer feedback.
• Assist the sales team during sales and promotion events

Database Management:

• Maintain and update customer records in the CRM system.
• Keep track of inventory levels and assist in managing stock levels.

Requirements:

• Min 3 years of experience in sales administration or a similar role.
• Proven experience in sales administration or a related role.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy in data entry.
• Pleasant disposition and team player.
• Effective communication skills, both written and verbal.
• Ability to thrive in a fast-paced and dynamic environment.
• Able to commence within short notice

HOW TO APPLY:

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidate will be notified.

Reg No: R1433814

EA License No: 20C0426 (Elitez & Associates)

Benefits:

• Basic Salary up to $2,300 with yearly increment based on performance.
• 5 days work week (Monday to Friday), 9am to 6.30pm

Job Description:

This is a contract role for an Accounts Administrator (AR & Admin) located in Ang Mo Kio. Our client is one of the Original Design Manufacturers in Singapore and you will be responsible for managing partial sets of accounts and ensuring timely recording of receipts, payments, journal vouchers, debit notes, and credit notes. Additionally, the individual will send out Statements of Accounts (SOA) and follow up on timely payments from customers. Filing hardcopy documents and performing other ad-hoc tasks as required are also part of the responsibilities.

Qualifications:

• Preferably at least 1 year of relevant experience/education in relevant field
• IT savvy with good knowledge of MS Office

Chauffeuring the Director on his daily schedule.

Ensure and upkeep cleanliness, maintenance and washing of the cars.

Assist with other family duties and errands as requested.

Practice safe driving habits, maintain safe driving record and familiarity with the roads and GPS usage.

Requirements:

Record-free Class 3 driving license with relevant experience

Min 3 years driver experience with good driving records

Familiar with Singapore Roads

Ensure punctuality and consistent attendance

Familiar with luxury cars and/or large cars (Eg, Rolls Royce & Bentley)

Able to work overtime on weekends and public holiday

Able to start work immediately or short notice

5.5 days work week

Hours: Monday - Friday (9am - 6pm), Saturday (9am - 1pm)

Company Overview

Established in October 2017, Jobskipedia and FindSGJobs has redesigned the landscape of recruitment through a cutting-edge job portal that provides seamless employment solutions.

Jobskipedia works closely with government bodies to target jobseekers and employers to ensure comprehensive job-matching efforts are attained. Our services have gained national media coverage and have worked with major industry leaders.

Roles and Responsibilities

• Oversee the recruitment process of sourcing, scheduling of interviews and onboarding candidates.
• Perform outbound calls to candidates to verify their details and update their profile in our management system.
• Assist in data-entry to input accurate details to create profile for candidates post-recruitment events.
• Organize personnel files to ensure orderly filing for easier retrieval.
• Maintain the assigned domain to retrieve the resumes from candidates to be updated into the system.
• Provide administrative assistance for the team to support the events held by the organization.
• Support the HR team in posting job listings online for candidates to view available positions.

Job Requirement

• Student Intern welcome!
• Experience in any HR related field will be beneficial.
• Excellent interpersonal and communication skills.
• Demonstrate meticulous administrative skills.
• Able to work in a fast-paced environment.
• Able to independently work on assigned tasks through proper time management.

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Working days & hour: Mon- Thurs (8am-5:30pm) & Fri (8am-4:30pm)

Location: Gul Drive (Transportation provided at Joo Koon MRT)

Salary: $2700 - $3200

Key Job Responsibilities:

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to
• customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed

Low Jia Yi R22104302

The Supreme HR Advisory Pte Ltd 14C7279

• Location: Kranji Way | Office will move to Tuas start of next year 2025 (2mins walking from Tuas MRT)
• Working Days: 5 days / 8am - 5pm
• Salary: $2,000 - $2,500

Requirements:

• Relevant experience

Responsibilities:

• Support in submission of monthly claim / receivables for projects
• Correspondence with clients
• Record and maintain monthly claim/receivable reports
• Ensure proper documentation in project files
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

• Process workmen compensation insurance & claims.

• Assist in implementation of the organization’s SHMS.

• Coordinate EHS promotional activities within the organisation.

• Participates as a risk management team member in the corporate RM organization.

• Briefs safety manager team periodically on the execution status of the overall safety program.

• Assist in conduct of monthly corporate WSH committee meetings.

• Take minutes of all meetings and maintain proper records.

• Submit EHS related documentations (internal and external)

• Maintain all relevant RHS records.

• Any other duties as may be assigned.

Job Description:

• Inventory Management
• Includes maintaining inventory accuracy by preparing reports, coordinating with clients and warehouses for timely shipments and document provision, raising purchase orders, reviewing inventory, and handling inventory issues
• On-time Administration of Billing and Reporting to Client
• Handling Customer & Product Complaint
• In urgent situations in lieu of the Client Service Specialist presence, assist the Client Service Specialist in taking down the client’s request and relay them to the specialist.
• Generate and provide stock disposal reports to clients on a monthly/ quarterly basis
• Others

Job Requirements:

• Min N/O level and above

Interested candidates do attach your resume to [email protected]

Attn: Angela Celeste Poh Li Ying (R2095367)

Recruit Express Pte Ltd (99C4599)

Admin

• To provide operational and administrative support for Department . The role includes data collation for reporting purposes, clinical services support, logistic supports for projects and events, and other administrative duties directed by supervisors

Pharmacy

• Assist in picking and packing of medications
• Assist in preparation of the prescriptions
• Assist in pharmacy operations
• Help to deliver / top up medications for satellite pharmacy

Clinic Assistant

• Register incoming patient
• Prepare the patient for examination
• Respond to patient phone call queries
• Inform patient of financial responsibility
• Prepare and file patient forms
• Verifying and updating patient information
• Scheduling appointments for patients

Requirements

• Minimally GCE A level and above
• Able to start work on short notice

Interested and qualified candidates , please send in your application to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

Logistic Officer (Marine Construction Industry)

• Singapore Based (Changi Navel, Project Office nearby Lavender MRT)
• Project contract based (estimated 27 months until project completion)
• Mon - Fri 8am to 5pm, Alternate Saturday Full Day
• Salary: $2500 - $3500

Interested applicants can send your resume to 8739 9469 Janie / [email protected] and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Requirements

• Candidates possess at least a Diploma in Logistics/Supply Chain Management/Construction management/ Transportations or equivalent.
• At least 2 years of fleet management or transportation management experiences, preferably from construction/civil engineering industry.

Job scope

• Tracking and submission of documentation related to material movement (P.O / D.O).
• Update reports on inventory and highlight any discrepancies.
• Verify purchases and storage of inventory.
• Facilitate enquiries with regards to office, equipment and inventory.
• Allocate and direct manpower according to fleet schedule.
• Submission and approval of personnel for clearance matters.
• Generation and verification of temporary passes.
• Ensure timely and accurate submissions of various documents.
• Any other ad-hoc tasks as instructed by Logistics Manager.

#SCR-jiajia-fun

Fun Jia Jia (Janie) | Reg No: R22107945
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Admin and Account Executive

Salary: $2,500 - $3,000

Working Hours: Monday-Friday (8.30am - 5.30pm)

Working Location: Bukit Batok 659592

Responsibilities:

• Ensuring the accuracy of financial documents, as well as their compliance with relevant laws and regulations
• Preparing and maintaining important financial reports
• Consolidate a business’s financial documents — i.e., bank statements.
• Perform monthly closing and bank reconciliation
• Generate quarterly billing and statement, and GST for submission
• Handle daily finance operations (AR & AP functions)
• Administrative and ad-hoc duties

Requirements:

• 1 year of relevant work experience required for this role
• Diploma / degree

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Our client is a property management company, and they are looking for a Marketing Admin to assist their team. The company is located in the Downtown and is easily accessible.

Duration: 3 Months Contract

Working hours: Mon to Fri, 9am to 6pm

Responsibilities:

• Raise purchase orders and requisitions
• Follow up with vendors for payments and invoices
• Coordinate invoice approvals with finance
• Reconcile e-vouchers and submit for payment
• Update tenants on payment status and assist with forms
• Track tenant participation forms
• Organize marketing materials in SharePoint
• Help the marketing team with projects
• Prepare rental agreements and work with finance on invoices

Requirements:

• Experience in admin work within a marketing department

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

EA License No: 19C9682

EA Personnel No: R21101676

EA Personnel Name: Ng Zhi Qing Alethea

The Opportunity:

• Work location: Central
• Work hours: Monday - Friday, 9am-6pm

The Role:

As a Sales Admin reporting to Head of Operations, your responsibilities will include, but are not limited to, the following:

• Processing and monitor orders/payments/shipments of regional accounts in Asia-Pacific countries with our
  factories in USA and EU
• Providing customer service & online technical support.
• Implementing & coordinate servicing schedules with the technician team

The Talent:

• Mininum. ITE/Diploma, entry level are welcome to apply!
• Attention to detail, meticulousness, and a strong team player mentality are essential.
• You'll receive coaching alongside excellent career growth opportunities and fast-track promotion possibilities!

Next Steps:

• Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and the expected package.
• Apply through this application! We'd love to hear from you
• We regret that only shortlisted candidates will be notified.

Jolinda Yow Jia Min
Direct Line: 6697 7782
EA License No: 91C2918
Personnel Registration Number: R1654296

Working hours:

Mondays to Fridays: 8:30am to 5:30pm

Role:

• Front desk duties: answering of phone calls and walk-in enquiries from students, parents and vendors
• Attend to injured students
• Admin work: filing, counting and distributing of flyers and data entry using Microsoft applications - Excel, Word
• Able to keep calm and work under stress when the front-desk is crowded
• Attend to staff enquiries and requests
• Any other adhoc duties assigned by supervisors

Requirements:

• GCE “N” levels
• Enjoy attending to children
• 3 years working experience in administration in a school
• Able to use Microsoft Word and Excel

Only shortlisted candidates will be contacted.

Tan Fei Yin Winnie

AlwaysHired Pte Ltd

EA Reg No: R1325976

EA Licence No: 24C2293

This Warehouse Admin role is a 1-year contract role.

Job Description:

• Responsible for data entry and stock inventory
• Liaise between various departments as well as Warehouse team on stock and shipments related
• Responsible for administrative, filing and other data entry duties related to Warehouse department

Job Requirements:

• Secondary Certificate or Diploma in Computer Studies
• Knowledge and hands-on basic MS Office skills (e.g excel) will be preferred
• Candidate MUST BE comfortable to work in a non- aircon environment and able to support OT as and when required
• Candidate with SAP and WMS experience will be of an advantage

- Able to assist Manager

- 5 days week – 3 weekdays (2pm-9pm) and 2 weekends (9am-6pm)

- Knowledge on computer usage including Microsoft word, excel, and google drive.

- Salary of $2800 per month plus CPF

- Attend to enquires & answer phone calls, walk-in enquiries & emails

- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

- Exhibits polite and professional communication via phone, e-mail, and mail.

- Provides information by answering questions and requests.

- Contributes to team effort by accomplishing related results as needed.

- Able to handle little children from age 3 yrs old

- Able to work as a team & independently

- Customer Service oriented

• Handle general administration and attend to enquiries
• Minimum O level
• At least 1 - 2 years of administrative experience
• Maintain proper filing system to ensure smooth documentation and administration of the estate
• Independent and multi-task
• Computer literate
• Work location near to Aljunied MRT station

Our client looking for a Temp Admin Assistant (3 months contract) to assist their team for the next phase of their business. They are located in the East - easily accessible.

Job Responsibilities:

• Handle inquiries related to the client’s online platform, ensuring responses are provided within 3 working days.
• Coordinate with external vendors regarding receipt processing tasks.
• Oversee the management of the platform's monitoring list.
• Support backend operations for the client’s loyalty program.
• Assist with other general administrative duties as required.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23117211 (Hew Lee Dea)

Job Title: Administrative Officer / Receptionist

Location: Tuas, Singapore

Position Summary:

We are seeking a dynamic Administrative Officer / Receptionist to handle a diverse range of responsibilities. This role involves managing reception duties, optimizing office functions, and overseeing our internal fleet of vans and lorries. You will coordinate office services, maintain vendor relationships, track budgets, and ensure smooth fleet operations. If you’re looking for a varied role where no two days are the same, this could be the opportunity for you.

Key Duties:

· Fleet Management:

Take full ownership of the company’s vehicles, including tracking maintenance schedules, fuel usage, and ensuring compliance with all road safety regulations. You’ll ensure that vans and lorries are operating efficiently, with minimal downtime.

· Vendor and Contract Coordination:

Manage utility contracts and external service providers (cleaning, maintenance, security, etc.), ensuring high service standards and cost control.

· Front Desk Duties:

Serve as the primary point of contact for visitors and clients, providing a professional and welcoming first impression. Manage phone calls, emails, and correspondence effectively.

· Office Operations:

Oversee the day-to-day operations of the office, ensuring it runs smoothly. This includes ordering supplies, organizing files, and maintaining common areas.

· Budgeting and Reporting:

Monitor expenditures related to office services and fleet management. Prepare and submit regular reports to management, providing insights into office and fleet performance.

What We’re Looking For:

· Proven experience in office administration, preferably with exposure to fleet management.

· Excellent organizational and time-management skills with the ability to handle multiple priorities.

· Proficiency in Microsoft Office, especially with spreadsheets for tracking expenses and generating reports.

· Strong communication skills, both written and verbal.

· Experience in managing vendor contracts or service agreements is advantageous.

Personal Attributes:

· A team player with the ability to work independently.

· Strong attention to detail and a proactive problem-solver.

· Friendly and approachable with a customer-focused attitude.

Hours: Monday to Friday (9 AM – 6 PM)

Salary: SGD 1,800.00

About Us

Adecco Group, headquartered in Zurich and a Fortune 500 company, is a global leader in HR solutions. Founded in 1996, we offer services like temporary staffing, permanent placement, and recruitment process outsourcing across over 60 countries. Adecco combines global reach with local expertise, using technology to enhance its HR ecosystem. The company is committed to corporate social responsibility, focusing on diversity, sustainability, and community development, and supports various industries, including IT, finance, healthcare, and manufacturing.

The Role

We're on the lookout for a meticulous Admin Assistant to assist with contracts drafting and maintaining of data.

Key Responsibilities

• Responsible for collection of associate’s data, generation of employment contracts
• Ensure all data is keyed into system promptly
• Liaise with business users and processing team for monthly payroll and incentives / commissions
• Verifies all payroll instructions, including but not limited to, employment contracts, front office information, timesheets, receipts, and more.
• Consolidate payroll instructions into a standard template
• Prepare and reconcile monthly report
• Ensure accurate and timely report submission
• Ensure compliance with internal & external regulatory
• Maintain proper electronic or hardcopy filing of documentation
• Other assigned ad-hoc administrative duties

Requirements

• Experience with Microsoft Excel
• Ability to perform tasks effectively & accurately
• Eye for details and able to handle large volume of contracts and timesheets
• High integrity and ethics
• Positive learning attitude

** Both Permanent and Contract (6 months) positions are available.

1. Manage the day to day operations of the Company

2. Compiling and maintaining records of office business transactions

3. To assist administrative duties in the office, including answering of phone calls

4. To prepare and process invoices

5. Other ad-hoc administrative duties assigned

Responsibilities:

• Perform administrative duties and support to Leasing team
• Input information and data into lease management system
• Prepare lease documents and other related documents such as Letter of Offers and Tenancy Agreements, etc.
• Liaise with various parties on lease-related matters such as lawyers, IRAS, tenants etc
• Ensure goodtenants’ relations through regular communication and prompt response to tenants’ needs
• Ensure timely submission and accuracy of reports
• Oversee and ensure that billing and other financial transactions (such as agency fees, refund of security deposit, tenancy arrears) are followed up timely
• Maintain and update database, floor plan and Tenants’ contact list
• Any other assigned duties

Requirements:

• Diploma in Estate Management, Building, Business Administration or its equivalent with at least 4-5 years of relevant experience in commercial or office leasing
• Strong numerical, interpersonal and communication skills
• Sound understanding of the real estate industry
• Highly motivated, tenacious, positive and proactive
• Able to thrive on challenges and work under time pressures

• Respond to customer inquiries via phone, email, and chat in a timely and professional manner.
• Assist customers with product information, order status, and general inquiries.
• Process orders, returns, and exchanges accurately and efficiently.
• Maintain and update customer records in our database.
• Collaborate with other departments to resolve customer issues and improve service quality.
• Provide administrative support to the customer service team, including data entry and filing.
• Monitor and report on customer feedback and trends to help improve our services.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Scope of work:

1. Front desk duties: answering of phone calls and walk-in enquiries
2. from students, parents and vendors.
3. Attend to injured students.
4. Admin work: filing, counting and distributing of flyers and data entry
5. using Microsoft applications - Excel, Word.
6. Able to keep calm and work under stress when the front-desk is crowded.
7. Attend to staff enquiries and requests.
8. Any other adhoc duties assigned by supervisors