We are looking for a detail-oriented Administrative Assistant to support procurement and inventory management at our nursing home. Key responsibilities include processing purchase requisitions, managing Good Received Notes (GRNs), verifying invoices, and maintaining accurate records. The ideal candidate will have administrative or procurement experience, strong Microsoft Office skills, and a commitment to accuracy and collaboration in a healthcare environment.
Responsibilities:
• Accurately record and manage Good Received Notes (GRNs) for all inventory items delivered to the nursing home.
• Raise and process purchase requisitions for inventory purchases, ensuring all requests are in line with organizational policies and budget constraints.
• Check and verify invoices against purchase orders and delivery notes to ensure accuracy before processing for payment.
• Assist in maintaining accurate records of inventory levels and conducting regular stock checks.
• Communicate with vendors to follow up on orders, resolve discrepancies, and ensure timely delivery of goods.
• Maintain organized records of all procurement and inventory-related documentation and generate reports as required.
• Work closely with the nursing home's operations and finance teams to ensure smooth and efficient procurement processes.
• Ensure all procurement activities comply with internal policies, industry regulations, and relevant legal requirements.
• Assist in stock taking and asset sighting.
• Any other ad-hoc assigned by the Supervisor
Requirements:
• Nitec, Diploma or equivalent in Business Administration, Supply Chain Management, or a related field.
• At least 2 years of experience in an administrative or procurement role, preferably in a healthcare or eldercare environment.
• Proficiency in Microsoft Office Suite (especially Excel)
• High level of accuracy and attention to detail in handling procurement documents and inventory records.
• Strong verbal and written communication skills, with the ability to interact effectively with vendors and internal teams.
• Excellent time management and organizational skills, with the ability to prioritize tasks and manage multiple responsibilities.
• Strong ethical standards with a commitment to transparency and accuracy in all procurement activities.
• Ability to work collaboratively within a team, with a focus on supporting the overall operations of the nursing home.
