Total 26,486 Administrative / Clerical job vacancies in Singapore

Job Duties:

• To perform mostly admin work on customer accounts
• Assist in all other ad hoc duties

Requirements:

• Min Nitec or Diploma in any discipline
• Prior Admin duties will be advantageous
• On job training provided

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Admin Assistant

Andrea Eunice Tan Min Er
(R23112594)
Recruit Express Pte Ltd
EA License No. 99C4599

Responsibilities:

• Answers incoming and outgoing calls in a timely manner and in accordance with the Hospital policy.
• Maintains confidentiality of caller and Hospital information as directed.
• Directing calls to internal and external stakeholders.
• Updating of contact details and relevant information into the Call Centre Enquiry System.
• Handling and resolving complaints.
• Reporting fault on telecommunication equipment
• Performs other related duties as assigned or requested.

Requirements:

• Min. Nitec or Diploma in any field of study
• Min. N/O Level (with call centre exp)
• Keen interest in the healthcare/ medical industry
• Prior call centre exp preferred
• Basic knowledge of Microsoft Office
• Able to commit long term

Interested applicants, please email your updated CV to [email protected] or WA 91792208 for more information.

Recruiter's Ref Code: #HHM

EA Personnel No: R21103938

EA Personnel Name: Reina Ng Hwee Min

Company Registration Number: Recruit Express Pte Ltd (99C4599)

• Lead/Supervise Pharmacy Centralized Billing Team
• Ensure daily objectives assigned to the billing team are completed within specific timeline
• Exception Handling and Escalation
• Resolve any exceptions faced by the billing team and escalate when necessary
• Process Improvement
• Support the billing team through new processes and productivity initiatives (e.g. automation or other innovative measures)

Job Description:

• Min Diploma in any discipline
• Good Interpersonal Communication Skills

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Executive Assistant

Andrea Eunice Tan Min Er
(R23112594)
Recruit Express Pte Ltd
EA License No. 99C4599

• Position: Admin Executive (Customer Service)
• Location: Pasir Panjang
• Working hours: Monday to Friday (8.30am - 6pm)
• Salary (commensurate with experience): Up to $4,000 + 20 Days Annual Leave + Performance Bonus
• Duration: Permanent
• Industry: Education

Main Responsibilities:

• Ensure all queries coming through Student Connect including phone calls, emails and walk-ins
• Manage students’ record and update students’ status on the system
• Advise students on course requirements
• Assist with enrolment of new and continuing students, which includes students’ class registration and enrolment
• Assist in preparation of class lists
• Assist and support with counselling of students who do not meet attendance requirements and processing of students’ absence justification requests
• Any other ad-hoc duties assigned

Requirements:

• Possess at least Degree in any field
• At least 2 years of relevant work experience in a similar role
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only

Email to: [email protected] for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Main Responsibilities

• Handle public phone enquires on medical reports requests
• Process medical report requests and follow up on medical report requests status
• Process duplication of medical records for patients
• Perform records management such as engage porter to deliver documents to patient care areas, archiving of document in e-MRO storage and tracing
• Sorting and scanning of documents into the electronic medical record system
• Perform indexing and Quality Control check (100%) on the scanned images
• Participate in continuous quality improvement initiatives and projects in the department.

Requirements

• At least a GCE ‘N’ or ‘O’ levels, Professionals Certificate/NITEC.
• Experience in healthcare preferred
• Proficient in Microsoft Office
• IT literacy and numeracy including conversational, writing making electronic entries e.g. Record information on forms, charts and checklists
• Able to adapt quickly to changes and work in a fast-paced environment

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting
R21103142
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Position:

Financial Officer cum Admin

Job scope:

1. Responsible for related financial work of Singapore Company;

2. Assisted in preparing monthly statements, issuing annual audit reports, tax declaration, etc.;

3. Sorted out and preliminarily reviewed reimbursement bills, and delivered relevant documents to the headquarter;

4. Responsible for assisting Human Resources Department to check CPF related data and make payment on time;

5. Responsible for timely updating relevant information of enterprise registration;

6. Responsible for specific communication and coordination with banks and intermediaries (accountants, tax accountants, lawyers) in Singapore;

7. Responsible for data management. Timely print, send and receive, sort and file data, and timely transfer relevant financial data to the headquarter according to regulations;

8. Responsible for daily affairs and management of office administration;

9. Complete other work assigned by the supervisor .

• Administrative support including (but not limited to) telemarketing, letter shopping, data entry etc.

• Liaise with vendors and partners to ensure the maximum value and timely execution of procured goods and services

• Ensure the accurate processing of donations received and updating of databases in a timely manner

• Manage the inventory of physical assets and equipment for events

• Assist in the production of collaterals and publications

• Any other relevant duties

Description:

• Assisting the team in meetings planning and coordination
• Organizing departmental activities
• Perform data entry, maintain a systematic database and filing system
• Perform other administrative duties that may be assigned

Requirements:

• Min. 'N' / 'O' Levels
• Some admin experience is preferred

Working hours: Mon - Fri, office hours

Location: Bukit Merah

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Job Description:

• Provide daily administrative support to contact parents on administrative matters
• Assist in various administrative duties in the General Office such as financial assistanc processes, record-keeping, statistics compilation, correspondence preparation, and filing
• Assist in sourcing goods and services, as well as liaising with vendors
• Check leave applications and staff absence records
• Manage office stores and distribute stationery to staff
• Cover counter and telephone duties to address inquiries from external stakeholders and the public
• Perform any other administrative support duties as assigned

Qualifications and Skills:

• Minimum of 4 GCE "N" level passes or equivalent
• Strong communication and interpersonal skills
• Proficiency in Microsoft Word, Excel, or equivalent software preferred
• Prior experience in administrative work, especially in a school environment

Working Hours:

• Mondays to Thursdays: 7:00am to 4:00pm (including a 30-minute lunch break)
• Fridays: 7:00am to 3:30pm (including a 1-hour lunch break)
• No work on Saturdays, Sundays, or public holidays

Description:

• Handling enquiries from interested study participants (parents)
• Assist to prepare prior to, during and post-study participant visits
• Data entry/management
• Coordinate/schedule participant visits
• Daily operational duties etc
• Research study will be centred around children

Requirements:

• Min. 'A' Levels / Diploma in Science / Psychology
• No exp needed, training provided
• Able to start immediately

Working hours: 32 hours per work week (Monday, Tuesday, Thursday and Friday: 8am to 5pm), Sat on ad-hoc basis

Location: Tampines / Punggol

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Our client is a global manufacturer. Due to business needs, they are now recruiting a HR Officer to be part of their HR team for ongoing transformation projects. They are located in the North Area - easily accessible.

Responsibility:

• Oversee various benefit programs, including health screenings, wellness initiatives, and employee welfare.
• Administer and manage the leave system and related processes.
• Handle insurance-related inquiries, claims, and administrative tasks.
• Coordinate employee rewards programs, such as long service awards, recognition initiatives, and other commendations.
• Prepare and manage HR reports and budgets.
• Assist with HR documentation, personnel filing, and fostering HR culture programs.
• Provide support for additional HR projects as needed.

Requirements:

• Min Diploma in any discipline
• Minimum 2 years HR experience in manufacturing industry
• Proficient in Microsoft Excel

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R2198636 (Oh Puey Xin)

Mission:

• Serve our customers by providing administrative support to ensure the smooth and efficient operation of the e-commerce sales process.
• Provide excellent customer service to walk-in customers, ensuring that their needs are met promptly and professionally.

Outcomes:

• Accuracy: All administrative tasks are completed accurately and efficiently, with minimal errors.
• Timeliness: All administrative tasks are completed on time.
• Responsiveness: All inquiries and requests from the customer are responded to promptly and professionally.
• Customer Satisfaction: All customers are satisfied with the level of administrative support they receive.

Competencies:

• Attention to Detail: Ability to focus on and complete tasks accurately, even when multiple distractions or competing priorities exist.
• Communication: Ability to communicate effectively both verbally and in writing.
• Customer Service: Ability to provide excellent customer service, even in challenging situations.
• Organization: Ability to manage multiple tasks simultaneously, and to prioritize work effectively.
• Teamwork: Ability to work effectively as part of a team, and to support other team members as needed.
• Technical Proficiency: Proficiency in Microsoft Office Suite

WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

Working Time: Monday to Friday, 8.30am – 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $3000 - $3800

Overview for the role:
The Student and Academic Services Officer (Student Connect) is to provide comprehensive academic and student support services to students and academic staff of the school

Job Duties:

1.Student Connect

• Ensure all queries coming through Student Connect from all stakeholders are managed and addressed in a timely manner, including phone calls, emails and walk-ins.
• Assist in developing and managing all Customer Relationship Management systems.
• Support the management of the Queue System at Student Connect.
• Support the Manager in ensuring that Student Connect meets operational needs and provides a high level of service for all stakeholders.
• Preparation of Student ID cards for new students and assist in replacement of Student ID cards for continuing students.
• Process and prepare students’ letter requests accurately and in a timely manner.
• Manage lost and found items.

2.Student Management

• Manage students’ record and update students’ status on Student Management systems to ensure accuracy of record and academic status.
• Advise students on course requirements
• Assist with enrolment of new and continuing students, which includes students’ class registration and enrolment via the Student Management System
• Provide support and assistance to students with academic systems enquiries.
• Identify students in need of academic skills support and refer them to relevant support class.
• Monitor academic progress to identify students at risk
• Process course variation applications and provide relevant academic counselling to students relating to the study plan.
• Assist in organising student academic advising session and briefing when required.
• Ensure student academic progress is in accordance with regulations.

3.Student and Academic Support

• Maintain up to date knowledge of course structures and academic policies and procedures.
• Provide support and assist students with academic enquiries.
• Support academic staff for course delivery requirement.
• Assist in preparation of class lists.
• Assist and support with counselling of students who do not meet attendance requirements and processing of students’ absence justification requests and lecturers’ manual attendance requests.
• Assist in coordinating and facilitating the capturing of students’ bio data for the attendance system.
• Check that the daily classroom schedules on the display monitors are correct and maintain the locations where classroom schedules are displayed.
• Assist with the logistics and invigilation of tests and examinations.
• Assist with the logistics for enrolment period.
• Assist with student activities and campus events such as Orientation and Graduation.

4.Others

• Plan and implement student and academic staff surveys, including the creation of the surveys, results compilation and analysis.
• Prepare and analyse academic data and reports for Management.
• Ad-hoc tasks assigned by the Senior Manager (Academic).

Job Requirements:

• Diploma in Business Administration / relevant discipline
• Preferable with experience in dealing with International Students

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

We are looking for a reliable Billing Clerk to perform tasks that will help us monitor our revenues. You will be responsible for keeping track of money owed to us by customers, preparing invoices and updating records.

As a billing clerk, you must be accurate and reliable in handling accounts and documents. Being good at math and a high degree of organizational ability are essential due to the great amount of financial information.

The goal is to contribute to the accurate preparation of bills receivable and safeguard the company’s income.

Responsibilities

• Manage account balances to discover outstanding debts or other inconsistencies
• Collect all information needed to calculate bills receivable (order amounts, discount rates etc.)
• Check the data input in the accounting system to ensure accuracy of final bill
• Issue invoices and bills and sent them to customers through various channels (mail, e-mail etc.)

You will be responsible to manage and coordinate administrative tasks, ensuring efficient office operations, and to provide support to senior management by handling communication, scheduling, and documentation.

RESPONSIBILITIES & EXPECTATIONS

• Perform full spectrum of administrative tasks to the Director.
• Overseeing day-to-day office admin operations including handling emails, incoming phone calls, and inquiries.
• Maintaining the documentation accurate and up-to-date records.
• Maintain a detailed tracking and filing system for all documents.
• Submit applications for new services / renewal.
• Create, match and follow up on Purchase Requisition and POs.
• Coordinating and managing projects as assigned by Management.
• Any other tasks as and when assigned by Director.

REQUIREMENTS

• At least 1 years experience in an administrative role will be added advantage.
• Proficient in using basic MS Office (eg. MS Outlook, MS Excel, MS Word, MS Powerpoint.
• Meticulous with strong attention to detail.
• Able to multi-task, meticulous, committed and good team player.
• Willing to work in the West.

Duties and Responsibilities

• Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.
• Manage and update all submission documents and liaise with subcontractors and suppliers.
• Preparing and submitting monthly project progress claims and follow through on invoices.
• Monitor, record, and submission of monthly accident statistics form.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Support, communicate, and coordinate with external and internal departments.
• Assist in other ad-hoc duties when required.

Requirements

• Min GCE 'N' level or any other recognized qualification of the same equivalent.
• At least 1-year working experience as an Admin.
• Prior exposure in construction industry is preferred.
• Ability to work independently and target oriented in a stressful environment and able to contribute as part of a team.
• Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner
• IT savvy & well-versed in Microsoft Word & Excel.
• Organized, detail-oriented, multitask, priorities and meet the deadlines as needed

Contract: 6 months (start in Aug 2024)

Location: Chinatown

Responsibilities

• Extracting the digitised records from external hard disk drives
• Sampling of digitised records against the physical materials returned by digitisation vendor
• Uploading of digitised records to online platform/Shared Folder as it is the repository for all official and finalised records
• Perform any other duties as assigned by supervisor(s).

Requirements

• A-level / Diploma
• Possess relevant working experience
• Excellent written & verbal communication skills

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Salary : $2,500 - $3,300
Location: Buangkok
Working hours: 4 days (Monday - Sunday) rotating shift

• Day Duty shift - 7.30am to 7.30pm
• Night Duty shift - 7.30pm to 7.30am

Job Responsibilities

• Plan and supervise the care of residents
• Develop and implement programmes and activities for the well-being of residents
• Put up monthly interview records for residents
• Ensure proper maintenance of the Home's equipment
• Ensure the cleanliness of the Home premises

Job Requirements

• Diploma in psychology , social work , counselling or relevant field
• Willing to work rotating shifts including night shift and weekends
• Training provided

Whatsapp: +65 80135651(Alvin)

Alvin Chua Ming Jing:R23116192

The Supreme HR Advisory Pte Ltd: 14C7279

Job Description:

• Analyze data
• Perform various administrative tasks including:
• Create new part numbers
• Amend existing part numbers
• Raise PRF (Purchase Request Form) for labels
• Raise PO (Purchase Order) for labels
• Communicate with customers for repeat or new orders via calls or emails

Job Requirements and Skills:

• Proficient in Mandarin and English due to need to communicate with bilingual associates.
• Familiarity with Microsoft Office (Excel, Word, etc.)
• Strong communication and interpersonal skills

Working Days: 5 Days

Working Hours: 8:30am – 6:00pm

EA Personnel Name: Wong Choo Sian
EA Personnel No: R1762582
EA License No: 23C1703

• Support the various administrative and operational needs of the department

• Liaise with internal and external partners to facilitate the implementation of dept’s activities

• Support some design and development work for videos and communication pieces– this would include video editing and Electronic Direct Mail (EDM) design; and disseminate them to relevant parties.

If you're interested in the position, kindly forward your comprehensive resume, along with your expected salary and availability, in MS Word format to [email protected]

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted.

Responsibilities and Duties

• Receptionist (attend to Guest/Vendor)
• Handle admin duties
• Carry out stock, balance, performed inventory control
• Generating delivery order to customer
• Data entry, Filing Document’s preparation, Photocopying & etc
• Handle all incoming telephone call
• Collect mails from office letter box & mail out letters
• In-Charge of office Maintenance Stationeries, Office Supplies & Equipment, Refreshment, etc
• Assisting in ISO Audit preparation
• Adhoc duties assign by Superior

Requirements

• ITE Qualification, Diploma
• At least 2-3 years experiences
• Able to work independently
• Possess excellent communication and innovation problem-solving skills
• Have good work ethics and exhibit professionalism

Job Description

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corportise our business

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment

Responsibilities:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external English and Chinese speaking vendors and suppliers

We are looking for aspiring individuals that fits the below description. As a Admin Executive, you will play a crucial role in managing the administration functions for our Company, ensuring a smooth operation.

Key Responsibilities

• Assist in recruitment process, that include coordinating interview arrangements with shortlisted candidates and interviewers. Update calendar invites.
• Provide administration support for new staff onboarding / training and resigned staff offboarding process.
• Manage company asset which include uniform, staff pass, stationary, company mobile lines.
• Arrange and coordinate with HQ IT department, to resolve any IT hardware or software issues.
• Prepare and update monthly insurance name list to administer staff for insurance policies.
• Manage and update foreign workers’ personal information via MOM OFWAS.
• Update company's organization chart and office contact list.
• Responsible for sourcing pantry items, beverages, snacks for office and warehouse and maintain pantry cleanliness.
• Assist in organizing any in house or external company’s events.
• Arrange for hampers ordering with vendors upon request.
• Liaise with technician, vendor or contractor for repair and maintenance of any office equipment, facility and building maintenance which also includes air con servicing, copier machines, water dispenser.
• Manage cleaner’s schedule for the cleanliness of office.
• Participate in procuring of office assets, and making comparison based on the competitive prices.
• Provide support to warehouse when required or during peak seasons.
• Facilitate on internal claims submission to accounts department.
• Monitor company vehicles’ road tax due date and insurances.
• Any other assignments as assigned by the immediate superior.

Skills & Qualifications

• Minimum a Diploma in any field.
• With previous administrative role is preferred.
• Proficient in using MS office applications (Word, Excel, PPT, Outlook).
• Candidate should possess good organizing skills, willing to learn, able to meet tight timelines, and prioritize works in a fast pace environment.
• Good communication and interpersonal skills.
• This role will be required to communicate with Mandarin speaking associates / vendors.

Job Scope:

1. Preparation and verification of documents

2. Management of records

3. Compilation of statistics

4. Drafting of correspondences

5. Handling of calls and enquiries

6. Management of students at sick bay

7. Management of stationery and medical Inventory

8. Administration in a variety of areas such as finance, Procurement, human resource, estate management and general administration

Requirements:

1. Certificate in Office Skills, Certificate in Business Studies (Accounting) or Higher Nitec/Nitec in Office Skills, Accounting or Business related disciplines

2. GCE “A” or “O’ level certificate or equivalent of ESS Career Readiness Certificate (Operations)

3. ESS Workplace Literacy and Numeracy (WPLN) Level 5

4. A team player with good communication skills

5. Preferably with at least 4 years of relevant work experience in general administration and finance

Salary: $2400 to $2580/month

Contract Period: From 1 Aug 2024 to 31 Dec 2025

Working Arrangement:

• Mondays to Thursdays: 8:30am to 6.00pm, inclusive of 1hr lunch break

• Fridays: 8.30am to 5:30pm, inclusive of 1hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Responsibilities:

• Process application and reply to emails
• Checks for disbursement
• Exception handling and refunds
• Attend to escalated enquiries on claims
• Collation of data / information / statistics for regular reporting
• Provide administrative support
• Undertake additional tasks as assigned.

Requirements:

• Min Diploma holder in any discipline
• Prefer 1 or 2 years experiences in processing claims, disbursement and refund
• Proficient with Microsoft Office

Tempserv Pte Ltd
EA License No: 06C3745
Consultant: Ivy Ng / EA Personnel No: R1102590