Total 4,707 Administrative / Clerical job vacancies in Tanah Merah, Harbourfront and Marina Bay, North East

Responsibilities and Duties:

• Work in exclusive residential estate
• Demonstrates excellent customer service and communication skills
• Respond to residents’ inquiries and requests and resolve issues in a timely, friendly and efficient manner
• Provide services such as facility booking, taxi booking, handling couriers, transportation options, and any additional requests upon demand
• Handle calls and receiving of parcels for residents
• Liaise with residents on function area setup
• Maintain a safe and secure environment
• Ensure that the reception area is kept tidy at all times
• Other duties as assigned

Job Requirements:

• Relevant working experience in the service industry.
• Posses good communication & interpersonal skills.
• Willing to do shift work.
• Able to use MS Office.
• Able to multitask.

Additional:

• Monday to Sunday (Morning Shift): 8am to 4pm
• Monday to Sunday (Afternoon Shift): 12pm to 8pm
• Office Wear with blazer

Primestaff Management Services Pte Ltd

Personnel Name: Jackie Ng

Personnel No: R22109024 EA License No: 95C5411

EA License No: 95C5411

Job Responsibilities:

- Provide full spectrum of secretarial support

- Scheduling of appointments with clients

- Conduct market research and organisation activities on behalf

- Assist in business-oriented matters

- Perform vendor negotiations activities for business needs

- Schedule internal/external conference meetings and company events

- Any other ad-hoc tasks assigned

Requirements:

- Minimum Higher Nitec in any discipline

- Intermediate to advanced level for Microsoft Words, Excel and PowerPoint

- Possess good verbal & written communication skills

- Detail-oriented with good organisation skills

- Ability to work independently

Working Hours & Salary:

- At least 3 days a week, 10 am – 5pm (1 hour lunch break)

- $12 per hour

Benefits:

- Flexible working schedule, ideal for balancing work and personal commitments

- Opportunity to gain valuable experience in a dynamic work environment

- Collaborative and supportive team culture

- Fun and engaging work environment

- Potential for skill development and career growth

- Conveniently located office with access to public transportation

Admin and Accounts Executive

Job Scope:

• Verify and record all vendor invoices in system.
• Monitor accounts receivable and accounts payable, follow up on outstanding payments.
• Prepare and send monthly SOA to customer
• Assist in preparation of financial statements and required reports
• Basic Accounts Payable and Receivables.
• Various HR admin duties that may arise time to time.
• Handling appointment and administrative duties for Managing Director
• Processing work pass application, renewal, tax clearance and admin related
• Verify employees working hours for payroll.
• Any ad hoc duties as and when assigned by the Management

Requirements:

· Preferably to have Diploma/Degree Qualification in Accounting or Human Resource.

· At least 2 years of related working experience.

· Proficient in Microsoft Excel and Word

· Good sense of initiative, driven and independent worker.

· Meticulous with an attention to detail

· Able to manage deadlines.

Career Level: Junior Executive

Salary Range: $2500-3000 per month

We are looking for an individual who is keen to learn. No experience is required as long as you are willing to learn.

Salary will be based on the level and relevance of the candidate's work experience. Individuals with motor claims experience are preferred.

You will be assisting the current team to:

• prepare and type documents
• scan documents
• send emails
• follow up with clients
• ad hoc duties

5 days week. Weekend off.

Location: Marymount

Job Description:

• Extend admin support to the Senior Personal Assistant
• Potentially become Office Manager, depending on the performance

Office Administration & Support:

• Answer phone calls, direct inquiries, and take messages.
• Greet and register visitors professionally.
• Manage local and overseas courier arrangements, including handling the company letterbox.

Office Management & Maintenance:

• Monitor and replenish office supplies (stationery, pantry items, etc.).
• Coordinate & schedule office maintenance and repairs, working with contractors and building management.
• Oversee office cleanliness and work closely with the cleaning lady.

Event and Food Coordination:

• Plan and arrange catering for office events such as lunch talks, roll calls, and festive gatherings.
• Organize monthly meetings, including RSVP management, dietary preferences, and snack planning.

Vendor & Corporate Gift Management:

• Research, select, and order corporate gifts, coordinating with vendors to manage budget, quality control, and delivery.

Payment and Travel Arrangements:

• Prepare and submit payment requisitions for corporate travel and office-related expenses (e.g., plants, telco, cleaning company, office rental, courier, printer invoices, etc.).
• Manage hotel and transport bookings for HQ visitors.

Internal Communication:

• Draft and manage internal admin communications, such as posters, emails, and announcements for office updates and events.

Requirements:

• GCE O Level / Diploma in Business Administration, Office Management.
• 2 years in Office Admin, Receptionist or Cabin Crew positions.
• Fluency in English; proficiency in Mandarin is advantageous to liaise with Mandarin-speaking associates.
• Proficient in Microsoft Office and basic office management software.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle event planning and coordination.
• Flexibility to manage ad hoc tasks.

Please contact Terence at +65 9645 4048 your resume directly for fast response.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Position: Account cum Admin Executive
Working Days & Hours: 5.5 days | Mon-Fri: 9am to 6pm | Sat: 9am to 1pm
Working location: Kallang Singapore 349307
Salary: $2200-$2400

Job Responsibilities

Bookkeeping & Accounts:

• Issue Invoices
• Maintain accurate and up-to-date financial records.
• Handle accounts receivable and payable.
• Prepare financial statements and reports.
• Reconcile bank statements and manage general ledger entries.

Corporate Sales Management:

• Manage online inquiries for corporate sales.
• Coordinate with internal teams to process sales orders.
• Ensure timely and accurate invoicing for corporate clients.
• Monitor and follow up on payments and outstanding balances.

Customer Service:

• Provide after-sales support to corporate clients.
• Address and resolve customer queries and issues efficiently.
• Liaise with internal departments to ensure customer satisfaction.

Ad Hoc Duties:

• Assist with financial audits and regulatory compliance.
• Support the management team with special projects as needed.
• Bonus If (alternatively, can learn on the job)
• Familiar with accounting software and online sales platforms.
• Experience in customer relationship management (CRM) tools.

Job Requirements

• Relevant Experience

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘LIM JUN SHENG Reg No: R22104301

Position: IT Admin

Working days: 5 days + Alternate Saturday (full day)
Working hour: 8:30am - 6pm
Salary: $2300 - $2500
Office Location: Ubi

Job Description

• Work closely with management to achieve task/projects
• Plan and manage the schedule for operations to fulfil projects timelines and requirements
• Respond to customers and plan operations to service past projects.
• Monitor operations manhours.
• Proper documentation for job filing and input information into sever
• Perform department administrative and operational tasks
• Undertake any other ad-hoc projects/duties assigned

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘LIM JUN SHENG Reg No: R22104301

Responsibilities:

• Provide general admin and logistics support to Admin Team during the digitization exercise, which includes packing and moving of cartons of files and documents between registry and vendor’s production room.
• Conduct quality checks of scanned images.
• Assist Admin Team in organising the registry office and storeroom during the digitization exercise.
• Any other duties as may be assigned by the Assistant Director (Corporate Development).

Job Requirements:

• Singapore citizen
• Diploma in any discipline
• Able to carry cartons / boxes of files and documents
• Team player with good communication and interpersonal skills
• Organised, meticulous and attention to details
• Able to commit for the full 3 months (Oct 2024 to Jan 2025)

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nuturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nuturing our students as a whole.

We have an exciting career opportunity for the position of Academic Admin & Examination Executive and invite talented individuals to join us in our mission.

Job Description:

• Oversee and manage all aspects of student academic matters, including secretarial services to the Institute Board of Academic and Examination.
• Deliver prompt and efficient support to the academic department, overseeing a variety of tasks such as managing admissions, maintaining student grades and records, evaluating grade reports, organising academic board meetings, and conducting statistical analysis and performance tracking for students and faculty.
• Support the Academic department by regularly collecting, analysing, and reporting data related to various student issues, including grades, academic performance, and graduation statistics.
• Provide regular reports on student enrollment and graduation data to senior management and university-wide committees.
• Ensure accurate recording of assessment methods and results for each module.
• Supply assessment reports and invigilator scheduling information to all Heads of Schools ("HOS").
• Liaise with the Academic Board Chairman and members on academic matters, including arranging Board of Examiners (BOE) meetings and recording minutes.
• Coordinate the signing of certificates by Academic Board members.
• Administer the issuance of academic transcripts and certificates.
• Assist with the authentication of photocopies of student transcripts and certificates.
• Perform any additional tasks as directed by the Academic Dean and Management.

Requirements:

• 3 years of experience in academic administration or a similar capacity.
• Strong organisational and data management skills.
• Detail-oriented and accurate in handling data and documentation.
• Ability to handle confidential information with discretion.

Position title : Admin

Location: Geylang

Working Days: 5 days

Working hours : 8.30am to 5.30pm

Salary : $2,000 - $2500

Job Description:

• Maintain and update data records.

• Provide assistance in day-to-day office operations.

• Handle phone calls and email queries.

• Help with daily office tasks like managing supplies and maintaining a clean workspace.

• Any other ad-hoc duties as assigned

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘LIM JUN SHENG Reg No: R22104301

• Position title : Admin
• Location: Geylang
• Working Days: 5 days
• Working hours : 8.30am to 5.30pm
• Salary : $2,000 - $2500

Interested applicants can also send your resume to WA: +65 8827 8712 (Ms Lynne) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

TAN LEE XIAN Reg No: R24123487

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Description:

• Maintain and update data records.

• Provide assistance in day-to-day office operations.

• Handle phone calls and email queries.

• Help with daily office tasks like managing supplies and maintaining a clean workspace.

• Any other ad-hoc duties as assigned

• Position: Admin Executive
• Working hour : Mon to Fri, 830-6pm
• Salary : $2500- $3000
• Address : Ang Mo Kio Industrial Park

Interested applicants can also send your resume to WA: +65 8827 8712 (Ms Lynne) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

TAN LEE XIAN Reg No: R24123487

The Supreme HR Advisory Pte Ltd EA No: 14C7279

JOB DESCRIPTION
• Generate Sales Order
• Generate Purchase Order processing
• Generate Delivery Order & Invoice
• Goods receiving and Inventory Control
• Delivery Schedule and arrangement
• General Sales Support
• Basic Accounting support
• Office equipment and stationery procurement
• Any ad-hoc assignments

Location: Changi Aiport

• Answering of enquiries for group purchases (Corporate, Schools, Travel Agent enquiry) and general mailbox
• Support in fulfillment of group booking (book slot for group, ticket issuance, invoice processing, liaison with client for any visit matters, liaison with caterers for food arrangements)
• On ground liaison with client and other stakeholders during group visit day (e.g. school teachers, caterers)
• Conduct site visits and product presentations to potential clients to showcase and promote the attraction
• Conduct briefing or guided tour of the attraction for guests when required
• Preparation of various reports for monthly reconciliation and billing
• Handling of other administrative duties as assigned by Supervisor

Requirements:

• Diploma Holder
• 1 - 2 years working experience in admin, coordinator or sales support. Open to entry level candidates with relevant internship experience
• Excellent verbal & written communication skills
• Proficient in MS Office

Please contact Terence at +65 9645 4048 your resume directly for fast response.

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nuturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nuturing our students as a whole.

We have an exciting career opportunity for the position of Personal Assistant and invite talented individuals to join us in our mission.

Job Description:

• Manage the President’s calendar of appointments and meetings.
• Coordinate and organise meetings, including the preparation of agendas, materials, and follow-up on actionable tasks.
• Provide regular reminders and updates about upcoming meetings and their status.
• Prepare detailed and accurate reports and documents.
• Attend various events organised by the Chamber of Commerce or other local institutions with the President.
• Maintain the president’s office in a clean and orderly condition, ensuring files are stored and returned to their proper places.
• Provide support for other assignments as directed by the President.

Requirements:

• Bachelor’s Degree in Business Management or a related field.
• 3 years of experience as a Personal Assistant or in a similar role, preferably within an international private education setting.
• Detail-oriented with the ability to effectively manage multiple tasks simultaneously.
• Proficient in English and Chinese, with the ability to communicate effectively with stakeholders, clients, or partners across different geographical locations.
• Effective interpersonal and communication skills, both verbal and written.
• Ability to adapt to evolving priorities.
• Able to travel and attend events outside of regular working hours.

Key Responsibilities:

• Administrative Support:Manage day-to-day office operations.
  Answer phone calls and respond to emails.
  Schedule appointments and coordinate meetings.
  Maintain electronic and paper filing systems.
  
• Bookkeeping:Record daily financial transactions (invoices, receipts, payments).
  Maintain and reconcile accounts payable and receivable.
  Assist in preparing financial statements and reports.
  Manage petty cash and track expenses.
  
• Data Management:Update and maintain client and vendor databases.
  Ensure accurate data entry and record-keeping.
  
• Communication:Liaise with vendors, clients, and staff regarding financial matters.
  Prepare correspondence related to financial transactions.
  
• Compliance:Ensure adherence to company policies and relevant regulations.
  Assist with audits and prepare necessary documentation.
  
• General Office Duties:Order office supplies and maintain inventory.
  Support other team members as needed.

Ad hoc task given by manager

Skills Required:

• Strong organizational skills and attention to detail.
• Good communication skills (written and verbal).
• Basic understanding of bookkeeping principles.
• Ability to manage time effectively and prioritize tasks.
• 5.5 work days
• 1pm to 9pm
• location suntec

• Responsible for administrative duties such as data entry, documentation, filing, typing, copying, binding, scanning etc.
• Handle supplies inventory and validate invoices prior to payments.
• Compile and arrange reports on monthly basis.

Requirements:

• At least 1 year of admin experience preferably in a Construction Project Site Office.
• Proficient in MS Office

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Responsibilities:

• Assist corporate clients and intermediaries on policy renewal and/or endorsement requests.
• Provide quotation in accordance with Company’s underwriting guidelines.
• Analyse monthly premium income for department reporting purpose.
• To assist Accounts department in premium collection including fronting policies.
• To establish customer benefit services with vendors.
• Provide customer service to corporate clients on their enquiries, requests, complaints and claims matters.
• Provide strong client servicing to existing corporate clients.
• Assist the department in planning renewal strategies for corporate clients.
• Prepare referral form, issue Cover Notes and collect of premiums.
• Ensure clients’ database is well maintained and kept updated at all times.
• Participate in improvement project or risk survey, if necessary.
• Other duties that are assigned from time to time.

Job Requirements:

• Diploma/Degree holder with at least 1 year of administrative experience in the insurance industry.
• CGI, BCP and PGI certificates are highly desirable.
• Enjoy working in a team-based environment.

A Better Co Pte. Ltd | EA Licence: 24C2350 | Jerlin Aw Bi Zhi (R1218675)

This position reports to the director and interfaces with other colleagues and clients. PACE PROFESSIONAL MANAGEMENT PTE. LTD. is committed to an employee-orientated, high performance culture that emphasises empowerment, quality, continuous growth.

Specific Reponsibilites:

1 recording, preparing, sorting, classifying and filing information

2 keeping address and mailing lists

3 sorting, opening and sending mail

4 photocopying and faxing documents

5 preparing reports and correspondence of a routine nature

6 recording issue of equipment to staff

7 responding to telephone or electronic enquiries or forwarding to appropriate person

8 checking figures, preparing invoices and recording details of financial transactions made

9 keeping personnel or any other office records e.g. monitor and records employees Leave

Technical Skills and Competencies:

1. Proficiency in maintaining client portfolios ensuring all details are up-to-date

2. Proficiency in verifying claims submitted, preparing payment vouchers for clients' approval and enter in respective client's bank account for approval and timely release of funds

3. Tabulate and prepare monthly payroll for assigned clients' approval and enter in respective client's bank account for approval and timely release of funds

4. Submit invoice to client and regular follow-up and update of payment records to close out open invoices

5. Submit GST for clients' approval and submission to Government body accordingly

6. Arranging deliveries/collections are performed in good time.

7. Maintain company's internal operational records, reports and resources are in archived in good order

8. Settle Suppliers' invoices and ensure good records are kept for petty cash

9. Handles office maintenance eg. place order for office and pantry supplies and maintain overall cleanliness

10. Open letterbox and convey mails to respective clients using our registered address for correspondence

• Supervise the loading, off-loading of goods from shipping containers and stacking of the goods in the receiving and dispatching area.
• Tally all goods and match them with shipping invoices and packing orders to ensure the accuracy of incoming and outgoing shipments.

Requirments:

• At least 1 year of working experience
• Detail oriented and with special attention to accuracy and timely reporting.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Working Day: Monday – Friday (830am – 5pm)
• Working Location: Fishery Port Rd
• Salary: $2,500 - $3,000 + AWS + Bonus

Roles & Responsibilities

• Perform a range of administrative support tasks such as process Purchase order confirmation, approve the purchase orders, process invoices, negotiate with vendors, coordinate deliveries of supplies.
• Tracking the Sales orders, co ordinating quotes with sales team, providing customer service, and managing customer accounts.
• Perform data entry duties in regard to metrics and other key data.
• Expediting requests rush orders and altering sales orders and shipping information as required.
• Timely efficient tracking of air shipments and reporting for any delay’s schedules for the
• Sales team/customers to address Customer issue promptly.
• Maintaining an accessible and organized filling system for Sales and Operations team.
• Provide assistance to the team members and executives as when needed.

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

About the Role:

• Management and engagement of residents and public queries, feedback and complaints
• Manage press queries and print/social media
• Coordinate community events and provide event management support to property teams
• Organize events (involving 1,000 to 2,000 participants) and private events involving 100 to 200 participants
• Liaison with various stakeholders including Residents’ Committees, Grassroots Organizations, Government Agencies and Contractors to ensure corporate and client’s image are improved
• Attend all relevant site meetings
• Produce print/online media and collaterals for public engagement
• Perform Public Relations/Customer Service support to property teams and to assist CSO if required
• Assist the Public Relations Manager on special projects as required by Town Council

About You:

• Minimum 1 year of experience in administrative role
• Pleasant personality and able to interact with all walks of life
• Team player, with confidence and creativity

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

Position title: Admin

Location: Aljunied

Working Days: 5 days

Working hours: 8.30am to 5.30pm

Salary: $2,000 - $2500

Job Description:

• Maintain and update data records.

• Provide assistance in day-to-day office operations.

• Handle phone calls and email queries.

• Help with daily office tasks like managing supplies and maintaining a clean workspace.

• Any other ad-hoc duties as assigned

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘LIM JUN SHENG Reg No: R22104301

Benefits Summary:

• Up to $3200
• 5 Days work week
• Working Location: Woodlands

Responsibilities:

• Handle shipping documentations
• Answer customer enquiries
• Actively involving searching new business through cold calling
• Coordinating and handling day to day shipments operation
• Any other ad-hoc task assigned

Interested candidates, please submit your updated resume in MS format by using the Apply Now Button.

Follow us on Facebook for more info:
https://www.facebook.com/EC-Recruitment-Pte-Ltd-113771667194961/

Text us on WhatsApp for more details:
https://wa.me/6582693981

Follow us on Telegram for more job opportunities:
https://t.me/ecrecruitment

Our dedicated and approachable E&C consultants will get back to you soon for a confidential discussion.

By submitting your application or resume to us, you will be deemed to have agreed and consented us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

**We regret to inform that only shortlisted candidates would be notified. **

Job Description

As an Accounting and Administrative Secretary, you will be responsible for ensuring the smooth performance of daily Embassy operations and implementing efficient administrative procedures to ensure the optimal functioning of the Embassy. Your key responsibilities will include, but are not limited to, the following:

● Handle the full spectrum of Embassy administration duties, procurement of Embassy supplies and equipment

● Ensure all payments (i.e. payroll, leases, utilities, telecom, restaurant tickets, other suppliers, etc.) are approved and done on time

● Petty cash and expense management, handling staff’s claims

● Journal entries and bookkeeping in the financial system of the Embassy, and file management

● Month, Quarter and Year - End financial closing and reporting

● Monitoring cash flow, managing annual budget and variances

● Bank reconciliations

● Responsible for managing HR matters (processing monthly payroll, calculating and paying CPF contributions, holiday control, etc.)

● Liaising with MOM on new applications and renewal of Work Passes

● Liaising with IRAS for input GST claims

● Liaising with other 3rdparties, i.e. banks, insurance companies, building administration, providers, etc.

● Other ad-hoc duties

Requirements & Skill Sets

● At least 1-2 years of experience in general administration and accounting

● Prior experience in the public sector administrative role is an advantage

● Organised and meticulous, with attention to details

● Able to multi-task and comfortable dealing with numbers

● Self-driven, resourceful and able to make things happen

● Proficiency level in Spanish and English

● Able to start working immediately.

Application

● Candidates who meet the required profile will be called for an interview.

Withers KhattarWong LLP

Job title: Junior Legal Secretary

Reporting: Office Manager

Division: Operations

Location: Singapore

About Withersworldwide

A law firm focused on people and collaboration.

For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives.

We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes.

Many of our clients are shaping the future and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones.

We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

What are we looking for?

We are looking for an experienced and efficient individual to provide secretarial, billing support and document production services to the Division.

The ideal candidate will be highly technically capable, have a flexible working mind-set and possess excellent communication skills. This position requires someone who is comfortable using their initiatives, is a strong team player and requires minimal supervision to produce quality support to the Division.

File management

• Opening, closing and physical retrieval of client matter files
• Assist in editing legal documents, preparing court proceedings, documentation and bundles
• Provide secretarial and administrative support to legal secretaries and fee earners
• Draft simple correspondence and documents
• Facilitate KYC procedures
• Management of client database (Interaction)
• Arranging courier to deliver documents

Finance and Billing support

• Handle monthly billing, expenses claims and invoicing matters
• Production of proforma bills and billing guides
• Transfer of time entries and/or disbursements to relevant files
• Collate matter-related expenses / receipts for billing purposes
• Amend narrations, write-off time and disbursements on 3E

Administrative support

• General secretarial support
• Large documents production (eg photocopying, binding, scanning, faxing, printing)
• Production of bundles and bibles
• Assist with ad-hoc administrative duties

Technical skills and qualifications

• Experiences in legal sectors
• Computer literacy a must
• Strong interpersonal skills, pleasant personality and team player

Personal skills and attributes

• Excellent written and verbal communication skills
• Able to manage and prioritise workload effectively, with the ability to multi-task
• Good technical skills with the ability to adapt, think laterally and apply software to produce the desired documents/outcomes
• Excellent administrative skills; with a key eye to detail and accuracy, as well as working in an organised and structured fashion
• Logical thinker with good problem-solving skills
• Self-motivated and goal focussed, you will enjoy change and variety, and thrive under pressure
• Enjoy being a team player, with a flexible and can-do attitude and approach
• Illustrate adaptability and flexibility as and when the team's service offering evolves

About Withers KhattarWong LLP

Withers KhattarWong LLP is amongst the largest international law firm in Singapore. We are a fully integrated global law firm with lawyers located across five continents in 17 offices.

Our broad global platform allows us to guide clients through the legal challenges inherent in the ever-changing international landscape. As our client, you will receive quality advice on diverse legal and tax issues through the services of one law firm with a single communication.

Internationally, we have made a reputation for ourselves as the leading law firm for private capital; our clients include public and private companies founded by successful families, MNCs, financial institutions, international brands, family offices and HNWIs, charities and not-for-profit organisations, amongst others. We pride ourselves for our role in helping our clients achieve success.

Information for Recruitment Agencies

Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement

It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.