Total 780 Administrative / Clerical job vacancies in tanjong pagarr central singapore

• Monday - Friday: 8.30AM - 6PM
• Working Location: Pioneer

Our client is a well-established Manufacturer of Hardware.

Responsibilities:

• Coordinate sales team by managing schedules, filing important documents and communicate relevant information
• Ensure the adequacy of sales-related equipment or material
• Respond to customer complaints and provide after-sales support
• Store and sort financial and non-financial data in electronic form and present reports
• Process orders accurately and on time
• Inform clients of unforeseen delays or problems
• Monitor the team’s progress
• Identify shortcomings and propose improvements

Requirements:

• Experience as a sales coordinator or in administrative positions is a plus.
• Knowledge of general hardware products such as bolts, nuts, washers, etc. is an added advantage.
• Good computer skills (MS Office).

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email to submit your resume.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090

• Mon-Fri: 9am-5:30am, 9am-12pm Sat(Once a month)
• Location: Tuas West Road MRT (walking distance)
• Marine MNC

My client is MNC Marine Engineering company.

Job Description:

• Perform a range of general administrative duties such as data entry and the preparation of weekly and monthly reports.
• Handle purchase orders (POs), delivery orders (DOs), contracts, and quotations.
• Engage with customers through phone and email communications.
• Address customer complaints promptly and provide after-sales support as needed.
• Assist overseas team members and coordinate follow-ups on international requests and inquiries.

Job Requirements:

• Bachelor’s degree holder Proficient in spoken and written English
• Capable of working well under pressure
• Self-driven, proactive, and collaborative team member
• Skilled in computer use and adept at multitasking

HOW TO APPLY:

Interested applicants, please click on “Apply Now” to submit your resume.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090

• To provide support and be involved with monthly payroll, collection of timesheets and billing activities.
• To assist in Human Resource related duties and general administrative tasks.
• To assist in the organization and management of the company’s recruitment database.
• To provide administrative support to the General Manager/ Director.

Job Requirements:

• ITE/ Nitec, Diploma or Degree
• Proficient in MS Office (Word, Excel) and MS Access; good PC knowledge and internet-savvy.
• Minimum 2 years of related experience in Human Resource and Administrative Support would be advantageous.
• Applicants with Info-Tech payroll system experience would be advantageous
• Excellent spoken/ written English and communication skills.
• Organized, meticulous and able to do multi-task.
• Independent, motivated, good team player with positive working attitude.
• Applicants with experience in PC/ Network/ Windows/ E-mail Server technical support would be advantageous.
• Applicants who are graduates from universities, polytechnics or ITE without working experience are also welcomed to apply.

Responsibilities

• Preparation of quotation to customer includes attaching photos before and after for particular customer, following up confirmed quote / po and merge with the do to pass for billing
• Sending details to customer to request po’s for rental or repairs before billing (ex.pec/sankyu/vac-tech/keppel etc.)
• Preparation of commercial invoice & packing list for export trailer
• Preparation of monthly trailer report for accounts purposes
• Manage collection w/c includes re-sending SOA / follow ups / sending reminder letters / follow ups by phone calls
• Manage cash term sales / invoices are paid on time
• Manage cheque deposits
• Checking rental invoices upon issuance / and monitoring that all customers are billed / includes checking in/out of trailers/ pm for correctiveness of billing
• Checking ro1 form file is completed / new trailer do’s file are completed
• Re-checking of export trailers invoices are de-reg before filing
• Manage signed quote quotation from customer for billing and for audit purposes for rental agreement
• Preparation of repair summary on a monthly basis
• Any other ad hoc duty assigned by superior
• Such as liaise with customer regarding hire purchase application or if purchase trailer is under hp
• Liaise with customer regarding problematic invoices, coordinating with customer accounts reason for invoice not being unpaid
• Arrange container booking thru CMS
• Settle inspection certificates issues without do – settle documentation for billing purposes
• Settle issues of inspection billing - wrongly bill to other party
• Application of *HV* park license
• Inquiring and advising *RU* plate application
• Assist on COE bidding
• Assist customer on Giro application for rental trailers
• Arrange or request sponsor party to assist for jurong island pass / jurong port pass

Requirements

• Minimum O Level
• At least 1 - 2 years of relevant experience

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or send your CV to [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Rachel Tang May Leong

EA Personnel Reg No: R24120775

Pertinent Law LLP is seeking a dedicated individual to join us as a Personal Assistant (PA) to the Head of Practice Management.

Responsibilities:

• Provides comprehensive administrative support to the Head of Practice Management, including managing calendars, scheduling meetings, and handling email correspondences;
• Coordinates and prioritizes tasks, ensuring deadlines are met and objectives are achieved;
• Assists to monitor administrative timelines;
• Acts as a liaison between the Head of Practice Management and internal staff, maintaining effective communication channels;
• Attends meetings and accurately records minutes of discussion;
• Any other ad-hoc matters.

Requirements:

• Minimum 2 years as a Personal Assistant or similar role;
• Ability to multitask effectively in a fast-paced environment;
• Ability to work independently and efficiently under minimal supervision;
• Minimum diploma or equivalent qualification is preferred;
• No relevant law firm experience is required.

If you are ready to take on this exciting opportunity, please submit your resume in strict confidence to [email protected]. Kindly indicate your subject as "Application for PA to Head of Practice Management" when you are sending your email.

• Supports operations in Project activities, including research work, data entry, coordination and documentation.
• Assist with preparation of reports and performance tracking of the project.
• Manages & ensures successful end-to-end merchant on-boarding process including checking for payment acceptance (as a mystery shopper), Point-of-Purchase placement, terminals checking & testing, training the operations staff on terminal usage.
• Performs a variety of marketing and administrative functions to support the team
• Assist to support the team on the merchant on boarding process.
• High proficient usage knowledge of excel and PowerPoint is a must.
• Relies on instructions and pre-established guidelines to perform the functions of the job.
• Works under immediate supervision.

Requirements

• Minimum Diploma holder with experience in merchant onboarding
• Proficient in MS Office
• Ability to handle multiple projects simultaneously.

Jireli Gem Mejia Cabria EA License No.: 02C3423 Personnel Registration No.: R1434374

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy

Responsibilities:

• Process claim application
• Checks for disbursement
• Exception handling and refunds
• Attend to escalated enquiries on claims
• Collation of data / information / statistics for regular reporting
• Provide administrative support
• Undertake additional tasks as assigned

Requirement

• At least a degree in any discipline or a diploma holder with at least 5 years of relevant work experience
• Experience in public sector grants and claims processing would be an advantage
• Admin exp are welcome to apply

Interested candidates please send a copy of your resume to [email protected]

Consultant In-Charge: Daniel Lee / R1989151

Responsibilities:

• Assist in monthly Payroll

• Ordering office pantry & stationery

• Answering Incoming calls

• Keep employee record up to date

• Work pass management:application,renewal ,cancellation

• Monitor worker training expiry

• Responsible for online submission of IR8A/IR21

• Filling of HR documents

• Receive incoming mails and send outgoing mails

• Assist in recruitment activities including sourcing of candidates & interviewing

• Arranging business travels (flight,hotel etc)

• Processing of invoice, quotation, purchase order and delivery order to customers

• Prepare project contract(tender documents)

• Preparing of shipping documents

• Coordinate with freight forwaders for incoming/outgoing shipments

• Ensure on time delivery to customers,preparing commercial invoice to oversea supplier

• Any other HR functions as needed

- Fresh with relevant educational background can also apply

-Prior experience in HR operations and admin will be at advantage

Job Description

Provide administrative support to sales department

Handle purchasing and liaise with customers

Process delivery orders / invoices and other ad-hoc duties

Requirements:

ITE to diploma holders

Fresh is ok to apply can on the job training will be provided

• Job stability as this contract role is yearly renewable
• Opportunity to work with the world's top leading Chemical manufacturing giant
• Mon to Fri office hour
• Very near and walkable distance from Tuas West Road MRT.

RESPONSIBILITIES

Safety Coordinator (80% - Main scope)

• Assist in the formation or revisions of site risk assessments with various stakeholders and other EHS related documents.
• Conduct Safety Induction briefing and EHS in-house courses to new joiners and contractors.
• Conduct safety inspections ensuring site activities are in compliance to local and corporate requirements.
• Support incident investigations and recommend remedial measures to prevent recurrences.
• Assist in site preparation for internal, external and corporate audits.
• Assist and coordinate site emergency response drills with stakeholders.
• Any other EHS duties as assigned.

Site Administration (20%)

• Manage the incoming/outgoing calls, exercising tactfulness and reliable personal judgement to greet and screen visitors & calls at all levels within the organization, industry and community.
• Manage general office/pantry supplies e.g. stationery, pantry, coffee, fruits.
• Monitor performance of Janitors.
• Prepare new staff pass, uniform, uniform name tag, towel.
• Laundry washing & return coordination.
• Support in IT coordination and purchasing activities.
• Support in miscellaneous &/ adhoc duties, courier services, event organizer, lunch coordination & other matters where applicable.
• Any other admin duties as assigned.

REQUIREMENTS

1. Minimum GCE O Levels and above.
2. Possess Advance Certificate in WSH (Level B) or equivalent.
3. Possess Develop a Risk Management Implementation Plan or equivalent (BizSAFE Level 2).
4. Minimum 2 years WSH experience working in manufacturing/petrochemical/oil & gas industry preferred.
5. Familiar with local WSH legislations and requirements.
6. Proficient in Microsoft Office.

An exciting adventure awaits as our client are actively striving to keep pace with the rapidly growing industry.

Should you be keen to explore the opportunity, click APPLY !

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Marcus Liu

EA Personnel Reg. No.: R1107940

• 5 days work week, Monday - Friday, 8.30am - 5.30pm
• Location: Central
• European Chemical MNC
• 1-Year contract (renewable)

JOB DESCRIPTION

• Maintain meeting agendas and team calendars
• Organize business travel arrangements including hotel reservations, ticketing, visa applications
• Provide logistics support for meetings, workshops, conferences, including venue selection and catering
• Prepare correspondences on contracts, agreements
• Manage documentation and dispatch
• Compile business data into reports
• Handle confidential information securely
• Provide administrative support to business leader
• Manage flow of work through supervisor's office
• Greet and screen visitors and calls
• Prepare travel expenses and claims
• Handle system access approvals and external invoices
• Support office setup and orientation for new hires
• Requisition and purchase office supplies
• Collect and distribute postal mails
• Take minutes at meetings
• Maintain contact details and organization chart
• Organize team building activities

REQUIREMENTS

• Minimum Private Secretary's Diploma/ Diploma in Business Admin
• 5 years of working experience in a complex and matrix organization with multiple reporting lines
• Proficient in Microsoft office applications

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email to submit your resume.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Tiang Wan Ying

EA Personnel Reg. No.: R1767473

Office address: Sembawang Area

Working days : 6 days : Mon - Sat (9am - 6pm), Paid OT

Responsibities:

- Track project progress claim

- Check and update payment status

- Maintain and organize office files, records, and documents

- Set up a neat and efficient filing system in cloud and on your computer.

- Manage sales enquiries and processing of orders inc. preparing quotations, 
invoices and packing lists.

- Manage day-to-day administrative tasks which include handling incoming calls, emails and correspondence.

- Any other duties assigned by your superior

Requirements:

- Diploma in Business Administration or equivalent

- Proficiency in Microsoft Office applications.

- Proficient in both Mandarin and English to converse with clients.

- Ability to multitask and work well under pressure

- Possess at least 1-2 years of Admin/ HR experience

Interested candidates, please forward a detailed resume and email to career{a}tempserv.com.sg

Tempserv Pte Ltd

License No: 06C3745

Attention: Wee Wan Qi / EA Personnel No: R22109446

Job requirements

• Technical know-how and experience in IT solutions such as (but not limited to) and at least operated in more than one of the following:

• A must to have in-depth experience in architecture design, managing and support the following applications/systems – Cloud Computing Platforms (Office365, Azure, AWS,etc), Microsoft Active Directory, DNS & DHCP Services, GPO, Microsoft Windows Server Operating Systems etc.

• Good knowledge in administrating the following technologies will be a plus – Microsoft Lync/Skype for Business, Linux based Operating Systems, VMware & Hyper-V hypervisors, SAN/NAS, Endpoint Backup Solution, Citrix, CommVault, Public & Private Certificates management.

• Certifications such as Microsoft Certified Professional (MCSE various track), VMware, PMP/ PRINCE2, ITIL V3, AWS Certified Solutions Architect/ Azure Solutions Architect will be an added advantage.

• Minimum 3-5 years hands on experience in the above stated technologies

Roles and Responsibilities

• Provide daily administration & support on emerging cloud technology which has hands-on experience on Azure, Office365 and various cloud services such as container services, ASE, data analytics etc.

• Prefer the appreciation on legacy technology such as VMWare, SAN which can involve on transformation projects

Requirement:

· Min. GCE 'O' Level or equivalent.

· At least 2 years working experience

· Well versed in Microsoft Office.

· Preferably to Speak and write in English and Mandarin (to liaise with English and Mandarin speaking associates on day-to-day work operation)

· Good communication and interpersonal skills with strong sense of urgency

· Detail-oriented, positive thinking, proactive service attitude and prioritize workload

· Work independently with minimal supervision

· Able to start work immediately or in short notice

Job Scope:

· Provide general administrative and clerical support

. Assist HR matters (annual/ medical leave/ payroll/ CPF submission)

· Manage the renewal of road tax, insurance, and inspections for all vehicles.

. Daily collection of letters from letter box

· Assist with basic bookkeeping

· Manage and maintain electronic and paper records, files, and documents

· Data entry, ensure accurate data updating and maintenance

· Monitor and maintain stock inventory

· Assist in any events planning include finding quotation

· Assist in associations matter

· Assist Chairman on corporate social responsibilities matters

· Assist Chairman’s PA

· Any other ad hoc duties as assigned by superior

Data Entry

-Manage / download footage

-Any other task that assigned by supervisor in admin for project support

Requirement :

• Minimum GCE ‘N’ , 'O' level or equivalent

• An eye for details

• Familiar with Microsoft Offices (Words, Excel , Power Point )

• Fresh can apply as training will be provided

JOB SUMMARY

We are seeking a meticulous and adaptable Sales Admin to manage our purchase orders and invoices. In this role, the candidate will verify customer information, issue invoices, and reply order instructions.

As a Renewal Sales Representative, you are responsible for managing and closing assigned account renewal opportunities and business relationships in pursuit of an assigned revenue quota and on time renewal rates.

We will focus on optimizing revenue from our current install base, you will love to prospect customers, and cross-sell and up-sell products, services, and cloud opportunities. You embraced accountability for proactive calling, following up, managing, and closing your assigned accounts.

RESPONSIBILITIES:

1. Manage all maintenance and renewal processes spanning; maintenance/subscription renewals and related reporting, and customer database management.

2. Provide quotation and related documents to customers to renew their hardware/software maintenance/subscription without delay.

3. Review purchase orders from customers to get renewal processed.

4. Prepare contract entry/update and invoice renewals in the system.

5. Prepare renewal summary report to Sales Manager.

6. Prepare quarterly revenue forecast report to Sales Manager.

7. Keep accurate records of all renewals in the system.

8. Must meet sales objectives such as quota and productivity requirements.

9. Maintain account team relationships and transfers leads as appropriate.

Requirements:

• NITEC/Diploma in IT Sales/Admin/Engineer or Business Administration.

• Experience in Sales administration or a similar role preferred.

SKILLS AND ATTRIBUTES:

• Excellent interpersonal and communication skills, high adaptability and positive attitude.

• A team player with determination to drive to excel.

• Excellent customer service skills

• Self-motivated with a strong drive to succeed.

• Mon-Fri: 9am-5:30am, 9am-12pm Sat(Once a month)
• Location: Tuas West Road MRT (walking distance)
• Marine MNC

My client is MNC Marine Engineering company.

Job Description:

• Perform a range of general administrative duties such as data entry and the preparation of weekly and monthly reports.
• Handle purchase orders (POs), delivery orders (DOs), contracts, and quotations.
• Engage with customers through phone and email communications.
• Address customer complaints promptly and provide after-sales support as needed.
• Assist overseas team members and coordinate follow-ups on international requests and inquiries.

Job Requirements:

• Bachelor’s degree holder Proficient in spoken and written English
• Capable of working well under pressure
• Self-driven, proactive, and collaborative team member
• Skilled in computer use and adept at multitasking

HOW TO APPLY:

Interested applicants, please click on “Apply Now” to submit your resume.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090

• Monday - Friday: 9am - 6pm
• Location: Novena
• Basic + Performance bonus (base on performance)
• Fast-Paced Environment

Our client offers comprehensive services for the construction and food-processing sectors.

Objective:

To maintain efficient office operations and support diverse projects, leveraging a strong background in architecture expertise.

Responsibilities:

• Offer secretarial and administrative aid to uphold smooth and efficient office procedures.
• Draft and dispatch authorization letters from relevant bodies, track client signatures, and finalize required information.
• Monitor, update, and report project statuses.
• Coordinate plan purchases with authorities and deliver certified copies of approved plans to clients promptly.
• Follow up with authorities on approval statuses.
• Manage incoming calls, providing guidance or directing inquiries to the appropriate personnel.
• Obtain approvals and update the project team daily.
• Prepare submission documents and submit applications via e-corenet.

Requirements:

• Possess a Nitec qualification.
• Have the ability to work proactively, independently, and collaboratively as a team player.
• Utilizing proficiency in architecture knowledge is essential to effectively support project requirements.
• Capable of adapting to a fast-paced environment.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email to submit your resume.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090

Responsibilities:

• Manage end-to-end HR processes, including recruitment, onboarding, employee relations, performance management, and offboarding.
• Work closely with hiring managers to identify staffing needs and conduct effective recruitment strategies.
• Coordinate and conduct interviews, assessments, and reference checks.
• Facilitate new hire onboarding and orientation processes.
• Handle employee relations matters, including grievance handling, disciplinary actions, and performance improvement plans.
• Support the performance management process, including goal setting, mid-year performance reviews, and annual performance assessments.
• Administer HR policies and procedures, ensuring compliance with labor laws and company regulations.
• Process payroll and maintain accurate HR records.
• Assist in the implementation of HR programs and initiatives, such as employee engagement activities and talent development programs.
• Handle general administrative tasks, including office supplies procurement, travel arrangements, and facilities management.
• Ensure a positive and conducive working environment for all employees.

• Diploma or degree in Human Resources, Business, or related field.
• Minimum 2 years of HR and admin experience.
• Knowledge of local labor laws and regulations.
• Experience in end-to-end recruitment and employment processes.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in MS Office applications.
• Excellent organizational and time management skills.
• Attention to detail and ability to multitask.
• Proactive and able to work independently as well as in a team environment.
• Positive attitude with a strong desire to create a good working environment.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

We are looking for an Accounts cum Admin Intern to assist our team in various administrative and accounting tasks. The ideal candidate will be detail-oriented, organized, and eager to learn. This internship provides an excellent opportunity to gain hands-on experience in both accounting and administrative functions within a fast-paced and supportive environment.

Responsibilities:

• Prepare documents in both English and Chinese.
• Assist with accounting tasks, including data entry, invoicing, and reconciliations.
• Answer phone calls and direct inquiries to the appropriate team members.
• Respond to emails in a professional and timely manner.
• Assist in purchasing office supplies.
• Utilize Microsoft Office Suite for various administrative tasks.

Requirements:

• Proficiency in both English and Chinese (written and verbal).
• Basic understanding of accounting principles and practices.
• Strong communication and interpersonal skills.
• Detail-oriented with excellent organizational abilities.
• Ability to multitask and prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities:

• Assist in maintaining financial records and ensuring accuracy in entries
• Process invoices, payments, and expenses
• Assist in bank reconciliations and financial reports
• Support the finance team in daily administrative tasks

Requirements:

• Diploma in Accounting, Finance, or related field
• Basic understanding of accounting principles
• Proficient in Microsoft Office, especially Excel
• Strong attention to detail and organizational skills
• Good communication skills and a willingness to learn

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or send your CV to [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Responsibilities

• Coordination with both external and internal stakeholders for all sales matters
• Coordination with Production for delivery planning
• Liaise with customers on all aspect of delivery
• Liaise with freight forwarding companies
• Prepare shipping documents including invoice and packing list
  Sales administrative jobs

Requirements

• MS office competency
• Min. O level, equivalent or higher
• English and Chinese proficiency including reading and typing
• Experience with CRM system will be added advantage
• Shipment forwarding experience will also be added advantage

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or send your CV to [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Rachel Tang May Leong

EA Personnel Reg No: R24120775

(WEST REGION)

Key Responsibilities:

1. Handle billing, full set of Account, Tax, audit and reporting

2. Ensure timely closing for account

3. Assist HR and admin matters

4. Assist Manager on other ad hoc assignment

Required skills:

• Candidate must possess at least a professional certificate in Accounts.
• Preferably with at least 3 years of relevant working experience
• Able to work independently with minimal supervision
• Knowledge in Microsoft Dynamic NAV is an advantage
• Able to multitask and work under pressure
• Responsible and has a positive attitude towards multi-tasking
• Available immediate or within short notice

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. OR WhatsApp to: 9879 5018 (Chris)

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

Aethir is a leading technology company specializing in AI, Blockchain Gaming, and Decentralized Physical Infrastructure Networks (DePIN). We are dedicated to pushing the boundaries of innovation and creating impactful solutions that shape the future.

We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive support to our Chief Financial Officer (CFO). As a Personal Assistant to the Chief Financial Officer (CFO) at Aethir, you will be responsible for managing a wide range of administrative and personal tasks to ensure the smooth and efficient operation of the Chief Financial Officer (CFO)'s daily life.

Responsibilities

• Provide comprehensive administrative support to the CFO, including managing calendars, scheduling meetings, and handling correspondence.
• Assist in coordinating and managing projects, ensuring deadlines are met and objectives are achieved.
• Conduct research, prepare reports, and draft documents as required.
• Maintain confidentiality of sensitive information and exercise discretion in all communications.
• Liaise with internal stakeholders and external partners as needed.
• Assist in organizing and attending meetings, taking minutes, and following up on action items.
• Handle ad hoc tasks and projects as assigned by the CFO.

• Bachelor's degree in Business Administration, Finance, or related field.
• Proven experience as a Personal Assistant or similar role, preferably supporting C-level executives.
• Strong project management skills with the ability to multitask and prioritize effectively.
• Some knowledge of legal and finance concepts.
• Excellent communication skills, both written and verbal, with fluency in Mandarin is mandatory to communicate with internal stakeholders.
• High level of attention to detail and excellent follow-up skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently with minimal supervision.
• Professional demeanor with a positive attitude and strong work ethic.

• Hypergrowth Startup Environment
• Fantastic Career Progression Opportunities
• Work within a Global and Local Team

• Monday - Friday: 9am - 6pm
• Location: Novena
• Basic + Performance bonus (base on performance)
• Fast-Paced Environment

Our client offers comprehensive services for the construction and food-processing sectors.

Objective:

To maintain efficient office operations and support diverse projects, leveraging a strong background in architecture expertise.

Responsibilities:

• Offer secretarial and administrative aid to uphold smooth and efficient office procedures.
• Draft and dispatch authorization letters from relevant bodies, track client signatures, and finalize required information.
• Monitor, update, and report project statuses.
• Coordinate plan purchases with authorities and deliver certified copies of approved plans to clients promptly.
• Follow up with authorities on approval statuses.
• Manage incoming calls, providing guidance or directing inquiries to the appropriate personnel.
• Obtain approvals and update the project team daily.
• Prepare submission documents and submit applications via e-corenet.

Requirements:

• Possess a Nitec qualification.
• Have the ability to work proactively, independently, and collaboratively as a team player.
• Utilizing proficiency in architecture knowledge is essential to effectively support project requirements.
• Capable of adapting to a fast-paced environment.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email to submit your resume.

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R23113090