Total 1,244 admin job vacancies in Others category in Singapore

To provide administrative role and co-ordination support to maintenance / project team

Perform AR & AP (Accounts Receivable & Payable)

Prepare quotation and to handle customer enquiries

Co-ordinate repair work for maintenance team

Co-ordination between customers and clients for scheduling of maintenance / repair works

Answering in-coming phone calls and perform general office duties as and when required

*please state current and expected salary, commencement date of job if selected, contact number and email address

Responsibilities:

• Proficient in Microsoft Office applications (Outlook, Excel, PowerPoint etc.)
• Carry out clerical duties, filing and preparing documents including quotations, contracts and reports etc.
• Coordinate daily servicing schedules with technicians and clients.
• Assist in follow-ups and inquiries to emails and phone calls.
• Handle complaints and ensure prompt and effective resolutions to meet expectations.
• Perform any other duties as assigned by manager.

Requirements:

• Basic knowledge in procurement, accounting, and payment processing.
• Excellent spoken and written communication skills.
• Ability to efficiently carry out assigned tasks, ensuring attention to detail and adherence to established procedures.
• Candidates without experience are welcome to apply.

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Overview:

We are currently looking for an experienced specialist in Jira Governance and Administration to join our team on a subcontract basis. The main responsibility of this role is to enhance the system's governance and automate operations in our Jira environment by implementing technical improvements. As a Jira Governance and Administration Specialist, ensuring that our Jira setup is efficient and secure and can effectively support our organisation’s diverse needs is critical.

Key Responsibilities:

Establishing and implementing strong guidelines for using Jira across different departments is important. This includes technical improvements, such as optimizing field configuration schemes, as well as ensuring system integrity and securing access to old projects. Automation can be used to streamline critical Jira maintenance tasks to archive old projects and update user groups.

Collaboration with cross-functional teams is crucial to understanding requirements and providing customized Jira solutions. Providing training and support to users is also essential to maximise the effectiveness of Jira tools.

Regular monitoring of system performance, conducting audits, and implementing necessary updates or changes are vital to ensure the smooth functioning of Jira.

Qualifications:

· Proven experience in Jira administration and governance.

· At least 3 years in doing Jira administration, that is over 600 users.

· Strong understanding of Jira’s technical configuration, including workflows, screen schemes, permission schemes, and notification schemes.

· Experience in automating Jira operations, preferably with GitHub actions and Terraform.

· Ability to analyse and optimise system performance and scalability.

· Excellent problem-solving skills and attention to detail.

· Strong communication and interpersonal skills, with an ability to train and support users.

Required Certification:

· Atlassian Certified Jira Administrator (ACJA), Atlassian Certified Organization Administration or equivalent Jira administration certification.

Overview:

We are currently looking for an experienced specialist in Jira Governance and Administration to join our team on a subcontract basis. The main responsibility of this role is to enhance the system's governance and automate operations in our Jira environment by implementing technical improvements. As a Jira Governance and Administration Specialist, ensuring that our Jira setup is efficient and secure and can effectively support our organisation’s diverse needs is critical.

Key Responsibilities:

Establishing and implementing strong guidelines for using Jira across different departments is important. This includes technical improvements, such as optimizing field configuration schemes, as well as ensuring system integrity and securing access to old projects. Automation can be used to streamline critical Jira maintenance tasks to archive old projects and update user groups.

Collaboration with cross-functional teams is crucial to understanding requirements and providing customized Jira solutions. Providing training and support to users is also essential to maximise the effectiveness of Jira tools.

Regular monitoring of system performance, conducting audits, and implementing necessary updates or changes are vital to ensure the smooth functioning of Jira.

Qualifications:

· Proven experience in Jira administration and governance.

· At least 3 years in doing Jira administration, that is over 600 users.

· Strong understanding of Jira’s technical configuration, including workflows, screen schemes, permission schemes, and notification schemes.

· Experience in automating Jira operations, preferably with GitHub actions and Terraform.

· Ability to analyse and optimise system performance and scalability.

· Excellent problem-solving skills and attention to detail.

· Strong communication and interpersonal skills, with an ability to train and support users.

Required Certification:

· Atlassian Certified Jira Administrator (ACJA), Atlassian Certified Organization Administration or equivalent Jira administration certification.

• General administrative task & support
• Handling accounts receivable & accounts payable
• Handling general Accounting Tasks
• Administering payroll & maintaining employee records
• Handle MOM matters including work pass application / renewal / cancellation
• Workers dormitory arrangement.
• Coordinate with training & Development.
• Administer leave / MC records.
• Monthly CPF submission.
• Prepare employment letter, confirmation letter, warning letter, etc.
• Support admin function for purchasing, report typing and invoicing.
• Licence renewal & preparation of documents for submission.
• Prossess good organization, communication and people's skills
• Any ad-hoc HR & admin duties assigned.

• General administrative task & support
• Handling accounts receivable & accounts payable
• Handling general Accounting Tasks
• Administering payroll & maintaining employee records
• Handle MOM matters including work pass application / renewal / cancellation
• Workers dormitory arrangement.
• Coordinate with training & Development.
• Administer leave / MC records.
• Monthly CPF submission.
• Prepare employment letter, confirmation letter, warning letter, etc.
• Support admin function for purchasing, report typing and invoicing.
• Licence renewal & preparation of documents for submission.
• Prossess good organization, communication and people's skills
• Any ad-hoc HR & admin duties assigned.

We are looking for part-timer (Student preferable) who can cover during the period below:

• 28 Feb - 08 Mar

Job Scope:

• Manage customer enquiries through telephone, email and social media support
• Provide before and after sales service and consultation to all potential customers
• Prepare quotations, invoice generation and payment collections
• Supports daily operations from time to time
• Other adhoc duties as assigned by superior

Job Requirement:

• Customer service focus and deliver professionally on brand experience
• Friendly and pleasant disposition, self-motivated and service oriented mindset
• Strong communication and interpersonal skills
• Attention to details, excellent team player and able to multi-task in a dynamic work environment
• Good administrative and organizing skills
• Proficient in Microsoft Office (Excel, Words)
• Sitelink knowledge a plus
• Minimum Diploma with at least 2 years of sales and customer service experience

Part-time Salary: $12.00 - $14.00 per hour

This is not a remote position.

We are looking for1 secretary positions to support the company Management, based in Jurong Island.

Working hours: 60 per week, from Monday to Saturday.

Main duties:

• Handle and manage confidential matters, information and documents pertaining to projects and other matters
• Organize and co-ordinate meetings, conferences and other events as well as take minutes of meetings when needed
• Research and organize travel arrangements for the Head, Property and the Property team, including planning complex itineraries
• Manage calendar and appointments
• Provide Project Admin’s function, which includes filing of documents relating to the Property development, maintenance and sales & leasing.
• Prepare and organize presentation materials and documents
• Submit expense claims and disbursements on a timely basis
• Any other duties as assigned from time to time

Main requirements:

• At least 3 years of experience in a secretary or administrative position
• Full command of English Language
• Organized and meticulous at work
• Able to multi-task and problem solve with high quality of work
• Capable of maintaining high level of confidentiality
• Pro-active and collaborative

JOB DESCRIPTION:

• Assist in AP and AR duties –invoicing, collection of payments, update datasheet and entering the bills
• Handle reception duties - attend calls, purchase of office supplies etc.,
• Liaise with contractor/supplier for all office maintenance and equipment
• Other admin duties as assigned

REQUIREMENTS:

• Candidate must possess at least an "O" Level or equivalent
• Proficient in English, MS office and Outlook
• Good communication skills to liaise with external & internal Customers
• Preferably a junior executive with QuickBooks accounting software experience
• For Singaporeans only

Responsibilities:

· Create and maintain safety documents required for projects, ensuring compliance with relevant regulations and standards.

· Develop comprehensive project checklists to ensure all necessary tasks are completed in a timely and efficient manner.

· Coordinate with the project team to gather and communicate all relevant project details, ensuring a smooth transition and handover process.

· Manage project schedules and issue timely notices to stakeholders regarding important milestones, deadlines, and updates.

· Collaborate with procurement and logistics teams to facilitate material requests, track inventory, and ensure timely delivery to project sites.

· Liaise with the management team to promptly respond to client inquiries, concerns, and requests, maintaining a high level of customer satisfaction.

· Organize and facilitate internal kick-off meetings to ensure all necessary stakeholders are aligned on project objectives, timelines, and deliverables.

· Participate in kick-off meetings to gather project requirements and provide administrative support. Attend follow-up meetings to review project progress, address issues, and ensure project milestones are met.

· Document accurate and comprehensive meeting minutes for all project-related meetings, including action items, decisions made, and key discussions.

· Conduct site walks to assess project progress, identify potential issues, and ensure adherence to safety and quality standards.

Requirements:

· Prior experience in an administrative role, preferably in the construction or engineering industry.

· Strong organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Knowledge of safety regulations and best practices in the construction industry.

· Ability to multitask and prioritize tasks effectively.

· Team player with the ability to work collaboratively and independently.

· Flexibility to adapt to changing project requirements and deadlines.

· A proactive approach to problem-solving and a strong sense of accountability.

Other Information

· 5.5 working days per week

· Salary: $2,500 to $4,500 (Based on Experience)

· Location: Kaki Bukit

JOB DESCRIPTION:

• Assist in AP and AR duties –invoicing, collection of payments, update datasheet and entering the bills
• Handle reception duties - attend calls, purchase of office supplies etc.,
• Liaise with contractor/supplier for all office maintenance and equipment
• Other admin duties as assigned

REQUIREMENTS:

• Candidate must possess at least an "O" Level or equivalent
• Proficient in English, MS office and Outlook
• Good communication skills to liaise with external & internal Customers
• Preferably a junior executive with QuickBooks accounting software experience
• For Singaporeans only

To report to Senior Manager, assist in project/contracts documentation. To prepare supply agreement, letter of awards, contract agreement, bi-weekly report and to assist in Tender bidding exercise. To monitor project insurance, performance bond and warranty and ad-hoc duties

Requirements

• Diploma/GCE ‘A’/’O’ level
• Proficient in MS Office
• Relevant working experience in building & construction/main-con industry preferred

Interested candidates, please forward your updated resume in MS WORD format to [email protected]

EA Licence: 00C5393 Registration no. R1109318

Location: 3 Mount Elizabeth, Mount Elizabeth Medical Centre, 228510

Working Days: 5.5 days

Working hours : 8:30am - 5:30pm , 8:30am - 1:30pm

Salary : $2,300 - $3,000 [ depends on experience ]

• Job Scope
  Attend to walk in patients and answering of phone calls
  Support frontline counter duties
  Assist in registration of patients and scheduling of appointments
  Assist in dispensing medicine
  Cashier duties
  Assist medical professionals in clinic daily operations
  Other ad-hoc duties as assigned
  Data Entry

Requirement

• At least 2 years of working experiences
  Candidate must possess at least a GCE 'O' level.
  Computer literate and proficient in basic computer software

Quah Siying (Jeslyn) R1982418

The Supreme HR Advisory Pte Ltd 14C7279

Roles & Responsibilities

5 Day Work Week

Friendly Working Environment

Job Responsibilities

Marketing/Admin Assistant, responsible for preparing quotations and followup to obtain new jobs, minor admin duties such as inventory control and updating vehicle COE, inspection etc. office in Serangoon Garden area, working 5 days per week, need good communication skills, able to work unsupervised, prefer local.

Job Requirements :

. GCE 'O' Level

Working experience for one year as Marketing/Admin Assistant will be requried.

. Good interpersonal and communication skills

. Excellent command of English Language

Job Responsible:

• Handle and manage the full spectrum of procurement functions with day-to-day operation.
• Source for suppliers and products to bring in
• Liaise directly with warehouse personnel and project manager to effectively monitor and replenish various products for daily operations.
• Provide data entry support, proper record, and filing for warehousing functions.
• Assist in all incoming and outgoing products logistics arrangements with vendors.
• Work closely with operation team to meet delivery deadline
• Perform day to day company's administrative tasks
• Perform any other duties and responsibility as when required.

Job Requirements:

• Preferably someone with 2 year experience and above.
• Knowledge in MS Office (Word, Excel, PowerPoint).
• A team player with strong sense of responsibility and self-motivation to get tasks done independently.

Business management and consultancy firm.

Responsibilities

Perform office administration and reception duties

Attend to visitors and vendors

Data entries and general personnel matters

Manage office equipment and replenish stationery and pantry supply

Oversee office cleanliness and maintenance by service provider

Ad-hoc duties as and when required

Qualification

Minimum N/O level

Proficient in Microsoft office

On job training will be provided for the right candidate

Good spoken English and willingness to learn

9am to 6pm Monday to Friday with 2-3 hours duty one Saturday morning per month to monitor office cleaning

Salary $1,800 to $2,200

Location : Telok Ayer Street

Interested job seekers are welcome to submit MS word format resume, expected salary

and availability to email:- [email protected]

Karin Leng R1103490

C-Connect Consultants Pte Ltd

18 Robinson Road #15-01

Singapore 048547

Tel: 69557787 HP: 98435711

MOM EA Licence no. 18C9211

*Part-Time Admin Staff Job Description for Insurance Sales Team*

4 HOURS A DAY, 5 DAYS A WEEK!

$15 per hour

As a part-time admin staff member supporting an insurance sales team, your primary responsibilities would include:

*1. Administrative Support:*

- Providing administrative support to the insurance sales team, including tasks such as answering phone calls, responding to emails, distributing mails etc.

*2. Data Management:*

- Assisting with maintaining bookkeeping systems, databases, and records.

*3. General Assistance:*

- Providing general assistance to the insurance sales team as needed, including tasks related to office organization, document preparation, and other administrative duties.

This role would require strong organizational skills, attention to detail, and the ability to effectively communicate with clients and team members. Additionally, familiarity with basic administrative tasks and an understanding of insurance policies and terminology would be beneficial for this position.

REQUIREMENT:

• Strong service orientation

• Good communication and negotiation skills to manage internal and external stakeholders

• Able to meet tight deadlines, be meticulous and accurate

• Proficient in Microsoft Excel and Word

Description:

• enrolment of patients
• appointment booking for patients
• generate and collation of reports
• other admin duties as assigned

Requirements:

• Min N / O / A / NITEC
• No experience needed, training will be provided

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

About our client: Our client is a leading energy retailer in the residential and commercial sectors.

Work Location: East

About the role:

• To assist in the drafting of customer agreements for the Group promptly.
• To conduct searches, collate and verify relevant documents from various parties, and ensure completeness of documentation before drafting agreements
• To maintain proper filing of contracts and safekeeping of original agreements at all times.
• To assist and support in providing contract-related information to various parties as and when requested.
• Preparation of documents to respective finance personnel for accounting purposes.
• Scanning and uploading the full contracts with all attachments onto ERP Systems
• Create of new customer code.
• To furnish a final reminder, initial and commence a legal proceeding as according to the Group protocol.
• To monitor and follow up on legal cases until the cases have closed or concluded.
• To liaise with lawyers on legal matters
• Arrange to meet up with customers together with Sales personnel to negotiate repayment plans
• To update respective Finance/Commercial/Credit Control personnel on the account status on legal-related matters.

About you:

• Diploma in any discipline with at least 2 years of working experience.
• An energetic individual who can work efficiently and independently
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment.
• Proficient in Microsoft Office applications.

*Please note that only shortlisted candidates will be contacted.

EA Name: Kingsforce Management Services Pte. Ltd.

EA License: 94C3545

EAP Name: Paola Jane Ofrasio Fajardo

EAP Reg. No: R1325507

Responsibilities:

·To provide administrative and secretarial supports to our product distribution and operation teams.

·Data entry, filing & Cash Card scanning, Manage and update database in system

·Answer customer's enquiries and to arrange schedules

·Basic Microsoft Office skills is required Invoice creation and management;

·Provide feedback to customer on operation issues and ensure performance measurements are met.

·Ad-hoc work as and when necessary

. Must work on night shift, public holiday and weekends

Requirements:

·Compulsory to have knowledge in Microsoft office, especially Excel

·Report generation with good eye for details to ensure report accuracies

·Meticulous sense of responsibilities and good working attitude & follow up skills

·Good interpersonal skills and be able to work in fast paced environment

·Process good communication and written skills

Administrative Coordinator

*Office Location: 36 Loyang Crescent, Singapore 508994

Job Description:

• Liaising with customers to ensure timely delivery of service.
• Liaise and arrange with technicians about daily work progress.
• Receive feedbacks / complaints and provide timely customer service.
• Maintain good rapport with both new and existing clientele.
• Planning and arrange daily work schedule.
• Any other ad hoc duties as assigned.

Requirements:

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.
• Required language(s): Mandarin (in order to receive feedbacks / complaints from English and Mandarin speaking customers and provide timely customer service.)
• No work experience required.
• PC literate in Microsoft Office.
• Relevant experience in job scope will be advantageous
• Preferably Singaporean.

• Perform day to day general administrative tasks like filing, keep records and assuring accurate documents filing.
• Assist Accounts Department in accounting operations in account payables, accounts receivables, and other related daily tasks.
• Assist in preparation of monthly management accounts.
• Liaise with customers on billing issues.
• Able to work independently.
• Other ad-hoc duties as assigned.

Company Description

Nasi Lemak Ayam Taliwang is the first establishment in Singapore to bring together a unique and ancient recipe of Taliwang, resulting in an innovative dining experience. We strive to empower our community and offer affordable, quality food to all neighbors. Our ultimate vision is to become the top choice for nasi lemak lovers in every town.

Role Description

This full-time on-site Admin/Acc role is located in Singapore and requires a candidate to provide administrative and accounting support to our establishment. The duties include but are not limited to managing invoicing, ordering, and other regular administrative tasks.

Qualifications

At least 1 years of experience in a similar role

Knowledge of accounting principles and experience in accounting software

Excellent attention to detail and ability to prioritize tasks in a fast-paced environment

Effective communication and interpersonal skills

Bachelor's degree in Accounting, Finance or Business Administration

Diploma in Accounting(Singaporeans only)

Proficient in Microsoft Office

Please Whatsapp 87505240.

Accountant cum Admin

Job Description : Job Description .

Able to handle a full set of accounts and consolidation . Prepare, examine, and analyze accounting records, financial statements of subsidiaries, and other financial reports .

Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements .

Conducting financial investigations and audits, and preparing reports .

Minimum 2 - 3 years relevant working experience Suitable candidates,

Preparation and filing of GST and Corporate Income Tax return according to the Singapore Tax/GST laws Preparation and filing of GST and Corporate Income Tax return according to the Singapore Tax/GST laws

Supervise daily operation accounting functions. e.g., Account Receivable, vendor payments, cash and bank transaction and inter-company • Handle Bank reconciliation

In charge of payroll related matters

Responsible for work pass administration such as work pass applications, renewal, cancellation and issuance

Data Entry Filling and scanning of documents Other duties assigned Requirements:

Provision of Operation Support Services for 12 months:

- Processing of incoming jobs documents.

- Data entry in SAP

- Creation and updating of monthly reports as necessary

- Ad-hoc finance reports as and when required

- Monthly jobs closing and generating of billing advices in SAP

- Preparation and submission of billing advices to Finance

- Filing of completed job record documents, maintain proper filing system.

- Assist in submission of job documents for audits.

- Attend to walk-in and telephone enquiries in a professional manner.

- Follow up with customers on service request.

- Work closely with the operation team in daily service arrangement. Assist

Operation in daily activities.

Monday - Friday (At AMK Area)