Total 324 administrative clerical job vacancies in Others category in Singapore

· Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

· Produces and distributes correspondence memos, letters, faxes, and forms;

· Organizes travel arrangements for managers;

· Maintains computer and manual filing systems;

· Takes accurate minutes of meetings;

· Replies to email, telephone or face to face enquiries;

· To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

· Develops and updates administrative systems to make them more efficient;

· Oversees and supervises the work of junior staff & coordinates with them;

· Performs any other ad-hoc duties as assigned

Requirements:

· Minimum 1-year experience;

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work;

· Attention to detail and problem-solving skills;

· Excellent written and verbal communication skills;

· Strong organizational and planning skills;

· Proficient in MS Office

· (Word, Excel, Power Point, Outlook)

· Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

· Produces and distributes correspondence memos, letters, faxes, and forms;

· Organizes travel arrangements for managers;

· Maintains computer and manual filing systems;

· Takes accurate minutes of meetings;

· Replies to email, telephone or face to face enquiries;

· To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

· Develops and updates administrative systems to make them more efficient;

· Oversees and supervises the work of junior staff & coordinates with them;

· Performs any other ad-hoc duties as assigned

Requirements:

· Minimum 1-year experience;

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work;

· Attention to detail and problem-solving skills;

· Excellent written and verbal communication skills;

· Strong organizational and planning skills;

· Proficient in MS Office

· (Word, Excel, Power Point, Outlook)

· Carries Out administrative duties such as filing, typing, copying, binding, scanning etc.;

· Produces and distributes correspondence memos, letters, faxes, and forms;

· Organizes travel arrangements for managers;

· Maintains computer and manual filing systems;

· Takes accurate minutes of meetings;

· Replies to email, telephone or face to face enquiries;

· To be in-charge of receiving, sorting and distributing the mail to support administrative and secretary work

· Develops and updates administrative systems to make them more efficient;

· Oversees and supervises the work of junior staff & coordinates with them;

· Performs any other ad-hoc duties as assigned

Requirements:

· Minimum 1-year experience;

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work;

· Attention to detail and problem-solving skills;

· Excellent written and verbal communication skills;

· Strong organizational and planning skills;

· Proficient in MS Office

· (Word, Excel, Power Point, Outlook)

Position Summary

This position is responsible for the preparation of operations documents, timely updates WMS and provide support in general logistics administrative functions, coordination between warehouse and transportation, communicating to customer.

Responsibilities

Primary Responsibilities

• Responsible for the coordination and preparation of all necessary documentation for the movement of warehouse cargo

• Create and maintain reports and files for all operations records, correspondence, plans, and expenses.

• Coordinate with operations personnel to ensure readiness of cargo for deliveries.

• SAP/WMS, timely updating

• Track & Trace shipping details with Forwarding agents

• Weekly Cycle Count report

• Ensuring Quality of all customer services meet the required standard. Updating of shipment / Domestic deliveries status.

• Handle any other ad-hoc / administrative duties.

Requirements:

• Good in Excel

• Minimum local poly or Diploma with 1 years’ experience in logistics coordinator or related logistics industry

• Experience in WMS system

• Preferred with experience in permit declaration for dutiable goods

-Entry level candidates can apply

Proficient in English both spoken and written

Handle email account

Handle accounts payable - invoice payment, petty cash claims, workers' wages

Accounts receivable - issue invoice

Maintain files to document transaction

Perform data entry

Provide administrative support

Pleasant and friendly disposition

Meticulous with a keen eye to detail

Independent worker and team player

Manage multiple accounts; develop positive working relationships with all customer touch points

· Drive client retention, renewals, upsells and client satisfaction

· Work closely with Associate Account Managers and Ad Operations on day-to-day operational processes including campaign set-up, receipt of creative or tags, trafficking, optimization, troubleshooting and QA

· Work closely with Analytics and Ad Operations to determine root causes for customer success or failure and drive requirements for product or process enhancement and development as needed

· Partner with internal cross-functional teams to understand customer goals and key performance metrics and exceed those goals throughout the campaign

· Leverage technical tools and quantitative data to manage campaigns to success, high customer satisfaction and renewal

· Prepare campaign insights reporting, including analysis and research

· Manage weekly campaign status documents for review

· Work closely with Finance on billing set up and invoicing

· Manage customer activity with CRM tools for maximum efficiency and visibility, with carefully executed follow-up to closure on open issues

· Adhere to established processes and workflows, as it relates to campaign set-up and pixel placement strategy, creative execution (including dynamic creative), ad trafficking, campaign management and any troubleshooting necessary with pixels, creative assets and campaign reporting

· Provide input on new processes and workflows as needed

· Focus on ensuring we maintain superior customer service levels, operational excellence and strategic insight

· Maintains administrative staff by recruiting, selecting, orienting, and training employees.

· Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.

· Sets policies and procedures for training, coaching, counselling, and career development for staff.

· Initiates and coordinates goals, deadlines, and projects for their department.

· Develops and implements policies and procedures to improve operations and function of the department.

· Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

· Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

· Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

We are looking for an administrative assistant with the following skills and qualifications:

1. Must be a Singaporean citizen or permanent resident.
2. Proficient in filing invoices and managing financial documentation.
3. Capable of sending invoices, purchase orders, and quotations.
4. Proficient in Excel for data management and reporting.
5. Ability to coordinate project details with customers and colleagues.
6. Responsible for checking incoming stocks upon delivery and monitoring outgoing stocks for projects.
7. Ex-offenders are welcome to apply.
8. Proficiency in English and Chinese languages is preferred.

We, at Tay Dental Surgery, seek an administrative assistant to join our fast-moving, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships.

Tay Dental Surgery is located within Bukit Timah Plaza. We have been at this location for 26 years. We have 7 dentists, 3 of whom are specialists.

The job description of the administrative assistant are as follows:

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains clinic and office equipment, including digital scanner, imaging machines, compressors, autoclaves, dental units, airconditioners, printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure clinic and office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

1. Manage and coordinate the deployment and collection of bins

2. Manage the inventory and stocks of all bins

3. Handle enquires via phone, email, and SMS

4. Provide quotation for Bulky Waste Removal

5. Liaise with the relevant team for invoice related purposes

6. Data entry for reports submission

7. Assist in the preparation of regularly scheduled reports

8. Liaise professionally with customer and stakeholders for other departments

9. Handle feedback for escalation to the relevant person-in-charge

10. Any other ad-hoc duties as assigned

• You should be organized, neat and meticulous
• Good written, verbal and interpersonal communications skills
• Ability to multi-task and prioritize
• Ability to work under-pressure
• Ability to drive open work to completion
• Competent in using MS Office software, particularly Excel and Word
• Able to work weekends and public holidays when necessary

Responsibilities

• Handle general administrative works and ad hoc duties
• Data entry, invoicing and filing records
• Handle partial set of account (AP & AR), Bank Reconciliation, Payroll etc
• Key in all accounting transactions into UBS accounting system
• Maintain check in/out record for workers dormitory
• Perform any other related duties as assiged

Requirements

• GCE "O" level with basic accounting knowledge
• 2-3 years working experience preferred
• Possess good interpersonal and communications skills
• Proficient in MS Office application
• Knowledge of UBS Accounting will be an advantage

• Provide general administrative support such as data entry, paperwork, filing, recording of sales/purchases
• Liaise with sub-contractors & suppliers to get costs
• Keep track of consumables stock & equipments and do checks regularly
• Admin duties and general data entry
• Attend to telephone calls, email and walk-inenquires
• Other ad-hoc duties as assigned by the Manager
• Must be able to work night shift and split shift
• Must be able to work extra hours or weekend if needed

Location: Kranji

Working Hours: 5 days, 8.30am - 6.00pm

Work Attire: Casual/Smart Casual

Job Responsibilities

• Data Entry

• Perform Invoicing

• Prepare Monthly Statements

• Basic Accounting

• Other ad-hoc duties assigned by supervisor and the management

Our Requirements

• Hardworking and willing to learn

• Excellent interpersonal and time management skills

• Proficient in basic English and Chinese

• Able to work under pressure

• Proficient in Microsoft Office

Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Requirements:

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.

Job description

- Control and manage incoming and outgoing documents (box.com / GS Internal Server / Filing)

(The Authority / Consultant / Subcontractor etc)

- Document number management and assignment

- Submission of documents via EPIC system

- Communication with relevant persons who need to submit documents

- Preparation of Cover Letter for DAR Submission

Job Requirements:

· Min. 1-year experience with Document Controller.

· MS Office

Other information

Working at Changi

To Apply

Please submit your resume in Microsoft Word and indicate the below information:

Current Salary & Expected Salary

Availability to Commence Work

Type of Projects handled.

Work Scope:

1. Apply and cancel Work Permit for Foreign Worker

2. Arrange and process Foreign Worker to come Singapore and left Singapore

3. Handle and process Dormitory matters

4.Handle Worker Training and related Matters

5.Update worker time card and calculate Worker Working hours

6.Update and maintain Worker individul folder (permit copy,passport copy,training certificate copy etc,)

7.Update and maintain worker master excel list

8.Handle Worker medical matters and accident matters

9.Handle Renewal related matters (Renew permit ,passport ,training etc,

10. Contact with Site manager to Arrange worker attend Site training matters.

11.Other admin job

Working Time: Monday -Friday 9:00am-6:00pm ;Saturday 9:00am-1:00pm

Salary :SGD3200-SGD4500 Depending on experience and skills , need work independly

Email: [email protected]

Working Timing: 8.30am – 5.30pm (Mon – Fri).

Working Location: Pioneer Crescent

Description

· Administrative duties

· Print labels for production use

· Inventory record

· Other adhoc duties assigned by Management

Requirements:

• Basic Computer and MS knowledge
• Experience in Filing and other basic admin Duties
• Preferably Singaporean / SPR

Position Summary

This position is responsible for the preparation of operations documents, timely updates WMS and provide support in general logistics administrative functions, coordination between warehouse and transportation, communicating to customer.

Responsibilities

Primary Responsibilities

• Responsible for the coordination and preparation of all necessary documentation for the movement of warehouse cargo

• Create and maintain reports and files for all operations records, correspondence, plans, and expenses.

• Coordinate with operations personnel to ensure readiness of cargo for deliveries.

• SAP/WMS, timely updating

• Track & Trace shipping details with Forwarding agents

• Weekly Cycle Count report

• Ensuring Quality of all customer services meet the required standard. Updating of shipment / Domestic deliveries status.

• Handle any other ad-hoc / administrative duties.

Requirements:

• Good in Excel

• Minimum local poly or Diploma with 1 years’ experience in logistics coordinator or related logistics industry

• Experience in WMS system

• Preferred with experience in permit declaration for dutiable goods

Roles

Reports to the Senior Manager / Director

Sales Responsibilities

· Identify and secure sales; including government projects

· Achieve sales targets

· Handle / assist tender preparation and submission

· Be involved in handling terms and conditions of sales

· Assist in tender presentation / Co-ordinations

· Establish and maintain customer relationships

· Work closely with QS to prepare competitive quotations / proposals

· Conduct / assist in organizing hand over / project kick off meetings with project department upon secured of project

· Maintain customer and project reference list

Maintaining Relationships

· Maintaining relationships with existing clients.

· Provide consultation, sales support and project co-ordination for customers

Negotiation Skills

· Negotiates/coordinates with sub-contractors

· Negotiates price and projects timelines with customers

After Sales Responsibilities

· Issue job order to Operation and Workshop (Fabrication) departments

· Updates information for estimate cost and revenue in project costing (PJC)

· Submission variation order, additional order

· Prepare final account with client

· Certified claim/payment for all sub-contractor with related job/project

Ensure Compliance to ISO & Safety and Health Requirement

· Observe and follow all ISO and health and safety compliances.

Responsibilities

• Handling of calls / feedbacks / complaints/ maintenance hotline/ receive payment
• Serve as a call centre to activate any of the contractor staff , term contractors for the Property and any other personnel when necessary
• Provides administrative support to the team at the Property
• Reception duties including answering queries at the Management Office and answering of telephone calls
• Attend to walk-ins at the Management Office
• Preparation and consolidation of reports, invoices and maintaining proper documentation and filling
• Reception duties including answering queries at the Management Office and answering of telephone calls
• All necessary filing and administrative work
• Updating of computerised maintenance management system
• Ad-hoc duties/tasks assigned.

Requirements

• Proficient in MS Office & Outlook.
• Ability to work independently with very minimal supervision.
• Ability to work in fast paced environment.
• Minimum GCE N Level with a pass or equivalent
• Minimum 2 years of relevant working experience as clerical support staff.
• Able to speak in both English and Chinese language.
• Location: West

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Curriculum and Policies Implementation

- Work closely with the Deputy Head (Academic matters), Deputy Head (Graduate Studies), Programme Directors and Dean’s Office in preparing proposals for curriculum changes.

- Lead the implementation of revamped curricula, and new initiatives, which include but are not limited to coordinating the timetable, allocation of modules to students to ensure optimal learning and updating the relevant materials (e.g. webpage, NUS bulletin).

Academic Programme Management (Coursework and Research Programmes)
- Provide programme-related advisory

- Programme administration throughout the student lifecycle (leave of absence, withdrawal, dismissal, appeal, academic offence, fee waiver)

- Process financial aids (scholarships, bursaries, awards, study and travel grants)

- Coordinate pre-exam preparation and post-exam processing (including marks checking and processing, checking of reports, exam result appeals, special consideration, academic awards and graduation matters) and BOE meeting

- Follow up on overdue tuition fees

- Any other administrative duties as assigned

Leadership and Team Management
- Lead and manage a team of 2 Assistant Managers and MAOs in the administration of the
academic programmes throughout the student lifecycle.

Job Requirements

- Bachelor’s degree in any discipline
- More than 5 years of academic programme management experience; preferably as programme manager and partnership development in the higher education sector
- Strong verbal and written communication skills
- Strong team player, able to work collaboratively with various stakeholders.

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Architecture

Employee Referral Eligible:

Job requisition ID : 22949

Here are some of the Job Description :-

Enquire vendor for quotation

Seek approval for Purchase

Issuance of PO

Sending PO to vendors

Planning of delivery schedule and ensuring that delivery is on time

Internal availability to receive goods in the office

Approval for payment

Enter the approval to our system

Issuance of Invoices

Follow up closely with payments

Application for ECCG Grant

ADMINISTRATIVE / EXECUTIVE OFFICER

Job Overview

To support ABS strategic initiatives on the Standards and Regulation interests of the banking industry as well as maintain a good standing with regulators and members of ABS. Assist in development and implementation of key strategic initiatives and projects in consultation with senior management, the member banks and MAS that will benefit the financial sector in Singapore.

Key Responsibilities

The Administrative/ Executive Officer will support the Manager(s) of the ABS Project team in managing the industry projects. Key responsibilities include:

· Co-ordinate Monthly Steering Committee materials and consolidate minutes feedback

· Provide secretariat support to industry and project meetings (including minutes writing)

· Supporting Manager(s) to evaluate and recommend solutions and agreements proposed by vendors and partners

· Consolidate project updates from project workgroups and workstreams

· Assist the Manager(s) in providing timely reviews and reports for senior management on project status, issues and escalations and recommend solutions

· Publish Project Updates on a regular basis

· Assist the Manager(s) in preparing analysis of projects and reports, dashboards and presentation materials across all levels of stakeholders

· Track and follow up with Workgroup/workstream members on outstanding actions

· Collate and perform evaluation / analysis on responses received from banks / stakeholders

· Produce weekly/monthly statistics, and respond to queries

· Project documentation management

· Arrange for project billings / invoice checking and co-ordination with Banks/vendor representatives

· Manage project budget and timeline effectively

· Attend to project meetings and other administration matters

· Assist in other ad-hoc duties

Qualifications

· Degree in Business Administration, Banking, Finance or other related areas.

· Minimum 3 years’ of relevant experience.

· Self-driven and a quick learner.

· Willingness to work on a Saturday for public and campus campaign.

· Strong interpersonal and stakeholder management skills.

· Highly proficient in Microsoft Office Products especially Excel and PowerPoint.

· Analytical and ability to take disparate information and correlate data for purpose of decision making.

· Strong communication skills - oral, written and presentation.

· Good understanding of project management disciplines and tools.

Roles & Responsibilities

Able to fulfil admin tasks given and understand microsoft office (excel , word )

Able to handle daily admin works like filing, updating documents.

Able to communicate well with colleagues.

Able to do quotations and invoices when required.