Total 44 administrator job vacancies in Others category in singapore north east

Job Title: ID Administrator

Key Responsibilities:

• Administer and manage user accounts and access rights in Active Directory (AD) based on organizational policies and business needs.
• Provide helpdesk support for end-users, assisting with user account creation, modifications, and deletions in AD.
• Troubleshoot and resolve user access issues related to Active Directory, such as login problems, permissions issues, and group memberships.
• Create and manage user profiles, security groups, and distribution lists in AD.
• Monitor and audit user activity and access rights within Active Directory to ensure compliance with security policies.
• Collaborate with other IT teams to address system and application access issues.
• Offer timely and effective technical support to users by identifying and resolving problems related to Active Directory, network access, and related systems.
• Assist in the creation and maintenance of user documentation and best practices for AD administration.
• Provide general support to users with issues related to Microsoft Office and other company applications.
• Maintain and update relevant records for internal and compliance audits related to user access.

• Minimum of 1-2 years experience in user support and helpdesk duties.
• 12+ months relevant experience working with Active Directory (user account management, security groups, group policies).
• Strong technical proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent problem-solving and system troubleshooting skills.
• Solid understanding of user authentication and authorization processes within Active Directory.
• Ability to work efficiently in a fast-paced environment with minimal supervision.

Job Description

1) Responsible to ensure that Customer Experience is consistent with

the Josiah Brand promise.

2) The job scope includes front deskduties, back room paper work

(inclusive of related financial accounting) and educational support.

3) Cordinate and work together with the CEA Administration Manager

to ensure smooth the day to day operations of the Centre.

4) Able to communicate effectively orally and in writing to the clients,

children and fellow colleagues.

Desireable characteristics:

* Energetic, organized individual

* Good interpersonal skills and goodcommand in both English and

Mandarin

* Good working attitude and responsible

* Has good communication skills

* Good team player

* Decisive - able to make and share decisions in a timely manner as

well as reponds quickly to emergency situations

* Able to multi-task

* Self motivated and able to work independently with minimal

supervision:

* Conduct daily health screening for children and ensure parents and

children feel welcome in the morning at arrival and evening at

departure.

* Provide accounting support

* Managing and tracking stock inventories

* Sorting of incoming and outgoing mails

* Upkeep proper filing and documents

* Cordinate all communication within the Centres

* Assist in answering of telephone calls and enquiries, attend to

visitors and walk in customers

* Any other ad-hoc duties as assigned by the Customer Experience

Ambassador Manager

* Additional responsibilities unique to the individual centres that may

develop to ensure seamless customer experience and smooth

operation.

ENSURE TIMELY REQUISITION OF INVENTORY AND STOCK CONTROL FOR STATIONERY AND SUPPLIES FOR THE DEPARTMENT 

• Handle requisition, inventory and stock control for stationery and supplies for department  
• Process all purchase requisitions and verify invoices  
• Ensure timely delivery of inventory and stationery 
• Requisite and process order for water cooler  
• Coordinate toner order and servicing of photocopier  
• Assist to request user ID for newcomers and deactivate user ID for staff who resign 

ADMINISTRATION AND MISCELLANEOUS DUTIES  

• Monitor and upkeep all maintenance items including renewal of contract/agreement  
• Maintain and update all colleagues personnel records 
• Monitor and update colleagues PHs, annual and medical leave records  
• Manage Petty Cash, Casual Labour and Expense payments and records  
• Process all purchase requisitions and verify invoices  
• Maintaining and updating of Department’s Time and Attendance records 
• Carry out any other duties as and when assigned by the Management of the Hotel and department 

INVOLVEMENT AS A MEMBER OF THE GUEST SERVICES TEAM 

• General knowledge of Front Office Operations  
• Familiar with T&C policies and procedures  
• Familiar with Labour Laws in accordance to the Government guidelines  
• Hands-on knowledge of Windows and its relevant programs  
• Knowledge of inventory and stock control  
• To handle any projects or assignments given from time to time 

This position is a contract position from Jan 2025 to July 2025 and is responsible for supporting the sales team in the preparation of sales quotations and tender preparations, and other sales support activities.

Responsibilities include supporting the project administrator when required, with project documentation and other project activities

Job Responsibilities

• Supporting Sales Team on preparing Sales quotations, Sales/Maintenace tender, catalogues and other document required for submissions, etc.
• The Sales Administrator is responsible for the following specific responsibilities:
  - To support all the sales functions of the department.
  - Regularly review tender portals, industry publications, and network contacts for upcoming opportunities relevant to our business.
  - Registration of site/tender brief and provide timely feedback to Sales Personnel of any change of schedule.
  - Evaluate, document, record, highlight, and track/monitor critical/important clauses and deadlines for tender and quotation submission including entering key details such as submission dates, requirements and scope of work for each opportunity.
  - Assist the sales team promptly and efficiently with the timely submission of comprehensive tender bids and quotations.
  - Keeping standard tender and quotation submission documents for reference and easy retrieval including maintaining the formal for tender and quotation submission documents for quick access and reference.
  - Organize the storage of all sales inquiries and quotations in a tidy and easily retrievable system. This include managing the filling of all related sales inquiries and quotations in SharePoint to be in a traceable and organised manner.
  - Generate monthly sales reports.

Job Requirements

• Diploma in Administration or its equivalent
• With 2 to 3 years’ relevant experience in related industry
• Excellent organization skills and ability to multi-task
• Meticulous and pay great attention to detail
• Good communication and interpersonal skills
• A team player and work independently with minimum supervision
• Ability to interact and work with people of all levels
• Ability to work under pressure and meet tight deadlines.
• Proficient in MS Project and MS Office software

If you are keen to be part of our team and possess the above pre-requisites, kindly submit your detailed resume stating your current & expected salary via the button "APPLY NOW" to:

HR Department

Securitas Electronic Security Singapore Pte Ltd

To know more about us, please visit us at www.securitas-singapore.com.

(*we regret that only shortlisted candidates will be notified.)

About the role

You will find yourself in a unique role, a Jack of all trades, master of none hat is what you will wear as you will move from one role to another to manage and support a start-up team. You will be required to perform balancing acts and think on your feet in this fast-paced atmosphere.

Responsibilities

In this diverse role, you will manage the needs of the staff and the office. Responsibilities include but not limited to;

• Promote HR best practices that are relevant to the business needs and consult management on HR matters including but not limited to performance management, manpower reporting & analysis, and budgeting
• Provide support and lead audits in relation to HR matters with external parties including but not limited to Ministry of Manpower, Inland Revenue Authority of Singapore and external auditors
• Updating and maintaining HRS, Talenox
• Coordinating and organising all internal social events
• Managing administrative accounts and providers including but not limited to ordering all office supplies, stationary and pantry supplies
• Checking staff’s expenses on Expensify
• Manage meeting and travel schedules for CEO
• Creating and editing presentations for CEO
• Maintain registry for contracts and documents and inplement systematic way of filing contracts and documents
• Provide support for Corporate Secretary work limited to liaising with appointed external Corporate Secretary agent
• Any other ad-hoc duties as assigned

Skills / Experience

You will be someone with a passion for organization and supporting a business to achieve success. Key skills, and experience include but not limited to;

• 2+ years of experience in a similar role preferably gained in a start-up role
• BA Degree holder
• Experience in HRS, Talenox and Expensify is appreciated
• Knowledge of Ministry of Manpower rules, regulations and guidelines
• Knowledge of Inland Revenue Authority of Singapore’s rules, regulations and guidelines in terms of employee’s employment income
• Graphic design skillset is appreciated, exposure to Adobe Illustrator and other design softwares
• Ability to juggle and prioritize multiple tasks at once and possess the flexibility with can-do attitude to take on duties that are outside of what is required of an office manager
• High level of initiative and a proactive approach to work, with the ability to follow through on all tasks
• Cheerful and pleasant disposition
• Good command of English, written and spoken as you will be tasked to draft up and communicate HR policies and Marketing / Branding material

• Past track records with Oracle/MSSQL/DB2/MySQL/Postgres/Maria/Mongol databases including setting up and managing the environment.

• Experience in setting up and managing databases in a high availability active-active setup will be added advantage.

• Knowledge in PL/SQL scripting will be added advantage.

• Knowledge in working with ETL and data co-existence technology with legacy systems will be added advantage.

• Knowledge with DB audit and security will be added advantage.

• Knowledge with data masking products will be added advantage.

Moomoo Financial Singapore Pte. Ltd. (Moomoo Singapore) is an advanced financial technology company transforming the investing experience by offering a digitalised brokerage and wealth management platform – moomoo. Moomoo enhances the user experience with market data, news, and powerful analytical tools. Moomoo also embeds an unique digitalised investment community to connect all users, investors, companies, analysts, media and key opinion leaders.

In Singapore, Moomoo Financial Singapore Pte. Ltd. (www.moomoo.com/sg) offers investment products for trading via the moomoo platform, and it is a capital markets services licence holder regulated by the Monetary Authority of Singapore (Licence No. CMS101000). In June 2022, Moomoo Singapore became the first digital brokerage to receive all five memberships from the SGX Group for the securities and derivatives markets.

Working at Moomoo, you will get

• Be a part of the world’s leading digital brokerage firm where growth and career development opportunities are endless.
• Enjoy a competitive total compensation package that truly values your skills and contributions.
• Comprehensive insurance coverage for employees and dependents to provide you a peace of mind
• Fun loving and diverse work environment that hosts various team-bonding programs and company events
• Business casual work attire everyday
• And Much More!: Discover even more perks and benefits as we take you through the hiring process!

Senior Office Administrator

Responsible for managing the day-to-day administrative tasks of the office to ensure smooth operations and play a critical role in supporting company management, staff, and maintaining a productive office environment. Duties span from handling office resources to supporting human resources and operational processes.

Responsibilities

• Oversee office operations, such as supplies, equipment, office cleanliness, safety protocols, and space planning, keep good relationships with vendors and ensure everything on time on budget.
• Timely create office/admin management policies as required.
• Organize and plan company events, meetings, and conferences.
• Provide high-level administrative support to executives or senior management as required.
• Act as a point of contact for office staff, resolving issues or escalating when necessary.
• Coach junior admin members to ensure high service standards and efficiency.
• Other adhoc tasks assigned by admin leader.

Please note that only short-listed candidates will be contacted.

Requirements

• 5-8 years’ experience as an Office Administrator or similar role.
• Strong organizational and time-management skills.
• Proficiency in office management tools (e.g., MS Office, office management software).
• Ability to multitask and work under pressure in a fast-paced environment.
• Problem-solving mindset and attention to detail.
• English speaking and Fluency in Mandarin is an added advantage
• Result-oriented, self-motivated with the ability to work under pressure and be a team player. 

Our Values

• Integrity
• Integrity Story: Say No to Super High Leverage
• We hold fast to our value of integrity and attach great importance to user experience and risk management. Unlike some other brokerages, we don’t try to attract users’ attention by claiming to enable super high-leverage financing for IPO subscriptions, which quickly reaches the limit.
• Efficiency
• Efficiency Story: Promise Made to a User on New Year's Eve
• On February 11, 2021, Chinese New Year's Eve, a user wrote a post in the Community at around 8 AM and received Leaf's reply just 8 minutes later. According to the user's suggestion, we issued a letter to shareholders after releasing our annual report.
• Service
• Service Story: Providing Excellent Services and Undertaking Our Responsibilities
• After Ant Group’s IPO was suspended, we refunded all subscribers’ subscription fees and margin interest, bearing all the costs ourselves.
• Excellence
• Excellence Story: Leaf Opens Our App Over 30 Times a Day
• According to statistics, Leaf opens our app over 30 times a day on average. He repeatedly checks every detail. While normal users might just enter a trading page and stop there, Leaf taps some seemingly boring or repetitive elements on the page. He continually assesses the app’s loading speed and visual effects.

The Workplace Experience Administrator will play a crucial role in overseeing two distinct portfolios within the workplace experience profile: Wellness and the Experience Hub, contributing to a vibrant, engaging, and healthy workplace.

• Wellness Portfolio: Focuses on promoting employee well-being by designing and coordinating wellness programs and activities. The administrator will be responsible for implementing health and wellness initiatives, organizing workshops, and fostering a positive work environment to enhance employee satisfaction and productivity.
• Experience Hub Portfolio: Involves managing office services, events, visitor hospitality, and supporting the Experience Hub. The administrator will ensure seamless operations, provide exceptional support to employees, clients, and visitors, while also handling key administrative functions, including occasional reception coverage.

Wellness Portfolio

• Design and implement wellness programs tailored to meet employee needs, focusing on holistic health.
• Conduct assessments to identify organizational wellness interests.
• Plan wellness activities such as workshops, fitness classes, health screenings, and mental health seminars.
• Coordinate logistics, including venue selection, scheduling, and vendor management for wellness initiatives.
• Develop and execute communication strategies to promote wellness programs via newsletters, posters, and digital platforms.
• Engage employees through feedback surveys to enhance wellness offerings.
• Collaborate with internal teams and external vendors to enhance wellness offerings.
• Build partnerships with health professionals, wellness experts, and other organizations for additional resources.
• Assist in managing the budget for wellness programs, ensuring cost-effectiveness and providing expenditure reports.
• Monitor program effectiveness and generate regular updates for reporting.

Experience Hub Portfolio

• Manage the Experience Hub, ensuring positive and memorable experiences for employees and visitors.
• Provide occasional reception coverage, serving as a welcoming and professional point of contact for visitors.
• Serve as the primary point of contact for workplace-related inquiries and issues.
• Provide support on workplace matters, including office facilities, equipment, and access.
• Collaborate cross-functionally to resolve workplace-related concerns.
• Plan, organize, and execute workplace events, ensuring seamless coordination with internal and external stakeholders.
• Collaborate cross-functionally to plan and execute events that enhance employee engagement and promote a positive work culture.
• Identify opportunities to improve employee engagement and overall workplace morale.

OFFICE LOCATED AT 468 TAGORE INDUSTRIAL AVENUE. 5 DAYS WORK. 8.30AM TO 5.30PM.

JOB SCOPE

- DATA ENTRY

- MONTHLY ACCOUNTING

- PAYROLL

- GST SUBMISSION

- FOREIGN WORKER EMPLOYMENT MATTERS

As the Contract Administrator based in Singapore, you will report directly to the Contracts Manager and work closely with the rest of the Development team, making your mark in a number of ways:

• You will provide support to the delivery teams on contracts and commercial administration across the entire lifecycle of data centre developments
• You will act as a key communicator to internal and external stakeholders on contract and financial matters relating to the development of data centres

Responsibilities: 

• Assist the Contracts Manager in drafting new contracts, variations and contractual correspondence
• Raise and generate Purchase Orders and take ownership of tracking and communication of approvals to internal and external stakeholders to ensure the process is facilitated efficiently and effectively
• Cost management system super user support – champion the process and assist the development team to ensure costs are allocated correctly with PO’s approved in a highly efficient manner
• Assist Contracts Managers in contract lifecycle responsibilities including kick off, delivery and close out of all contracts
• Coordinate payments between Development and Finance teams to ensure payment of contractors in accordance with contract payment terms
• Assisting in the development and implementation of reporting tools for measurement of key contract metrics

• Monthly team meetings
• ISO/HSE (Biz Safe) compliance
• Emergency / Fire Warden / First Aid
• Stationery and office supplies
• Meetings, visitors and guests
• Arrange internal team events
• Office facilities, repairs and maintenance
• Main reception phone/desk/mail/courier
• Office invoicing, bills, etc
• Leave cover for Infra/NR Personal Assistant
• Ad-hoc support work as and when required

The main responsibilities and tasks of this position are as listed below, but not limited to these:

• Review and schedule daily system operation tasks; prioritizes and ensures completion of tasks, following established procedures.
• Ensure optimal availability of the computer systems, POS, Hotel Network and Guest Internet Network.
• Perform/handle backup operations and tape management. 
• Perform/handle system failures and recovery procedures.
• Maintain user accounts, user environments, directories and system security.
• Provide Desktop support
• Administrate Helpdesk tickets via Corporate Portal Helpdesk Support Suite
• Administrate Servers and IT infrastructure appliances
• Apply System patches and updates
• Install and/or maintain hotel office computers, network, file servers, network cabling, printers, other related equipment, devices, and systems; adds or upgrades
• Monitor and administer the network. Regularly review server/event logs to detect server, network and security issues
• Investigate all hardware malfunctions; notify and coordinate maintenance service with contractors
• Ensure that all shift activities, unusual occurrences, and status events are properly logged, investigated, reported and resolved. 
• Monitor inventory of supplies needed for operational requirements and assist in keeping supplies stocked by relaying order requests to IT Manager.
• Ensure timely user notification of maintenance requirements and impact on system availability. 

• Assists with discerning whether a project is progressing according to the terms of the contract in proportion to, amongst others, procurements, supervision and site records, milestone achievements, valuations, payments assessments, submissions of claims for additional payments, variations, extensions of time and rectifications.
• Assess projects on a case by case basis as FIDIC acknowledges special conditions may be necessary for specific issues since no two projects are the same.
• Offer assistance on the practice of Particular Conditions and provide examples of areas that require special provisions.
• Inspect all works while carrying out routine testing.
• Issue Notices regarding any errors to be corrected.
• Issue Taking-Over, Performance and Payment Certificates.
• Assess and make a neutral determination.
• Ensure that personnel behave accordingly and remove them from the site if they are not

Other roles and not limited to

• Ensuring that the works are carried out and are progressing in accordance with the contract terms;
• Liaising with and reporting the progress of the works to the relevant authorities, bodies or departments;
• Managing the commissioning of works;
• Managing the timelines and milestones of the project in view of its targeted completion date;
• Managing the costs of the project, including adjusting the contract sum;
• Supervising and inspecting tasks that are to be, or are already, completed;
• Liaising with and instructing the main contractor of the project;
• Ascertaining variations and determining applications or requests for an extension of time;
• Inspecting and managing the defects and ensuring that such defects are remedied within the stipulated time frame;
• Record keeping such as records of site visits, site inspections, correspondences, invoices and payment slips; and
• Certifying works and issuing the relevant certificates (if applicable).

Global Endpoint Operations manage the Endpoint Systems that connect the Visa’s Client globally to all Core Systems and services at Visa Data Centers. The team is responsible for all technical support, Change Execution, Problem and Incident management. The role is required to work with the Product folks and the Global operation Automation team to develop solutions to support the endpoint day to day operation and implementation.

Essential Functions

• Provide technical advice and support to Visa’s Client institutions and processors to ensure customers expectation are exceeded.

• Discipline in detailed documentation and reporting of issues and changes. Timely and accurate updating and maintaining Global Inventory records.

• Create and test implementation Linux scripts for vendor’s field engineers and support team for installation and activation

• Perform remote system Installation with on-site vendor engineer support, configuration and lockdown of Visa Endpoint servers.

• Proactively work with Global Support groups and/or client or vendors to provide flexible and nimble solution for client issues and resolve system problems quickly

• Timely escalation of critical situations and any likely project risk that can impact project delivery scheduled to Manager and 3rd Level support  team

• Ensure that all server deployments follow Visa security guidelines and report any non-compliance.

• Able to communicate and work cordially in global team with teammate from different culture and in time zone.

• Work closely with both IMAC and Project team to ensure best-in-class delivery of solutions and support to Visa client.

• Ensure all incidents and changes are in compliance to ITIL and operation policy.

• Ensure that all servers going into productions are locked down and meet operational acceptance criteria

• Be able to problem diagnose, quickly and efficiently by running and review application and network traces

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

Job Purpose:

The Office Administrator handles all office management duties for the Renesas Singapore site, acting as the office support, and providing assistance to SG-based staff. This role involves screening and handling general inquiries, managing routine General Affairs and Human Resources requirements, and supporting the HRGA/BU.

Principal Accountabilities:

• Coordinate office activities and operations to ensure efficiency and compliance with company policies
• Handle all office management duties, including but not limited to ensuring meeting rooms and tools are operational and following up with vendors/contractors if not; scanning and copying documents; document filing with European HQ; managing general office supplies; and following up on account payables for office supplies or services used by the office (landlord, utilities, phones, etc.)
• Screen and handle calls/inquiries made to the office
• Act as a receptionist when needed and coordinate meetings or catering if needed
• Organize BU-related office activities, including visitor registration, team event planning, and ensuring new starters have the necessary hardware and requirements before onboarding
• Assist in updating departmental reports to support the BU's needs
• Support team members with all job-related organizational tasks, e.g., travel arrangements, IT hardware issues, purchasing and payment processes; manage logistics for meetings and host international visitors (e.g., reception, hotel, travel support)
• Assist HRGA teams in raising order requisitions to support office or facility-sustaining requirements
• Provide physical support or find capable hands for office repairs, maintenance, and replacement work; conduct facility-related tasks and maintain site safety and security
• Any other ad-hoc office events or requirements for the SG office.

Responsibility:

• Deploy Office/Microsoft 365 Environments
• Deploy Azure AD/ Microsoft Entra ID Environments
• Deploy advanced Microsoft 365 Services including Enterprise and Mobility
• Maintenance of Entra ID / On premises Active Directory environments not limited to Users, Group, OU, Group Policy management.
• Exposure in Microsoft SharePoint Administrations, and Power shell scripting will be advantageous.
• Deployment and improvements of Infrastructure on Client environments
• Assist in maintaining and deploying other Client applications and environments.
• Leading initiatives for researching and deploying and managing new applications.
• Leading IT Projects for Clients
• Coordinating various IT Staff and Operations
• Assist in managing Support Services and related deliverables.
• Working with End-Users and Vendors to support applications and environments.
• Working with Client Stakeholders on strategy and vision.
• Meeting regularly with Clients and attend Client meetings and engaging Executive Management.
• Supporting Client initiatives remotely and on-premises.

1.Coordinate office activities and operations to secure efficiency and compliance to company policies

2.Manage agendas/travel arrangements/appointments

3.Manage phone calls and correspondence (e-mail, letters, packages etc.)

4.Track stocks of office supplies and place orders when necessary

5.Submit timely reports and prepare presentations/proposals as assignedAssist colleagues whenever necessary

Global Endpoint Operations manage the Endpoint Systems that connect the Visa’s Client globally to all Core Systems and services at Visa Data Centers. The team is responsible for all technical support, Change Execution, Problem and Incident management. The administrator is responsible to ensure high availability and drive better systems monitoring and performance investigations. This includes working in partnership with other O&I teams as well as working with client’s endpoints, vendors and development teams to continuously drive higher availability and reduction of service impacts.

Essential Functions

• Provide technical advice and support to Visa’s Client institutions and processors to ensure customers expectation are exceeded.
• Discipline in detailed documentation and reporting of issues and changes. Timely and accurate updating and maintaining Global Inventory records.
• Create and test implementation Linux scripts for vendor’s field engineers and support team for installation and activation
• Perform remote system Installation with on-site vendor engineer support, configuration and lockdown of Visa Endpoint servers.
• Proactively work with Global Support groups and/or client or vendors to provide flexible and nimble solution for client issues and resolve system problems quickly
• Timely escalation of critical situations and any likely project risk that can impact project delivery scheduled to Manager and 3rd Level support  team
• Ensure that all server deployments follow Visa security guidelines and report any non-compliance.
• Able to communicate and work cordially in global team with teammate from different culture and in time zone.
• Work closely with both IMAC and Project team to ensure best-in-class delivery of solutions and support to Visa client.
• Ensure all incidents and changes are in compliance to ITIL and operation policy.
• Ensure that all servers going into productions are locked down and meet operational acceptance criteria
• Be able to problem diagnose, quickly and efficiently by running and review application and network traces

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

A World Of Opportunities Awaits

Company Name: Laguna National Golf Resort Club

Job Title: Membership Administrator

JOB RESPONSIBILITIES

• Provide daily operation duties and administrative assistance in membership enquiries and services
• Assist with any enquires (via phone, email or in-person)
• Assist and support the Membership Sales team with membership application
• Update and handle confidential membership profile and database
• Perform secretarial and administration support duties
• Assist with membership application data-entry and post-sales membership enrolment kit preparation
• Rotating membership enquiry duty on weekdays and once every weekend or as and when assigned
• Assist with event planning and duties during membership events and /or when necessary
• Perform supporting function in membership sales related enquires (incentive will be deterrmined by team leader and awarded when monthly team KPI is met)
• Any other jobs/ duties as assign as and when by the management

JOB REQUIREMENT

• Good command of languages, able to speak and write in English & Mandarin
• Possess a high level of confidentiality and comfortable to strike a conversation with any walk-in / member
• Ability to work under pressure and multi-tasking
• Five-day workweek and once every weekend rotating duty. Must be willing to commit on weekends duty and event duty (weekends / public holidays)
• Good interpersonal and communication skills
• Good time management with strong sense of urgency and priority
• Initiative to learn and get things done efficiently
• Proficient in MS Office Word & Excel, Outlook and etc

BENEFITS

• Company Transport Pick-up/Drop-off Provided
• Uniform Provided, Duty Meals, F&B Discount, Dental, and Medical
• Family and Friends Hotel Room Rate Globally, Learning & Development Opportunities, Staff Recognition Award

*Only shortlisted candidates will be notified.

• Provide support to the commercial team in special projects, such as preparing presentations, coordinating events, etc.
• Organize and coordinate Sales, Marketing, Distribution & Loyalty (SMDL)-related meetings
• Travel arrangements for the team
• Ensure that all database and records (contacts distribution list, SOP, etc.) are maintained and updated in a timely manner
• Manage Purchase Orders (PO) and track the team’s costs and expenses
• Manage and distribute communications (memos and announcements) to hotels and relevant stakeholders

Managing the day-to-day administrative function, including:

• Manage the general office administrative function including but not limited to storage (on-site and off-site), postage, courier, stationery and consumable orderings
• Handle the reporting and reimbursement of all office expenses
• Control master of company templates including letterhead and business cards
• Answer company phone calls
• Perform outdoor duties if required
• Any other ad-hoc duties as assigned

Providing support to the client servicing departments, including:

• Manage incoming mails for clients
• Maintain schedules for local delivery and visits to various government departments
• Keep track of all client disbursements
• Scan and save client documents

Assisting in other areas, including:

• Support the process of work visa application
• Handle administrative tasks related to payroll and MPF for client entities
• Handle paperwork related to various government departments and banks

Roles & Responsibilities

1. Timesheet Management:

• Collect and verify timesheets monthly, ensuring accuracy before submission to the Payroll and Billing Team for processing.
• Conduct checks for overtime (OT) and rostering compliance, addressing breaches identified in TS/Quick HR generated reports.

2. Employee Relations Support:

• Assist in new hire onboarding briefings.
• Manage the issuance of Personal Personal Protective Equipment (PPE) to employees.
• Produce necessary letters and paperwork on behalf of the Employee Relations Team.

3. Data Entry and Compliance Checks:

• Update internal databases.
• Conduct data entry and calculations for timesheets, identifying potential breaches and non-compliance matters, such as excessive OT hours, rest day violations, and other related issues.

4. Address Verification and Housing Management:

• Update SAP/MOM with staff's new addresses, verifying housing address details.
• Conduct quarterly 100% housing verification for foreign staff, ensuring alignment with MOM and SAP declared addresses.
• Verify HDB addresses against HDB's website for authorized tenancy, and request tenancy agreements for non-HDB addresses.

5. Administrative Support:

• Assist with various internal arrangements.
• Manage general email/SMS broadcasts.
• Conduct follow-up calls to employees based on team requirements.
• Handle any other ad-hoc tasks assigned by the Team Lead or Unit Head.

Skills & Requirements:

• Good communication skills, positive mindset, and self-motivated candidates preferred.
• People-oriented with the ability to work comfortably with a diverse range of individuals.
• Adherence to the organization's standard practices and work ethics.
• Basic knowledge of HR processes and experience.
• Basic knowledge of MOM legislations.
• Bilingual proficiency (English/Mandarin) is required.

This position plays a vital role in ensuring efficient administrative and compliance support to the Employee Relations Team. If you meet the qualifications and are enthusiastic about contributing to our organization, we invite you to apply.

I hereby give consent to Certis CISCO Security Pte Ltd and its subsidiaries to access my job application for the position applied and other positions that I may also be considered for and to use and disclose my personal data submitted in or as part of my job application to law agencies, government representatives and prospective clients. (DATA PROTECTION: The Company is committed to respect the statutory rights to privacy of all job applicants. However, we obtain, monitor, process and disclose personal information regarding employees and prospective employees to meet our need and according to applicable laws. For more information on our Personal Data Protection Policy, please visit https://www.certisgroup.com/privacy-policy.

Global Endpoint Operations manage the Endpoint Systems that connect the Visa’s Client globally to all Core Systems and services at Visa Data Centers. The team is responsible for all technical support, Change Execution, Problem, and Incident management. The administrator is responsible to ensure high availability and drive better systems monitoring and performance investigations. This includes working in partnership with other O&I teams as well as working with client’s endpoints, vendors, and development teams to continuously drive higher availability and reduction of service impacts.

Essential Functions:

• Provide technical advice and support to Visa’s Client institutions and processors to ensure customers expectation are exceeded.
• Discipline in detailed documentation and reporting of issues and changes. Timely and accurate updating and maintaining Global Inventory records.
• Create and test implementation Linux scripts for vendor’s field engineers and support team for installation and activation.
• Perform remote system Installation with on-site vendor engineer support, configuration, and lockdown of Visa Endpoint servers.
• Proactively work with Global Support groups and/or client or vendors to provide flexible and nimble solution for client issues and resolve system problems quickly.
• Timely escalation of critical situations and any likely project risk that can impact project delivery scheduled to Manager and 3rd Level support team.
• Ensure that all server deployments follow Visa security guidelines and report any non-compliance.
• Able to communicate and work cordially in global team with teammate from different culture and in time zone.
• Work closely with both IMAC and Project team to ensure best-in-class delivery of solutions and support to Visa client.
• Ensure all incidents and changes comply to ITIL and operation policy.
• Ensure that all servers going into productions are locked down and meet operational acceptance criteria.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

The position is responsible in assisting the IT Manager to handle the day-to-day IT operations. The IT Administrator maintains the computer desktop environment by analyzing requirements, resolving problems, installing hardware and software solutions, supporting the internal IT Helpdesk, troubleshooting hardware and software issues and providing resolutions to IT matters. This position will be responsible for the administration and internal support of the hotel’s computers, printers, servers, and related equipment.

Primary Responsibilities

IT Operations

• Resolve all IT issues for colleagues via frontline troubleshooting or escalation to the Corporate Helpdesk
• Provide IT assistance and expertise to in-house guests and Events.
• Support and administer to on-premise applications, systems, servers and networks.
• Monitor the Hotel datacentre and IT racks.
• Liaise with vendors on hardware maintenance and support.
• Manage daily backups of critical data.
• Deploy IT equipment for Tech Refresh or loans.
• Process IT system access for onboarding/offboarding of employees.
• Maintain IT asset and software license inventory.
• Assist the IT Manager in executing all IT projects at the Hotel.
• Assist the hotel’s day-to-day IT activities, ensuring all standards are followed.

Other Responsibilities

• Be aware of the hotel fire & life safety/emergency procedures.
• Attend all briefings, meetings and trainings as assigned by the Management.
• Maintain a high standard of personal appearance and hygiene at all times.
• Perform other duties as assigned by the Management.

The Housekeeping Administrator is responsible for coordinating Housekeeping department’s back-end operations by ensuring ongoing exchange and follow-up of information and requests between residents and guests, colleagues and other departments. The Housekeeping Coordinator carries the responsibilities of managing FCS, lost and found records and clear documentation at the storage areas along with other administrative duties wherever deemed necessary.

Primary Responsibilities

Responsible for Housekeeping office operations in timely organised fashion

• Ensures seamless coordination in communicating information to relevant sections in accordance with the hotel’s Standard Operating Procedures (SOP).
• Ensures smooth running of the Housekeeping section by performing all tasks in adherence with the code of ethics.
• Receives, records and stores lost and found properties following the established lost and found procedure.
• Ensures accurate update of room status into the Property Management System (PMS) and investigate discrepancy (if any).
• Maintains key control and follows established key control procedure.
• Monitors linen runner activities and productivity.

Creates a welcoming experience that meets residents’ and guests’ expectations

• Upholds flawless impression and perception of the Raffles Hotel Singapore products, services and colleagues.
• Prepares amenities for VIP and any special setup required in suites.
• Monitors Royal Service requests and makes sure requests are closed on time as per standards.
• Updates guest’s profile into PMS as per received preferences for future references.
• Monitors “Do Not Disturb” rooms and follows the established procedure.

 Prepares daily operation needs

• Ensures smooth handover of daily activities to next shift.
• Updates bulletin boards with pertinent information.
• Prepares sufficient amount of guest supplies daily prior to the end of shift.
• Assists Assistant Manager with inventories, linen supplies etc.
• Liaises with Engineering with reference to maintenance repairs and out of order rooms.
• Undertakes and manages the Rooms Reconciliation tasks independently.

Involvement as a member of both the Housekeeping and the Hotel Team

• Ensures service standards and individual performances are aligned with Accor Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Follows sustainable procedures and practices that support ‘Planet 21’ initiatives (Accor’s Corporate Social Responsibility program).
• Adheres to Work Safety and Health (WSH) policies and procedures.
• Shows care for assigned work areas by organising and maintaining the office and work areas in pristine condition throughout and at the end of shift.
• Ensures that all equipment used is clean and kept in good working condition at all times.
• Organises own work flow to ensure completion of all assigned duties before the end of shift.
• Exercises flexibility and accepts changes with a positive attitude by showing understanding and consideration to the needs of the operations and department.
• Understands the difference in guest hierarchy and different room categories.
• Attends and contributes to colleague meeting and any other related activities.
• Undertakes and performs any additional duties as assigned by Managers.