At Jacobs, we push the limits of what’s possible to make the world smarter, more connected and more sustainable. In our built environment work, that means designing spaces that foster innovation, cultivate collaboration and drive the next great discovery for humanity. Bring your creativity, collaborative spirit and extreme attention to detail, and we’ll help you grow, pursue and fulfill what drives you – so we can deliver extraordinary solutions for a better tomorrow, together.
Our Architecture team is looking to hire a Permitting Coordinator to work in our Singapore office. This role provides support and assistance to Architects in preparing, documenting, and coordinating project deliverables; and interacts regularly with inter/intra-departments, clients, multi-disciplinary consultants, etc.
Essential Duties:
- Maintains projects’ documentation and file management system, working closely and independently with Lead Architect(s)/QPs including the administering and upkeeping of projects’ internal and external Electronic Document & File Management Systems.
- Manages and keeps records of incoming & outgoing project correspondences. Ensures timely distribution of information/submissions/comments on project documents received from clients and external parties to respective project teams.
- Maintains records of drawings, project reports, technical documents, correspondences and issuance of deliverables and documentation as per project requirements.
- Assists in the preparation of drawings (CAD, BIM etc.), project reports, presentation materials, printings of drawings/documents/reports for issuance.
- Assists in preparation and issuance of reply for queries, RFI, RFA, submission of materials’ board etc. from internal project teams to external parties.
- Ensures all documents submitted to clients/external parties are aligned with the project’s procedures.
- Actively involved in regular internal reporting and external reporting (for clients), internal and external quality audits.
- Prepares notes, minutes of meetings and coordinates with internal project teams (local & overseas) and external such as clients, multi-disciplinary consultants/sub-consultants, suppliers, etc.
- Assists Lead Architects/Architect QPs in the coordination of internal and external meetings and setting up appointments/meeting invitations.
To be a successful candidate, you shall possess:
- Minimum Diploma in Architecture.
- Deep understanding of the Singapore permitting process and well-versed with codes & regulations.
- Excellent writing skills for submission and permitting purposes.
- Good interpersonal, organizational, and facilitation skills to maintain good working relationships with key stakeholders.
- Documentation and File Management skills, such as Project SharePoint, EDMS, CASE, etc.
- Drafting skills such as CAD, Revit, Bentley, etc.
- Presentation skills include SketchUp, Adobe Photoshop, Illustrator, InDesign, PowerPoint, etc.
- Ability to organize information using tools.
- Proficiency in Corenet 2.0 and Corenet X for local authorities submission.
Jacobs. A world where you can.
From our inclusive employee networks, positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed. With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential.
You’ll uncover flexible working arrangements, benefits and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities. #ASIAID
