Sales Admin Support Executive

Job Description

1. Assist the Sales Manager in preparing proposals, PowerPoint presentations, quotations, and other related documents.
2. Follow up on proposals sent to clients and update the client database accordingly.
3. Coordinate with clients after sales confirmation to gather artwork materials and other necessary inputs.
4. Liaise with internal teams to ensure timelines are met and orders are delivered promptly and accurately.
5. Perform other ad-hoc duties as assigned.

Qualifications & Other Requirements

• Minimum GCE O-Level, Nitec, or Higher Nitec.
• At least 2 years of relevant experience in a similar role.
• Meticulous and proficient in Google Workspace and Microsoft Office (Excel, PowerPoint, etc.).
• IT-savvy, with knowledge of Canva as an added advantage.
• Willing to learn, possess a good attitude, and demonstrate responsibility.
• Strong interpersonal and communication skills.
• Team player who collaborates well with others.
• Fluent in spoken English and proficient in writing.

Vantage Automotive Limited is a proud member of the Sime Darby Motors Group, driven by a customer-first culture guided by our ethos of trust, reliability and quality. As the official distributors for Peugeot, Ford and BYD in Singapore, and a provider of extensive aftersales and roadside assistance services via our Quick Lane Service Centre, we tap on our diverse expertise to guarantee customer satisfaction.

New Car Orders

• Verify & Create Vehicle Sales Agreement (VSA)/Vehicle Stock/Supercede Order
• Issue Vehicle Purchase Order
• Tag Vehicle Stock to Sales Order
• Update Vehicle Stock Report

Shipment Arrival

• Upload Vehicle Arrival
• Submit Duty Payment Request to Customs
• Update Duty Paid Date/Open Market Value (OMV)

COE Bidding

• Prepare COE Bidding List
• Participate on COE Bidding Submission
• Upload successful Bided COE

Vehicle Registration

• LTA Vehicle Registration
• Purchase and Commissioning of On-board Unit (OBU)
• Issue Vehicle Tax Invoice

Reporting and Others

• Sales Performance Reports
• Weekly Forecast/Sales Report
• Communicate and Co-ordinate with IT department on Improving Working Processes
• Vehicle Stock Take
• Ad-hoc Projects Assigned

Requirements:

Minimum A levels and above qualification

Minimum 3 years of administrative experience

Must be able to work in a fast-paced environment

Good in computer skills

Meticulous

5 days work week (Willing to work OT)

Sime Darby Motors is the automotive arm of Sime Darby. One of the leading automotive players in the Asia-Pacific region with presence in nine markets, Sime Darby Motors spans across Malaysia, Australia, China, Hong Kong, Macau, New Zealand, Singapore, Thailand, and Taiwan. A key industry player, it is actively invested across the entire value chain of the automotive business, from assembly, importation, distribution and retail, to after-sales services and rental, with more than 12,000 employees across the nine markets.

☑ Well Established Company (Vending Machine)

☑ Salary: $2,500

☑ Working Location: Redhill (5 mins walk from Redhill MRT)

Responsibilities:

• Monitor and address hotline complaint calls each morning.
• Upload NRI data for drivers and generate audit reports.
• Check and respond to emails promptly.
• Manage filing tasks, collecting forms and reports from drivers.
• Update and organize contract files, ensuring all documents are in order.
• Respond to sales inquiries from new customers.
• Handle customer requests regarding sales details and communications.
• Record daily sales, sandwich disposal, and cash drawings .
• Order cleaning materials for vehicles and vending machines as requested by drivers.
• Respond to calls, take messages, and handle inquiries.
• Update maintenance records provided by Operations Manager and technicians.
• Prepare weekly VM location summary reports.
• Conduct checks on all company vehicles.
• Review and validate expenses claims from drivers before submitting to accounts.
• Upload lodger data for audit purposes (5 drivers).
• Summarize reports on NRI, VM sandwich disposal.
• Prepare monthly VM location reports, upload to the system, and rectify errors.
• Generate reports for price and target differences, communicate with customers, and prepare invoices.
• Prepare commission payable details as per contracts.
• Conduct vehicle inspections.
• Undertake tasks assigned by supervisor.
• Prepare documentation for audits (SS590) and respond to BizSafe requests.
• Draft and prepare letters as needed.
  

Requirement:

• O Level and above
• Good customer service skills
• Microsoft Office (Word,Excel)
• Ability to multi-task
• Good organizational and time management skills
• Ability to work under pressure
• Responsible and trustworthy
• Preferably able to start immediately or on a short notice
  

Assist Global Marketing Manager in:

a. Reviewing and running social media campaigns on FB, Amazon etc

b. Monitoring and updating associated websites, including Shopify, Amazon, home sites

c. Planning and organising product seminars including venue sourcing, staff recruitment and preparation, logistics planning, enquiries and sales management, follow up activities

d. Associated administration

e. Customer management

f. Sales support

g. General office administration

• Answering incoming calls and replying email.
• Assist Technical Sales Manager with paperworks and followup
• Prepares full set document from quotation to invoicing using SAP B1
• Call/text to customer upon their confirmation on appointment.
• Electronic File Management
• Ensuring outstanding orders are cleared within time frame.
• Liaise with Operations for goods readiness & ensure prompt delivery of goods to customers
• Any other ad hoc or admin. duties as requested.

Requirements and skills

• 5 working days per week
• Able to work in a fast-paced environment
• Excellent verbal and communication skills in both English and Mandarin is required, in order to handle inquiries from English and Chinese speaking clients promptly and ensure high levels of client servicing
• Proficient with Microsoft Office, mainly Word & Excel
• Strong communication and time management skills
• Meticulous, Responsible and customer service-oriented person
• Possess a positive working attitude and is able to work in both in team and independently
• Candidates with no experience are also welcome as training will be provided

As a valued member of our Sales team in one of our franchises, you will provide support to the sales team. Being in a fast-paced environment, your ability to adapt, pick up and apply new skills and knowledge will be essential to your success in this role.

The Job

• Preparation of quotation, close follow up on all sales orders, timely generation of sales agreements / customer invoicing and processing of sales commission.
• Generate purchase orders to principal / vendors and ensure that the orders are fulfilled within the committed lead time.
• Assist in coordinating with customers and other departments to gather the necessary documents for new vehicle registration.
• Monitor, update and track movement of inventory of commercial vehicles
• Provide professional customer service and sales operations support on the handling of all day-to-day enquiries.
• Work closely with Sales & Marketing teams to continuously fine-tune and improve administrative work processes.
• Any other ad-hoc duties assigned.

Requirements

• GCE ‘O’ Levels or Nitec in Business and above with preferably 2 years of sales administrative experience in automotive
• Proficient in MS Office and meticulous with numbers and details oriented.
• Great team-player with good interpersonal and communication skills.
• Enjoys learning and working in a high-energy and performance driven environment.
• Enthusiastic, focused and committed to do your best.
• Ability to handle ambiguity and confidentiality.

• Manage sales orders from initial placement to final delivery, ensuring timely processing and updating of the sales database.
• Handle and accurately file all sales-related paperwork, including invoices, purchase orders, shipping documents, payment receipts, and more.
• Coordinate with the factory and customers/partners to confirm delivery schedules and ensure timely, accurate deliveries.
• Professionally handle customer/partner inquiries, requests, and complaints, providing necessary product or service information.
• Assist in following up on customer payments to ensure timely receipt.
• Maintain an accurate inventory of demo units, coordinating their shipment, delivery, and timely returns.
• Provide general administrative support to the operations team, handling incoming and outgoing correspondence.
• Perform ad-hoc duties as required by the department manager.

Qualifications

• Diploma/Bachelor's degree or equivalent.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work effectively in a fast-paced environment.
• Strong multitasking, prioritization, and time management skills.
• Good team player.
• Experience in Finance and HR will be considered a plus
• SAP ERP knowledge is an advantage
• Excellent verbal and written communication skills

Growthbeans is a social enterprise that focuses on creating safe spaces for self-discovery and to connect people together for inclusivity, wellbeing and employability. This function plays a key role in keeping the house in order

ROLES and RESPONSIBILITIES

1. Financial reporting

- Issuance of invoices

- Track AR and AP

- Track expense claims and inventory

- Monthly reporting and bookkeeping

- Track project expenses and payment

- Reconciliation

2. Funding and paperwork

- Tracks and document paperwork

- Coordinate financial reporting based on funding requirements

3. Operations Management

- Attend to public enquiries, information and referrals

- Keep Documentation of Standard Operating Procedures (SOPs), process flows, and other operational materials updated

- Maintain and list calendar of events and activities on different portals

- Coordinate with the different stakeholders to manage events, projects and activities

- Provide onsite support for events and workshops

- Management and maintenance of database system

- Provide general day to day administrative support

- Ensure all records are updated promptly

- Liaise with 3rd party for data reporting

4. Data reporting

- Support training team with analysis and reporting for clients

- Manages surveys

- Issuance of certificates to participants

5. HR admin & recruitment

- Manages the recruitment, onboarding and offboarding process of interns

- Submission of various documentation for internship grant

6.Any other assigned work

REQUIREMENTS

Qualifications - Certificate/Higher Nitec/ Diploma in Finance, Accounting, Business Administration, or a related field. Professional certifications (e.g., CPA, ACCA) are a plus.

Experience - Minimum of 3-5 years of experience in finance, administration, or corporate services, preferably in a similar role.

Skills:

- Strong understanding of financial principles and practices.

- Proficiency in financial software and Microsoft Office Suite (Excel, Word, PowerPoint).

- Excellent organizational and multitasking abilities.

- Strong communication and interpersonal skills.

- Ability to handle confidential information with discretion.

- Proven problem-solving and analytical skills.

- Adaptable in a fast-paced environment.

We take great pride in delivering impeccable hospitality at the Hotel Miramar Singapore. Our well-equipped hotel is dedicated to providing modern, comfortable living and unparalleled friendly service. Our exceptional location is also one of the many reasons people choose to stay with us. We offer opportunities for career stability and advancement. We welcome you to join us!

Highlights:

• Attractive Salary Package with AWS and Performance Bonus

• 5-day work week with 14 days of annual leave, staff meals, dental and medical benefits, birthday voucher, F&B discounts, and complimentary season parking for staff.

• Career Progression

• Training Opportunity

Job Description:

• To provide sales administrative support to the Sales Team.
• Handle confidential information and documents
• Assist in the preparation and processing of quotations, sales presentations, proposals, and contracts.
• Ensure timely reporting from the departments.
• Handle phone and email enquiries, ensuring timely responses
• Coordinate with other departments to ensure smooth sales operations.
• Maintain good filing, photocopying, scanning documents & proper records of documents and correspondences.
• Maintain accurate records of sales data and update customer information.
• Provide administrative support and undertake additional tasks as needed.

Requirements:

• Possess Diploma or possess equivalent experience
• At least 3 years of relevant sales administration experience
• Able to multi-task with good time management
• Strong organizational and multitasking abilities with attention to detail.
• Possess excellent written and verbal communication skills.
• Proficiency in MS Office and knowledge in Google Workspace is advantageous.
• Experience in the hospitality industry is a plus.
• Ability to work independently and as part of a team.

How To Apply:

We want to hear from you! Interested candidates are invited to email your updated resume by 17 Aug 2024.

*Ensure your resume provided to us does not contain your full NRIC number during your job application. Only short-listed candidates will be notified

We take great pride in delivering impeccable hospitality at the Hotel Miramar Singapore. Our well-equipped hotel is dedicated to providing modern, comfortable living and unparalleled friendly service. Our exceptional location is also one of the many reasons people choose to stay with us. We offer opportunities for career stability and advancement. We welcome you to join us!

Highlights:

• Attractive Salary Package with AWS and Performance Bonus

• Staff meals, dental and medical benefits, birthday voucher, F&B discounts, and complimentary season parking for staff.

• Career Progression

Job Description:

• To provide sales administrative support to the Sales Team.
• Ensure timely reporting from the departments.
• Assist in the preparation of sales reports and analytics.
• Handle phone and email enquiries, ensuring timely responses
• Maintain good filing,photocopying, scanning documents & proper records of documents and correspondences.
• Maintain accurate records of sales data and update customer information.
• Provide administrative support and undertake additional tasks as needed

Requirements:

• Possess min. GCE ‘O’ Level or possess equivalent experience
• At least 1 year of relevant sales coordination/customer service experience
• Able to multi-task with good time management
• Strong organizational and multitasking abilities with attention to detail.
• Possess excellent written and verbal communication skills.
• Proficiency in MS Office and knowledge in Google Workspace is advantageous.
• Experience in the hospitality industry is a plus.
• Ability to work independently and as part of a team.

How To Apply:

We want to hear from you! Interested candidates are invited to email your updated resume by 17 Aug 2024.

*Ensure your resume provided to us does not contain your full NRIC number during your job application. Only short-listed candidates will be notified

COMPANY DESCRIPTION

Established in 2017, Haulio is Singapore's fastest-growing cloud-based digital container haulage network. Haulio brings together an efficient and intelligent haulage community through a range of collaborative digital tools that connect global trade to local first-mile transportation across ASEAN. With more than 98% of Singapore's hauliers onboard and an established secondary presence in Indonesia and Thailand, Haulio has plans to expand its footprint regionally, to complete the digitalisation of haulage in Southeast Asia by 2025.

RESPONSIBILITIES

• Customer account management and post-sale service
• Handle sales enquiries (website, emails, calls, reference) and quotation promptly
• Source new customers
• To work closely with internal departments
• Other ad-hoc duties assigned

• Nitec / Diploma / fresh graduates are welcome to apply
• 1-2 Year(s) of working experience in related field is preferred
• Good customer service skills
• Enthusiastic and willing to learn
• Excellent written and verbal communication skills
• Able to multitask

COMPANY DESCRIPTION

Established in 2017, Haulio is Singapore's fastest-growing cloud-based digital container haulage network. Haulio brings together an efficient and intelligent haulage community through a range of collaborative digital tools that connect global trade to local first-mile transportation across ASEAN. With more than 98% of Singapore's hauliers onboard and an established secondary presence in Indonesia and Thailand, Haulio has plans to expand its footprint regionally, to complete the digitalisation of haulage in Southeast Asia by 2025.

RESPONSIBILITIES

• Customer account management and post-sale service
• Handle sales enquiries (website, emails, calls, reference) and quotation promptly
• Source new customers
• To work closely with internal departments
• Other ad-hoc duties assigned

• Nitec / Diploma / fresh graduates are welcome to apply
• 1-2 Year(s) of working experience in related field is preferred
• Good customer service skills
• Enthusiastic and willing to learn
• Excellent written and verbal communication skills
• Able to multitask

Typical Duties:

1. Provide administrative support.
2. Handle incoming and outgoing calls.
3. Data entry as well as filing and sorting of documents.
4. Candidate must be willing to be involved in marketing and sales activities.
5. Provide good sales leads.
6. Other ad-hoc duties as assigned.

Requirements:

1. Honest and has good work ethics.
2. Pleasant personality and able to work independently without supervision.
3. Good working attitude and able to work under pressure.
4. Highly motivated and willing to learn new things.
5. Meticulous and possess good problem solving skills.
6. Experience in Microsoft suite of products in particular, Word, Excel, Outlook, PowerPoint is highly regarded.
7. Excellent written and spoken English is highly regarded.
8. Fluency in English and Mandarin is highly regarded.

Job Description:

· Accountable for all assigned account renewal opportunities from maintenance and subscription renewals, from proactive calling, follow-up, closure, receive of PO from customer to invoice.

· All renewal opportunities have to be on-time, with appropriate planning of time period to approach customer for renewal.

· Manage all maintenance and renewal processes; maintenance/subscription renewals, customer database management, and work closely with Account Managers.

· Accountable for 100% renewal and renewal sales quota.

· Provide quotation and related documents to customers to renew annuity services, hardware maintenance and software or license subscription without delay.

· Keep accurate records of all renewals in the system.

· Must meet sales objectives such as quota and productivity requirements.

· Maintain account team relationships and transfers opportunities as appropriate.

Requirements:

· Possess minimum Diploma or equivalent qualification.

· Have minimum 1 year of direct sales experience, preferable to be in IT System Integrator or Managed Service Provider environment.

· Excellent interpersonal and communication skills, high adaptability and positive attitude.

· A team player with determination to drive to excel. Excellent customer service skills

· Self-motivated with a strong drive to succeed.

Key responsibilities

• Provide administrative support to the sales managers
• Prepare proposals and contracts on behalf of managers to clients
• Assist in daily pick-up reports, weekly forecast and monthly presentation reports.
• Monitor the input of revenue for all events in system
• Communicate events related information to the other departments
• Attends all pre-conference meetings, as required, and assist in the preparation of post-conference reports

Ideal requirements

• 1-3 years’ of working experience in a similar capacity, preferably within the hospitality industry
• Diploma/Degree in Business, Hotel Management or equivalent.
• Good organizational skills, ability to prioritize workload and handle pressure.
• Strong interpersonal and communication skills.

Key responsibilities:

• Collaborate with internal teams to ensure smooth sales and business development operations and customer satisfaction.
• Maintain file system, client databases and update customer records. (CRM & Excel)
• Provide sales and customer service support to the sales and business development team.
• Coordinate meetings, appointments, and travel arrangements for the sales team.
• Assist in the coordination and organisation of sales events and exhibitions.
• Liaise with internal and external costing team for timely proposal submission to clients
• Assist in the preparation of sales reports, presentations, sales proposals and other sales materials.
• Other ad-hoc duties as assigned

Requirement:

• Min. O level or ITC education.
• Training will be provided to non-experienced candidate
• Good interpersonal skills and sales-oriented
• Strong organisational and administrative skills.
• Proactive, Independent, meticulous and a good team player.
• Keen interest to learn new knowledge.
• Proficiency in Google office Suite & MS Office

Responsibilities

1. Accounts Payable

2. Accounts Receivable

3. Any task assigned by the Finance Manager

Requirements

• At least 1 year(s) of working experience in accounting
• Fresh graduates are welcome.
• Meticulous, Independent and Highly driven individual who is willing to learn and passionate about the job
• Team player and good working attitude
• Good communication and interpersonal skills
• Certificate in Business Studies (ITE)/Diploma in Accountancy)