Total 14 office administrator job vacancies in Sales / Marketing category in d20 bishan ang mo kio

Job Title: Executive Assistant to CEO/COO and Office Coordinator

Job Overview: We are seeking a highly organized, proactive, and detail-oriented individual to serve as the Executive Assistant to the CEO and COO, while also taking on the role of Office Coordinator. This hybrid role will provide critical administrative support to the leadership team while ensuring the efficient operation of the office environment. The ideal candidate will have strong communication skills, the ability to multitask, and a passion for delivering excellent service.

This position is based in Singapore and reports to the COO.

Key Responsibilities:

Executive Assistant to CEO/COO:

• Calendar & Schedule Management - Manage and organize complex calendars for the CEO and COO, including scheduling meetings, appointments, and conference calls.
• Meeting & Event Coordination - Manage all logistics related to meetings, including location, catering, AV equipment, and meeting agendas.
• Travel Coordination - Book flights, accommodations, and transportation for the CEO and COO, ensuring all arrangements align with company policies and are cost-effective.
• Expense reconciliation - Prepare and submit expense reports for travel and other business-related expenditures.
• Communication & Liaison - Serve as the primary point of contact between the CEO, COO, and internal/external stakeholders.
• Project Assistance - Assist in planning and executing internal projects by coordinating tasks, tracking milestones, and ensuring deadlines are met.
• Alternate HR support

Office Coordinator:

• Oversee the daily operations of the office, ensuring it runs smoothly and efficiently.
• Provide administrative support to the leadership team and staff, including organizing files, managing data, and preparing reports.
• Organize and coordinate company events, including team-building activities, office celebrations, and other employee-related events.
• Handle office supplies, equipment, and vendor relationships, including ordering supplies and managing maintenance schedules.
• Ensure the office environment is organized, clean, and conducive to a productive work environment.
• Required Qualifications:
• Proven experience as an Executive Assistant, Office Coordinator, or similar role, ideally supporting senior executives (CEO/COO).
• Experience managing travel and complex calendars for senior executives.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent communication skills (written and verbal).
• High level of professionalism and discretion with confidential information.
• Proactive, independent, and strong problem-solving skills.
• Strong interpersonal skills and ability to collaborate across teams.
• Background in office management, event coordination, or project management.

Job Description: Provide sales and administrative support to Sales department (for International and Overseas sales) in managing the daily sales operational activities, covering full spectrum of sales administration, customer service, Import and Export management, sales and marketing support to sales team.

Main Responsibilities:

• Support sales team on daily administration

• Handle email/phone enquiries

• Process sales order and follow up payment with clients

• Update and monitor daily the Sales data system to support the Sales team forecast exercises.

• Coordination, monitor and troubleshooting assistance for client’s order, account statuses and other relevant problems.

• Coordination of shipping schedule.

• Preparation of shipping documents (commercial invoice, packing list etc.).

• Follow up with clients on the phone for administrative purposes.

• Assist in general administration duties and Ad-hoc duties assigned by superior.

Requirements:

• Minimum “O” level, Professional Certificate, or Diploma in Business Administration or equivalent

• No experience required; entry level is welcome to apply.

• Self-motivated and initiative individuals.

• Possess strong negotiation and selling skills.

• Must be able to manage a given set of territory and accounts.

• Provide good after sales & customer service.

• Knowledge in office supplies or office automation would be an advantage.

• Able to start work immediate or within short notice.

• Proficient in MS Office (Words, Excel…)

• Good verbal and written communication in English and local language are preferable

• Knowledge on Navision system would be an advantage

Job Description: Provide sales and administrative support to Sales department (for International and Overseas sales) in managing the daily sales operational activities, covering full spectrum of sales administration, customer service, Import and Export management, sales and marketing support to sales team.

Main Responsibilities:

• Support sales team on daily administration

• Handle email/phone enquiries

• Process sales order and follow up payment with clients

• Update and monitor daily the Sales data system to support the Sales team forecast exercises.

• Coordination, monitor and troubleshooting assistance for client’s order, account statuses and other relevant problems.

• Coordination of shipping schedule.

• Preparation of shipping documents (commercial invoice, packing list etc.).

• Follow up with clients on the phone for administrative purposes.

• Assist in general administration duties and Ad-hoc duties assigned by superior.

Requirements:

• Minimum “O” level, Professional Certificate, or Diploma in Business Administration or equivalent

• No experience required; entry level is welcome to apply.

• Self-motivated and initiative individuals.

• Possess strong negotiation and selling skills.

• Must be able to manage a given set of territory and accounts.

• Provide good after sales & customer service.

• Knowledge in office supplies or office automation would be an advantage.

• Able to start work immediate or within short notice.

• Proficient in MS Office (Words, Excel…)

• Good verbal and written communication in English and local language are preferable

• Knowledge on Navision system would be an advantage

Job Description:

• Increase sales of office / enterprise solution to current and prospective clients.

• Prospecting, qualifying, developing and securing new & existing accounts.

• Conduct presentations and demonstrations.

• Generates incremental revenue through prospecting, cold calling, up-selling and cross-selling activities within an account.

• Prepares standard quotations and proposals.

• Sales & product training provided.

Job Requirements:

• Candidate must possess 'O' Level with good sales experience and/or Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in Marketing or equivalent.

• No experience required, entry level are welcome to apply.

• Self-motivated and initiative individuals.

• Possess strong negotiation and selling skills.

• Must be able to manage a given set of territory and accounts.

• Provide good after sales & customer service.

• Knowledge in office supplies or office automation would be an advantage.

• Able to start work immediate or within short notice.

Job Types:

Full-time, Permanent

Job Description: Provide sales and administrative support to Sales department (for International and Overseas sales) in managing the daily sales operational activities, covering full spectrum of sales administration, customer service, Import and Export management, sales and marketing support to sales team.

Main Responsibilities:

• Support sales team on daily administration

• Handle email/phone enquiries

• Process sales order and follow up payment with clients

• Update and monitor daily the Sales data system to support the Sales team forecast exercises.

• Coordination, monitor and troubleshooting assistance for client’s order, account statuses and other relevant problems.

• Coordination of shipping schedule.

• Preparation of shipping documents (commercial invoice, packing list etc.).

• Follow up with clients on the phone for administrative purposes.

• Assist in general administration duties and Ad-hoc duties assigned by superior.

Requirements:

• Minimum “O” level, Professional Certificate, or Diploma in Business Administration or equivalent

• No experience required; entry level is welcome to apply.

• Self-motivated and initiative individuals.

• Possess strong negotiation and selling skills.

• Must be able to manage a given set of territory and accounts.

• Provide good after sales & customer service.

• Knowledge in office supplies or office automation would be an advantage.

• Able to start work immediate or within short notice.

• Proficient in MS Office (Words, Excel…)

• Good verbal and written communication in English and local language are preferable

• Knowledge on Navision system would be an advantage

We offer annual wage reviews and substantial opportunities for salary growth, directly linked to your performance and the company’s overall success. Our commitment to recognizing and rewarding high achievers ensures that you will be supported and valued as you progress in your career.Our competitive compensation package not only includes a base salary but also offers the potential for annual bonuses and performance-based raises, ensuring that your hard work and contributions are consistently acknowledged.

We provide a dynamic and collaborative work environment, offering continuous opportunities for both professional growth and personal development.If you are passionate about client relations and meet the qualifications outlined above, we encourage you to apply for this exciting opportunity and become part of our team.

Roles and Responsibilities

• Oversee the issuance of insurance policies and ensure accuracy in documentation.
• Maintain organized records of issued policies, ensuring all information is up-to-date and accessible.
• Process incoming insurance applications in a timely manner.
• Provide updates and case management support to underwriters.
• Assist in tracking and managing cases from application to policy issuance.
• Prepare and issue invoices for policyholders.
• Handle the preparation of credit notes when necessary, ensuring financial accuracy.

Learning Outcomes and Objectives

• Utilize strong communication skills to complete workplace tasks efficiently.
• Engage with colleagues and customers in a clear and professional manner to facilitate smooth operations.
• Ensure adherence to the Personal Data Protection Act (PDPA) when handling personal data during workplace tasks.
• Maintain confidentiality and integrity of sensitive customer information.
• Develop the ability to identify, understand, and manage customer needs and expectations effectively.
• Apply problem-solving skills to provide solutions that align with customer requirements.
• Gain hands-on experience in addressing a variety of customer inquiries and requests promptly and accurately.
• Adapt to different customer scenarios to ensure a positive experience.
• Acquire the skills necessary to manage service breakdowns, ensuring quick and efficient recovery.
• Learn to handle challenging situations and turn them into opportunities to enhance customer relationships.

Job Summary: The Sales Support Administrator plays a crucial role in supporting the sales team by ensuring efficient operations and excellent customer service. This position involves managing sales data, facilitating communication between departments, and providing administrative support to enhance sales productivity.

Key Responsibilities:

Sales Coordination:

• Assist the sales team in preparing quotes, purchase order, and Invoices.
• Maintain and update the customer database and sales records.
• Track sales leads and opportunities, ensuring timely follow-up.

Administrative Support:

• Manage incoming calls and inquiries, providing prompt responses to customers.
• Prepare sales reports for management review.
• Organize and maintain sales documentation

Communication:

• Act as a liaison between the sales team and other departments, ensuring smooth workflow and communication
• Assist in coordinating meetings and events related to sales activities.

Customer Relationship Management:

• Provide exceptional service to customers by addressing their needs and concerns.
• Support the onboarding of new clients and ensure a seamless transition.

Sales Process Improvement:

• Identify opportunities for process improvements and assist in implementing solutions.
• Collaborate with the sales team to streamline operations and enhance efficiency.

Qualifications:

• Min. O level, GCE "A" Level/Polytechnic Diploma in Business Administration, Sales, or a related field (preferred).
• Previous experience in sales support, administration, or customer service.
• Proficient in Microsoft Office Suite and CRM software.
• Strong organizational and time management skills.
• Good command of verbal and written communication skills.
• Ability to work collaboratively in a team-oriented environment.
• Experience with using SAP has an added advantage.

Job Description:

• Increase sales of office / enterprise solution to current and prospective clients.

• Prospecting, qualifying, developing and securing new & existing accounts.

• Conduct presentations and demonstrations.

• Generates incremental revenue through prospecting, cold calling, up-selling and cross-selling activities within an account.

• Prepares standard quotations and proposals.

• Sales & product training provided.

Job Requirements:

• Candidate must possess 'O' Level with good sales experience and/or Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in Marketing or equivalent.

• No experience required, entry level are welcome to apply.

• Self-motivated and initiative individuals.

• Possess strong negotiation and selling skills.

• Must be able to manage a given set of territory and accounts.

• Provide good after sales & customer service.

• Knowledge in office supplies or office automation would be an advantage.

• Able to start work immediate or within short notice.

Job Types:

Full-time, Permanent

Preparing quotation and service report to clients

· Ensure close follow up on customer’s enquiry and service issues.

· Plan schedule and arrange materials for confirm sales order.

· Follow closely on the work in progress at jobsites

· Coordinate with internal departments and update on work in progress.

· Provide excellent customer service to clients

· Generate billing to customers and ensure timely collection of payment.

· Generate weekly and monthly reports on company performance.

· Generate all relevant documents/reports to client upon job completion.

· Any other adhoc admin support duties

Requirements

· Min 2 years of working experience.

· Good communication skills and proactive in risk mitigation.

· Customer oriented attitude and good team player.

· Meticulous and able to muti-task.

· Ability to work independently with minimal supervision

Job Purpose

This role assists in various tasks related to Systems Bookings and Revenue with the Global Sales Administration team for a 12-month period due to anticipated increase in business activities.

Job Responsibilities

• Support sales administrative process for Sales operations globally
• Assist in following up with Sales on Booking documents
• Uploading of Booking documents
• Maintain hard copies of booking documents on booking folders for audit purposes
• Follow up on approvals of Booking documents
• Follow up on Proof of Delivery and perform goods receipt of shipment
• Maintain records for KPI

Job Requirements

• Minimum Diploma in Business/Marketing with at least 2 years' working experience in relevant field
• Proficient in MS Office Applications with knowledge of formula usage in Excel and SAP
• Ability to multi-task and work under tight deadlines
• Meticulous and analytical
• Open to working overtime occassionally
• Good command of English and Mandarin as the role requires some interaction with Chinese office.

Sales Administrator

Job Description & Requirements

• Manage new and existing customer accounts on recontract issue
• Manage new and existing rental program to all customers
• Update customers on our new service and products as well as comprehensive service support information
• Manage client's recontract, rental and sales transaction to avoid all delayed renewal issues
• Follow up (email/calls) to customers on all programs
• Support in managing contracts, range of pricing & margin to ensure smooth operation
• Assist and maintain good customer relationships and achieve customer retention.
• Prepare quotation/proposals to customers in a timely and professional manner in a tight line frame
• Ensure the highest standard of service quality are maintained at all times
• Ensure timely reporting of sales activities, prospects and forecasts
• Data Entry report onto database software to improve on work efficiency
• Perform any other duties from time to time as assigned by superior or management

Requirements :

• Min 'O'/'A'/Nitec/Diploma in any discipline
• 1-2 years relevant working experience in sales or customer service
• Good communication, analytical, organizing & good customer service, relationship management skills
• Bilingual in languages and computer literate
• Knowledge of service management software and good in email writing
• Must be an independent, committed, hardworking and proactive team player
• Able to commerce work immediately or at short notice will be highly preferred

Benefits :

• Annual / Medical Leave
• Medical & Dental Claim
• Birthday leave
• AWS

Interested candidate may send in your resume to: [email protected] or whatsapp: 96518935

Looking for Preschool Administrator and Executive Assistant - full time/ part time / freelance / flexible

No foreign quota

Location: Central Singapore, but could also be remote at times

• Prepare Staff Payroll
• Prepare and issue invoices and relevant accounting records
• Follow up on collection
• Receipts process and relevant accounting records
• Human resources, recruiting related matters
• Other administrative matters
• 准备员工工资单
• 准备并开具发票和相关会计记录
• 跟进收集
• 收据流程及相关会计记录
• 人力资源、招聘相关事宜
• 其他行政事务

Start Date: ASAP 尽快

Job Description:

• Increase sales of office / enterprise solution to current and prospective clients.

• Prospecting, qualifying, developing and securing new & existing accounts.

• Conduct presentations and demonstrations.

• Generates incremental revenue through prospecting, cold calling, up-selling and cross-selling activities within an account.

• Prepares standard quotations and proposals.

• Sales & product training provided.

Job Requirements:

• Candidate must possess 'O' Level with good sales experience and/or Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in Marketing or equivalent.

• No experience required, entry level are welcome to apply.

• Self-motivated and initiative individuals.

• Possess strong negotiation and selling skills.

• Must be able to manage a given set of territory and accounts.

• Provide good after sales & customer service.

• Knowledge in office supplies or office automation would be an advantage.

• Able to start work immediate or within short notice.

Job Types:

Full-time, Permanent

Provide admin support for sales engineer team and customers.

Attend to daily customer enquiries and follow up on potential sales.

Handle quotations, order processing and invoicing.

Process sales order and arrange on logistics matters.

In charge of material sourcing and process PO.

Follow up on payment and prepare warranty certificate.

Handle all after sales matters and provide excellent customer service.

Maintain proper record and filling system.

Monitor and compare monthly sales forecast.

Other Ad-hoc duties