Total 7 admin job vacancies in D12 Balestier, Serangoon, Toa Payoh

Position: Sales Admin

Location: Tiong Bahru

Working Hours: 5 days work, 9am - 6pm

Salary: Up to $3,000

Key Responsibilities:

The Sales Admin will play a crucial role in supporting our sales and marketing team by managing administrative tasks, ensuring the smooth processing of orders, and providing exceptional customer service.

This position requires a proactive individual with excellent communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Administrative Support:

• Attend to visitors, customers and suppliers or contractors at the office premisses.
• Provide general office administrative support to office manager.
• Liaise with internal and external teams to ensure smooth communication and operations.

Customer Service:

• Manage and record customer inquiries, providing information about products, pricing, and order status.
• Assist to address customer issues and complaints in a timely and professional manner.
• Attend to customers at sales and promotions events.
• Maintain positive relationships with customers to ensure satisfaction and repeat business.

Order Processing:

• Process sales orders accurately and efficiently.
• Coordinate with the logistics team and delivery service company to ensure timely delivery of products.
• Manage documentation for all sales transactions, shipment and deliveries.

Sales Support:

• Assist the sales team in preparing quotes and proposals for clients.
• Collaborate with the sales team to gather market intelligence and customer feedback.
• Assist the sales team during sales and promotion events

Database Management:

• Maintain and update customer records in the CRM system.
• Keep track of inventory levels and assist in managing stock levels.

Requirements:

• Min 3 years of experience in sales administration or a similar role.
• Proven experience in sales administration or a related role.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy in data entry.
• Pleasant disposition and team player.
• Effective communication skills, both written and verbal.
• Ability to thrive in a fast-paced and dynamic environment.
• Able to commence within short notice

HOW TO APPLY:

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidate will be notified.

Reg No: R1433814

EA License No: 20C0426 (Elitez & Associates)

Position: Sales Admin

Location: Tiong Bahru

Working Hours: 5 days work, 9am - 6pm

Salary: Up to $3,000

Key Responsibilities:

The Sales Admin will play a crucial role in supporting our sales and marketing team by managing administrative tasks, ensuring the smooth processing of orders, and providing exceptional customer service.

This position requires a proactive individual with excellent communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Administrative Support:

• Attend to visitors, customers and suppliers or contractors at the office premisses.
• Provide general office administrative support to office manager.
• Liaise with internal and external teams to ensure smooth communication and operations.

Customer Service:

• Manage and record customer inquiries, providing information about products, pricing, and order status.
• Assist to address customer issues and complaints in a timely and professional manner.
• Attend to customers at sales and promotions events.
• Maintain positive relationships with customers to ensure satisfaction and repeat business.

Order Processing:

• Process sales orders accurately and efficiently.
• Coordinate with the logistics team and delivery service company to ensure timely delivery of products.
• Manage documentation for all sales transactions, shipment and deliveries.

Sales Support:

• Assist the sales team in preparing quotes and proposals for clients.
• Collaborate with the sales team to gather market intelligence and customer feedback.
• Assist the sales team during sales and promotion events

Database Management:

• Maintain and update customer records in the CRM system.
• Keep track of inventory levels and assist in managing stock levels.

Requirements:

• Min 3 years of experience in sales administration or a similar role.
• Proven experience in sales administration or a related role.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy in data entry.
• Pleasant disposition and team player.
• Effective communication skills, both written and verbal.
• Ability to thrive in a fast-paced and dynamic environment.
• Able to commence within short notice

HOW TO APPLY:

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidate will be notified.

Reg No: R1433814

EA License No: 20C0426 (Elitez & Associates)

Position: Sales Admin

Location: North

Salary: Up to $3,000

Working hours: 5 days work week, 8am - 5pm (Occasionally Half sat when required)

Responsibilities:

• Retrieval of PO for order processing and customer pick list
• Handle order processing from order receipt to ensuring goods delivery.
• Process customer orders to generate invoices, delivery orders, and data reporting.
• Process credit notes for any sales or operations issues.
• Submit e-invoices and CTC copies for core customers.
• Scan, print, and file invoices for safekeeping and audit checks.
• Manage SKU assembly and tracking in the ERP Software.
• Liaise and communicate with customers daily on order and delivery matters through various social platforms (mainly email, WhatsApp, and phone calls).
  Act as the point of contact between customers and merchandisers for order-related issues.
  Arrange vendors for ad-hoc sales and marketing activities (TBC).
• Track sales returns and scanned sales data.
• Prepare for any sales or marketing-related promotions, samplings, and events.
• Daily update on sales performance dashboard to update the management team.
• Update sales accruals in the dashboard.
• Any ad hoc duties assigned
  

Requirements:

• 2 - 3 years’ experience in a similar sales admin role.
• Proficiency in Microsoft Excel and ERP software, preferably Dynamics365.
• Good communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Experience in the FMCG sector and familiar with e-invoicing systems and customer portals is preferred.
• Able to commence with short notice

HOW TO APPLY:

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidate will be notified.

Reg No: R1433814

EA License No: 20C0426 (Elitez & Associates)

Roles & Responsibilities

You will oversee and lead a team of Admin Personnel in providing administrative support as well as customer service to the team and the residents.

• Reporting to Senior Admin Manager
• To collate/check on Staff Attendance Report and pass to GM for vetting on 7th of every month.
• Record / write minutes for Admin and Operations Monthly meeting.
• Human Resource - New Staff onboarding / resigned staff outgoing / Employee records / activate & deactivate staff access card.
• Facilities Booking/ Permits
• Sourcing, inviting and awarding Quotations for approved Admin contracts. Example - Insurance, Stationeries, Copier Toner, Paper and staf uniform
• Prepare Saturday Rosters for Admin and Call Centre team / Plan cover for staff absence and staff who are on leave
• Collation of new and renewal TOL. Liaise with Tenant and landlord and PO for missing documents
• Assist in sustainability projects
• Collating and submitting staff claims for transport, overtime and wellness benefits
• Co-ordination of various certification documentation for internal and external audits
• Summon offence notice on BES (By law carpark obstruction) till closure
• Booking of Badminton court.
• Cover PA during her absense for writing minutes, preparing GM documents
• Overseeing daily reporting for permits/quarterly reporting on admin contracts ending to HDB
• Feedback system / CFMS system support
• Presentation at GM and HOD for admin related matters

Requirements:

• Min Dip in related studies
• Min 3 - 5 years of admin managerial experience
• Independent, analytical and able to perform under pressure and tight timeline
• An effective communicator with strong analytical skills
• A team player who is meticulous to details
• Proactive in driving new initiatives

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidate will be notified.

Registration No: R1221775

EA License No: 20C0426 (Elitez & Associates Pte Ltd)

Job Responsibilities

• Compile and verify staff attendance records
• Document and transcribe minutes for both administrative and operations monthly meetings.
• Manage various Human Resource tasks, including onboarding new staff, handling staff departures, maintaining employee records, and overseeing the activation and deactivation of staff access cards.
• Coordinate facility bookings and permits.
• Source, invite bids, and award contracts for approved administrative needs, such as insurance, office supplies, copier toner, paper, and staff uniforms.
• Prepare Saturday work schedules for the administrative and call center teams, as well as plan coverage for staff absences and leaves.
• Organize and maintain records for new and renewed tenancy agreements, collaborating with tenants, landlords, and Purchase Orders to address any missing documents.
• Provide assistance with sustainability projects.
• Collect and submit staff claims related to transportation, overtime, and wellness benefits.
• Manage the coordination of various certification documentation for both internal and external audits.
• Oversee daily reporting for permits and quarterly reporting for administrative contracts set to expire, particularly concerning Housing and Development Board (HDB) agreements.
• Provide support for feedback and Computerized Facilities Management System (CFMS) and deliver presentations to the General Manager and Heads of Departments on administrative matters.

Job Requirement

• Candidate should possess a diploma or degree in related studies
• Possess a minimum of 5 years of admin managerial experience
• Collaborates well within a team and pays great attention to detail
• Proactively takes the lead in implementing new initiatives

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration No.: R21103560

EA License No.: 20C0426 (Elitez & Associates)

Responsibilities:

• Maintain and update employee records in HR Management System (Info-Tech) and Personnel Files.
• Responsible for monthly payroll processing.
• Handle submission and processing of statutory payments and claims, including CPF, IR21, IR8A, NS claims, Government-Paid Leave, and training grant submissions.
• Participate in MOM surveys as required.
• Draft and prepare employment-related letters such as employment contracts, confirmation letters, resignation acceptance letters, and off-boarding procedures.
• Manage work pass renewals, applications, cancellations, and levy waiver requests.
• Address employees' inquiries on various HR-related matters.
• Facilitate visa applications when needed.
• Lead the end-to-end recruitment process, including job posting, conducting interviews, and collaborating with hiring managers on onboarding.
• Assist in setting up HR policies and procedures.
• Ad-hoc duties as assigned.

Requirements:

• Posses Degree/ Diploma in Human Resource Management, Business or equivalent
• At least 2 years of relevant working experience
• Prior experience in Info-Tech system will be an added advantage

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration No.: R1101084

EA License No.: 20C0426 (Elitez & Associates)

1. Execute tasks related to motor insurance and hire purchase financing.
2. Offer administrative and coordination assistance to the sales team.
3. Handle documentation and reception responsibilities.

Requirements:

1. Possess a minimum of 2 years of relevant work experience.
2. Demonstrate meticulousness and multitasking abilities.
3. Proficiency in Microsoft Office applications is required.
4. Hold at least a full GCE "O" level certificate or have completed a Certificate education from a recognized educational institution.

Reg no. R1659970