Company Description
The Bible Mission started in Singapore in 1823 when the British and Foreign Bible Society (BFBS) distributed 1,000 Chinese New Testaments to early settlers through Rev Dr Robert Morrison, the first protestant missionary to China. This led to the formation of the Singapore Auxiliary Bible Society in 1837, which subsequently underwent numerous name changes until it was renamed to The Bible Society of Singapore in 1992. We are a member of the global fellowship of Bible Societies comprising 147 national Bible Societies in more than 200 countries and territories.
The mission of the Bible Society is to make the Word of God known to all people by making it Available through the work of Translation & Publishing, Accessible through Distribution& Literacy programmes, and Credible through Engagement & Advocacy. As part of our holistic ministry and mission, we also respond to people in crisis situations overseas and in Singapore. Besides providing Scriptures, we also contribute toward their basic needs such as food and basic necessities, as well as mental wellness for holistic wellbeing for the marginalised and vulnerable communities in Singapore.
Department: General Secretary's Office (GSO)
Reports to: General Secretary’s Office Manager/Director
Overall responsibilities
As part of the General Secretary’s Office, provide broad spectrum support to the General Secretary/CEO and the Bible Society as a whole. This includes various community relations and liaison functions, administrative and secretarial support, governance and compliance, as well as supporting other special projects and strategic initiatives as required.
You will work closely with executive leadership and across various departments to ensure key deliverables and the Bible Society’s strategic objectives are fulfilled. This role requires a meaningful understanding of our mission strategy and operations, excellent analytical skills, and the ability to work with cross-functional teams.
Key Areas of Responsibility
1. Community Relations and Liaison
- Represent the Bible Society in external engagements with agencies, churches, and strategic partners.
- Prepare and disseminate critical information to internal and external stakeholders
- Manage and develop the volunteers’ and internship programmes – Sowers-in-Action (SIA)
- Engage in outreach and community relations activities with churches and other Christian organisations, including establishing local SIA chapters
- Develop and implement strategies to communicate the Bible Mission effectively and to enhance the Bible Society’s branding
2. Administrative and Secretarial Support
- Provide general administrative support to the General Secretary/CEO and the Bible Society, including organising meetings and preparing reports for internal and external stakeholders
- Proactively track, file, archive and retrieve key business information for future reference, including contracts and business documents
3. Governance and Compliance
- Coordinate internal processes involving other departments for reviews, evaluations and escalations, not limited to implementing new processes and documentation to improve workflow, governance, and compliance
- Ensure compliance to Singapore regulations, laws and statutory requirements, and responding to local authorities when necessary
- Work with the Data Protection Officer to ensure whole Bible Society compliance to the Personal Data Protection Act (PDPA)
- Support the Board in their role to ensure governance and oversight of the Bible Society
- Work with the Board and Management to produce Business Continuity and Risk Management plans
- Facilitate internal communications to disseminate policies and directives to other departments and business units
4. Strategic Initiatives and Operations
- Work closely with all internal departments and coordinate activities to ensure activities meet the strategic objectives of the Bible Society
- Monitor the progress of key assignments as directed by the General Secretary/CEO, following up with relevant parties when necessary
- Support the Bible Society’s fundraising efforts including exploring alternative sources of funding and grants
- Develop strategic plans and initiatives that enhance the Bible Society’s capability, capacity and productivity
- Conduct sector research and trend assessments to identify opportunities and assess how data could be relevant to enhance the Bible Society’s programmes and operations
- Any other duties as assigned by the General Secretary/ CEO
Requirements:
- Diploma or Degree holder in any relevant disciplines
- Ability to work independently
- Excellent oral and written communication skills; comfortable with formal business writing
- Highly motivated and teachable, willing to accept and adapt to challenges
- Ability to communicate with a wide spectrum of people across all levels of seniority
- Self-starter with a good eye for detail and a strong ability to multi-task
- A good team player who is responsible and positive, able to work under tight deadlines
- Organised and possessing good analytical skills
- Possess a high level of discretion and integrity
- Excellent command in Microsoft Office competencies preferred
- Bilingual in English and Mandarin an advantage
- Fresh graduates are welcome to apply
To apply, please submit your resume and cover letter to [email protected]. We regret that only shortlisted candidates will be notified. We look forward to hearing from you.
