Total 16 Junior Executive admin job vacancies in singapore polytechnic

• Manage and maintain the trade capture system -  to ensure that all tanks/trucks movements are promptly and accurately reflected
• Manage the inventory system to keep track of oil stocks intank/petrol kiosks tanks
• Process / issue invoices covering sales / purchases
• Time permitting, hands on experience on back office / credit / operational matters
• Other admin functions

Provide full spectrum of secretarial support to the President/CEO

• Arrange, manage, coordinate and maintain President/CEO’s schedule including internal and external
• Keep track and remind President/CEO of his meeting schedule daily
• Handle correspondence and phone calls as first point of contact for President/CEO
• Coordinate media interview requests or queries as first point of contact for President/CEO
• Screen all phone calls, emails and assist President/CEO to respond
• Draft minutes of last meeting, agenda and documents for meetings
• Maintain private and confidential files for President/CEO
• Maintain and update President/CEO’s contact and email lists
• Arrange social events such as lunches or dinners with stakeholders as required
• Assist President/CEO on personal matters such as travel arrangements and claim submissions
• Assist, only when required, with SIAS activities/events administration
• Provide office administrative support and general administrative duties
• Any other duties as assigned by the President/CEO

• Minimum degree/diploma in any field, preferably communication
• Minimum 2 years of relevant working experience in secretarial or PA support work
• Ability to work in fast pace environment
• Ability to multi-task and prioritize work
• Flexible, courteous, meticulous, self-driven, dedicated and a team player
• Good interpersonal, communication and presentation skills to liaise with internal and external stakeholders
• Good command of English and ability to converse in Mandarin will be an advantage to liaise with mandarin speaking corporates
• Salary to be commensurate with experience and qualifications

• Career development opportunities and training
• Comprehensive medical and staff benefits
• Work life balance and caring work environment
• Friendly with great team work as the backbone of the work culture

• Assist the Chief Engineer and/or Maintenance Officer to issue Work Orders / HotSOS to Duty Engineers and Technicians.
• To compile all hardcopies of Daily Activities, Meter Readings and Maintenance Report and transfer in engineering e-folder.
• Preparation and submission of Monthly Maintenance and Utilities Report.
• Check the work load and efficiency of various sections.
• To monitor and update Maintenance Schedule for both in-house Engineering Team and outsource Contractors on daily basis.
• Ensure Duty Personnel and Vendors carry out the Room Preventive Maintenance (RPM) and the Periodic Plant Maintenance (PPM) works according to the scheme and schedule.
• Filing of Vendor’s Service Reports, Invoices and other documents.
• To assist Chief Engineer and/or Maintenance Officer on Licensing and Maintenance Contracts expiry and renewal.

Job Responsibilities:

• Ensure all shipments reach our store on time.
• Practice customer service when interacting with other companies and clients and see to it all external parties receive a positive interaction with the company
• Verify all incoming shipments to be accurate by comparing the invoice to order and ensuring all goods are in acceptable condition
• Accurately package, label and weigh items to be shipped and ensure proper shipment method and shipping charges
• Work with team members to see that all documents are handled promptly, and goods are shipped and stored properly
• Ensure accurate data is captured in the transport management system (Des/ITM)
• Tallying /Tracing of import cargoes
• Perform inbound receipts/checking and other related activities
• Liaising with our LSP (Haulier, Sagawa) and other office personnel
• Reconciliation external warehouse inventory
• Keeping the records and documentation
• Data entry (MVBC) and other ad-hoc duties as assigned by the superior.

• Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
• Prepares and sends sample into different laboratories
• Liaises with customers on sample and reporting aspects including enquiries
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements.
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms
• Maintains sample database
• Archives of samples, forms and reports
• Ensures that training records is updated regularly
• Supports general registration and report work process and other related tasks assigned
• In his/her absence, his/her duties shall be covered by the Registration and Report Officer
• Assists Section Head/QA in the investigation of nonconforming work related to reporting and the execution of MS
• Assists in the lab work testing when required
• Performs other ad-hoc duties as assigned

Responsibilities: Provide administrative support to the Claims Team

• Ensure all incoming claims are correctly and timely captured, reflected and filed in the systems
• Sending acknowledgement (email) to the concerned parties who send the claims
• Issue invoices and re-billing of costs to counter-parties
• Send periodic reminders to counter-parties to help with recoveries
• Send weekly payment lists to the matrix desks for approval and process payables in a timely manner
• Generate reports for the team
• Recognizing and alerting the analysts and team leader of dubious and problematic claims
• Perform other admin and miscellaneous duties as assigned by team leader/manager.

The Senior Associate - Supply Chain supports sales team in the daily operations of logistics function specifically in the area of PO acceptance and on time sales recognition. This will includes supporting on inventory management activities.

Job Responsibilities

• Liaise with 3PL on all logistic arrangement/ issue for incoming and outgoing shipments to ensure on time delivery. Issue sales orders and billings for Singapore consignment businesses
• Perform monthly stock balance reconciliation for consignment stock to Singapore distributor/ Ecommerce enabler. To monitor, coordinate and perform inventory-related transactions in ERP system.
• Process and follow up customer PO in APAC regions, including billing invoice, credit note and verify customer PO pricing, and highlight any discrepancy to sales. Follow up with finance of payment completion. 
• Maintain shipping records, including providing tracking or shipping history information to customer on request.
• Ensure all shipping documentation and authorities approvals are in order prior the shipment of products.
• Generate reports for internal management team and external customers, ie: inventory reports, accurate weekly sales reports, etc.
• Any other duties assigned by Management from time to time

Requirements

• This is a 2 years contract position.
• Diploma or Degree in Supply Chain/Business/Logistics/Operations Management
• Experience in supply chain, inventory planning, distribution & operation management 
• Understand and familiar with export documentation and letter of credit payment
• Proficient in Microsoft Office applications (Words, Excel, Pivot table and Power Point). 
• Have knowledge of ERP system
• Good analytical and problem solving skills
• Good team player

• Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
• Prepares and sends sample into different laboratories
• Liaises with customers on sample and reporting aspects including enquiries
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements.
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms
• Maintains sample database
• Archives of samples, forms and reports
• Ensures that training records is updated regularly
• Supports general registration and report work process and other related tasks assigned
• In his/her absence, his/her duties shall be covered by the Registration and Report Officer
• Assists Section Head/QA in the investigation of nonconforming work related to reporting and the execution of MS
• Assists in the lab work testing when required
• Performs other ad-hoc duties as assigned

Provide full spectrum of secretarial support to the President/CEO

• Arrange, manage, coordinate and maintain President/CEO’s schedule including internal and external
• Keep track and remind President/CEO of his meeting schedule daily
• Handle correspondence and phone calls as first point of contact for President/CEO
• Coordinate media interview requests or queries as first point of contact for President/CEO
• Screen all phone calls, emails and assist President/CEO to respond
• Draft minutes of last meeting, agenda and documents for meetings
• Maintain private and confidential files for President/CEO
• Maintain and update President/CEO’s contact and email lists
• Arrange social events such as lunches or dinners with stakeholders as required
• Assist President/CEO on personal matters such as travel arrangements and claim submissions
• Assist, only when required, with SIAS activities/events administration
• Provide office administrative support and general administrative duties
• Any other duties as assigned by the President/CEO

• Minimum degree/diploma in any field, preferably communication
• Minimum 2 years of relevant working experience in secretarial or PA support work
• Ability to work in fast pace environment
• Ability to multi-task and prioritize work
• Flexible, courteous, meticulous, self-driven, dedicated and a team player
• Good interpersonal, communication and presentation skills to liaise with internal and external stakeholders
• Good command of English and ability to converse in Mandarin will be an advantage to liaise with mandarin speaking corporates
• Salary to be commensurate with experience and qualifications

• Career development opportunities and training
• Comprehensive medical and staff benefits
• Work life balance and caring work environment
• Friendly with great team work as the backbone of the work culture

Details: 

• Salary up to $3,000
• Location: Tuas，transport pickup available
• Variable Bonus given

Responsibilities

• Handle and process accounts payable, accounts receivable, general ledgers, stock update
• Prepare fixed assets schedules and bank reconciliation
• Preparation of GST return
• Maintain accurate and up-to-date records of financial transactions and documentation
• Attend to incoming mails and emails
• General office administration
• Other ad-hoc duties as assigned

Requirements

• Diploma in Accounting, Finance or a related field
• Minimum 2 years of relevant working experience
• Proficiency in Microsoft Excel and other accounting software
• Responsible and meticulous with good communication skills
• Able to work independently as well as in a team environment.
• Start work in short notice is added advantages.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1549345

Triton AI Pte Ltd

License no. 21C0661

Details: 

• Salary up to $3,000
• Location: Tuas，transport pickup available
• Variable Bonus given

Responsibilities

• Handle and process accounts payable, accounts receivable, general ledgers, stock update
• Prepare fixed assets schedules and bank reconciliation
• Preparation of GST return
• Maintain accurate and up-to-date records of financial transactions and documentation
• Attend to incoming mails and emails
• General office administration
• Other ad-hoc duties as assigned

Requirements

• Diploma in Accounting, Finance or a related field
• Minimum 2 years of relevant working experience
• Proficiency in Microsoft Excel and other accounting software
• Responsible and meticulous with good communication skills
• Able to work independently as well as in a team environment.
• Start work in short notice is added advantages.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1549345

Triton AI Pte Ltd

License no. 21C0661

Details: 

• Salary up to $3,000
• Location: Tuas，transport pickup available
• Variable Bonus given

Responsibilities

• Handle and process accounts payable, accounts receivable, general ledgers, stock update
• Prepare fixed assets schedules and bank reconciliation
• Preparation of GST return
• Maintain accurate and up-to-date records of financial transactions and documentation
• Attend to incoming mails and emails
• General office administration
• Other ad-hoc duties as assigned

Requirements

• Diploma in Accounting, Finance or a related field
• Minimum 2 years of relevant working experience
• Proficiency in Microsoft Excel and other accounting software
• Responsible and meticulous with good communication skills
• Able to work independently as well as in a team environment.
• Start work in short notice is added advantages.

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1549345

Triton AI Pte Ltd

License no. 21C0661

• 2 years contract, convertible
• With 3 years of lease management experience in processing backend leasing documentation/managing high volume document experience added advantage
• Strong admin working in legal/law firm processing contracts/processing legal documents are welcome to apply.

Job Description

• Manage and administer leases in a portfolio of Office/ Logistic properties
• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales
• Covering of administrative duties

• Possess a Diploma in relevant courses
• Minimum 3 years of relevant experience
• Strong admin that does contracts and work in legal/law firm will have added advantage
• Possess retail backend leasing processing background will have added advantage
• Proficiency in Microsoft Word and Excel are essential
• Experience in SAP will be an added advantage
• You should be meticulous, diligent, a team player, independent and process initiative. Other key attributes include excellent communication and interpersonal skills

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd
Registration Number: R23118389
EA: 21C0661

• Hybrid

• Perm
• With 3 years of lease management experience in processing backend leasing documentation/managing high volume document experience added advantage
• Strong admin working in legal/law firm processing contracts are welcome to apply.

Job Description

• Manage and administer leases in a portfolio of Office/ Logistic properties
• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales
• Covering of administrative duties

• Possess a Diploma in relevant courses
• Minimum 3 years of relevant experience
• Strong admin that does contracts and work in legal/law firm will have added advantage
• Possess retail backend leasing processing background will have added advantage
• Proficiency in Microsoft Word and Excel are essential
• Experience in SAP will be an added advantage
• You should be meticulous, diligent, a team player, independent and process initiative. Other key attributes include excellent communication and interpersonal skills

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd
Registration Number: R23118389
EA: 21C0661

• Permanent position
• Variable Bonus
• Hybrid

• Assist in the gathering and analysis of data and information required for each audit assignment planning.
• Assist in gathering evidence for the audit fieldwork to evaluate the effectiveness and efficiency of business processes and related risk management, internal controls and governance process, and ensure compliance with regulatory requirements and Company’s policies and procedures.
• Assist in the design and application of data analytics techniques (using Excel, ACL, Tableau) in audit assignments.
• Document accurate audit work performed and audit result in a clear and organised manner, supported by audit evidence for review by Team leader.
• Assist in developing and drafting comprehensive audit observations (including root causes and risks) on weaknesses in control environment, and making recommendations for process improvements.
• Assist Team Leader in finalizing the audit findings, recommendations and reports, and collate management responses and action plans to mitigate risk.
• Assist in tracking audit issues identified by Internal Audit and external auditors, and monitor implementation progress of management action plans. Assist in conducting validation review on management remediation actions to address control deficiencies.
• Assist in developing Annual Internal Audit Plan and in the preparation of deliverables such as audit reports and presentation materials to Management and Audit Committee.

• NITEC or Diploma in Accounting are welcome to apply
• Proficiency in Microsoft Office applications (i.e. Word, Excel and Powerpoint).
• Proactive and adaptable with good organisational and interpersonal skills
• Strong analytical skills with high attention to details.
• Self-motivated team player with continuous learning attitude.
• Good verbal and written business communication with strong report writing and presentation skills
• Singaporean only

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661

• Up to $2500
• 6 months contract
• Central, Property Industry
• NITEC or Diploma Holder of Accounting are welcome to apply

We are looking for an individual who has a good experience in administration and accountability for great performance and results delivery to be part of the Credit Services team in Experian Singapore. This is a temporary role for 4 months.

What you’ll be doing

• After first correspondence have been sent out to the Registered Office customers, call them to get their response to change their address to our new office address.
• Assist to prepare resolutions to email to clients to sign after getting their reply on the change of address.
• Email resolutions to clients.
• Follow up on the signed resolutions.
• Follow up with the customers who have not responded above.
• Assist in packing the Corporate Secretarial files for moving.
• Any other matters assigned.